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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9141483Fo0"� rt� Co lh=s Date of Estimate: 3/5/2014 Contract Type: E,risting Contract or PO (YIN): N Description of Goods (A) or Services (B): Proposed purchase of 4 x GFI Genfare Centsabill Fareboxes I have obtained the following estimate from: Published Price List / Past Pricing (dale) 1/2612011 (Quote M 5001419) Engineering or Techincal Estimate (performed by) Independent Third Party Estimate (performed by) Other(specfiy) Independent Cost Estimate Cost Estimate Details: (Estimate calculated In US Dollars) Cost of Standard Items Product Qty Per Radio I CPI Adj. I TOTAL Notes/Data Source Centsabill Farabox -GFI Genfare 3 $. 7.775.00 $ 23,325.00 Centsabill Farebox- GR Genfare 4 $ 7,775.00 $ 314.11 $ 32.356.44 Noper-item increase ez acted Inclusive of A 708 Cables & 3rd Party integration Licenses Total Estimated Cost $ 32,356.46 B CPI Adjustment = 2% for 2 Years 2013 3/5/2014 39) Cost Analysis Required Cost analysis and profit negations were performed (initial award and modifications) And documented for price reasonableness Yes; quote and _I.C.E. are was established on the basis of a catalog or included. market price of a commercial product sold in substantial quantities to the general public or on the basis of prices set by law or regulation. 40) Evaluation of Options The option quantities or periods contained in the contractor's bid or offer were evaluated in order to determine contract award. (To be N/A eligible for Federal funding, options must be evaluated as part of the price evaluation of offers, or must be treated as sole source awards. 42) Written Record of Procurement History The file contains records detailing the history 1. Yes; Sole Source Memo. of this procurement. At a minimum, these 2. Yes; Purchase Order is records include: used. (1) the rationale for the method of 3. Vendor selected is Sole procurement, Source. (2) Selection of contract type, (3) reasons for contractor selection or 4. Vendor quotes and I.C.E. rejection, and 4 the basis for the contract price. 43) Exercise of Options The grantee exercised an option on this contract adhering to the terms and conditions of the option'stated in the contract and determined that the option price was better N/A than prices available in the market or that the option was a more advantageous offer at the time the option was exercised. If an option was not exercised under this contract, check NA. 44) Out of Scope Changes The grantee amended this contract outside the scope of the original contract. The amendment was treated as a sole source N/A procurement (complying with the FTA requirements for a justification, cost analysis and profit negotiation). 45) Advance Payment Provisions The contractor did not receive an advance payment utilizing FTA funds and the contract No. does not contain advance payment provisions or, if it did, prior written concurrence was obtained from FTA. 46) Progress Payment Provisions The contract contains progress payments based on costs incurred (as opposed to percent of completion) and the contract contains a provision giving the grantee title to No property (materials, work in progress, and finished goods) for which progress payments are made. The contract may contain other security in lieu of obtaining title. 47) Time and Materials Contracts This is a time and materials contract; the grantee determined that no other type of No. contract is suitable; and the contract specifies a ceiling rice. 48) Cost Plus Percentage of Cost This is not a cost plus a percentage of cost No. type contract. 49) Liquidated Damages Provisions This contract contains liquidated damages provisions and the assessment for damages No. is specified in the contract at a specific rate per day for each day of overrun in contract time. 50) Piggybacking 1. No. 1) The file contains: Assignability provisions. 2. Yes, see Sole Source 2) The procurement file contains: Price reasonableness determination. memo. 56) Clauses This contract contains the appropriate FTA Yes. required clauses. System for Award Management Yes, no exclusions on SAM report (SAM) SAM run and include in the file. run 3/10/2014. Karl Gannon From: Mahon, Mark <mark.mahon@spx.com> Sent: Wednesday, March 05, 2014 2:04 PM To: Craig Dubin Cc: Mike Conley; Jeff Brown; Karl Gannon Subject: Re: GFI Farebox Quote Craig, That is included. Mark Mahon SPX Genfare Director of Sales, Western Region Mark.mahon@spx.com 847-222-3639 On Mar 5, 2014, at 1:01 PM, "Craig Dubin" <CDubin@fceov.com> wrote: Hey Mark, If I can interject, the 3`d party integration you're referring to is for Scheidt & Bachmann. What I was concerned about was the per-farebox $175 license fee for integration to Clever Devices' for single -point logon. We purchased this for the rest of our fareboxes last April. If this included, that's great, I just want to make sure it's spelled out. If not, let's update the quote to include. Thanks! Craig Dubin Communications & Administration Manager City of Fort Collins — Transfort Cdubinpfcgov.com (970)224-6196 <imagc003.jpg> From: Mahon, Mark (ma!Ito:mark.mahon(a)sox.com] Sent: Wednesday, March 05, 2014 10:25 AM To: Jeff Brown Subject: RE: GFI Farebox Quote That is correct. <image0D4.gif> Mark Mahon Director of Sales, Western Region Genfare <image005.png> 751 Pratt Boulevard Elk Grove Village, IL 60007 TEL +1 847-871-1115 MOB +1847-222-3639 FAX +1847-593-8870 mark.mahonCa)spx.com www.spx.com www.genfare.com The information contained in this electronic mail transmission is intended by SPX Corporation for the use of the named individual or entity to which it is directed and may contain information that is confidential or privileged. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email so that the sender's address records can be corrected. From: Jeff Brown rmailto:JBrownCalfcgov.com] Sent:Wednesday, March 05, 2014 9:21 AM To: Mahon, Mark Subject: RE: GFI Farebox Quote Mark, Also I want to be certain that the J1708 cables are with each unit? Thank you, Jeff From: Mahon, Mark rmailto:mark.mahonCalspx.com] Sent: Wednesday, March 05, 2014 10:11 AM To: Jeff Brown Subject: RE: GFI Farebox Quote Jeff, Sorry, this one has the licensing <image004.gif> Mark Mahon Director of Sales, Western Region Genfare <image005.png> 751 Pratt Boulevard Elk Grove Village, IL 60007 TEL +1847-871-1115 MOB +1847-222-3639 FAX +1 847-593-8870 mark.m ahonta7.spx.com www.spx.com www.genfare.com The information contained in this electronic mail transmission is intended by SPX Corporation for the use of the named individual or entity to which it is directed and may contain information that is confidential or privileged. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email so that the senders address records can be corrected. From: Jeff Brown [mailto:JBrown(sbfcgov.com] Sent: Wednesday, March 05, 2014 8:47 AM To: Mahon, Mark Subject: RE: GFI Farebox Quote Mark, Does this include the licenses we need for Clever Devices and Schiedt Bachmann? Thank you! Jeff From: Mahon, Mark [mailto:mark.mahon0spx.com] Sent: Wednesday, March 05, 2014 9:21 AM To: Jeff Brown Subject: RE: GFI Farebox Quote Jeff, See attached. <image004.gif> Mark Mahon Director of Sales, Western Region Genfare <image005.png> 751 Pratt Boulevard Elk Grove Village, IL 60007 TEL +1847-871-1115 MOB +1847-222-3639 FAX +1847-593-8870 mark.mahon(o)spx.com www.spx.com www.genfare.com The information contained in this electronic mail transmission is intended by SPX Corporation for the use of the named individual or entity to which it is directed and may contain information that is confidential or privileged. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email so that the sender's address records'can be corrected. From: Jeff Brown rmailto:JBrown(a>fcgov.com] Sent: Tuesday, March 04, 2014 9:07 AM To: Mahon, Mark Subject: GFI Farebox Quote Mark, I am in need of an quote for 4 GFI Cents -A -Bill units. Must have J1708 interface and licenses for Clever Devices and Schiedt Bachmann. Let me know if you have any questions. Thank you, Jeff 5resj— y. V. r71,_o.y., Fleet Services City of Fort Collins Transfort 6570 Fortner Rd. Ph. 970-221-6625 From: Mahon, Mark [mailto:mark.mahonCo>spx.com] Sent: Friday, February 21, 2014 12:14 PM To: Jeff Brown Subject: Used fareboxes Jeff, My name is Mark Mahon and I am the Director of Sales for the Western region for SPX Genfare. Krys forwarded your email to me. Unfortunately, we do not have any used Cents -A -Bill fareboxes at this time. How can help solve your problem? <image004.gif> Mark Mahon Director of Sales, Western Region Genfare <image005.png> 751 Pratt Boulevard Elk Grove Village, IL 60007 TEL +1847-871-1115 MOB +1847-222-3639 FAX +1847-593-8870 mark.mahon a(-spx.com www.spx.com www.aenfare.com The information contained in this electronic mail transmission is intended by SPX Corporation for the use of the named individual or entity to which it is directed and may contain information that is confidential or privileged. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email so that the senders address records can be corrected. EXHIBIT G FEDERALLY REQUIRED AND OTHER MODEL CLAUSES APPLICABILITY OF THIRD PARTY CONTRACT CLAUSES (excluding micro -purchases, except for construction contracts over $2,000) GFI Genfare, 3/10/2014 Slits TYPE OFPROCUREMENT X Clause P�rofesslonah Operat1o"ns(F Rolling Stock Constructton Materials & w s ,....n..0 Y. Services/A& E >_ .. ., Managements P,.urc6se: ey i„ uyy � iM .... Supplies No Federal Government X Obligation To Third Parties All All All All All (by Use of a Disclaimer False Statements or Claims X All All All All All Civil and Criminal Fraud Access To Third Party X All All All All All Contract Records Changes to Federal X All All All All All Requirements Termination X All All All All All Civil Rights Title VI, EEO, ADA X >$10,000 >$10,000 >$10,000 >$10,000 >$10,000 Disadvantaged Business X All All All All All Enterprises DBEs Incorporation of (FTA) Terms X All All All All All Suspension and Debarment N/A >$25,000 >$25,000 >$25,000 >$25,000 >$25,000 Buy America N/A >$100,000 >$100,000 >$100,000 Resolution of Disputes, N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Breaches, or Other Litigation Lobbying N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Air N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Water N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Caro Preference X All All All Fly America N/A Involves foreign Involves foreign air Involves foreign Involves foreign Involves foreign air transport or travel transport or travel air transport or air transport or transport or travel by air I travel travel Davis -Bacon And Copeland Anti- N/A >$2,000 (including Kickback Acts ferry vessels Contract Work Hours And Safety N/A >$2,500 (except >$2,000 (including Standards Act transportation >$2,500 ferry vessels) services Bonding N/A $100,000 Seismic Safety N/A A & E for New Buildings & New Buildings & Additions Transit Employee Protective N/A Transit Operations Agreements Charter Bus N/A All School Bus N/A All Drug Use - Testing and Alcohol N/A Transit Operations Misuse - Testis Patent Rights and Rights in Data N/A Research & and CoDvriaht Re uirements Development Energy Conservation X All All All All All Recycled Products X Contracts for items Contracts for items Contracts for items designated by designated by designated by EPA,when EPA,when EPA,when procuring $10,000 procuring $10,000 procuring $10,000 or more per year or more per year or more per ear Conformance With ITS National Architecture N/A ITS Projects ITS Projects ITS Projects ITS Projects ITS Projects ADA Access X A & E All All All All Bus Testis N/A All Pre -Award And Post Delivery N/A All Audits A Genfare A Division of SPX Corporation 70 Pratt Boulevard Elk Grove Village, IL 60007 Ph: (847) 593-8855 Fax:(847) 593-8870 City of Fort Collins PO Box 580 Fort Collins CO 80521 Ship3To;P,arty =:<'-" City of Fort Collins Transport Bus Facility 6570 Fortner Road Fort Collins CO 80525 Page 1 of 2 Sales Quotation Sales Quote No. 5005052 Document Date 03105/2014 Customer No. 604 Currency USD Contact Name Phone 303 221-6625 FAX EMAIL LLiu@fcgov,com Validity Start Date 03/05/2014 Validity End Date 10/31/2014 Req Delivery Date 03/05/2014 End user City of Fort Collins PO Box 580 Fort Collins CO 80521 10 CENTSABILL 4 EA 7,775.00 USD 31,100.00 CENTSABILL CONFIGURATION With the following configuration DRIVER DISPLAY 4 DIGIT BRIGHT J7708 KEYPAD YES 16 BUTTON C �Iic�xi�OQ•• L7 `�,3? SWIPE CARD READER STD v y J �v/��{{--• �QL PASSENGER DISPLAY NO Wt�O"— = 3��3�5•»d FAREBOX HEIGHT 36 INCHES �'i ELECTRONIC LOCK YES ! QUICK DISCONNECT MTG BASE NONE q nr Q�1�W�1"[—l"� Lcl CASHBOX HEIGHT SHORT CASHBOX ID NO y Lk X G IPIT p }Ls PEDESTAL DOOR KEY UNKNOWN V }l�,,, I N `LS CENTER CASTING KEY NOT REQUIRED SERVICE DOOR KEY CODE UNKNOWN / / 20 FREIGHT 1 EA 295.00 USD 295.00 Signature: n/4- Date:03/0512014 Sales Representative: Mark Mahon Email: mark.mahon@spx.com Phone: 847-871-1115 Genfare Price Quotation Summary Terms & Conditions: All prices are valid for 30 days unless otherwise noted above. Delivery will be made within 120 days ARO unless other dates are quoted above. Payment terms are Net 30 days after delivery and based on Genfare customer credit acceptance. Notwithstanding any modifications negotiated with the customer,warmnty, Is (1) year from installation date or (14) months from shipment for new system equipment,whichever comes first. All warranty Items must be directed to Genfare for acceptance and disposition, not through OEM Bus Manufacturing Companies. The complete terms of the Genfare warranty are listed at 1w.wsenfam.com. Prices do not Include any state or local taxes unless specifically listed. Tax is based on shipment and/or invoice date not quote and/or purchase order date. Ouolatlon is FOB Elk Grove Village, IL and freight charges are not included. All price quotations are submitted In accordance with standard Genfare terms and conditions which are available on request. f 1 > Genfare '' Genfare A Division of SPX Corporation 751 Pratt Boulevard Elk Grove Village, IL 60007 Ph: (847) 593-8855 Fax:(847) 593-8870 Sold -To -Party City of Fort Collins PO Box 580 Fort Collins CO 80521 Ship'To`Farty=�_ City of Fort Collins Transport Bus Facility 6570 Partner Road Fort Collins CO 80525 Page 2 of 2 Sales Quotation Information •' :_-_ ...__._ .. Sales Quote No. 5005052— Document Date 03/05/2014 Customer No. 604 Currency LSD Contact Name Phone 303 221-6625 FAX EMAIL LLiu@fcgov.com Validity Start Date 03/05/2014 Validity End Date 10/31/2014 Req Delivery Date 03/05/2014 End'User City of Fort Collins PO Box 580 Fort Collins CO 80521 Item Material Quantity Price Amount Freight Final amount: 31,395.00 Signature: / Date: 03/05/2014 Sales Representative: Mark Mahon Email: mark.mahon@spx.com Phone: 847-871-1115 Genfare Price Quotation Summary Tem & Conditions: All prices are valid for 30 days unless otherwise noted above. Delivery will be made within 120 days ARO unless other dates are quoted above. Payment terms are Net 30 days after delivery and based an Genfere customer credit acceptance. Notwithstanding any modifications negotiated with the customer,warranty Is (1) year from installation date or (14) months from shipment for new system equipment,whk:hevef comes first. All warranty items must be directed to Genfare for acceptance and disposition, not through OEM Bus Manufacturing Companies. The complete terms of the Genfare warranty are listed at www.genfare.com. Prices do not include any state or local taxes unless specifically listed. Tax is based on shipment and/or invoice dale not quote and/or purchase order date. Quotation is FOB Elk Grove Village, IL and freight charges are not included. All price quotations are submitted in accordance with standard Genfare terms and conditions which are available on request. �t of Memorandum DATE: 3/5/2014 TO: Jill Wilson FROM: Karl Gannon SUBJECT: Genfare Centsabill Fareboxes - Justification of Sole Source Transfort / Dial -A -Ride 6570 Portner Road Fort Collins, CO 80522 970.221.6620 970.221.6285 - fax fcgov.com Transfort utilizes GFI Genfare Centsabill fareboxes on its entire fleet of revenue vehicles — 40 vehicles as of 3/5/2014. The fareboxes were originally purchased in 2003 and since that time, have been the principal revenue collection method and ridership data gathering method for Transfort. The proposed purchase of 4 x Centsabill replacement fareboxes is justifiable as a sole source procurement for the following reasons; Transfort has invested much time and resources into its current electronic farebox system. It would be impractical to replace 4 out of 40 fareboxes with another vendor's farebox because the cost and difficulty of utilizing technical resources to integrate two distinct sets of farebox data would far outstrip any benefit of cost comparison. In addition, Transfort has worked with GFI Genfare for over 10 years and is satisfied with the level of service from this vendor. Please let me know if you have any questions that I can answer. Thanks, Karl Karl Gannon City of Fort Collins Transfort / Dial A Ride (970)416-2087 Jill Wilson From: Gerry S. Paul Sent: Monday, March 10, 2014 1:40 PM To: Jill Wilson Subject: RE: Transfort PO - Genefare Jill This sole source purchase is approved in accordance with City Municipal Code Chapter 8, Article IV, Sec. 8-161, d(1), b; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. . Gerry Paul Director of Purchasing and Risk Management 215 N. Mason City of Fort Collins 970-221-6779-0 970-567-9840-C gspaul@fcgov.com -----Original Message ----- From: Jill Wilson Sent: Monday, March 10, 2014 9:24 AM To: Gerry S. Paul Subject: RE: Transfort PO -Genefare Gerry, Is this Sole Source for Genfare also justified? Thanks, Jill -----Original Message ----- From: Gerry S. Paul Sent: Friday, March 07, 2014 5:02 PM To: Jill Wilson Subject: RE: Transfort PO - Genefare An ICE is sufficient. As I recall, the package did have an ICE. Correct? Thanks, Gerry Paul Director of Purchasing and Risk Management 215 N. Mason City of Fort Collins 970-221-6779-0 970-567-9840-C gspaul@fcgov.com 1 -----Original Message ----- From: Jill Wilson Sent: Friday, March 07, 2014 2:28 PM To: Gerry S. Paul Subject: RE: Transfort PO - Genefare Almost forgot- the Federal checklist mentions justification of cost as well as justification for sole source. Would the quote suffice and/or the Sole Source memo or does Karl need to submit a memo to justify cost as well? -----Original Message ----- From: Jill Wilson Sent: Friday, March 07, 2014 2:25 PM To: Gerry S. Paul Subject: FW: Transfort PO - Genefare Hi Gerry, Attached are documents sent to me from Transfort in order to issue a Sole Source PO using Federal Funds. Please review and approve or, if you disagree with the justification for Sole Source, please feel free to discuss. Thanks, Jill -----Original Message ----- From: Melissa Brooks Sent: Friday, March 07, 2014 1:47 PM To: Jill Wilson Subject: Transfort PO - Genefare -----Original Message ----- From: Scanner Email [mailto:Scanner Email] Sent: Friday, March 07, 2014 2:53 PM To: Melissa Brooks Subject: Scanned image from MX-4101N Reply to: Scanner Email <Scanner Email> Device Name: Not Set Device Model: MX-4101N Location: Not Set File Format: PDF (Medium) Resolution: 200dpi x 200dpi Attached file is scanned image in PDF format. Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document. Adobe(R)Reader(R) can be downloaded from the following URL: Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and other countries. http://www.adobe.com/ System for Award Management Page 1 of 1 Search Results Current Search Tenths: spx* corporation* yaur search far "spx' crc0oratbn•" relumed the following results... Notice: This printed document represents only the first page of your SAM search results. More results may be available To print your complete search results, you can download the PDF and print R. Entity SPX CORPORATION DUNS: 006024129 CAGECode: 1FIQ =No Haz Active Exclaziont: No D4DAAC: Expiration Date: 03/05/201S DelinquentFedera Emily SPX CORPORATION Status: AativeO DUNS: 119367852 CAGE Code: 35BR9 ..View Details,: Has Active Exclusion?: No DODAAQ Expiration Date: 12/03/2014 Delinquent Federal Debt? No Entity SPX CORPORATION Status: ActiveO DUNS: 062875993 CAGECede: 82001 - - �ViuD3aijs..,. Has Active Exclusion?: No DODAAC: Expiration Date: 10/23/2014 Delinquent Federal Debt? No Entity Sp. Corporation Status: Active DUNS: 099262552 CAGECode: 93929 — crew Oe[ails �. Has Active Ex<lusbn?: No DPDAAC: Expiration Date: 09/16/2014 Delinuent Woral Debt? No Entil SPX CORPORATION Status: ActiveO DUNS: )8583)683 CAGE Code: 60488 Yew.Daails=== Has Active Exclusion?: NO DoDAAC: . Expiration Date: 06/26/2014 Delinquent Federal Debt? No SAM I SyM. br Awerd La Note to all Users: This is a Federal Government computer system. Use of this system constitutes consent to monitoring a[ all Banes. Glossary Search Results Entity Exclusion Sea[Sd Filter By Record Status By Functional Area - Entity Management By Functional Area - Performance Information IBM v1.1466.j14 121-1343 ® US9g-v- https://www. sam.gov/portal/public/SAM/?portal:componentld=66fdb602-77f6-4ba0-914a-... 3/ 10/2014 Title: Genfare Date: 3/10/2014 CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE) Checklist Item Contract File Comments Location 7) Independent Cost Estimate The City made and documented an See I.C.E. dated 3/5/2014. independent cost estimate before receipt of proposals. 10) Unnecessary Experience and .Excessive Bonding Unnecessary experience and excessive No. bonding requirements were not included in this solicitation or contract documents. 11) Organizational Conflict of Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause No. that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to No: other than the contractor who most satisfied all the City requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that No. offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 14) Geographic Preferences The solicitation contains no in -State or local No. geographic preference except where Federal statutes mandate or encourage them. 15) Contract Term Limitation The contract period of performance for rolling stock and replacement parts does not exceed Contract is for services other than five (5) years inclusive of options without prior rolling stock. Yes; the file written FTA approval. For all other types of contains Sole Source memo. contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 18) Award to Responsible Contractor The City made a determination that it was awarding to a responsible contractor considering such matters as contractor 1. Yes. integrity, compliance with public policy, record of past performance, and financial and 2. Yes. technical resources. 3. Yes. 1. Appropriate Financial, equipment, facility 4. Yes, no exclusions on and personnel. (Y/N) SAM report run 3/10/2014. 2. Ability to meet delivery schedule. (YIN) 5. Yes; quotes and I.C.E. 3. Satisfactory period of performance. (Y/N) included. 4. Satisfactory record of integrity, not on declined or suspended listings. (Y/N) 5. Receipt of all necessary data from vendor. (Y/N) 19) Sound and Complete Agreement This contract is a sound and complete Yes; Purchase Order is the agreement. In addition, it includes remedies contract mechanism. for breach of contract and provisions covering termination for cause and convenience. 24) Clear, Accurate, and Complete Specification A complete, adequate, and realistic specification or purchased description was Yes. available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to property respond. 38) Sole Source if other Award is Infeasible The contract file contains documentation that award of a contract was infeasible under small purchase procedures, sealed bids, or competitive proposals and at least one of the following circumstances applies: (1) The item was available only from a single source. (Verify prices are no higher than price (1) See Sole Source for such item by likely customers.) memo and attached (2) Public exigency for the requirement did details. not permit a delay resulting from a competitive solicitation. (3) An emergency for the requirement did not permit a delay resulting from a competitive solicitation. (4) The FT A authorized noncompetitive negotiations. (5) Competition was determined inadequate after solicitation of a number of sources.