HomeMy WebLinkAboutCHANGE ORDER - RFP - 7464 LINCOLN AVENUE CORRIDOR STRATEGIC PLANPROJECT TITLE:
CONTRACTOR:
PROJECT NUMBER:
DESCRIPTION:
CHANGE ORDER NO. a -
Lincoln Corridor Plan
Logan Simpson Design, Inc.
i 35024.
1. Reason for change: Additional Professional Services
2. Description of Change: Modification No. 1 to May 3, 2013 Agreement
3. Change in Contract Cost: $21,365
4. Change in Contract Time: March 31,.2014 to May 31, 2014
ORIGINAL CONTRACT COST $ 263,365
TOTAL APPROVED CHANGE ORDER $ 21,365
TOTAL PENDING CHANGE ORDER
TOTAL THIS CHANGE ORDER
TOTAL % OF THIS CHANGE ORDER
TOTAL C.O.% OF ORIGNINAL CONTRACT
ADJUSTED CONTRACT COST $ 284,730
(Assuming all change orders approved)
ACCEPTED BY: ti DATE:
Contractor's Rep sentative
ACCEPTED
BY: DATE: 5. 2 0., l4
P -Manager
REVIEWED
BY:
DATE:
Title:
APPROVED
BY:
DATE:
Title:
APPROVED
BY:
DATE:
Purchasing Agent over $60,000
Contractor
Project File
Planner
Purchasing
14'I
L0(;AN SIMPSON
DESIGN INC.
MODIFICATION NO. 1 TO CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES
This Modification No. 1 to the Agreement dated May 3, 2013, by and between The City of Fort Collins, a Colorado,
Municipal Corporation (Owner) and Logan Simpson Design inc., an Arizona Corporation (Consultant) for the Lincoln
Avenue Corridor Strategic Plan (Project) is made as of April 14, 2014.
Scope of Services:
The modification to the Scope of Services will be as set forth in Exhibit A and the additional Scope of Services will be
as set forth in Exhibit A.
Payment for Basic Services:
Payment will be in the lump -sum shown in the Exhibit A.
Terms'and Conditions:
All other Terms and Conditions of the Agreement remain the same and are incorporated herein.
FOR THE OWNER:
The City of Fort Collins
A Colorado, Municipal Corporation
The City of Fort Collins & Logan Simpson Design Inc.
Consultant Agreement
Modification No.1
FOR THE CONSULTANT:
Logan Simpson Design Inc.
An Arizona Corporation
Jana D. McKenziet,==
Jana McKenzie
Principal
page 1
Project No. 135025
Exhibit A
Lincoln Corridor Plan Scooe Modification #1 May 1, 2014
A. Reallocation of Remaining Reimbursable Expenses Budget to Labor Fee
The contract has a reimbursable expenses budget of $5,400, and after producing the 18 color copies of
the final draft plan for the stakeholders, has utilized $3,900 of this budget. We request that the
remaining expenses budget be applied to the labor budget in order to offset some of the labor costs that
we have realized, but not included in the labor fees outlined in item 0, below:
B. Additional Scope Items Already Completed
The process evolved differently than the original scope, which included preparation of a preferred plan
and supporting documentation and graphics by mid -November. Considerations for including a rail
trolley were, explored in early January, and then later dismissed. Revisions to the plans and graphics
were made between individual meetings in order to show the stakeholders and advisory committees
that their comments were included in the plan, rather than obtaining collective comments and
conducting one or two revisions to the plans and supporting text. This iterative process'required
numerous hours by senior and junior staff that were not included in the original scope. Additional
services requests were not made'before each extra scope item was performed because of the limited
time required to meet the deadlines, which in most cases was less than 1 week, and often less than 1
day. Logan Simpson also hoped to fit these scope items within the existing budget and avoid having to
request additional funds, but found that the incremental impact to costs was greater than what the
budget afforded.
Specifically, the work included:
• Developing recommendations for improvements along Lemay Avenue between the Lincoln
intersection and the Woodward property.
Preparation of 17 boards for an additional open house.
• Between November and February; prepared six iterations of the preferred plan, graphics and
supporting text between meetings with the TAC, boards, commissions and the neighborhood, as
well as creating additional 3-D perspectives of the neighborhood frontage. This included
modifications to text and graphics and reformatting previously'reviewed sections of the report
(Parts 1 and,2) in orderto respond to comments_receivedlater in the process.
• Coordination with subconsultants and staff on the implications to the preferred plan associated
with including a rail trolley down the street, and preparation of'a scope for that work. ,
• Eight additional meetings with staff to discuss options and edits, and receive direction on how to
proceed.
Total Request for Out of Scope Services to'Date: $10,700
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C. Additional Scope Items April through May 2014
The schedule has extended beyond the original end date and there are additional document revisions
and meetings with staff and committees that will be'required, as well as additional project management
and administration time. We will assist staff with recommended edits that emerge from the comments
received at the final stakeholder group and advisory board meetings. Final edits to the document, plans
and graphics will be incorporated after receiving one set of consolidated comments and direction from
staff following the April 22 council work session, in preparation for the May 20 council adoption
hearing. Any necessary document edits following the May 20 council adoption hearing are not
anticipated or included in this request.
Fee for Final Document Edits: $10,665
Contract Scope and Fee Summary
Original Labor Fee
$257,965
Transfer from Expenses to Labor
$1,500
Additional Services Items B and C.
S21.365
Total Adjusted Labor Fee
$280,830
Adjusted Expenses Budget
S3.9bo
Total Contract Amount
$284,730
In addition to the scope and fee modifications, the end date for the existing contract Is April 14th, 2014.
'We request that the end date be extended to May 31, 2014.
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