HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9141663�9 3 rt` ° Independent Cost Estimate
Date of Estimate: 3/16/2014
Contract Type:
Existing Contract or PO (Y/N): N
Description of Goods (A) or
I have obtained the folli
estimate
Published Price List / Past Pricing
Engineering or Technical Estimate
(performed by)
Independent Third Party Estimate
(performed by)
Other (specify)
HMI/SCADA System
2 Year Warranty
OPC Server Software
Required Minimum
1 SCADA system with up to 500 tags Sole -Source
Thick Client for Development, Web/Thin
Clients for Operator Usage
Graphical User Interface for HMI interaction
Integrated Alarm Functionality
1 Telephone technical support and self-service Sole -Source
1 50,000 Bytes P-Card (Transfort)
TCP/IP, UDP/IP or Serial 1/0
Master/Slave protocol
Date
cote - Process Control Dynamics, Inc. (Sole
urce) 3/7/2014
(Comparable SCADA system) 3/5/2014
www.ioserver.com 3/5/2014
Server) 3/5/2014
3/16/2014
Craig Dubin, Communications &
Administration Manager
Unlimited mult-path device redundancy
Multi-HMI/SCADA compliant
Modeless operation
System for Award Management
Page 1 of 1
Search Results
current Search Terms: process* control* dynamics*
Notice: This pdnted document mte is only the firrt paged your SAM Search ,esuos. Mae results may b available. To
bloc r con search resultsyou can dmvnload tie PDF and Wntit
No records found for current search.
SAM I S,,A—%r A—M Menepemmrt 1.0
NOW to all Users: This Is a Federal Government canton, system. Use of this
systern constitutes consent n nonhodng at all tones.
Glossary
Search
Results
Entity
Exclusion
By Record
Status
BY
Functional
Area - Entity
Management
By
Functional
Area -
Performanre
Information
IBM v1.19e6.2 11343
® ��9g-v.,
https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb602-77f6-4ba0-914a-... 3/ 19/2014
Title: CASTA Membership Dues 2014
Date: 1 /31 /2014
CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE)
Checklist Item
Contract File
Comments
Location
7) Independent Cost Estimate
The City made and documented an
See I.C.E. dated 3/16/14.
independent cost estimate before receipt of
proposals.
10) Unnecessary Experience and
Excessive Bonding
Unnecessary experience and excessive
No.
bonding requirements were not included in
this solicitation or contract documents.
11) Organizational Conflict of
Interest (OCI)
If there is an apparent or potential OCI the
solicitation contains provisions to eliminate or
mitigate the conflict (e.g. by inserting a clause
No.
that prohibits the contractor from competing
for the follow-on contract to the current design
or research contact) and OCI Certification is
submitted by the contractor.
12) Arbitrary Action
There was no arbitrary action in the
procurement process. (An example of
arbitrary action is when award is made to
No.
other than the contractor who most satisfied
all the City requirements as specified in the
solicitation and as evaluated by staff.
13) Brand Name Restrictions
Brand Name or Equal. When it is impractical
or uneconomical to provide a clear and
accurate description of the technical
requirements of the property to be acquired, a
"brand name or equal" description may be
used to define the performance or other
salient characteristics of a specific type of
property. The City must identify the salient
characteristics of the named brand that
No.
offerors must provide. When using a "brand
name" specification, the City does not need to
reverse -engineer a complicated part to
identify precise measurements or
specifications in order to describe its salient
characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains
additional information on preparation of
specifications including examples with
specific language.
14) Geographic Preferences
The solicitation contains no in -State or local
No
geographic preference except where Federal
statutes mandate or encourage them.
15) Contract Term Limitation
The contract period of performance for rolling
stock and replacement parts does not exceed
five (5) years inclusive of options without prior
N/A.
written FTA approval. For all other types of
contracts, the procurement file contains
evidence that the contract term is based on
sound business judgment.
18) Award to Responsible
Contractor
1. Yes; see Sole Source
The City made a determination that it was
Justification
awarding to a responsible contractor
considering such matters as contractor
Memorandum.
integrity, compliance with public policy, record
2. Yes.
of past performance, and financial and
3. Yes; see Sole Source
technical resources.
Justification
1. Appropriate Financial, equipment, facility
and personnel. (Y/N)
Memorandum.
2. Ability to meet delivery schedule. (Y/N)
4. Yes; no exclusions on
3. Satisfactory period of performance. (Y/N)
SAM report run on
4. Satisfactory record of integrity, not on
3/19/2014.
declined or suspended listings. (Y/N)
5. Yes; Quotation #
5. Receipt of all necessary data from
IC074D01 attached.
vendor. (YIN)
19) Sound and Complete Agreement
This contract is a sound and complete
Yes; Purchase Order is the
agreement. In addition, it includes remedies
contract mechanism.
for breach of contract and provisions covering
termination for cause and convenience.
24) Clear, Accurate, and Complete
Specification
A complete, adequate, and realistic
specification or purchased description was
Yes.
available and included any specifications and
pertinent attachments which define the items
or services sought in order for the bidder to
properly respond.
38) Sole Source if other Award is
Infeasible
The contract file contains documentation that
award of a contract was infeasible under
small purchase procedures, sealed bids, or
competitive proposals and at least one
of the following circumstances applies:
(1) The item was available only from a single
source. (Verify prices are no higher than price
(5) See attached Sole Source
for such item by likely customers.)
Justification approval email dated
(2) Public exigency for the requirement did
3/19/2014 regarding Municipal
not permit a delay resulting from a
competitive solicitation.
Code Chapter 8 161 (d)(1)(b).
(3) An emergency for the requirement did not
permit a delay resulting from a competitive
solicitation.
(4) The FT A authorized noncompetitive
negotiations.
(5) Competition was determined inadequate
after solicitation of a number of sources.
39) Cost Analysis Required
Cost analysis and profit negations were
performed (initial award and modifications)
And documented for price reasonableness
Yes; see Sole Source Justification
was established on the basis of a catalog or
Memorandum dated 3/19/2014.
market price of a commercial product sold in
substantial quantities to the general public or
on the basis of prices set by law or regulation.
40) Evaluation of Options
The option quantities or periods contained in
the contractors bid or offer were evaluated in
order to determine contract award. (To be
N/A
eligible for Federal funding, options must be
evaluated as part of the price evaluation of
offers, or must be treated as sole source
awards.
42) Written Record of Procurement
History
The file contains records detailing the history
1. I.C.E. attached.
of this procurement. At a minimum, these
2. Purchase Order is used.
records include:
(1) the rationale for the method of
3. Vendor selected is Sole
procurement,
Source.
(2) Selection of contract type,
4. Quotation # IC074D01.
(3) reasons for contractor selection or
rejection, and
4 the basis for the contract price.
43) Exercise of Options
The grantee exercised an option on this
contract adhering to the terms and conditions
of the option stated in the contract and
determined that the option price was better
N/A
than prices available in the market or that the
option was a more advantageous offer at the
time the option was exercised.
If an option was not exercised under this
contract, check NA.
44) Out of Scope Changes
The grantee amended this contract outside
the scope of the original contract. The
amendment was treated as a sole source
N/A
procurement (complying with the FTA
requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
The contractor did not receive an advance
payment utilizing FTA funds and the contract
No.
does not contain advance payment provisions
or, if it did, prior written concurrence was
obtained from FTA.
46) Progress Payment Provisions
The contract contains progress payments
based on costs incurred (as opposed to
percent of completion) and the contract
contains a provision giving the grantee title to
No.
property (materials, work in progress, and
finished goods) for which progress payments
are made. The contract may contain other
security in lieu of obtaining title.
47) Time and Materials Contracts
This is a time and materials contract; the
grantee determined that no other type of
No.
contract is suitable; and the contract specifies
a ceiling rice.
48) Cost Plus Percentage of Cost
This is not a cost plus a percentage of cost
No.
type contract.
49) Liquidated Damages Provisions
This contract contains liquidated damages
provisions and the assessment for damages
No.
is specified in the contract at a specific rate
per day for each day of overrun in contract
time.
50) Piggybacking
1. No.
1) The file contains: Assignability provisions.
2. Yes; see Sole Source
2) The procurement file contains: Price
Justification Memorandum
reasonableness determination.
dated 3/19/2014.
56) Clauses
This contract contains the appropriate FTA
Yes.
required clauses.
System for Award Management
Yes, no exclusions on SAM report
(SAM) SAM run and include in the file.
run on 3119/2014.
FEDERALLY REQUIRED AND OTHER MODEL CLAUSES
APPLICABILITY OF THIRD PARTY CONTRACT CLAUSES
(excluding micro -purchases, except for construction contracts over $2,000)
Process Control Dynamics- (conies Software
=T-YPE'OF°PROCUREMENT
FIlMauSs
Professional
Ro in toc
ConstruciomMaterials
8
MII "4
ervicesi�t
,
�Ope_ra-6
iaramag n
a
M
No Federal Government
X
Obligation To Third Parties
All
All
All
All
All
(by Use of a Disclaimer)
False Statements or Claims
X
All
All
All
All
All
Civil and Criminal Fraud
Access To Third Party
X
All
All
All
All
All
Contract Records
Changes to Federal
X
All
All
All
All
All
Requirements
Termination
X
All
All
All
All
All
Civil Rights (Title V1, EEO, ADA)
N/A
>$10,000
>$10,000
>$10.000
>$10.000
>$10,000
Disadvantaged Business
X
All
All
All
All
All
Enterprises (DBEs)
Incorporation of (FTA) Terms
X
All
All
All
All
All
Suspension and Debarment
N/A
>$25,000
>$25,000
>$25,000
>$25,000
>$25,000
Buy America
N/A
>$100,000
>$100,000
>$100,000
Resolution of Disputes,
N/A
>$100,000
>$100,000
>$100,000
>$100,000
>$100,000
Breaches, or Other Litigation
Lobbying
N/A
>$100,000
>$100,000
>$100,000
>$100,000
>$100,000
Clean Air
N/A
>$100,000
>$100,000
>$100,000
>$100.000
>$100,000
Clean Water
NIA
>$100.000
>$100,000
>$100,000
>$100.000
>$100,000
Cargo Preference
X
All
All
All
Fly America
NIA
Involves foreign
Involves foreign air
Involves foreign
Involves foreign
Involves foreign air
rt or travel
transport
transport or travel
air
itransport or
nsport or
air transport
transport or travel
by air
travel
travel
Davis -Bacon And Copeland Anti-
N/A
>$2,000 (including
Kickback Acts
ferry vessels)
Contract Work Hours And Safety
N/A
>$2,500 (except
>$2,000 (including
Standards Act
transportation
>$2,500
ferry vessels)
services)
Bonding
N/A
$100,000
Seismic Safety
N/A
A & E for New
Buildings &
New Buildings &
Additions
Transit Employee Protective
N/A
Transit Operations
Agreements
Charter Bus
N/A
All
School Bus
N/A
All
Drug Use - Testing and Alcohol
N/A
Transit Operations
Misuse - Testing
Patent Rights and Rights in Data
N/A
Research &
and Copyright Requirements
Development
Energy Conservation
X
All
All
All
All
All
Recycled Products
N/A
Contracts for items
Contracts for items
Contracts for items
designated by
designated by
designated by
EPA,when
EPA,when
EPA,when
procuring $10,000
procuring $10,000
procuring $10,000
ormore peryear
or more per year
or more per year
Conformance With ITS National
N/A
ITS Projects
ITS Projects
ITS Projects
ITS Projects
ITS Projects
Architecture
ADA Access
X
A & E
All
All
All
All
Bus Testing
N/A
At I
Post Delivery
Pre Award And P
N/A
-
All
Audits
A Sole Source
Source
Product
Price
Quantity
Total
Software
Quotation # IC074D01
Iconics Genesit64 HMI/SCADA Software
$4,564.00
1
$4,564.00
Quotation # IC074D01
(conics SupportWorX-Basic Plan
$456.40
1
$456.40
IOServer Software - 50,000 bytes license -
www.ioserver.com
OPC Server (P-Card)
$2,500.00
1
$2,500.00
Sub -Total Software
$7,520
TotaLEstimate&Projecttosts t '•
$73520
IS Comparable Solution
Source
Product
Price
Quantity
Total
www.inductiveautomation.com
Software
Ignition HMl/SCADASoftware (The Works)
Kepware OPC Server License
Sub -Total Software
$6,750.00
$2,795.00
1
1
$6,750.00
$2,795.00
$9,545
www.kepware.com
Total' EstimatedPro edt°Costs:'-
1
_ `K $9;545
Completed by:
Craig Dubin
Communications and Administration Manager
Process Control Dynamics, Inc.
PCD Sales, Inc.
6480 S. Quebec St. I Centennial I CO 180111
Phone 303-741-4264 1 FAX 303-741-4472
v .ocdsales.com I salesopcdsales.com
uotation
Quotation #:
I IC074DOI
Quotation Date:
March 7, 2014
Prepared By:
Bret Dianich
Rill to: City of Fort Collins Ship To: City of Fort Collins
250 N. Mason St. 250 N. Mason St.
Fort Collins, CO 80524 Fort Collins, CO 80524
Attn: Craig Dubin Ref:
fItem
[
Descri'tion, .°-,.
..P,art;Ntimber :•-
�P,ricc;, ch
Extended
1
1
ICONICS GENESIS64 HMI/SCADA Software:
GEN64-APP-500
$4,564.00
$4,564.00
500 Point Count (CONICS GENESIS64 Application Server
V10
Each net
Net lot
with On -Demand Tags. GEN64-APP models include one
floating WEBHM164-DEVCAL client/developer station for
use as thick client Desktop workstation or as thin client
WebHM[ or PortalWorX SL Web Browser or GENESIS64
Developer Station. Also includes GraphWorX64,
EarthWorX, AlarmWorX64, TrendWorX64, ScriptWorX64,
ScheduleWorX64, GridWorX, AssetWorX, FDDWorX, (5)
Facility AnalytiX (FDDWorX) Assets, Workbench Client
and viewers for Energy AnalytiX and FDDWorX. Includes
WebHM( publishing, GENESIS64 Platform Services with
FrameWorX, Unified Data Manager, OPCUA Data Bridging
and Aggregation, Global Aliasing, Modbus OPC Servers for
Serial and Ethernet, BACnet and SNMP connectivity and
native support for redundant configurations of real-time OPC
DA data, plus redundancy support for alarm server/logging.
Purchase two identical servers for redundant applications.
2
1
ICONICS SupportWorX-Basic Plan
SupportWorX64
10% of List
$456.40
Extends coverage for an additional 1 Year from date of
- Basic
Cost of
Net Lot
original shipment or SupportWorX renewal date.
Total
Includes unlimited telephone technical support, access to
System
ICONICS Knowledge Bases and automatic product
upgrades for current version (Right of the Decimal) for
length of SupportWorX plan. Renewable on a yearly
basis.
Total: $5,020.40
Delivery: 2-3 Weeks A.R.O. Fios.Ml3ortland,
ME
LTerms: Net SO;Qays
ICONICS, Inc.
ORDERS ARE ACCEPTED IN ACCORDANCE WITH"GENERAL TERMS
c/o: Process Control Dynamics, Inc.
AND CONDITIONS OF SALE" CONTINUED ON THIS DOCUMENT.
PO Box 84-5619
PRICES QUOTED HEREIN ARE VALID FOR 30 DAYS FROM DATE OF
QUOTATION.Boston,
MA 02284-5619
Quotation: IC074DO I Page 2 of 2 March 7, 2014
GENERAL TERMS AND CONDITIONS OF SALE
I. PRICES: Prices are F.O.B. factory. Prices do not include any sales, use or other taxes or project bonding. Such fees will be added to the price
unless a valid exemption certificate has been provided by the Purchaser. Quoted prices if not accepted by Purchaser within 30 days from date of
this quotation, arc subject to change prior to acceptance of order by the Seller, unless specifically modified in this proposal.
2. PAYMENT AND CREDIT: Terms of payment arc net 30 days unless otherwise stated. Orders arc subject to the approval of seller's credit
department. If Purchaser is in default in any payment, Seller may declare all payments for work completed immediately due and payable, stop all
further work until payments are brought current and/or require advance payment for future shipments. Purchaser agrees to reimburse Seller for
court costs and reasonable attorney's fees should court action be necessary for Seller to collect amount due.
3. ITEMS INCLUDED: Each Sale includes only the equipment/services described in the order. Seller shall not be responsible for compliance with
state or local safety and health statutes unless it has accepted such responsibility in writing.
4. SI IIPMENT AND DELIVERY: Seller shall use reasonable efforts to meet specified delivery dates, but such dates are estimates only and are not
guaranteed and Seller shall have no liability, direct or indirect, for delay in delivery. Seller may not be declared in breach nor shall the order be
subject to cancellation so long as Seller is making bona fide effort to complete manufacture and delivery. In any event, delivery is based upon the
effective date of the order and subject to prompt receipt by Seller of all necessary information and instructions from Purchaser, including any
required approval of drawings. Shipments shall be by surface freight. Seller may make partial shipment. For shipments outside the United Stales,
Seller shall arrange for inland shipment to port of exit and shall cooperate with Purchaser's agents in making necessary arrangements for overseas
shipment and preparing necessary shipping documents.
5. FORCE MAJEURE: Seller shall not be responsible or liable in any way for any failure to perform due to acts of God, fire, flood, serious
accidents, foreign or United States embargo, war or riot, serious shortages, unavailability or significant price increases in commodities, materials or
components, labor disputes, interruption of transportation, loss of essential production services, laws, rules regulations, instructions or acts of any
U.S. or foreign governmental authority, or by any other event beyond the reasonable control of Seller or its subcontractors.
6. RISK OF LOSS: Risk of loss or damage shall be home by Purchaser upon delivery of Seller's equipment to the carrier. All shipments are F.O.D.
Seller's factory and all claims for damage, delay or shortage arising from any shipment shall be directly against the carrier by the Purchaser.
Purchaser shall inspect the equipment; notify Seller of any damage or shortage within one week of receipt. Failure to so notify Seller shall
constitute acceptance by Purchaser, relieving Seller of liability for damages or shortages.
7. WARRANTY: Seller warrants that for a period of 12 months after date of shipments, all products to be free from defects in material and
workmanship. Seller must receive prompt written notice of claimed defects, which notice must be received no later than 30 days after the end of
the warranty period. This warranty shall not apply to any products altered or repaired outside Seller's factory or with any parts other than Seller's
replacement parts, unless such repairs were authorized in writing by Seller, or to products or parts subject to misuse, abuse, neglect or accident or
damaged by improper installation or application, in no event shall Seller be liable for normal wear and tear, nor for any incidental or consequential
damages due to inoperability of its product.
Seller makes no warranty with respect to parts, accessories, or components manufactured by other. The warranty applicable to such items is that
offered by their respective manufacturers.
The foregoing is in lieu of all other warranties, express or implied, including the warranties of merchantability and fitness for particular purpose,
nor shall Seller be liable based upon any claim of negligent equipment design or manufacture.
8. CANCELLATION, SUSPENSION OR DELAY: If Purchaser requests or causes a cancellation, suspension or delay of Seller's work. Purchaser
shall pay Seller all appropriate charges incurred up to the dale of such cancellation, suspension or delay, plus Seller's overhead and reasonable
profit. Additionally, all charges related to and risks incident to storage, disposition and/or resumption of work shall be bome solely by Purchaser.
9. LIMITATION OF LIABILITY: Seller shall not be liable to Purchaser for any incidental or consequential damages of any nature for any reason
whatsoever. Seller's liability, under no circumstances, shall exceed the material portion of the contract price for the defective equipment.
10. CHANGES AND BACKCHARGES: Seller shall not be obliged to make any changes in or additions to the scope of work unless Seller agrees
thereto and an equitable adjustment is made to price and/or delivery.
Seller will not approve or accept returns of or back charges for products, labor, materials, or other costs incurred in modification, adjustment,
service or repair of equipment unless previously approved in writing by an authorized employee of Seller.
11. PROPRIETARY INFORMATION: All information furnished by Seller is submitted solely for Purchaser's use and shall not be disclosed to any
third party without Seller's prior written consent.
Ignition HMI / SCADA Software Pricing - Inductive Automation Page 1 of 1
0 SDt
Ignition HMI/SCADA Software I Ignition MES Software I Downloads I Buy I Solutions I Integrators I Resources I Support About Us
Prking
Ignitwn HMl/SCADA
bldare
Ignition MES soM1ware
SUPW,t
Laining
Legacy Noeutlr
Home/ eve/P,king/Ignition NMI/SCADA $ zre
Ignition HMI / SCADA Software Pricing Download PDF
SOFTWARE PACKAGES
Packages offer discounts on popular combinations of modules, making It easyto get started with Ignition.
The Works • $11,599
Save $3,071
Everything you need! Save $2,071 when you buy The Works, our most popular package. Includes the SOL Bridge, Vision,
Report!ng, Alarm Notification and Symbol Factory modules. License Includes unlimited clients and tags.
The Works Plus- $15,399
Save 53,061
Save even more by bundling The Works package with the SMS Notification, Voice Notification and Mobile modules.
The Works Lite• $1,650
Perfect for,l-client installations. Log data and configure alarms. License Includes I client and unlimited real-time tags; does not
include historical tags. Includes SOL Bridge Limited Edition and Vision Limited Edition 1-Client modules.
http://www.inductiveautomation.com/pricing/ignition-,jsessionid=008D7BDBC 105EC54879... 3/5/2014
Fort Collins
MEMORANDUM
March 19. 2014
From: Craig Dubin, Communications & Administration Manager
Bob Hover, Electric System Design Manager — Light & Power
To: Gerry S. Paul, Purchasing & Risk Management Director
CC: Kurt Ravenschlag, Transfort General Manager
Erika Keeton, Special Projects Manager
Karl Gannon, Financial Analyst
Sandra O'Brien, Financial Coordinator
RE: Sole Source Justification — Iconics GEN64 SCADA Svstem Software
City of Fort Collins
Transfort/Dial-A-Ride
6570 Portner Road
Fort Collins, CO 80525
970.224.6196
970.224.6043 - fax
cdubin@fcgov.com
As the MAX BRT project nears completion of the major construction phase and moves into
operational testing, Transfort is in the process of finalizing two bus operational components.
First, Transfort is required to provide advance train notification of BNSF train locations along the
corridor to coordinate with bus operations. This requirement is a direct result of the BNSF
Operating Agreement requirement for bus operation to cease when a train is travelling along the
corridor. Second, Transfort desires to have remote operational control of guideway access
gates. This would assist both BRT bus and maintenance personnel with access to and from the
guideway as well as give dispatch personnel gate position indication and control.
Transfort personnel have researched multiple infrastructure and software solutions to assist with
the two operational needs outlined above. To use existing resources and leverage experience
across departmental boundaries, Transfort sought assistance from the Utilities Department and
solutions they use to remotely control and collect data for their various utility divisions. From
this collaboration, Transfort has determined that a Supervisory Control and Data Acquisition
(SCADA) solution already implement across the water, electric and wastewater utilities would
easily work for Transfort's purposes. This solution is the Iconics Genesis GEN64 system
software.
Currently, there are two departments within the City organization utilizing the Iconics SCADA
software. The Utilities Light and Power Department utilizes Iconics GEN32 software to monitor
and control the electrical substations, large commercial facilities, and automated switches out in
the distribution system. The system has been in use since 2004. The Iconics GEN64 software
is currently being used at the Mulberry and Drake water reclamation facilities and conversion to
the new system at the Water Treatment Facility is in progress.
SCADA system deployment is complex and requires a great deal of effort to integrate a number
of hardware and software components to achieve a functioning system. All SCADA systems
are customized using the tools provided with the software to achieve the specific functions
desired. Because of this city-wide investment and the existing knowledge base within the
Fort Collins
Utilities Department, Transfort feels a sole source procurement of the [conics system for train
monitoring and gate control is fully justified.
A sole source procurement of this system provides the following benefits:
Integration (Operator screen development, data points configuration, hardware/software
configuration, etc.)
➢ Departments within the City have in-house experts that can assist with Human Machine
Interface (HMI) screen development, software/hardware integration, and final system
checkout. Substantial time and cost savings can be realized by not having to go outside
the organization for consultants to accomplish these tasks. Due to the short schedule for
the MAX BRT deployment, rapid development is a crucial aspect to be considered.
➢ Should outside development or support be required, there are hundreds of individuals
and firms throughout the country that support [conics. In the Denver area alone there
are over 200 individuals and 20-30 companies that can perform Iconics integration.
➢ Due to the relative ease in development, personnel at Transfort will be able to help
develop the various screens they will be utilizing and ultimately should be able to support
the system in-house.
Iconics Software Overview
➢ The vetting process regarding software claims/functionality is already complete. This is
a very important task that can create a number of problems related to project schedules
and basic system functionality should the software purchased not function as
represented. Choosing another software platform will introduce this variable into the
project.
➢ The (conics software is a true 64 bit ground up developed application. There is no
ported code.
➢ The software is fully scalable from a few screens and data points, as is the case with the
MAX BRT project, to millions of points and a large number of screens. The software is
utilized by many industries; water; oil and gas, electric, pharmaceuticals, building HVAC
control vendors, etc. An example of this is Microsoft who uses Iconics software to
control their entire campus. The system monitors and controls subsystems including
HVAC, power monitoring, and various sensors for 125 buildings comprised of over
2,000,000 data points.
➢ [conics has over 55,000 systems installed worldwide in all industries.
➢ The Iconics annual support cost that covers software upgrades and phone support is
very reasonable. The annual support cost for the Light & Power system which has
thousands of data points and includes 1 development and 5 client workstations is
$2,982.00
Fort Collins
➢ Iconics is a Microsoft Managed Gold Partner. What this means is that there is a very
tight partnership between Iconics and Microsoft which insures that the Iconics products
will work with all operating system releases from Microsoft. For example, before
Microsoft released Windows Server 2012, Iconics had access to it in 2009. The Iconics-
Microsoft partnership is critical to insure that any operating system upgrades do not
negatively impact SCADA systems within the City controlling critical infrastructure.
➢ The MAX BRT system will employ a number of video cameras and the Iconics system
has built in video monitoring functionality should camera viewing be desired directly on
the SCADA screens.
➢ The software utilizes open (not vendor specific) OPC protocol over Ethernet which is a
standard for SCADA systems.
➢ The system supports "Any Class Technology" for mobile applications which allows the
use of mobile devices such as I -Phones, droids, and others. Using the web HMI
capability will allow mobile control of applications should it be desirable or necessary.
In summary, the flexibility of the Iconics software provides a robust platform to incorporate any
kind of data acquisition and control functions Transfort would undertake. By choosing a proven
vendor whose software is currently being utilized by two areas of the Utility, in-house expertise
and development support can be realized. Uniformity across City departments allows for ease
of data exchange and shared control functionality should it be required in the future.
With this sole source justification Transfort requests approval to procure Iconics GEN64 system
solution for the MAX BRT project in the amount of $7,521. Please reference the attached quote
and proposal from Iconics for further information.
Jill Wilson
From:
Gerry S. Paul
Sent:
Wednesday, March 19, 2014 4:44 PM
To:
Jill Wilson
Cc:
Karl Gannon; Craig Dubin
Subject:
FW: *REVIEW* Sole Source Justification
Attachments:
Genesis Iconics Sole Source.doc
�C
This sole source purchase is approved in accordance with Municipal Code Chapter 8 161(d)(1)(b) "Although
there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if
used, will result in a substantially cost to the city, will otherwise injure the city's financial interests or will
substantially impede the city's administrative functions or the delivery of service to the public".
Regards,
Gerry Paul
Director of Purchasing and Risk Management
215 N. Mason
Cily of For[ Collins
970-221-6779-0
970-567-9840-C
gspalll@cgov.com
From: Craig Dubin
Sent: Monday, February 17, 2014 12:32 PM
To: Gerry S. Paul; Jill Wilson
Cc: Karl Gannon; keith.meyer(a)ditescoservices.com
Subject: *REVIEW* Sole Source Justification
Gerry,
We are seeking to establish a sole source for a sub -project to MAX. We've worked with Bob Hover at Light & Power who
is going to act as the integrator for us if we procure Genesis Iconics. His expertise with the software proposed and that
is already in use by various Utilities divisions will not only afford a significant cost -savings, but will also optimize our
chances to deliver this sub -project on -time for the opening of MAX.
We have the pricing "x'd out in the document because we haven't requested a quote yet. I wanted to hold off on that
until we get approval to pursue a sole source. The estimate that I have is approximately $15K for the software based on
previous licensing costs to Utilities.
If you'd review and let me know your thoughts, I can get the quote as an attachment to the justification.
Thanks!
Craig Dubin
Communications & Administration Manager
City of Fort Collins — Transfort
Cdubin(a fcgov.com
(970) 224-6196