HomeMy WebLinkAbout496440 XEROX CORPORATION - PURCHASE ORDER - 9141869Fort Collins
Date: 04/03/2014
Vendor: 496440
XEROX CORPORATION
c/o LEWAN & ASSOCIATES INC
100 S CLINTON AVE XRX240A
ROCHESTER NY 14644
PURCHASE ORDER P r Page
914186941889 'ofa
This number must appear
on all invoices, packing
sli s and labels.
Ship To: NATURAL AREAS
CITY OF FORT COLLINS
1745 Hoffman Mill Road
FORT COLLINS CO 80522
Delivery Date: 04/02/2014 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
t Xerox W7845PT Copier
Monthly Lease Payments-12 Mos.
1 LOT LS
2,452.56
for Xerox W7845PT Copier/Printer System (Color). Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - Natural Resources @ 1745 Hoffman Mill Road, Fort Collins, CO 80524
Lease Term: Forty -Eight (48) months.
Total Base Monthly Lease Charge: $204.38
Includes: 10,000 B&W and 250 Color prints per month.
Pricing fixed for lease term.
Per State of Colorado Xerox Price Agreement #: 98526YYY11M/WSCA,
Item 1 of Lewan & Associates Proposal dated 02/28/14, and Xerox Lease Agreement dated 03/21/14.
No trade-in.
State of Colorado Central Services user fee of $.001 per print wil be billed separately.
PO Line 1 for twelve (12) months of Base Lease Charges.
Non -appropriation of Funds -
Lessee reasonably believes that it will have a need for the Equipment for the duration of the
Lease and that funds will be available and appropriated to make all payments under this Lease,
however, the availability of funds in future fiscal years is dependent upon appropriation of funds
by Lessee's City Council, which appropriation is entirely discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue the
leasing of the Equipment for the portion of the Lease term falling in the next year are not legally
available for such purpose, Lessee may terminate this Lease at the end of the current year without
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.mm
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PO
PURCHASE ORDER 914186ec . Page
C117/ of PURCHASE
9141869 2 of 4
Flirt CollinsChis number must appear,
,�_J`-' ` , 1 on all invoices, packing
sli s and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds are not
available for the payments required under this Lease by reason of non -appropriation or
non -availability of funds as set forth above.
2 Estimated Print Costs
Above W7845PT Copier-12 Mos.
1 LOT LS
2,500.00
for Xerox W7845PT Copier/Printer System (Color), Serial #: TBD
Location: City Of Fort Collins - Natural Resources @ 1745 Hoffman Mill Road, Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 1 includes:
10.000 B&W and 250 Color prints per month.
All B&W Prints over 10,000 @ $0.0087 each.
All Color Prints over 250 @ $0.0602 each.
Covers: Consumable Supplies, Service, Parts and Labor.
Pricing fixed for lease term.
Per State of Colorado Xerox Price Agreement #: 98526YYY11 MANSCA,
Item 1 of Lewan & Associates Proposal dated 02/28/14, and Xerox Lease Agreement dated 03/21/14.
PO Line 2 amount for twelve (12) months estimated total Print Overage charges
3 Xerox WC3615DN Copier
Monthly Lease Payments-12 Mos.
1 LOT EA
498.96
for Xerox WorkCentre WC3615DN Copier/Printer System (B&W). Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - Natural Resources @ 1745 Hoffman Mill Road, Fort Collins, CO 80524
Lease Term: Forty -Eight (48) months.
Total Base Monthly Lease Charge: $41.58
Includes: 500 B&W prints per month.
Pricing fixed for lease term.
Per State of Colorado Xerox Price Agreement #: 98526YYY11MANSCA,
Item 2 of Lewan & Associates Proposal dated 02/28/14, and Xerox Lease Agreement dated 03/21/14.
No trade-in.
State of Colorado Central Services user fee of $.001 per print wil be billed separately.
PO Line 3 for twelve (12) months of Base Lease Charges.
Non -appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration of the
Lease and that funds will be available and appropriated to make all payments under this Lease,
however, the availability of funds in future fiscal years is dependent upon appropriation of funds
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PO
PURCHASE ORDER 914186er Page
C117/ of PURCHASE
41869 3 of 4
' `F6rt Collins[ his number must packing
V ` 1 1�7 on all invoices, packing
sli s and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
by Lessee's City Council, which appropriation is entirely discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue the
leasing of the Equipment for the portion of the Lease term falling in the next year are not legally
available for such purpose, Lessee may terminate this Lease at the end of the current year without
penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds are not
available for the payments required under this Lease by reason of non -appropriation or
non -availability of funds as set forth above.
4 Estimated Print Costs
Above WC3615DN Copier-12 Mos.
1 LOT EA
"fiIlxile7
for Xerox WorkCentre WC3615DN Copier/Printer System (B&W). Serial #: TBD
Location: City Of Fort Collins - Natural Resources @ 1745 Hoffman Mill Road, Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 3 includes:
500 B&W prints per month.
All B&W Prints over 500 @ $0.0111 each.
Covers: Consumable Supplies, Service, Parts and Labor.
Pricing fixed for lease term.
Per State of Colorado Xerox Price Agreement #: 98526YYY11 M/WSCA,
Item 2 of Lewan & Associates Proposal dated 02/28/14, and Xerox Lease Agreement dated 03121/14.
4 amount for twelve
months estimated total Print
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry'S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com
.52
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 4 of 4
I. CObMERCIAL DETAILS.
Tax exemptions. By statute the City of Fan Collins is exempt from state and local taxes. Our Exemption Number is 11. NON WAIVER.
98-04502. Federal Excise Tax Exemption Cenificme of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
Informal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a), exercise any rights or remedies provided heroin or by law, failure to promptly notify the Seller in the event of n
breach, the acceptance of or payment for goads hereunder or approval ofthe design, shall not relese The Seller of
Goods Reported. GOODS REJECTED due m failure to meet specifications, either when shipped or due to derives of any ofthe warranties or obligations of this parchasc order and shall not be deemed a waiver of my right of the
damage in transit may be commas to you for credit and are not to he replaced except upon receipt of wain purchaxr to insist upon,toes performance hareofor any of its rights or remedies as to any such goods, regardless
iutmchom from the City of Fort Colliri of when shipped, received or accepted, . to any prior or subsequent defamr hereunder, rmr, shall my purported
oral modification or mission of this pumbase order by The Purbaser operate m a waiver of any of the team
Inspection. GOODS ere subject to the City of Fan Collin inspection on arival. hereof.
Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result m 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment an the part or the City of Fort Collins. However, it is to be understood that FINAL Seller and the Pirmhow, racclaim that in actual economic practice, overcharges resulting from antitrust
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. violations are in fact home by the Purchaser. Theretofore, fogood cause and as consideration for executing this
Purchase aide, the Seller hereby assigns to the pureM1aer any and all claims it may now have or hereafter
Freight Teats. Shipments must be F.O.B., City of Fort Collins, 000 Wood St., Fort Collins, CO 80522, unless
otherwise specified on Nis order. If,ernission is given to prepay freight and charge separately, the original freight
bill most accompany invoice Additional therm For locking will not be accepted.
Shipment Distance. When manufacturers have distributing points in ounces pints of the country, shipment is
expected from the nearest distribution point to destination, and excess freight will he deducted from Invoice when
shipments are made from greater distant.
Permits. Seller shall procure at sellers sole cost all necessary permits, emificams and licenses required by all
applicable laws, regulations, ordinances and tales of the state, municipality, territory or political subdivision where
the work is performed, or acquired by any other duly acutimted public authority havingjurisdiaion over the work
of vendor. Seller further agrees to hold the City of For Collins humless from and agairsst all liability end loss
nand by them by reason of an assured or established violation of any such laws, regulators, whip roves, mles
and requirements.
Authorization All panics to this contract agree that the representatives are, in fact, was fide and possess fall and
complete authority to bind said parties.
LIMITATION OF TERMS. This Purchase Older expressly limits acceptance to the terms and conditions slated
herein set forth and any supplementary or additional terms and conditions annexed herem or incorporated herein by
reference. Any additional or dilfercrt terms and conditions prop sand by seller arc objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCIIASING AGENT immediately if you cannot make complete shipment ro active on your
Promised delivery dte as noted. Time is of the ass ram. Delivery and performance must be elTeeted within drc rime
stated on the purduu order cad the decmmenu attached herem. No acts of the Purchuers including, without
limitation, acceptance of partial lane deliveries, shall operate as a waiver of this provision. In the event of any delay,
rise Pirmhow, shall have, in addition to other legal and equitable remedies, the option of placmg this order elsewhere
and holding the Seller liable for damages. However, the Sella shall not be liable for damages as a result of delays
due W causes not accurately foreseeable which arc beyond its reasonable control and without its fault of negligence,
such ads official, acts ofood or military authorities, govemmental priorities, fires, strikes, Bond, epidemics, wars or
riots provided that notice of the conditions causing roach delay is given to the Purchaser within five (5) days of the
time when The Seller first received knowledge Thereof. In the event of any such delay, the Jere of delivery shall be
extended for the period equal to The time normally last by reason of the delay.
3. WARRANTY.
The Seller warrens that all goods, articles, materials and work covered by this order will conform with applicable
drawings, spaiGcminas, samples and/or .,her descriptions given, will be fit for The purposes intended, and
performed with the highest degree of care and competence in accordance with accepted wanJaNs for work of a
imila nature. no Seller agrees to hold the purchaser haml., from any lass, damage or expense which the
Purchaser may sof r or incur on account ofthe Sellers breach ofwatmnry. The Seller shml replace, repair m make
goad, woman cost W be purchaser, any defeers or faults arising wihin we (I) year or within such longer period of
time. may be presented by law of by the ream of.y applicable warmnly Provided by The Seller after the Time of
aceeptmce of Be goads famished hereuMer (acceptance not to be unreasonably delayed), resulting from imperfect
or defective work done or materials perished by the Seller. Acceptance or use of goods by The Purchaser shall not
constitute is waiver, of any claim under this warrant, Except as otherwise provided an this purchase order, the Sellers
liability Forwarder shall extend to all damages proximately caused by the breach of any of the fatiguing warranties
or gwrearces, but such liability shall in no event include lass of profits or Was of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaso may make changes to legal tams by women dour remI
5. CHANGES IN COMMERCIAL TERMS.
The Prachanrmay make any changes to the teams, other man legal mares. including additi. to or deletions Item
the quantitiesoriginally ordered in the spocifcumn, or drawings, by verbal or writer change order. If any such
change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate Nis agreement as to any of all pa.,am of the
goods then not shipped, subject an any equitable rijumment between The parties as to any work or materials then in
progress provided that the Purchaser shall not be liable for any claims for amiciWted profits on the muvmplacd
portion of the goods amaker work for incidental or acmequennal damages, and thin no such adjustment be made in
favor ofthe Seller with roped in any goods which are the Sellers standard teak. No such termination ahall relieve
the Pumhaer or the Seller ofany of their obligations as to any good delivand hereunder.
Z CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be asserted within thirty (30) days from the date the change or nomination Is
.,dered.
8. COMPLIANCE WITH LAW.
The Seller wmmns that all good sold hereunder shall have been produced, sold delivered and furnished in strict
compliance with all applicable laws and regulations to which The goods are subject The Seller shall execute and
&diva such documents m may he rr flood ro effect or evidence compliance. All laws and re,shomm required to he
incorporated in agreements of this character am hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages wflored by The Pumhacr as a moth of The
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall action, Transfer, or convey This order, or any movies due or Io become due hereunder without the
,nor wnnea consent of the other party.
10. TITLE.
no Sella warsnts full, clear and concentrated title to the Purchaser for all equipment, materiala, and items famished
in performance of this agreement, Bee and clear of my and all lieu, restrictiorss, reservations, ,aunty interest
mambrarces and claims of tubers.
acquired under federal or state mtiment laws for such overcharges relating m the particular goods or services
,umhased or acquired by the Purchaser pursuant to this pu chase coder.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Ifthe Producer dinars the Seller to comes nonconforming or de@'tlive, goods by a date to be agreed upon by the
Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
any .use the work to be performed by the most expeditious means mailable to it, and the Seller shall Pay .11
costs associated with such work.
The Seller shall release the Purchaser and its contradon of any tier from all liability and claims of any smwre
resulting from the performance ofsuch work.
This release sbml apply even in The event of fault of negligence of the patty relemcd and shall extend to the
directors, officers tam employees ofsuch party.
The Sellels contractual obligations, including warranty, shall not be domed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14, PATENTS.
Whenever the Seller is required to use any design, dm'ice, material or process covered by late, patent, trademark
or copyright, the Sella shall indemnify and save harmless the Purchaser from any and all claims for infoingement
by reason of the use of such Wrental design, device, rumnal or process in cormadion with The com act, and
,ball indemnify the Purchaser for any eas, expense or damage which it may be obliged W pay by reason fsuch
inGngamcat at any now during the prosecution or alter The completion of The work. In care said equipment. or
any pan Hereof or the intended we of the good, is in such suit held 0 constitute infringement and the use of
said equipment Or Pact is enjoined, the Seller shall, at its own expense and at its option, either procure fur the
Purchaser the right to combine using said ry.ip.nl or puns, replace the same with whamntlally equal but
noninfringing equipment, or modify it so it becomes noninfringing.
15. INSOLVENCY.
If the Sella shall become insolvent or banknspt, make an assignment for the benefit of creditors, appoint a
or haste for any of the Sellers pmpeny or biomass, this order may f.Mwith be canceled by the
Pwcbuer without liability.
16. GOVERNING LAW.
The definitions ofterms mad or the interpretation ofthe agreement and The rights afall parties hereunder shall be
constmed under and governed by the laws ofthe State of Colorado, USA.
The following Additional Conditions apply only in cases where the Seller is to perform work hereunder,
including the services of Seller Re,ro enmdve(s), on the premises afoThers.
I). SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Solids own risk will be same is holy completed and accepted, and shall,
n case of any accident, destruction or injury W The work wayor mateis6 before Seller's final completion and
acceptance, complete The work at Sellds own expense and to the wassfadion of the Parchmer. When mmenals
and equipment are famished by others for inoculation or auction by the Seller, The Seller shall receive, unload,
store and handle same at the site and become responsible therefor as though such materials and/or equipment
were being famished by The Seller under the order.
I S. INSURANCE.
The Seller shall, or his own cxpenu, provide for The payment of workers comparison., including occupational
disease benefits, to its employees employed on or in connection with the work account by this purchase order.
and/or to their dependents m accordance with The laws of The stare in which the work is no be done. The Seller
shall also carry comprehensive genial liability including, but not limited to, analogical and automobile public
liability insurance with bodily injury and death limits of at least SBA.000 for any one person, S5 W,000 for any
one accident and property damage limit per accident of $400,000. The Seller shall likewise require his
contractors, if any, to pmvwe for such compensation and insurance. Before any of the Selers or his contractor,
employees shall do any work upon the premises of others, the Seller shall famish The Purchaser with a composer
that such com,amuntion and insurance have been provided, Such certificates shall specify the date when such
compensation am insurance have been provided. Such c ndificmes shall specify the time when such compensation
and ituumnce expires. The Sells agrees thm such compensation and insurance shall be mwarriant until aHc the
attire work is completed ape accepted.
19, PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind
r nature whatsoever to persons or pro,eny caused by or standing from The execution oriha work provided for is
this Purchase order Or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any
r all of the Pumhmas officers, agents end employees from and against any and all claims, losses, damages,
.barges or expenses, whether darter or indirect, and whether to persam or property to which the Purchaser may
be put or subject by renwn of any act, acrid% neglect, omission or defaor on the pan of the Sella, any of his
contractors, or my of The Sellers or contractors omens, agents or employes. In caust, any suit or other
proceedings shall be brought against The Purchaser, or its ome., a,a. or employees at any time on account or
by reason of any not, action, neglect, omission or default of the Seller of any of his acmmetors or any of its or
their officers, agents or employes as aforesaid The Seller hereby agrees to assume the defense Thereof and to
defend the same at the Sellers awn expense, to pay any and all casts, chorges, attorneys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their omccrs,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against The property of the Purchase, or said portion in or as a result of such suits or other proceedings,
the Sella will at once cause The mine to be dissolved and diacharged by giving bond or otherwise. The Seller and
his contractors shall take all safety prtautions, famish and install all guard necessary for be prevention of
uccidenB, comply wild .11 laws anal nogulatlou with regard to safety including, but without limitation, Be
Occupational Safety ape Health Act of 1970 ape all roles and regulation, issued pursumt thereto.
Revised 03I2010