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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9142485<I1(-(z Y9S' WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND INTERWEST CONSULTING GROUP, LLC DATED: APRIL 15T", 2014 Work Order Number. ICG-01-2014TAD Purchase Order Number: Project Title: S. Lemay Avenue Commercial Frontage Roadway Design & Southbound Left Turn Lane Improvements at Mulberry Original Bid/RFP. Project Number & Name: 7392 Civil Engineering, Design, Drafting & Surveying Services On -Call Commencement Date: MARCH 24T11, 2014 Completion Date: JUNE 11T, 2016 Maximum Fee: (time and reimbursable direct costs):$ 40,25b Project Description: See attached. Scope of Services: See attached scope of services Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of 3 (three pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional City of Fo C Ili By: Project nanaa e Date:g,a.I� By: Gerry Paul Director of Purchasing and Risk Management (over$60,000.00) Date: IRTERWSST CON5UtTIRG GROUP March 12, 2014 Mr. Rick Richter City of Fort Collins 281 College Avenue Fort Collins CO 80522 RE: S. Lemay Avenue WTC - Lot 3 Commercial Frontage & Southbound Left Turn Lane Improvements at Mulberry Civil Site Engineering and Design Services Dear Rick, Attached is the project scope and fee estimates based on our discussions for the project. Description Interwest Consulting Group (Interwest) will provide civil engineering services for the design of S. Lemay Ave. between Mulberry and Magnolia Street along the Woodward Technology Center (WTC) Lot 3 commercial site frontage in addition to the design of the dual southbound left turn lanes at the Lemay — Mulberry intersection. The services to be provided as part of this Work Order will generally include: • Final design for S. Lemay Avenue in accordance with the PDP design concepts south of Magnolia Street along the commercial site frontage. • Final design for the southbound left turn lanes at Mulberry. This design will be based on the conceptual design prepared under a separate Work Order. • Meetings and coordination with city staff and team members • Preparation of Bid Documents (Plans, Specifications and Estimates) • Construction support services Scope of Services Lemay Avenue between Magnolia and Mulberry (100% CD's and Bid Documents) - Prepare construction level plans, profiles and cross sections for the following arterial improvements. I. Plan and profile for the improvements across the WTC Lot 3 commercial property frontage. These improvements will include curb, gutter and sidewalk and storm drainage systems along the west side of Lemay from Magnolia to the Mulberry Intersection as well as modifications to the existing median required for the additional southbound left turn lane at the Mulberry intersection. General notes, details and roadway cross sections will be included. 2. Intersection improvements at the Lemay - Mulberry intersection to accommodate the additional southbound left turn lane with traffic signal modifications (if required) by the City. These intersection modifications will include adjusting the existing pork -chop right turn lane as well as modifications to the existing Lemay northbound left turn lane on the south side of the intersection. 3. Signing and Striping Plans 4. Bid Tabulations and Construction Specifications Estimated Fee: S34,000 Construction Services - The fee below is a standalone estimate for construction services of the work in and adjacent to the Mulberry right-of-way assuming that construction will be phased due to the timing of the CDOT Mulberry Bridge project. If it is determined that both the Mulberry and Lemay portions of the project can be constructed concurrently, this fee estimate may be reduced based on the portions previously approved under the S. Lemay Work Order. Interwest will provide support services during construction including: I. Site Visit — Interwest staff will visit the site up to three (3) times during the course of construction to review items related to the civil engineering documents. 2. Shop Drawing Review — Review and approval of applicable civil related submittals to verify conformance with the design concept. 3. Requests for Information (RFI's) — Responding to requests for information/interpretation of the site civil drawings as required or needed. This task is not intended to cover site design changes or city plan revisions. Estimated Fee: $4,000 Record Drawings - Interwest will prepare one set of record drawings at the completion of the site improvements for both Mulberry and Lemay utilizing the Consultant's drawings, GC provided field and survey information and a final site visit. Surveying services to record as -built data to be provided by others. The fee below is an incremental increase to the Record Drawing fee previously approved for the S. Lemay project. Estimated Fee: $1,250 Reimbursable Items — Including prints, mileage, and deliveries, etc. The fee below is an incremental increase to the Reimbursable Items fee previously approved for the S. Lemay project. Estimated Fee: $1,000 Assumptions — 1. The following services will be provided by other consultants, the client, or under separate agreement and are specifically excluded from this agreement • Surveying services including topographic survey, platting, legal descriptions, ALTA surveys, etc. • Structural Engineering design for roadway or urban design features • Traffic Engineering services, including street light and traffic signal design • Geotechnical reports including pavement designs • Environmental studies and mitigation plans • Utility potholes • Poudre River floodplain modeling • Landscape and Irrigation design • Traffic Control Plans to be provided by the selected Contractor • Stormwater Management Plan (SWMP) for State Permitting 2. Water quality measures will be incorporated into the Woodward site design 3. A storm drainage outfall will be required from the Lemay frontage to Water Quality Pond B proposed to the south of the Woodward commercial area project. Required Drainage Easement legal description(s) will be provided by the City Surveyor. Interwest will prepare the associated Exhibit. 4. The procurement of offsite easements or rights of way is not anticipated 5. No public outreach or open houses are anticipated 6. The previously approved PDP documents generally reflect the scope and geometry of the roadway improvements and the scope and fees above are based upon advancing the previous design to the construction document level 7. The previously approved conceptual design 44 for the southbound left turn lanes generally reflect the scope and geometry of the intersection improvements and the scope and fees above are based upon advancing the conceptual design to the construction document level. Improvements generally include: • Rebuild north leg median, set west median flowline approximately 4' from existing east median flowline • Relocate one existing street light in median • Two I V left turn lanes, two 12' travel lanes, one 8' bike lane, one 12' right turn lane • Rebuild northwest pork chop island and northwest curb return • No impact to southwest pork chop island or west curb flowline on south leg Approximately 4.5' lane shift to the east through the intersection • Rebuild south leg median, set east median flowline 4' from existing west median flowline to shift existing northbound left turn lane approximately 5' to the west so northbound and southbound lefts do not conflict 8. The CDOT Mulberry Street Bridge improvement project will be built concurrently or in advance of the intersection improvements so it is assumed that the tie in point of the north flowline of Mulberry will be per the proposed CDOT design and not the existing flowline location 9. The onsite improvements for Woodward shall be built concurrently or in advance of the roadway improvements so it can be assumed that the future ground elevations at the right of way lines will be completed prior to construction of the roadways 10. The design, review and approval of the construction documents will follow a modified city capital improvement project process and schedule to enable the projects to be construction ready at the same general time as the onsite Woodward improvements. Courtesy reviews by CDOT are anticipated; however, the plans and specifications will not be prepared in CDOT format and will not require full FIR/FOR reviews or clearances by CDOT staff. 11. Plans will be prepared as a single phase and separate construction phasing plans are not included in the scope of services listed above. However, due to the uncertainty of the construction timing for the CDOT Mulberry improvements it is anticipated that work within the Mulberry right-of-way may be delayed relative to the work along S. Lemay. Therefore, the Construction Services listed above are assumed to be a separate construction sequence and cannot be combined with the previously contracted Lemay services. Please call me at 970-460-8487 if you have any questions or need any additional information. Sincerely, Robert Almirall, PE Senior Project Manager