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HomeMy WebLinkAboutRFP - 7572 FORTZED MARKETING & COMMUNITY ENGAGEMENT SERVICESBID 7572 FortZED Marketing & Community Engagement Services Page 1 of 3 ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7572: Fort ZED Marketing & Community Engagement Services OPENING DATE: 3:00 PM (Our Clock) November 8, 2013 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 – Questions & Answers Please contact Ed Bonnette, CPPB, CPM, Buyer at (970) 416-2247 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing BID 7572 FortZED Marketing & Community Engagement Services Page 2 of 3 EXHIBIT 1 – QUESTIONS & ANSWERS 1. Is a scoring advantage awarded to firms located within Fort Collins? Response: No; the City of Fort Collins does not have a Local Preference. 2. Page 13, Project Drawings – The statement in question appears in the sample contract. Please clarify the following items in regard to the request for AutoCAD formatting of projects: a. Please confirm if this statement is applicable to the project(s) being requested, or if the City is anticipating removal/revision of the statement in the final contract document (as opposed to the sample contract). b. In the event that the statement will remain in the final agreement, please provide an overview of the types of images or system prototyping the will be incorporated and requires AutoCAD files as opposed to traditionally utilized graphic design file formats (example: Adobe Illustrator, Photoshop, etc.). Response: a. No, this statement is not applicable to this project, and will be removed from the final contract document. The sample contract is a generic template which the buyer customizes to the specific project as part of the contract award process. b. Not applicable. 3. Page 14, Subcontractors – Assuming that this clause applies to the creative development, strategic planning, and execution – please confirm that use of subcontracting for items such as printing services is acceptable with prior approval by the City. Response: Yes, that is fine. What is intended here; is that sometimes firms will partner with other firms to provide a variety of services under one lead agency. For example in this Project; a Marketing firm may want to partner with a firm that specializes in website work or in conducting customer surveys. All the City is saying is that the Marketing firm who is awarded the project and signs the contract with the City is responsible for the work of those subcontractors who operate under them, and the City would like to know in advance who is doing what. Another example is; the City would be more interested in who is doing Graphic Design work for the prime contractor, than who is printing a flyer. 4. Page 5, List of Project Personnel – Please answer the following questions to clarify the statement, “The resumes shall include at least three references from previous assignments.” a. Is this statement requesting that we make reference to past projects that are similar or requesting professional references (beyond those requested ‘Qualifications and Experience’)? BID 7572 FortZED Marketing & Community Engagement Services Page 3 of 3 b. If professional references, are you requesting them for all personnel or only partners and subconsultants being used? Response: a. Under List of Project Personnel; we want to know whom from the firm’s staff is going to be assigned to our project. Then we would like to know what other projects have they worked on specifically where they performed similar tasks to what they will be doing for us. Under Qualifications and Experience; we are asking about the experience of the overall Firm. Depending on the size and age of the firm; these responses may be similar. If that is the case, just indicate so; there is no need to type the same information twice. b. We would like to know the background of the main players responsible for the success of our project.