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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9142527sic: �uka'r`e' � i E C H N O L O G I E 5 Squarel Technologies Inc 1315 Oaloidge Drive • Fort Collins, CO 80525 Phone: 970377.0077 • Fa 970377.8488 www.squarei.com • emaOAnfo@squareLo:xn General Information Project Name: NatureTracker Enhancements Request Date: 02/19/2014 Project Start Date: Unknown Completion Date: currently unknown Work Order �—IPD e 7 Proposed Work ! Ayto12 Description of Work: • Training Specific Category: Show a different button and send out a different email to volunteers when they are signing up to participate for training. The program on the activity will need to be training for this to occur. —10hrs $1,050 • Add cc field to admin emails: To send to any email, not Just system users — 8hrs $840 • Ability for VRA's to Enter Multiple Maintenance Requests: Allow VRA's to submit a maintenance request for an additional site will only be added to public site visit forms, not the admin. —40hrs $4,200 • Add Waitlist to Activities: Ability for the publicto sign up for a waitl'ist for activities that are already full. *Note this will not automatically move participants to a registered status when more slots become available. This will be done manually by admin staff. 20hrs $2,100 • Multiple Active statuses at one time i.e. Active MN, Prospect VRA: Ability for a user to have more than one status at a time and have that status assigned to a group. 304hrs $10,920 Cost All work to be completed is fixed price cost. 182 hours at the contracted hourly rate of $10S/hour - $19,110 Other Information None Requesting Manager Review Approved: (4{ Denied: Name: Signature: Other Information. 709703. SSZ�0&0 Billing Square! will submit billing monthly at each item completion. Title/Role: NA7ftNS 4ljii4. FCI•1Ykk-r�ejJ Date: �/Z/iy www.squareI.com 4G7 57 91 NatureTracker Wish List Items Training Specific Category Add cc and bcc to admin emails Individual Admin Calendar Preferences Adjust Calendar Description to allow Bold/Italics (adjust emails, etc) Ability for Volunteers to Edit their Checklist items Ability for VRA's to Enter Multiple Maintenance Requests Add Calendar Drop Downs to date fields throughout Nature Tracker Add additional parameter to Site Visit Contact Type Report Add Wait List to Activities Ability to send out year end emails with Volunteer Hour Report Attached Ability to ClearVolunteer Applications/Birthdays from Admin Dashboard Add a way to track attendance for additional types of people Add a group Profile Document Repository Multiple Active statuses at one time ie Active MN, Prospect VRA Ability to edit text of Emails Priority Hours Cost High 10 $ 1,050 High 8 $ 840 Low 10 $ 1,050 Med 32 $ 3,360 High 32 $ 3,360 High 40 $ 4,200 High 12 $ 1,260 High 4 $ 420 High 20 $ 2,100 Med 20 $ 2,100 Med 40 $ 4,200 Low 6 $ 630 High 88 $ 9,240 Low 60 $ 6,300 High 104 $ 10,920 Low 80 $ 8,400 566 $ 59,430 High Priority Items Training Specific Category High 10 $ 1,050 Add cc and bcc to admin emails High 8 $ 840 Ability for Volunteers to Edit their Checklist items High 32 $ 3,360 Ability for VRA's to Enter Multiple Maintenance Requests High 40 $ 4,200 Add Calendar Drop Downs to date fields throughout Nature Tracker High 12 $ 1,260 Add additional parameter to Site Visit Contact Type Report High 4 $ 420 Add Wait List to Activities High 20 $ 2,100 Add a group Profile High 88 $ 9,240 Multiple Active statuses at one time ie Active MN, Prospect VRA High 104 $ 10,920 TOTAL of High Priority Items $ 33,390 David Carey From: Lindsey Taylor <Itaylor@squarei.com> Sent: Friday, May 02, 2014 11:36 AM To: David Carey Cc: Susan Schafer; Zoe Whyman Subject: RE: NatureTracker Improvements Attachments: NaturalAreas_WorkOrder_MiscEnhancements_20140502.pdf, WishlistEstimate_ 20140219.xlsx Hi David, I have created a work order for the items that the Natural Areas department wanted to move forward with. I also attached the original wish list estimate worksheet. Please let me know what else you need from me. Thanks, Lindsey Lindsey Taylor Squarei Technologies 1315 Oakridge Drive, Suite 100 Fort Collins, CO 80525 Office:970.377.0077 Fax:970.377.8488 From: Zoe Whyman Sent: Monday, April 28, 2014 12:26 PM To: David Carey Cc: Susan Schafer Subject: RE: NatureTracker Improvements Hi David, Here is the entire wish list and Lindsey's estimate of the costs. We have $20,000 to spend, so we have further prioritized the "high" items listed here. Susan has that list and can get it to you tomorrow. The original process was an RFP, not sole source. Thanks, Zoe Zoe Whyman City of Fort Collins Natural Areas Department Community Relations Manager 970-221-6311 From: David Carey Sent: Monday, April 28, 2014 12:23 PM To: Zoe Whyman Subject: RE: NatureTracker Improvements Hi Zoe, Sorry for the delay in responding, I have been in and out of the office a lot during the last few days. I will review and let you know later today. Probably will be okay to proceed. However, first please send me a copy of the quote from Squarei. Also, was the original purchase from a Sole Source or an RFP process? Thanks. David David Carey, CPPB Buyer -City of Fort Collins Phone: (970) 416-2191 Email: dcarev@fcgov.com From: Zoe Whyman Sent: Wednesday, April 23, 2014 8:42 AM To: David Carey Subject: NatureTracker Improvements Hi David, We have some money ($20,000) set aside to make some additions to NatureTracker, the software Squarei made for us. We have a list of the changes and Lindsey Taylor of Squarei gave us a bid for how much each would cost. We are ready to provide her with our priorities and get to work. I wondered if there was anything special we need to do for this? It's over $5,000 but they are the only company that can do this work. Thanks Zoe Zoe Whyman City of Fort Collins Natural Areas Department Community Relations Manager P.O. Box 580, Fort Collins, CO 80522 970-221-6311 (office) 970-416-2211 (fax) zwhymanCcDfcgov.com www.fcqov.com/naturalareas