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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9141475Traffic Operations Itemized Estimate ork Order ID Work Order Location - Work Order Description 171991 • • • Estimate Date Projected Start Date Projected Finish Date SJFJ 1Billable Project r r I r OO Work Order Instruction and install bus stop signs .....- -- -- ............. _............................................ ......................... — ------- ............... -- — -.............. Labor Descriptio n Ho maRegular Overtime Extended Cost STREET SIGN TECHNICIAN 125.00 5,088.00 0.00 5,088.00 TRAFFIC EQUIPMENT OPERATOR 1 330.00 11,194.92 0.00 11,194.92 Total Labor 16,282.92 Materials Description COMPLETED I HERMOPRINTED 3 COLOR PREMIUM WHITE 750.00 2.99 2,241.00 No Parking Symbol 12"x12" It SOFT) 200.00 9.35 1,869.60 PREMIUM WHITE VINYL 50.00 1.44 72.00 Premium Protect Overlay Film - 800.00 3.82 1,526.40 Telespar 10' x 2" Post 500.00 26.86 13,428.00 Telespar 3' x 2.25" Stub 500.00 8.74 4,368.00 Vinyl Electro Cut, Any Color or Size 800.00 1.32 528.00 Total Estimated Material 24,033.00 Equipment ISUZU SIGN TRUCK 165.00 5,643.00 TRUCK W/LIFT 165.00 4,950.00 Total Equipment Cost 10,593.00 Summary For Work Order 171991 Lc9ftTE' / 101ALtk Labor \y1jc>ot,' OFC — -<4AF;F1 C- C' $16,282.82 Materials pv\/t�. wt"0r3 $24,033.00 Equipment - jsb^O$•gQ $70,593.00 Total `� l� •� ��+9o�al 56�4�5 $50,908.92 -- ........... ._ _..........._..._....92�tQ�Q«4. ............. Please Note - This Is an estimate only - additional expenses may be necessary to complete the work. seOf S C�v�.d`SG —� (.OUA L-. Page 1 of 1 Tra 1 City of 6570 Port er Road 6570 Porter Road Fo0.221.286-fa0522 Fort Collins 970.221.6620 970.221.6285 -fax /cgov.com Memorandum DATE: 3/5/2014 TO: Jill Wilson FROM: Karl Gannon SUBJECT: Bus Stop Signage - Justification of Sole Source Transfort is contracting with Traffic Operations to produce and install 500 x replacement bus posts and associated signage, throughout the City. Local funds only will be used for the procurement because the steel poles were originally acquired by Traffic Operations through a municipal contract that was not bid out under federal purchasing guidelines. Staff believes that the underlying contract with Traffic Operations is justifiable as a sole source procurement for a number of reasons — cost, expertise, and expediency. The quoted cost (Work Order ID # 171991) is similar in pricing to related work that occurred in 2013. Traffic Operations also has the personnel and equipment on -hand to undertake and complete the project by the desired May 10, 2014 date. In addition, Traffic Operations has the expertise to negotiate needed utility relocates or workarounds with the minimum of downtime. As a means of verifying estimates for this project, I referred to Work Order ID # 170208 (11/13/13) for comparison and found identical pricing. Please contact me with any questions. Thanks, Karl Karl Gannon City of Fort Collins Transfort / Dial A Ride (970)416-2087 Jill Wilson From: Gerry S. Paul Sent: Monday, March 10, 2014 11:50 AM To: Jill Wilson Subject: RE: Transfort PO -Traffic Operations This sole source purchase is approved in accordance with City Municipal Code Chapter 8, Article IV, Sec. 8-161, d(1), b; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. Gerry Paul Director of Purchasing and Risk Management 215 N. Mason City of Fort Collins 970-221-6779-0 970-567-9840-C gspaul@fcgov.com -----Original Message ----- From: Jill Wilson Sent: Monday, March 10, 2014 9:50 AM To: Gerry S. Paul Subject: FW: Transfort PO -Traffic Operations Hi Gerry, As previously discussed, Transfort is requesting a PO to be issued to the Traffic division for about 500 bus stop signs. Attached is the Sole Source Justification email and other supporting docs. I had John and Ed review but before issuing a PO, I wanted your input/approval to proceed. Thanks! Jill -----Original Message ----- From: Melissa Brooks Sent: Monday, March 10, 2014 9:04 AM To: Jill Wilson Subject: Transfort PO -Traffic Operations -----Original Message ----- From: Scanner Email [mailto:Scanner Email] Sent: Monday, March 10, 2014 9:58 AM To: Melissa Brooks Subject: Scanned image from MX-4101N Reply to: Scanner Email <Scanner Email> Device Name: Not Set Device Model: MX-4101N Location: Not Set File Format: PDF (Medium) Resolution: 200dpi x 200dpi Attached file is scanned image in PDF format. Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document. Adobe(R)Reader(R) can be downloaded from the following URL: Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of Adobe Systems Incorporated in the United States and other countries. http://www.adobe.com/ Karl Gannon From: Timothy Wilder Sent: Wednesday, March 05, 2014 3:05 PM To: Karl Gannon Cc: Emma Belmont Subject: Fwd: Estimate for Bus Stop signs Attachments:. Bus Stop signs 2014 Itemized Estimate.pdf, ATT00001.htm Karl, This is for updating the division budget. Thanks. Timothy Wilder, A.I.C.P. Service Development Manager Transfort - City of Fort Collins twilder@fcgov.com (970)416-2113 Begin forwarded message: From: Rich Brewbaker <rbrewbaker@fcgov.com> Date: March 5, 2014 at 3:00:38 PM MST To: Timothy Wilder <TWILDER@fcgov.com> Cc: Joe Olson <JOlson@fcgov.com>, Sandy Aragon <saragon@fcgov.com>, ChrisJacomet <ciacomet@fcgov.co m> Subject: Estimate for Bus Stop signs I forgot to send the attachment sorry. Timothy, I have attached the estimate for the bus stop signs. This is for installation and fabrication of 500 signs. We charge actual time and materials so this could vary. So it is a best guess. I am not sure how many brand new installations we have so it is hard to estimate locate times. We will also have to move some of our signs because they are shared with the bus stops. We also have design time for the actual signs themselves so if we have many more changes, the cost of the signs will go up. Right nowjust the sign will cost about $18.50 each including labor, covering the backs, fabrication and the protective film. The rest of the cost is labor, equipment and posts and stubs. I will be on vacation the next week and a half (back on the 17th of March) so if you have questions you can call Chris Jacomet at 310-1223. Rich Brewbaker Crew Chief City of Fort Collins Traffic Operations 970-221-6792 970-568-2993 cell rbrewba ker@fcgov.co m Rich Brewbaker Crew Chief City of Fort Collins Traffic Operations 970-221-6792 970-568-2993 cell rbrewbakerg fcaov.com