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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9142177BusinessSoluNom Consultam..1. ORDER AGREEMENT Greg Ward om- 4/1/201491 ...> See reverse for complete terms and conditions c'. +•. rl P .- - ,f ,.0! :Ilkzeisel@fcgov.com Co.. Name:" p? B I" I ` T ,O ': �: Name. I -..•_..I' "I-"'.m'-mww�...a1�v: Ci of Fort Collins South Transit Center City of Fort Collins South Transit Center rtmm DM:Inn:>-..• •.. - .. . •. Ad 'B . ..Flow etc: " rhn Faidon. ....:._ ...t»..:: wazwnk .ay.MBpwaMBuhe' °Floe eK': AM Sneet Addras: Street Mdress: •.,-. :.--..: �;�:- 4915 Fossil Blvd 4915 Fossil Blvd a. "._._.. =titer . sMtera eaEe: Fort Collins CO 80525 Fort Collins CO 90525 Maln iaa P: ' ' Main PhoneL "" ' ' MGfeAPTk.'Yr 970-224-6067 _ - Me[N ReW EOntaR: Ipcalk : r :Name: _.. -. .m.:-,...,.,,..�....=.a:a,...:: ... , Kaley Zeisel Meta Mad Pharu l: Maa Read iaa P: iphoM P. _ FFMtl 970-224-6067 Meter Read EmaO: -.. Maa Mad pM: ,.. M :-.. -.•,. ' ... •",,`:.••^' / P.OlR uked .4� .. E-Mail �Ipp, ' G tea, ..:.._.:_»..->:.ew.-..,ww•.rw.E ul-mem�5up Summary Rrodudt Des&Ptlon a.. - ..'- _ ..... v. , •. ` - . Serial NUMIW r `.i';:: .Meter �A.MW See Comments Sharp 1,000 -sheet paper feed desk unit )2x500) Sharp Inner finisher Sharp 3 hole punch unit Sharp Facsimile expansion kit Sharp Sharpdesk 3.3 License Kt 5 User See Comments ALL SECURE -HDD Overwrite - Purchase 0 Number of Devices x S per device = $ ALL SECURE . HDD Replacement Number of Devices x$ per device =$ Cost of HDDa$1SO labor/machine Make/Model: Iserial mber. ""`m"SutiyTdtal w++w $ 6,666 Make/Model: A I Seri mber. SalesjT J% Make/Model: L I jSer' I umber: purthdge Authors. o - rAmments ...� ...„a.ax.x.µ7..;,�,: Maintenance Agreement to include S000 B&W images Monthly with overages billed Monthly at$O.0085 per impression and SC()w Color images Monthly ith overages billed Monthly at MASS per impression. er:on�e:ns+ram=.c SigmtureX / p'-rUL f.a, SeP WDlR G d 1 T oat.: )eI 1 Purchase Order. - • Applloble Tines wiE be added to ali paymenb luled above. revised 1011812013 TERMS AND CONDITIONS 1. ACCEPTANCE: Seller agrees to sell to you and you agree to buy from Seller the equipment described on the reverse side under"Brand/Model" (the"Equipment") in accordance with the following terms and conditions. You agree to comply with and perform all of the terms and conditions included in this agreement and in any invoices that Seller may deliver to you under this Agreeni m, which together are a complete statement of the parties Agreement. This Agreement is a binding convict for purchase of the Equipment, and you understand, acknowledge and agree that once the order is placed for the equipment set forth on the reverse, such order becomes nor - cancellable and customer is responsible for the purchase and payment of the equipment within 30 dap of the delivery, or tender of delivery, of the equipment to the customer. In the event customer elects to finance such purchase through the form of finance lease or other financing arrangement, customer is responsible for immediately taking all actions necessary to secure such financing prior to the expiration of such 30 day period, including but not limited to the execution of lease or financing documents, accepting delivery of equipment, etc. 2. PAYMENT: late charges of 1 1/2 ;4 per month (18%Amount on the unpaid balance will be added if paymlents are not received by the due date listed on invoice. 3. SECURITY INTEREST: You hereby grant Seller a security interest in and to the Equipment, and the right to perfect such security interest, mail you have paid in full the entire purchase price and the applicable charges. During the period that Seller has a security interest in the Equipment, you agree to not remove the Equipment or permit the Equipment to be removzd from the location where Seller installed it without prior written consent of Seller. i. DEFAULT: If you default in the performance of any of your obligations under this Agreement or any other agreement with Seller. Seller may (a) enforce this Agreement, (b) recover damages for the default, (c) refuse to perform any of its obligations to you under this or any other agreement, and (d) exercise any other remedy available by law'. If Seller refers this Agreement to an attorney for collection or to enforce the performance of your obligations, you agree to pay Sellers reasonable attorneys fees, whether or not suit be brought, and actual court and other costs. You agree that any delay or failure by Seller to enforce its rights under this Agreement does not prevent Seller from enforcing any rights at a later time. No remedy set out in this paragraph is intended to be exclusive: each shall be cumulative but only to the extent necessary for Seller to recover from you those monies for which you are liable. S. MISCELLANEOUS: You shall not assign any ofyour rights or obligations under this Agreement without the prior written Permission of Seller. Seller may assign its rights and obligations under this Agreement without obtaining your permission. This Agreement shall insure m the benefit ofand be binding upon the successors and permitted assigns of the panics. This Agreement, together with any invoice that Seller sends to you, shall constitute the entire Agreement of the parties with respect to its subject matter. This Agreement supersedes any and all other agreements, either am] or in writing, Wweon the parties. You represent that you are purchasing the Equipment for business purposes only and not for individual, family or household purposes. 6. W.ARRANTV/I.IMfrATION OF LIABILITY: Seller warrants that the Equipment will be free from material defects, as determined by Seller, for a period of 30 days, which commences upon the date that the Equipment is installed and available for your use (the "Warranty"). If Seller determines that the Equipment is materially defective during the duration of this warranty. Seller will repair the Equipment at its own expense. This is your only remedy under the Warranty If Seller replaces used parts with new pans, Seller shall become the owner of the used pans. The Warranty does not cover defects caused by normal disasters, labor disturbances, unavailability of parts, environmental conditions, defective repairs performed by non -Seller personnel, the misuse by or the negligent or intentional acts of you or your owners, officers, directors, employees or other agents, or third parties, or other circumstances beyond sellers control. Consumable items are not covered under the terms of this Warranty. Seller will nor make repairs or replace pans if it is impractical to do so because of (a) the existence of safety hazards not caused by Seller, or (b) the Equipment is not compatible with or otherwise will not connect to devices not supplied by Seller that are necessary to operate the equipment. Except as otherwise specified in this agreement, seller expressly disclaims any and all wartamles, expressed or implied, statutory or otherwise related to the equipment, including without limitation the warranty of merchantability or fitness for a particular purpose, you agree that seller will not be responsible to pay to you any consequential, incidental, special, exemplary or punitive damages for a any default by seller under this agreement. 7. CLAIMS: All claims regarding shipments and receipt of goods must be made within 30 days of delivery. & THIRD PARTY SOFTWARE: The Equipment may be designed to operate in conjunction with certain third parry software ("Third Parry Software"), Any Third Party Software that Seller provides to you together with the Equipment is not owned by Seller. Your terms and conditions of use for any Third Parry Software are set forth in the end user license agreement from the third party, which are delivered with the Third Parry Software (the "License Agreement"). You wil I not copy, use, disclose or transfer the Third Party Software except as permitted by the License Agreement. All third party software is made available on an "as is" basis and without any wurranry, or indemnity of any kind. Seller makes an warranties, expressed or implied. whether by statute or otherwise, related to the third parry software, including but not limited to non -infringement of third party rights, title, integration, accuracy, security, availability, quality, merchantability or fitness fur a particular purpose. By using the third party fuRware, you are knowingly and voluntarily assuming all risk of loss or damage in connection with the third party software. Under no circumstances will seller be liable to you, or any other person, for any loss of use, revenue or profit lost or damaged data; downtime, any other commercial or economic loss; or for any direct, indirect, incidental, special, statutory, punitive, exemplary or consequential damages whatsoever related to your use or reliance upon the third party wftwere. This limitation shall apply even in the event of a breach of a material tens of this agreement. 9. RETURNS: No goods may be returned without Sellers prior written consent. A) Only caused consumable goods for which written return authorization is requested within 60 days of invoice date shall be considered for rerun. B) On authorized returns, customer agrees to pay a restocking charge equivalent to 30%of the purchase price. C) Merchandise returned without written authorization may not be accepted at the receiving dock, and is the sole responsibility of the customer. D) All note aleable merchandise (that has been opened or partially used) will be deducted from any credit amount due customer. 10. GOVERNING LAW: Tins Agreement, as amended, shall be governed by and construed in accordance with the laws ofthe State of Colorado, without giving effect to legal action arising out ofthis Agreement shall be in Denver County, CO. 11. ALL SECURE: Selection of the All Secure program will provide an authorized All Copy Products engineer to schedule a call either onsite or at our facility to use a set ofeNmnced passwords and dam security measures to ensure your hard drives have uncompromised security protection. If equipment has been removed from the location noted on page I of this document, you must call All Copy Products to initiate this service. Failum to request our engineer in perform these steps before a machine leaves your office will negate the guarantees of All Secure and All Copy Products. Machines picked up by All Copy Products will not require pre,scheduling and a proof of completion will be provided by All Copy Products once the machine has been sanitized. **Upon removal and transfer of the Hard Drive to the client. All Copy Products is absolved of all responsibility related to the data. ranmwrinhna� Page 2 of 2 revised 3/26/2013 Pa. #91Y,077 BID FORM (Completed Form must be included with other vendor bid information.) BID NAME: Copier (MFD)South Transit Center Quantity: one (1) Sharp MX-4141 N ITEM PRICE Copier (MFD) as requested $ 5,275.86 (Purchase) $35.00 per month Per Print Rate-B&W $ 0.007 per print (Each) $ $420.00 per year (12-Mos.•) $24.75 per month Per Print Rate -Color $ 0.0495 per print (Each) $ $297.00 per year (12-Mos.`) Per Print Rate fixed for a minimum of three (3) years: Yes x No_ `Above twelve (12) month total print costs to be based on 5,000 B&W & 500 Color prints per month. OPTIONS Stapling Finisher Hole Punch (and if requires Finisher) Dual Scan Document Feed G3 Fax Kit Five (5) additional Desk Licenses PRICE t/$ 488.51 1%$ 287.36 (finisher is required) ✓ $ included in copier price above V $ 287.36 1/$ 327.00 Items bid meet or exceed the requirements listed on Bid Document without exception: Yes X No_ If not, please list exceptions on a separate sheet and attach to your bid. Indicate delivery time: 7-10 days from receipt of Purchase Order WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR PURCHASE OF A COPIER (MFD) FOR THE SOUTH TRANSIT CENTER (STC) PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: Vendor Name: All Copy Products Address: 3720-B South College Ave, Fort Collins, CO 80525 Telephone #: (970) 420-3390 Email: gward@allcopyproducts.com Respondent Name: Greg Ward (Please Print) Title: Division Manager By (Signature): Date: March 20, 2014 Bid Request — Copier for South Transit Center Page 4 of 10