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HomeMy WebLinkAbout120140 VARSITY FACILITY SERVICES - PURCHASE ORDER - 9142165Fort Collins Date: 04/17/2014 Vendor: 120140 VARSITY FACILITY SERVICES 3720 W 72ND AVE WESTMINSTER CO 80030 PURCHASE ORDER PO Number Page 9142165 1of3 This number must appear on all invoices, packing sli s and labels. Ship To: FACILITIES DIVISION CITY OF FORT COLLINS 300 Laporte Avenue Building B FORT COLLINS CO 80521 Delivery Date: 04/16/2014 Buver: DOUG CLAPP Note: Line Description Quantity UOM Unit Price Extended Ordered Price Blanket Order -Carpet Maint. 1 LOT LS 42,138.80 Operation Services Cover the cost of carpet and upholstery maintenance per bid #7586 for the fiscal year 2014. A monthly bill shall be sent with building description, work order number and amount charged. This purchase order is for the procurement of goods and/or services, as needed during the current fiscal year. Dollar amounts specified are estimates and not a promise to purchase any minimum amount of goods 2 Blanket Order -Carpet Maint. Parks & Recreation 3 Blanket Order -Carpet Maint. Police Department City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com 1 LOT LS 1 LOT LS 22,666.41 13,819.46 Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER PO Number Page 9142165 2of3 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 4 Extra Carpet & Upholstery 1 LOT LS 5,000.00 Operation Services s Extra Carpet & Upholstery 1 LOT LS 3,000.00 Parks & Recreation 6 Extra Carpet & Upholstery 1 LOT LS 2,000.00 Police Department City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by Gerry S. Paul City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fogov.00m Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 112MM17i12110 0 tICTMM,—[2STIQILFi Page 3 of 3 1. COMMERCIAL DETAILS. Tax exemptions. By image the City of Fort Collins is exempt from state and local man. Our Exemption Nmnber 6 98-04502. Fedem1 Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver. Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26,114 (a). Goods Rejected. GOODS REJECTED due to failure to race spendicatiom, either when shipped or the to defects of damage in count, maybe rammed to you for credit and are not to be replaced except upon receipt of wafters ins rr cuom from me City of Fon Collins. Impaction. GOODS are subject to the City of Fort Collins inspemam an arrival. Final Acceptance. Receipt of the merchandise, servwss or equipment in resistant, to this order can result in authorized payment on the pan of the Cary of Fort Collins. However, it is to be understood that FINAL ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. Freight Tema. Shipments must be F.O.B., City of Fort Collins, 900 Wood St, Fort Collins, CO 80522. unless otherwise s,ailied an this order. If permission is given as prepay freight and charge separately, the original fright bill most accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacturers have distributing points in various pans of the cmmtry, shipment is expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments art made from greater distance. Parnim. Seller shall poseur, of sellers sale cost all accessary panics, comfinutes end licenses terminal by all applicable laws, regulations, ordinances and roles of the state, municipality, territory or political subdivision where the work is Performed, or required by any other duty motioned public sumodry having junsdiction over the work of vendor. Seller further agrees to hold the Cary of Fan Collins harmless form and against all liability and loss incurred by them by reason of an asserted or established violation of my such laws, regulations, ordinances, rules and requirements. Audionsation. All Isanies to this contract agree that the representatives me, in fact, bona fide and possess full and complete authority to and said parries. LIMITATION OF TERMS. This Pumhase Order expressly times acceptance m tha corms and coWhaom sorted herein ad forth and any supplementary or subliminal team and conditions mmexed hereto or iha pinned heron by reference. Any additional or different terms and conditions proposed by seller art objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately ifyou cannon make complete shipment to arrive on your promised delivery date in noted. Time is of the essence. Delivery and performance most be effected within the time stated on the purchase order and be documents muched hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. in the even[ of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damages. However the Seller shall not be liable for damages no a result of delays due to cause, not rexsonobly foreseeable which are beyond its mosomble control and without its fault of negligence, such acre of Gad, ads ofcivil or military authorities, governmental mumnes, gas, trains, Baud, epidemics, wars or Hot, provided Ihm notice of the turn.. causing such delay is given to the Purchaser within five (5) days of the time when 0m Seller first received knowledge thereof. In the even[ of any such delay, the date of delivery shall be extended Ibr the period equal to the time actually last by reason of the delay. 3. WARRANTY. The Seller warrants that all gawk, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for be purposes intended, and performed with be highest degree of care and competence in accordance with accepted smMaNs for work of a similar nature. The Sella agrees to hold me purchaser harmless tram any loss, dung, or expense which be Purchaser may suffer or incur on account of the Sellers breach of warmoty. The Seller shall replace, repair or make goad, without cast to the purchases any defsk or faults arising within one (1) year or within such longer period of time as may be Forenamed by law or by be terms of ivy applicable waamnry provided by the Salle aRer me date of acceptance of be goods furnished hereutder (acceptance not to be communicably delayed), resulting form introduce or defective work done or maim is fiunished by me Seller. Acceptance or me of goods by the Purchaser said rot mnstam a worse, of any claim under this warranty. Except as rmerwt,e provided in mess purchase oiler, 0te Seller [ability hereunder shall extend as all damages proxrmmely caused by the breach ofany of the foregoing warranties or guaramaa, but such ]aability shall in no event include loss of profits or loss of true. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchase, may make changes to legal It. by instant change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other man legal temts, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such change affems the amount due or the time of,afir mance hereunder. an cqulmble Wjuammt steal l be made. 6. TERMINATIONS. The Purchaser may m any bore by within change order, mrmiume this agmannal as m any or all pr bons of the goods then not shipped, subject to any equitable adjustment between the parries as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated pmNs on the uncompleted pardon of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stuck. No such temninanion shall relieve the Purchaser or be Seller ofany offfar obligations t many goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim tar adjustment muss be usrnad are. thirty (30) day, for me time the charge or termination is ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and f ished in suits compliance with all applicable laws and regulations a which be good ore subject. The Sella shall execute it deliver such documents as may be required to effect or evidence compliance. All laws and regulations acquired to be incorporated in agrtements of this character ore hereby incorporated herein by this mmance. The Seller agrees to indemnify and hold the Purchaser hmmless from all costs and damage suffered by the Purchases as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to became due hereunder without the prior written comet ofthe other pay. la. TITLE. The Seller warrants full, clear and unresmated title to be Purchaser for all equipment, materials, and norms thousand as performance of this agreement, tom and clear of my and all bet, resnictiom, reservations, seanty interest encumbrances and claims of others. 11. NONWAWER. Failure of the Purchaser m insist upon strict p uhron— of the tenor and maddions hereof, failure or delay to aperecise any rights or remedies provided herein or by law, failure to Promptly notify the Sella in be went of a breach the aenTesorce ofarpaymentfar goods hereunder or approval ofthe desigo. shall not release the Sella of any of the amount. or obligations of this purchase order ud shill col be decmM a waiver of my right of rare purchaser to must upon strict performance hereof or any of its righm or remedies as many such good, regardless of whim shipped received or accepted, as to any pd., or aubsegman default heremrda, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Seller and me Purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or sale antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchaser directs the Seller to cornea nonconforming or defective goods by a date to be agreed upon by the Paochma and she Seller and the Seller thereafter indicates its ba balary or bunilangness an comply, the Purchaser may cause the work to he perforated by the most expeditious means available to it, and the Sella shall pay all costs associated with such an. The Seller shall release me Purchaser end its com mars ofany tier from all liability and claims of any nature resulting from me performance of such work. This release shall apply even in the event of fault of negligence of be may related and shall extend to the directors, officers and employees crunch party. The Sellers economical obligations, including w'aranry, shall had be deemed to be reduced, in any way, because such work is m ormal or caused to he performed by me Purchaser. 14. PATENTS. Whenever me Sella is required to me any design, device, samenal or process covered by lever, patent, trademark or copyright, me Seller shall indemnify and save harmless me Purchta tram ivy and all claims for infringement by reason of be me, of such patented design, device, material or process in cotmecto s with the contract, and shall indemnify the Pmchaer for any cost, expense or damage which it maybe obliged to pay by reason of such management at any tine during she prossumfion or one, the complesion ofine work. In case said equipment, or any port thereof or the Intended use of the goods, is in such suit held to consficam infringement and the sex of said equipment or parr is enquirer, the Sella shall, at its own expense and at its option, either prame for me Purchaser the right to continue wing said equipment or pares, replace the same with substantially equal but mismanaging equipment, or mWiry if an it becomes noninfnagmg. 15. rNSOLVENCY. If the Seller shall became insolvent or l ankmpt, make an assignment for the benefit of creditors, appoint a or rvstee for any of the Sella, property or business, mess rotor may foMwith be canceled by [be Rurchta without liability. I& GOVERNING LAW. The defirdem of teats used or be interpretation ofine agreement and me rights of all planes hereunder shall be combined under and governed by the laws rfthe State of Colorado, USA. The fallowing Additional Conditions apply only in cases wheat be Seller is to perform work hereunder, including me services of Sellers Represenmtiods), an be prenrses of ohers. 17. SELLERS RESPONSIBILITY. The Sella shall Carty, an said work at Sellers own risk unfit be same is futly completed aW accepted, and shall. in we of any accident, da motion or injury to the work andfor uusenals before Sellers final completion and acceptance, complete be work in Sellers own expense aW to me satismcln of be Purchaser. When materials amid ambrosia are famished by others for installation or erection by the Seller, be Sella shall receive, Wood, store and handle some at the site and became responsible merefa as dumb such matcriak and/or aui wrens were being firnkhN by the Seller under the order. I S. RSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including uccupationol disease benefits, to as employees employed on or in connection with the work covered by this purchase order, an ll., In their dependents an accordance with the laws of the state an which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public ❑abalary a lsom nce with bodily injury send death finals of at last 5300,000 for any one person, 5500,000 for any one accident and property damage limit per accident of $400.000. The Seller shall likewise require his winowtor, if any, to provide for such compensation and ansurame, Before any of the Sellers or his comrwa rs employees shall do any work upon the premises of others, the Sella shall Pomish me Purchaser with a cenirmte that such compensation and imumace have been provided. Such cari ficates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify be date when such compensation and insurance expires. The Seller agrta that such enmpensafinn and insurance shall lu mainmmad an atb the mare work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility end liability for any end all damage, lass or injury ofany kind or name whatsoever to persons or property caused by or resulting mom be execution orate work provided for in this purchase order or in connection hetewam. The Sella will mdamniland hold haamless be Purchase am any r all of be Purchasers ofricers, agents and emplayers from and again, any and all claims, loans, damages, charges or expenses, whether direct or indirect. and whether to persons or prolerty to which be Purchaser may be put or subject by resort of any act, action, neglect, omission or default on be pan of be Seller, any of his onnxcmns, or any of tM Sellers or contatim officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchase, in its officers, agents or employees at any tame on account err by eaon of any act action, neglect, omission or default of the Seller of any of has con recors or any of its or ther officers, agents or employees m aforesaid the Sella hereby spaces to assume me defense thereof and as defend the same at be Sellers own expense, to pay any and all cols, chorges, anomeys fees and other expenses, any and all judgmenm but toy be inured by or obtained against be Purchase or any of its or their officers, agents or employees in such suits or other pransfirp, and in case judgment or other Into be placed upon or obtained against me property of the Purchase, or said parties in or as a result of such suits or other proceedings, the Seller will at once cause the same to be dissolved and dowhargal by giving bond or omerwlse. The Seller and has contractors shall take all safety precautions, famish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limiation, the Occupational Safety aad Hebb Actor 1970 and all roles and regulations issued pursuant thereto. Revised 03I2010