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HomeMy WebLinkAboutBID - 7604 FURNITURE - SENIOR CENTER (3)BID 7604 Furniture – Fort Collins Community Center Page 1 of 17 INVITATION TO BID 7604 FURNITURE – FORT COLLINS COMMUNITY CENTER Bid Opening: 3:00 p.m. (our clock), Thursday, March 20, 2014 The City of Fort Collins (City) is requesting bids from qualified firms for lobby and gathering space furniture for the City’s newly renovated and expanded Senior Center located at 1200 Raintree Drive (in process of being renamed the Fort Collins Community Center) as per the attached specifications. A pre-bid meeting and site inspection with representatives of prospective bidders will be held on Tuesday, February 25, 2014 at 3:00p.m. Bidders will meet at the Community Center at 1200 Raintree Drive. Attendance is mandatory. CAD files will be released to vendors after the pre-bid meeting. Sealed bids will be received and publicly opened at the office of the City of Fort Collins Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado, 80522 at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the City Purchasing Office prior to 3:00 p.m. (our clock), Thursday, March 20, 2014. Questions concerning the scope of the bid should be directed to Project Manager, Jennifer Harvey, Facility Designer at (970) 221-6848 or jharvey@fcgov.com. Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at (970) 416-2191 or dcarey@fcgov.com . Submittals for any questions will be received by the City of Fort Collins, Facility Designer until 5:00pm (Mountain Time) on March 3, 2014. City will respond via addenda to all bidders by March 10, 2014. All items within any single bid group must be bid in their entirety (no partial group bids will be accepted). City reserves the right to select bidders of each group in any combination that results in the least number of vendors for the entire bid package. Scope of Bid includes Furniture for the lobby and gathering space is scheduled to install as outlined in Instructions to Bidders. Vendors for furniture will be given “Notice to Proceed” as outlined in Instructions to Bidders. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing BID 7604 Furniture – Fort Collins Community Center Page 2 of 17 All requests for information & substitution submittals concerning furniture package to be directed to: Jennifer Harvey, LEED AP City of Fort Collins: Operation Services 300 LaPorte Avenue, Building B, Fort Collins, CO 80521 (970) 221-6848 or jharvey@fcgov.com Submittals for substitutions will be received by the City’s Project Manager until 5:00pm (Mountain Time) on March 3, 2014. Notification of approved substitutions will be issued via an addendum to all bidders via an addendum by March 10, 2014. Substitution Requirements: 1. Substitutions: No substitutions will be considered by the City after the substitution submittal deadline. Each bidder represents that his or her bid is based on the material and equipment described and the specific products listed in the bidding documents unless a substitution has been submitted and approved by the City. Substitutions will be considered by the City subject to meeting as a minimum the following requirements: Meet the standard of quality of the products named in the bid documents; as such products are normally produced by the manufacturer. Minimum standards of function, comfort, design intent, and aesthetics are defined by the furniture item specification sheets. Identify the product, or fabrication or installation method to be replaced in each request. Include related bid requirements criteria. Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate: a. Product cata, including cut sheets, drawings and descriptions of products, fabrication and installation procedures. . d. The City may require samples of bid items for review and approval by Peggy Bowers, Recreation Area Manager for the Community Center. Requests for approval of alternative products as substitutions will be fairly and impartially considered on the basis of direct comparison of performance characteristics. It is the sole responsibility of each bidder to supply all necessary samples, specifications and documentation required per the conditions of the Bid document contained herein. Failure to provide necessary information shall be a basis of rejection of substitute. Proposals must be submitted on the Bid Forms bound herein and the right to accept any bid, or to reject any or all bids and to waive formalities is hereby reserved by the City. BID 7604 Furniture – Fort Collins Community Center Page 3 of 17 A copy of the Bid may be obtained as follows: 1. Download the Bid from the City Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement You may download instructions for registering as a vendor from the City Purchasing Webpage http://www.fcgov.com/purchasing/ or go to http://fcgov.com/eprocurement to complete registration. If you need assistance concerning BuySpeed Online System registration, login or password information, please contact City Purchasing at (970) 221-6775. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the City Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee of either the City or Community Center, or member of City Council or Community Center Board, shall have a financial interest in the sale to the City or Community Center of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City or Community Center. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins or Fort Collins Community Center is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. BID 7604 Furniture – Fort Collins Community Center Page 4 of 17 Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office seven (7) days after the bid opening. Gerry S. Paul Director of Purchasing and Risk Management City of Fort Collins BID 7604 Furniture – Fort Collins Community Center Page 5 of 17 CITY OF FORT COLLINS BID PROPOSAL 7604 Furniture – Fort Collins Community Center Bid Opening: 3:00 P.M. (our clock), Thursday, March 20, 2014 WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR FURNITURE PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. INSTRUCTIONS TO BIDDERS To be considered, bids must be made in accordance with these instructions. Hereafter, the term “City” will refer to the City of Fort Collins, Colorado, the term “Community Center” shall refer to Fort Collins Community Center, and the term “Project Manager” shall refer to City’s representative. The term “Bidder” shall refer to those entities responding to this proposal, and the term “Vendor” shall refer to successful bidder selected by the City. Bidders are requested to bid their lowest and best net price. The unit price for each item offered should include any and all discounts, with net 30 days payment. Discounts should not be shown as such, but rather included in the net bid price. Taxes shall not be included in bid price(Reference General Conditions). Bids must include as part of each item unit price, the cost of delivery to site, installation and complete set-up, protection of building interiors, and removal of all containers and trash from site. Project Site: FORT COLLINS COMMUNITY CENTER 1200 Raintree Drive Fort Collins, CO 80526 Only proposals submitted on the enclosed Bid Form will be considered. The City may consider unit prices, time and method of delivery, conformity of specifications, useful life, repair and maintenance cost, operating costs, operating efficiency, training requirements, warranty service, past performance of bidder and equipment, and disposal of residual value. The City reserves the right to reject any or all bids, to waive formalities, and to award the bid to the lowest qualified responsible bidder submitting the bid which seems most advantageous to the Community Center. All items within any single group must be bid in their entirety (no partial group bids will be accepted.) City reserves the right to select Bidders of each group in any combination that results in the least number of Vendors for the entire bid package. Upon receipt of Bidding Documents, the City will verify that documents are complete, notify Designer should the documents be incomplete, and upon finding discrepancies or omissions in the Bidding Documents. Inquiries and Addenda: The last opportunity to ask questions will be March 3, 2014. Questions received after this date will not be accepted nor will a response be provided. However, the City will provide clarification to addenda after March 3rd if the City deems in its sole discretion such clarification is material to the bid. Each Bidder shall submit all their questions at one time. The Project Manager will issue any required corrections, interpretations, or changes to the Bidding Documents at least seven (7) days prior to the date and time set for receipt of bids. Corrections, interpretations, or changes made to the Bidding Documents by the bidder in any other manner are not binding. BID 7604 Furniture – Fort Collins Community Center Page 6 of 17 Any addenda issued during the time of bidding shall be covered in the bid, and in closing the contract, shall become a part thereof. The City reserves the right to withdraw the Invitation to Bid for any reason or to reject any or all Bids or parts of all of any specific Bid or Bids. The City further reserves the right to accept part or all of any specific Bid or Bids, or any combination of Bids.. Prices shall be net including all exempt taxes, allowed discounts and F.O.B. All products shall be F.O.B., final designation, as designated, with all delivery charges to be prepaid by the Vendor. The City will not accept C.O.D. or collect shipments. The cost of all special packing, crating, or cartage shall be included in the pricing specified on the Bid Form. All packing, crating, or other debris resulting from the delivery or set-up of the commodity purchased shall be removed and properly disposed of by the Vendor. All interior surfaces of the building will be sufficiently covered and protected, and any resulting install damage will be at the Vendor’s expense. Bidders shall furnish with their bids a complete brochure covering the furnishings offered and a written warranty. Guarantees and warranties should be attached as a part of the Bid as they may be a consideration in awarding the Bid. Bidders may withdraw their bids at any time prior to the time specified as the closing time for acceptance of bids. However, no bidder shall withdraw or cancel his bid for a period of sixty (60) days after said closing date for acceptance of bids. The City reserves the right to increase or decrease the quantity specified of any item by 25%. No bid bond or surety is required for this Bid. City purchase orders will be issued per Bid Group after notification of award. Vendors will install all items in conformance with the following anticipated delivery dates/phasing schedule (dependent on construction schedule) as follows: Single Phase: 5/26/2014-06/02/2014: Furniture Install Phasing Requirements: The Successful Vendor is responsible for providing phased furniture delivery per phasing schedule. Re: furniture plans for phasing areas and schedule. Neither the Community Center nor the City has available storage or staging space so the Vendor will be responsible for determining best method of procurement/delivery of items per phases. Furniture installation must be date specified unless this completion date is otherwise modified by change order. See also: General Conditions, TIME, 1.5, C. The title and risk of loss or damage of the goods shall not pass to the City until the City has reviewed furniture in place and accepted item or issued a furniture “punch list” of items to be completed, repaired or replaced and the Vendor has completed “punch list” to City’s satisfaction. Any and all damages to the building caused by the Vendor during delivery and installation shall be the responsibility of Vendor. The City may allow Vendor to repair damages with their own forces or the City reserves the right to obtain outside services to repair damage BID 7604 Furniture – Fort Collins Community Center Page 7 of 17 and deduct any costs from Vendor contract or assess Vendor directly for any and all costs. In the event the Vendor should fail to perform satisfactorily, keep or observe any of the terms and conditions to be performed, the City shall provide the Vendor with written notice of such default: and in the event such default is not remedied to the satisfaction and approval of the City and Community Center within five (5) working days of receipt of such notice by the Vendor, default shall be declared and all the Vendor’s rights shall terminate. Vendor, in submitting this Bid, agrees that the City shall not be liable to prosecution for damages in the event that the City declares the Vendor in default. The Vendor agrees to indemnify and hold harmless the City, against all liens and encumbrances for all labor, goods, and services which may be provided under the City’s request, by Vendor or Vendor’s suppliers and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. The Vendor’s rights and duties awarded by the agreement may not be assigned to another without written consent of the City signed by the City’s authorized agent. Such consent shall not relieve the assignor of the liability in the event of default by the assignee. In the event that special tools are required for the routine maintenance or to provide access to compartment areas, the Vendor shall furnish these tools to the City at no cost. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications. All change orders to this agreement will be made in writing and shall not be effective unless signed by the authorized representative of the City. The Vendor hereby warrants that the use or sale of the products and materials delivered hereunder will not infringe on the rights of any patent, copyright, or registered trademark, covering such materials and the successful Vendor agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur. BID 7604 Furniture – Fort Collins Community Center Page 8 of 17 GENERAL CONDITIONS 1.1 DEFINITIONS A. Contract Documents: Include the City Purchase Orders, Vendor Bid Forms, Project Manual, Drawings, and all Addenda issued prior to and all Modifications issued after execution of the Contract. B. Furnish: To supply and deliver to Project site, ready for unloading, unpacking, assembly, erection, placement or similar requirements. C. Install: To unload, unpack, assemble, erect, place, finish, protect, adjust, and clean, or similar requirements. D. Modifications: Written or graphic communications issued after execution of the Contract and which modify the Contract Documents, including Change Orders, Supplemental Instructions, and other modifications. E. Provide: To furnish and install. F. Work: Products and services required by the Contract Documents, whether completed or partially completed, and including labor, materials, equipment, and services provided or to be provided by the Vendor. 1.2 CITY A. The City shall direct all communications to the Vendors through the Project Manager. B. The City shall have the right to stop the work if the Vendor fails to carry out the Work in accordance with the Contract Documents or to correct deficiencies in the Work. C. The form of Agreement between City and Vendor will be a Purchase Order issued by the City which includes Purchase Order Terms and Conditions. 1.3 VENDOR A. The Vendor shall direct all communications to the City through the Project Manager, Jennifer Harvey jharvey@fcgov.com, with copy to David Carey, CPPB, Buyer - City of Fort Collins, at dcarey@fcgov.com . B. The Vendor shall supervise and direct the work, and shall be responsible for all construction means and methods, coordination, safety procedures, laws, rules, ordinances and regulation programs for the performance of the Work in accordance with the Contract Documents. C. The Vendor shall provide and pay for all materials, equipment, tools, utilities, transportation, facilities, and services required to carry out the Work, whether temporary or permanent. D. The City qualifies for exemption from state and local sales and use taxes. The Vendor shall not pay taxes that would otherwise be payable in connection with the performance of this Contract, but shall instead obtain an exemption by complying with the applicable State Comptroller’s requirements. Exemption certificates will be furnished by the City upon request. E.. The Vendor shall give all notices and obtain and pay for all permits, fees, and inspections required by the Contract Documents or by authorities having jurisdiction over the Work. BID 7604 Furniture – Fort Collins Community Center Page 9 of 17 F. The Vendor shall at all times enforce strict discipline among his employees and subcontractors, and shall keep the premises clean and free of excess and waste materials. G. The Vendor shall submit Product Data, Samples, and other submittals required by the Contract Documents. Vendor shall allow Project Manager two (2) weeks for submittal review in Vendor schedule. H. The Vendor warrants to the City that materials and equipment incorporated into the Work will be new unless otherwise indicated, of good quality, and free from defects. I. The Vendor shall promptly correct any work rejected by the Project Manager as defective or failing to conform to the requirements of the Contract Documents. Such corrective measures shall apply to the Work whether or not completed or installed, during the course of installation and for a period of thirty (30) days after completion. J. The Vendor shall keep the premises free from accumulations of waste materials and rubbish caused by operations under the Contract. At completion of the Work the Vendor shall remove waste materials, rubbish, tools, construction equipment, and surplus materials from the premises. K. The Vendor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work. L. To the fullest extent permitted by law the Vendor shall indemnify and hold harmless the City, and agents and employees of any of them from all claims, damages, losses, and expenses including but not limited to attorney’s fees arising out of or resulting from the Vendor’s performance of this Contract, provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or death, or to injury or destruction of tangible property other than the Work itself, but only to the extent caused by negligent acts or omissions of the Vendor or anyone directly or indirectly by them or anyone for whose acts they may be liable. M. Manufacture must have a representative able to provide on-site support to the Project. 1.4 ADMINISTRATION OF THE CONTRACT A. The Project Manager will be the City’s representative and will administer the Contract. B. The Project Manager will review and approve or take other appropriate action on the Vendor's submittals including Product Data, Samples, and other submittals required by the Contract Documents. C. The Project Manager will be the interpreter of the requirements of the Contract Documents, and will have the authority to reject work not in conformance with the requirements of the Contract Documents. D. The Project Manager will not have control over or be in charge of and will not be responsible for construction means, methods, and techniques, safety precautions and programs, and errors or omissions by the Vendor. BID 7604 Furniture – Fort Collins Community Center Page 10 of 17 1.5 TIME A. Contract Time: 1. The Contract Time is the number of consecutive calendar days for performance of the Work, subject to adjustments as provided for elsewhere in the Contract Documents, which shall commence upon issuance of a written City Purchase Order and end upon final acceptance by the Project Manager. 2. The Vendor shall begin Work at the site upon written authorization by the City, and shall expedite the progress of the Work so that completion is achieved within the Contract Time. B. Delays and Extensions of Time: If the Vendor is delayed at any time in the commencement or progress of the Work by changes ordered in the work or by labor disputes, fire, unusual delays in deliveries, or any cause beyond the Vendor’s control, the Contract Time shall be extended for such reasonable time as the Project Manager may determine. C. Contractor/Vendor may access site and install furniture per schedule as approved by the City’s representative. These dates may fluctuate and are dependent upon both core and shell construction and tenant finish construction schedules. Any materials supplied by the Vendor which may be furnished and installed as "built-in" in nature, and/or otherwise supplied as an attached item, must follow the construction installation schedule of the tenant finish project as determined by the tenant finish general contractor and the City's project representative. It shall be the responsibility of the Vendor to make sure any items that fall into this category are delivered and/or installed "on time" and in accordance with the tenant finish construction schedule. 1.6 PAYMENTS AND COMPLETION B. Contract Sum: The Contract Sum is the amount the City will pay the Vendor for performance of the Work, subject to additions and deductions by Change Order. B. Substantial Completion: Substantial Completion is the stage at which the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents that the City can use the Work for its intended purpose. C. Final Completion and Final Payment: Final Completion is the stage at which the Work has been completed in accordance with the terms and conditions of the Contract Documents and Final Punch List items completed. Final payment shall not become due until the Vendor has delivered to the City Representative a complete release of all liens arising out of this Contract. 1.7 CHANGES IN THE WORK The City may, at any time during the life of the Contract, and without invalidating the Contract, order changes in the Work consisting of additions, deletions, or modifications. The Contract Sum or Contract Time will be adjusted by modification accordingly. BID 7604 Furniture – Fort Collins Community Center Page 11 of 17 1.8 INSURANCE REQUIREMENTS The Vendor and his/her subcontractors of any tier will be required at their own expense to maintain in effect at all times during the performance of the work, insurance coverage with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Vendor and any subcontractors to maintain adequate insurance coverage and to assure that all subcontractors are adequately insured at all times. Failure of the Vendor and his/her subcontractors to maintain adequate coverage shall not relieve him/her of any contractual responsibility or obligation. Policy documents shall clearly state that all applicable requirements have been satisfied including certification that policies are of the “occurrence” type. A. CERTIFICATES OF INSURANCE At the time of the execution of the contract, but in any event, prior to commencing work at the job site(s), the Vendor and his/her subcontractors shall furnish the City with certificates of insurance as evidence that the policies providing the required coverage and limits of insurance are in full force and effect. The certificates of insurance shall name the City as an Additional Insured where applicable. The certificates shall provide that any company issuing an insurance policy for the work under his/her contract shall provide no less than 30 days notice in writing of cancellation, non-renewability or material change in the policy of insurance. In addition, the Vendor shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate or alter an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied including certification that the policies are of the "occurrence" type. B. COMPREHENSIVE GENERAL LIABILITY This insurance shall be an occurrence type policy written in comprehensive form and shall protect the Vendor and his/her subcontractors and the Additional Insured against all claims arising from bodily injury, sickness, disease, or death of any person, other than the Vendor's employees, or damage to property of the City or others arising out of the act or omission of the Vendor or his/her subcontractors or their agents, employees, or subcontractors. This policy shall also include protection against claims insured by usual personal injury liability coverage, endorsed to insure the contractual liability assumed by the Vendor and his/her subcontractors under the articles entitled indemnification and completed operations, products liability, contractual liability, broad form property coverage, XCU, premise/operations, and independent Vendors. Liability limits shall be: Bodily Injury $250,000 per person, $500,000 per occurrence. C. COMPREHENSIVE AUTOMOBILE LIABILITY This insurance shall be written in the comprehensive form and shall protect the Vendor his/her subcontractors and the Additional Insured against all claims for injuries to members of the public and damage to property of others, arising from the use of motor vehicles licensed for highway use, whether they are owned, non- owned, or hired. The liability shall not be less than: Bodily Injury $150,000 per person, $300,000 per occurrence; and Property Damage $100,000. BID 7604 Furniture – Fort Collins Community Center Page 12 of 17 D. WORKER’S COMPENSATION AND EMPLOYERS’ LIABILITY This insurance shall protect the Vendor, his/her subcontractors and the Additional Insured against all claims under applicable state workers compensation laws. The insured shall also be protected against claims for injury, disease, or death of employees which, for any reason, may not fall within the provision of workers compensation laws. The liability shall not be less than the statutory limits. E. INDEMNIFICATION For the consideration included in the bid price, the Vendor and his/her subcontractors shall pay, indemnify, and save harmless the City , its agents, guests, consultants, invitees and employees from all suits, actions, claims, demands, losses, expenses (including attorney's fees), costs and judgments of every kind and description to which the City, its agents, guests, consultants, invitees or employees may be subjected to, by reason of injury of death, persons or property damage resulting from or growing out of any act of commission, omission, negligence, or fault of the Vendor and his/her subcontractor's performance hereof, or any work performed hereunder. The Vendor and his/her subcontractors shall indemnify and save harmless the City, its agents, employees or consultants from and against all claims, demands, actions, suits, damages, losses, expenses, costs (including attorney's fees), and judgments of every kind and description arising from, and based upon, or growing out of the violation of any federal, state, county or city law, bylaw, ordinance or regulation by the Vendor, its agents, trainees, invitees, servants, and employees. F. WAIVER OF SUBROGATION The Vendor and his/her subcontractors shall require their insurance carrier, with respect to all insurance policies, to waive rights of subrogation against the City, its commissioners, partners, officials, agents, and employees and against all other Vendors and subcontractors. G. SAFETY GENERAL: The Vendor shall comply with all Occupational Safety and Health Act (OSHA) Standards and any other Federal, state or local rules and regulations applicable to construction and/or maintenance activities in the State of Colorado. The contractors shall remain solely and exclusively responsible for compliance with all safety requirements and for the safety of all persons and property. The parties hereto expressly agree that the obligation to comply with applicable safety provisions is a material provision of this contract and a duty of the Vendor. The Vendor shall be responsible for the safety equipment to be used by its employees and/or all of its subcontractors working on the City's property. This equipment will include, but may not be limited to, hard hats, safety belts or harnesses, and eye, face, hand, ear and/or hearing protection. BID 7604 Furniture – Fort Collins Community Center Page 13 of 17 REQUIREMENTS COMMUNITY CENTER FURNITURE PROJECT BACKGROUND The City is seeking bids from qualified vendors to provide furniture for the newly renovated and expanded Community Center lobby and gathering spaces. In the gathering space is anticipated that this furniture will be in place for twenty (20) years, so the furniture must support timeless design and sturdy construction. All products must be able to easily support a person’s weight as they are moving from a sitting to standing position without shifting in place. The lobby will be an open and modern design. The furniture should not be so stylized that it will date quickly. It is still anticipated that this furniture will be in use for twenty (20) years. The City is seeking a cost-effective, environmentally-friendly solution which will ensure the efficient use of space, per attached drawings. GENERAL REQUIREMENTS 1. Use of low-emitting “green” product components and manufacturing processes. GREENGUARD Certification or equivalent for indoor air quality/emissions for each item. 2. Study pieces that can hold people as they transition from standing to sitting; this includes both the chairs and the tables. 3. All chairs must have sturdy arms. 4. Seats should be no lower than 18” 5. Seats should be firm (no “sinking” into the cushion.) 6. All furniture should be mobile (or easy to move) and easily locks into place when in use. 7. Fabric should have a minimum abrasion resistance of 40,000 8. Fabric should be set at the mid-grade of any line of fabric selected, price an option to increase the fabric to a higher grade 9. Momentum textiles preferred for fabrics 10. Color sections will be presented at the pre-bid walk through 11. All items in compliance with the applicable provisions of the Americans With Disabilities Act (ADA). 12. Samples for all color selections and finishes must be submitted prior to order being placed. BID 7604 Furniture – Fort Collins Community Center Page 14 of 17 FURNITURE REQUIREMENTS The vendor will provide: 1. Item B-1 48” x 24” Upholstered bench 2. Item C-1 Smaller café chair – Must have open wooden arms and work with the above round tables 3. Item C-2 Square “dining style” chairs: Must have open wooden arms and work with the above square tables 4. Item C-3 Lounge Chairs: Upholstered to match the specs above 5. Item C-4 Rounded lounge chair. Upholstered with arms and tablet trays 6. Item F-1 Literature / Magazine racks. Racks should be equivalent to Peter Pepper Model 660 10 Pocket Vertical Magazine and Literature Rack. 16’-0” Needed 7. Item F-2 Goose neck floor lamps for task lighting. Finish should be a dark brown or dark gray –placement not shown on attached plan 8. Item F-3 Goose neck table lamps for task lighting. Finish should be a dark brown or dark gray – placement not shown on attached plan 9. Item F-4 Display cases for pro shop. Cases should be equivalent to Peter Pepper Peppermint Circular Profile Showcases: Model USZ-B 367218 with MM finish for the bottom two feet. 10. Item F-5 Portable art display cases. Cases must have the ability to easily be moved. Cases should be equivalent to Peter Pepper Peppermint Circular Profile Showcases: Model US 247218-B. 11. Item L-1 Love seats: Upholstered to match the specs above 12. Item T-1 30” round “café” tables – Tables to be typical height of 30” with a dark base and light laminate top 13. Item T-2 42” – 48” Square tables that are 30” high. Laminate or wood will be considered based on cost 14. Item T-3 Occasional table: Max of 24” in diameter or 24” square 15. Item T-4 Occasional tables: Max of 12” in diameter or 12” square Quantities required per Bid Form. Item Codes and location per enclosed layout drawing. BID 7604 Furniture – Fort Collins Community Center Page 15 of 17 BID FORM Bid# 7604 Furniture – Fort Collins Community Center Bid Opening: 3:00 P.M. (our clock), Thursday, March 20, 2014 BID GROUP 1- Chairs, Tables, Loveseats, Lamps, Displays Item Code Manufacturer Model Upholstery / Finish Quantity Cost Per Unit Extended Price B-1 Undetermined 48” long bench Upholstery 8 C-1 Undetermined Café chairs Match to T-1 27 C-2 Undetermined “Dining” Style Chairs Match to T-2 20 C-3 Undetermined Lounge Chair Upholstery 10 C-4 Undetermined Rounded Lobby Chair Upholstery 6 F-1 Peter Pepper 660 10 Vertical Literature Holder MM 11 F-2 Undetermined Goose neck floor lamp Dark gray or brown metal 10 F-3 Undetermined Goose neck table lamp Dark gray or brown metal 3 F-4 Peter Pepper USZ-B367218 Display Case MM for 2’ 3 F-5 Peter Pepper US 247218-B Art Display Case Glass only 2 L-1 Undetermined Loveseat Upholstery 5 T-1 Undetermined 30” Round Table Dark Base & Laminate Top 9 T-2 Undetermined 42”-48” Square Tables Stain or laminate 5 T-3 Undetermined 24” Occasional Table Stain or laminate 1 T-4 Undetermined 12” Occasional Table Stain or laminate 2 Total Amount Bid Group 1: Write Amount: Dollars Company: Signature: Print Name: Title: Address: Phone: ________________________ Email: BID 7604 Furniture – Fort Collins Community Center Page 16 of 17 SECTION 00510 NOTICE OF AWARD DATE: TO: PROJECT: Furniture – Fort Collins Community Center OWNER: CITY OF FORT COLLINS (hereinafter referred to as "the OWNER") You are hereby notified that your Bid dated , 20__ for the above project has been considered. You are the apparent successful Bidder and have been awarded an Agreement for: Furniture-Fort Collins Community Center. The Price of your Agreement is: _-__-__-Dollars ($ ). Three (3) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is by , 20__ . 1. You must deliver to the OWNER three (3) fully executed counterparts of the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature on the cover of the page. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instructions to Bidders, General Conditions (Article 5.1) and Supplementary Conditions. Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned and to annul this Notice of Award. Within ten (10) days after you comply with those conditions, OWNER will return to you one (1) fully-signed counterpart of the Agreement with the Contract Documents attached. City of Fort Collins OWNER By: Gerry Paul, CPPO, FNIGP Director of Purchasing & Risk Management BID 7604 Furniture – Fort Collins Community Center Page 17 of 17 SECTION 00950 CHANGE ORDER NO. ____ PROJECT TITLE: Bid# 7604 Furniture-Fort Collins Community Center CONTRACTOR: PROJECT NUMBER: DESCRIPTION: 1. Reason for change: 2. Description of Change: 3. Change in Contract Cost: 4. Change in Contract Time: ORIGINAL CONTRACT COST $0.00 TOTAL APPROVED CHANGE ORDER 0.00 TOTAL PENDING CHANGE ORDER 0.00 TOTAL THIS CHANGE ORDER 0.00 TOTAL % OF THIS CHANGE ORDER TOTAL C.O.% OF ORIGNINAL CONTRACT ADJUSTED CONTRACT COST $ 0.00 (Assuming all change orders approved) ACCEPTED BY: DATE: Contractor's Representative ACCEPTED BY: DATE: Project Manager REVIEWED BY: DATE: Title: APPROVED BY: DATE: Title: APPROVED BY: DATE: Purchasing Agent over $60,000 cc: City Clerk Contractor Project File Architect Engineer Purchasing