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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9142499Lease Agreement cusbw. FORT COLLINS, CITY OF elm CITY OF FORT COLLINS Po Box 580 FOR COLLINS, 00 W522-M r CITY OF FORT COLLINS PC MOVES 281 N COLLEGE AVE FORTCUM, CO805244404 Tex VC. State or Local Gomernmeal Negd'nted Contract: 072539700 xerox 1. WMQP (W7930P PRNiR STRAY) - 3-hole Punch(fin-Ix) Lease Term: 60 months 426 014 -1 Line Fax Purchase Option: FMV - Office Futisher Lx - Customer Ed - Analyst Services 1. W7630P $159.37 1: BLACK 1.2,000 Included-ConsumaW Sul Included for all prints 2,001+ $0.0087 - Pkng Fixed for Term 2: COLOR All Pints $0.0683 TOM $159.37q Mlydmum Payments (Exdea ng Appticable Taxes) r wkaa2 u glen NMs' Thank You for your hmiessl S Dist Agreement is proudy presented by xermc and A Signer�_ Phmm: 970-�21)-67 $cMRuch ~14 Dir Xemx Acowni go to WA 1N� & R15K MG (e7e)4"22 +re. Date. Fnw .xermr.infoanallon�AcmumM oementt !3KSti0I4]10 II Lease Agreement INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are 10,111 d solely to the terms In the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the themcufrent standard Xerox tams for such option. GOVERNMENT TERMS: 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to governmental entities only. You represent and warrant, as of the date of this Agreement, that: (1) you are a Stale a a fully mrsNuted political adtdrvtsion or agency of the State in which you are located and are authorized to enter Into. and carry out, your obligations under the Agreement and any other documents required to be delivered in connection with this Agreement (collectively, Me'Documents'); (2) Me Documents have been duty authorized, executed and delivered by you in aecadanse with all applicable laws, rules, ofdnsnoes and regulators (including all applicable laws governing open meetings, public bidding and appropriations required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding egreemenls, enforceable in accordance with Mere terms: (3) the person(s) soft Me Documents have the authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below Mec signatures, each at which we genuine: (e) the Products are essential to the immediate performance of a govemmema or propietary, function by you within the scope of your authority and wit be used durig Me Term only by you and only to perform such function; and J5) your payment obligations under this Agmemard coe it de a arnerd expense and not a debt under applicable state law and no provision of alas Agreement wsinums a pledge of your tax or general revenues, and any provision that is so cashued by a coup of wnpetent Jurisdiction is void from Ind nception of the Agreement. 3. FUNDING. This provision is applicable to govemmenlat entities only. You represent and warrant that all payments due and to became due dung your current fiscal year are within arc fiscal budge of web year and are included within an unrestricted and aiencumbe ed appropriation currently available for Me Pmducs, and a is your more to use the Products for the entire ten of this Agreement and to make an payments lequ'ved under this Agreement. 0 (1) through no action idBated by you, your bpisstive body does not appropriate funds for the continuation ol this Agreement for any fiscal year after Me fire fiscal year and has no fads to do so from other sources, and (2) you have made a reasonable but unsuccessful effort to find a creditworthy assignee accept" to Xerox, in its sole discretion, within your general organization who can cdmMne this Agreement, this Agreement may be terminated. To effect tiffs smmiaion, xerox W You must, at least 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, notify Xerox in wvili g that yourlegalaeve body failed to appropriate funds and that you have made the required effort to find an ast gnee. Your notice must be aaanpanled by payment of of am Mon wed duough the monad fiscal year under this Agreement. You will return Me Equipment, at your expense. to a location designated! by Xerox and. when reamed, the Equignera will be in good oorkli iar and free of a1 Bens and enctaoblances. You will than be released Imm any Wdhapaymem obligations beyond those due for are current fecal year (wiM Xerox misting an s ri s paid to date). PREM PLAMFEROIG SELECTED. a. FIXED PRICING. It *Pricing Fixed for Tenn' is Identified in McWenance Plan Features, the maintenance component of the Minimum Payment and Print Charges win not increase during the ktitial Tam of this Agreement. GENERAL TERMS i CONDITIONS: 5. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox or irarenided to or from Xerox by the Equipment connected to Customer's network ('Remote Dotal via electronic transmission to a secure ofl•silo location ('Renee Data Aocess j. Remote Data Access also enables Xerox to transmit to Customer Releases for Software and to remdely diagnose and modify Equipment to repair and correct malfunctions. Examples of Remote Data include product registral meter react, supply level, Equipment configuration and settings, software vetson, and problenutaW code data. Remote Data may be used by Xerox for b&V, report generation, supiff es replenishment, support services, recommending additional products and services, and product improvemenUdevelopnent purposes. Remote Data will be trasmhled to and from Customer In a secure manner specified by Xerox. Remote Data Access w it not allow Xerox to read, view or download the content of any Customer documents or other irdonation residing on or passing through the Equipment or Customers Information managernent systems. Custrnar grants the fight le Xerox, wilhaa charge, to conduct Remote Data Access for the purposes described above. Upon Xerox a request, Customer will Ponds corded i fomadan Nor Equipment such as name and address of Customer woad and IP and physka addressesllxedore of EgWpnaa. Cusaner will enable Remote Date Access via a m" prescribed by Xerox, and Castoner will provide reasonable assssnce to allow Xerox to provide Reticle Data Access. Unbss Xerox deems Equipment heatable of Remote Data Attests, Customer wiN are= Mal Remote Data Awes is maintained at off times atalntenance Services are being Performed 00673MI0020MI Vendor: Xerox Corp. — C/O Lewan & Associates, Inc. PO #: / g p/21t Vendor Address: 100 S. Clinton Ave. Date: 2. .?6l4L XRX2 -40A Rochester, NY 14644 Ship to: City of Fort Collins — FC Moves 281 N College 2nd Floor, CO 80524 Bill to Address: PO Box 580 Fort Collins CO 80522 Install Address listed below Main Contact: Lori Bichler Phone #: 970 2216705 Ibichler@fcgov.com Tax Exempt: Yes The below applies to all items listed below • Customer Education and Analyst support for Equipment installation is included in the monthly price. • The State of Colorado Central Services user fee of $.0010 per impression will be billed separately. State of Colorado Price Agreement with Xerox Corporation — Award: 98526YYYI IM/WSCA Allowance Allowance Item Quantity Description Amount B&W Color W 7830p on 'MAC` W SCA ST OF CO 1715, W7830P Office Finisher, 2/3 Hole Punch, 1 line fax City of Fort Collins- FC Moves 281 N College 2"d Floor Fort Collins, CO 80524, Analyst & Customer Ed Fees Included in Pricing. The State of Colorado Central Services user fee of .001 per Includes impression will be billed Xerox 2000,000 B/W Color pages, separately. State of CO 7830P48m pages billed ® .0683 Price Agreement with Xerox Lease $ excess billed Corp. - Award 159.37 0.0087 072539700/W SCA FC Mover Presented to City of Fort C011ins - AfbSoMdAernarmig By Scot Ruch On 4/11 Q014 Negodated Contract: 072539700 1. W7830P (111117830P PRNTR STRAY) - 3-hole Punch(fn4x) - Office Finisher Lx - 1 Line Fax - Customer Ed - Analyst Services Lease Term: Purchase Option: 60 months FMV xerox jO�h 1. W7830P $159.37 1: BLACK 1- 2,000 Included -Consumable Supplies Included for all prints 2,001+ $0.0087 - Pricing Fmed for Term 2: COLOR All Prints $0.0683 Total$159.37 Minimum Payments (Excluding Applicable Taxes) AN Information in OiB proposal is corisidered cafCe ft and is for the ace use Of Coy, of Fos COairs - Advanced Planning. If you would Me to aWWre the scluaon described in Ws proposal, we wOhdd be happy rooffer a xerox order agreement PdciM is SWed IDcreaa approval and is valid until 51112014. Fa any qwsWM please cdread me at (970)495-6422 4125/2014 A000*4_ Lewan a.....,a,.. City of Fort Collins- Advanced Planning Current Situation Sharp MX2700N Own BNV Base $39.00 per month for 3,000 (Avg 903/m)— °vim«Y' °i $ 39.00 per month Color billed @ .10 x 3633- Avg over last 6m $363.30 Total $ 402.30 Proposed Situation Lease —Xerox WC 7830P- includes 2,000 B/W e-i ' ` c97 $ 159.37 Includes Finisher, 2/3 Hole, Fax, 4 Trays $ Inc Color billed @ .0683 x 3633 $248.13 Total $ 407.50 Service and Supplies Fixed for Term Benefits Faster print speed from 27 to 30 ppm Faster printer processor Better print quality Able to fax from PC and receive faxes to email/folder Price fixed for term No more waiting for calibration on Sharp Confidential