HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7119 WASTE STREAM MANAGEMENT SERVICESRev 02/2010
April 17, 2014
Waste Management of Colorado Inc
Attn: Mr. Mike Woodruff
5500 S Quebec St, Suite 250
Greenwood Village, CO 80111
RE: Renewal, 7119 Waste Stream Management Services
Dear Mr. Woodruff:
The City of Fort Collins wishes to extend the agreement term for the above captioned proposal
per the existing terms and conditions and the following amendment:
1. The term will be extended for one (1) additional year, June 1, 2014 through May 31,2015.
2. The scope of work is hereby amended to incorporate the proposed +2.8% CPI-U index
increase effective June 1, 2014; and to include the points agreed upon by both parties pursuant
to the meeting dated March 3, 2014 attached herein.
If the renewal is acceptable to your firm, please sign this letter in the space provided include a
current copy of insurance naming the City as an additional insured and return all
documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO
80522, within the next fifteen days.
If this extension is not agreeable with your firm, we ask that you send us a written notice stating
that you do not wish to renew the contract and state the reason for non-renewal.
Please contact Ed C. Bonnette, C.P.M., CPPB, Buyer at (970) 416-2247 if you have any
questions regarding this matter.
Sincerely,
Gerry S. Paul
Director of Purchasing and Risk Management
__________________________________________ ________________
Signature Date
(Please indicate your desire to renew 7119 by signing this letter and returning it to Purchasing
Division within the next fifteen days.)
GSP: jw
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov.com/purchasing
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697
March 7, 2014
Mr. Ed Bonnette, CPPB, CPM
Buyer
City of Fort Collins
Purchasing Division
215 N. Mason St. 2
nd
Floor
Fort Collins, CO 80522
Re: Rate Adjustment
Dear Mr. Bonnette ;
Per the terms of our current Agreement for 7119 Waste Stream Management Services, Waste
Management of Colorado, Inc. respectfully submits a request for a rate adjustment of 2.9%
effective June 1, 2014. The increase is based on a 12 month average of the Consumer Price
Index as published by the U.S. Department of Labor-Bureau of Labor Statistics. Supporting
document is attached for reference.
As always, it is a pleasure serving your community. We have enjoyed and appreciate the
outstanding working relationship with you and City staff and look forward to continuing a long-
term partnership and the unparalleled service we provide.
If you have any questions or need additional information, please call me at 720-384-7846.
Sincerely,
Mike Woodruff
Public Sector Services
Waste Management of Colorado
cc: Jamie Mynhier
Jeff Stawicki
James Lemaster
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697
April 2, 2014
Mr. Ed Bonnette, CPPB, CPM
Buyer
City of Fort Collins
Purchasing Division
215 N. Mason St. 2
nd
Floor
Fort Collins, CO 80522
Re: Rate Adjustment
Dear Mr. Bonnette ;
Per the terms of our current Agreement for 7119 Waste Stream Management Services, Waste
Management of Colorado, Inc. respectfully submitted a request on March 7, 2014 for a rate
adjustment of 2.8% effective June 1, 2014. The increase was based on a 12 month average of
the Consumer Price Index as published by the U.S. Department of Labor-Bureau of Labor
Statistics. The increase was not relative to the price of diesel fuel since the Consumer Price
Index for All Urban Consumers, (CPU-U) does not reflect the changes in the cost of diesel fuel.
.
While the CPI-U index does not adequately reflect the costs associated with waste & recyclable
collection and processing it is the index listed in the agreement and is widely accepted as the best
available measurement for price increases which is transparent in nature since it is produce by a
governmental agency. If the City has a more appropriate index Waste Management would
gladly consider in future agreements.
As always, it is a pleasure serving your community. We have enjoyed and appreciate the
outstanding working relationship with you and City staff and look forward to continuing a long-
term partnership and the unparalleled service we provide.
If you have any questions or need additional information, please call me at 720-384-7846.
Sincerely,
Mike Woodruff
Public Sector Services
Waste Management of Colorado
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697
April 17, 2014
Waste Management of Colorado Inc
Attn: Mike Woodruff
40950 Weld County Rd 25
Ault, Co 80610
RE: 7119 Waste Stream Management Services
Dear Mr. Woodruff:
I spoke to Susie Gordon (City Project Manager for 7119 Waste Stream Management
Services); we agree that we are willing to renew the contract for 7119 Waste Stream
Management Services and accept the +2.8% proposed CPI-U index increase effective
6/1/14 if Waste Management (WM) will agree to the following requests that came out of
our meeting with you on 3/3/14, namely:
1) WM agrees they will not process any requests from the City after 6/1/14 unless it has a
City of Fort Collins Work Order number on it.
2) WM agrees they will contact Jim Pierce in Operations Services (not Dawn Henderson in
Accounting) when they have an issue that will cause a missed pickup. And, WM
acknowledges the four secure locations where pickups cannot be rescheduled without
preapproval:
a. Water Treatment Plant, 4316 W. LaPorte
b. Utilities at 700 Wood Street (closes at 3:30 pm)
c. Drake Water Reclamation Plant, 3600 Environmental Drive
d. Mulberry Water Reclamation Plant
3) City agrees we won’t make any requests to switch to on-demand service in any locations
until the current round of seasonal schedule adjustments for Spring 2014 are digested.
4) WM confirms that Rich Morford said WM is willing to work on doing an audit for six
trash/recycling collection sites during the last year of the current contract (6/1/2014-
5/31/2015).
If WM will agree in writing to honor these requests as per the notes from the 3/3 meeting,
then the City agrees to accept the +2.8% accordingly.
Respectfully,
Ed Bonnette, C.P.M., CPPB
Senior Buyer
City of Fort Collins Purchasing
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697
DocuSign Envelope ID: 0819C746-EF70-4E7C-8F4F-DCC182F95697