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Home My WebLink AboutRESPONSE - RFI - REQUEST FOR INFORMATION - 7530 TRANSFORT ROOFING SERVICES 2013REQUEST FOR PROPOSALS 7530 Roofing Services 2013 General Description The City of Fort Collins is soliciting proposals for an experienced roofing contractor to perform needed repair, maintenance and repair-by-replacement roofing services on City buildings and facilities. Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit one (1) printed copy to Purchasing, as indicated on the Request for Proposal page, along with one copy in electronic format, either on a CD or flash drive. The proposal must include the following information: a. Company history and experience in commercial roofing services and repair as described in the scope of work. Contractor must be licensed with the State of Colorado and the City of Fort Collins. b. A narrative describing the services to be provided to the City. c. References from three or more organizations which have used your company for similar products and services within the last two years. d. Show that the contractor has at least five (5) years’ experience in commercial construction and commercial repair as it relates to roofing. e. Contractor must be certified for repairs of modified bitumen and other single-ply roofs, asphalt shingles, cedar shake shingles, built-up-roofing, TPO, PVC, foam, clay tile and elastomeric systems. Supply evidence of certifications. f. For personnel who will be assigned to perform City work, provide proof of qualifications, to include but not limited to: copies of professional licenses, school certificates, letters of reference, driver's license, etc. g. Evidence of having adequate and sufficient equipment to perform quality services. h. Pricing, as requested. If it is company policy to dispatch two technicians for any or all maintenance and repair, provide an explanation of that policy and when it applies. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Background Service Provider will perform repair, maintenance, demolition and repair-by-replacement on commercial City buildings and various other City facilities. The contractor will occasionally be required to perform non-emergency work on weekends and outside normal business hours of 8:00am to 5:00pm, Monday through Friday. The City expects RFP Roofing Services 2013 Page 3 of 78 quality work meeting or exceeding minimum industry standards. Needed services during the contract period will be requested through issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work order exceeding $75,000 will be issued. The City reserves the right to supply any or all materials. Definitions City Representative and Project Manager are equivalent terms, generally referring to the City employee responsible for coordination and decision making related to roofing projects. Service provider and Contractor are equivalent terms. Scope of Work Total annual work volume will not exceed $250,000. Work which will be paid entirely or in part with Federal funds will not exceed $100,000 annually. 1. Service Provider Requirements a. Provide normal services as established in the work order. Provide emergency or urgently requested services within one (1) hour of request. b. Carry insurance levels and provide bonding as required in the agreement. c. Provide an after normal work hours phone number to be used by the City to request emergency or urgently needed services. d. Comply with City recycling and solid waste reduction policies. e. Clean-up the job site at the end of each day and at work completion. f. Obtain any needed permits for repair or installation work and provide a copy of the permit to City representative before work is started. g. Provide evidence of having adequate and sufficient equipment to perform quality services. 2. Work Order Procedure For Jobs Estimated to Cost Less Than $2,000: a. Job estimates must be submitted on a unit price basis consistent with the prices established in the Price Schedule section. b. Workmanship and materials must be warranted for two years (material manufacturer’s warranties beyond two years shall be transferred to the City) after completion of the job unless a shorter term is authorized, in writing, by the City Representative. c. Contractor will invoice for all jobs completed on a unit price basis using the prices established in the Price Schedule section including appropriate mark-up on materials, if any. Material invoices must be included with the billing invoices. RFP Roofing Services 2013 Page 4 of 78 d. A signed work order by the City Representative is the Contractor’s notice to proceed. Emergency work may be exempt from a signed work order at the City’s discretion. For Jobs Estimated to Cost More Than $2,000: a. All awarded contractors will be asked to bid on the job. Pricing is expected to be a firm fixed price for the completed work, with warranty (where applicable). b. The City Project Manager will provide a written scope of work. Contractors will be expected to attend an onsite meeting to discuss the job requirements. The City Project Manager and the contractors will come to agreement, in writing, regarding any changes to the Scope at this meeting. If a contractor does not attend the onsite meeting, they may not bid on the job. Work will be awarded to the lowest bidder. c. Workmanship and materials must be warranted for two years after acceptance of the job by the City Project Manager (material manufacturer’s warranties beyond two years shall be transferred to the City). Replacement roofs must be covered by a warranty acceptable to the Project Manager. d. A signed work order by the City Representative is the Contractor’s notice to proceed. Emergency work may be exempt from a signed work order at the City’s discretion. . 3. Pricing Hourly rates charged for work ordered under this agreement will be: A. Normal Hours (From A.M. To P.M.) $ per hour (Journeyman) $ per hour (Apprentice) B. Overtime Rates: $ per hour (Journeyman) $ per hour (Apprentice) C. Material Costs: Please indicate below your company mark-up on materials: Cost plus percent Copies of material invoices are to be included with billing statements. D. Trip Charges The City does not pay trip charges or travel time for non-emergency service work. Emergency call-out trip charge, if any: $ RFP Roofing Services 2013 Page 5 of 78 E. Emergency Call-out When the Contractor responds to an emergency call-out, the City will pay a minimum of two (2) hours of the assigned technician's applicable rate. If emergency repairs require more than eight (8) hours, the Contractor will be expected to assign personnel to minimize overtime charges. F. Proposed Job #1 – Transit Building Roof Repair: location 250 North Mason General scope: Repair of EPDM roofing membrane in specified areas. Labor - = $ Materials - = $ Job #1 Total Cost: $ If additional work required – Square foot /Unit price - $ __________________ G. Proposed Job #2 – Transfort Main Roof Repair: location 6750 Portner Drive General scope: Replacing all parapet wall, all mechanical curb, skylight curb and all other penetration roofing material, flashing, cleaning debris and replacing one skylight. Labor - = $ Materials - = $ Job #1 Total Cost: $ If additional work required – Square foot /Unit price - $ __________________ H. Proposed Job #3 – Transfort Administration Roof Repair: location 6750 Portner Drive General scope: Removing and replacing the entire existing asphalt roof system due to hail damage. Labor - = $ Materials - = $ Job #1 Total Cost: $ If additional work required – Square foot /Unit price - $ __________________ I. Proposed Job #4 – Transfort Wash and Fuel Buildings: location 6750 Portner Drive General scope: Replacing roofing membrane due to hail damage Labor - = $ Materials - = $ Job #1 Total Cost: $ RFP Roofing Services 2013 Page 6 of 78 If additional work required – Square foot /Unit price - $ __________________ Section 4.0: Billing Procedures Applicable to all Jobs a. Work order number, jobsite address, and the City Representative’s name must be included on billing invoices or invoices may be returned to contractor for addition of the appropriate information. b. Billing invoices for completed jobs must use the prices established in the Pricing section and must show mark-up on materials. Copies of material invoices must be included with the billing invoices. City policy is to pay invoices within 30 days of receipt. c. The Contractor may be required to submit for review a breakdown of hours worked per man/day for Journeyman, and/or apprentice workers, on any project or item of work requested. Section 5.0: Other Fees and Surcharges Mobilization or equipment charges: the City will not pay such charges when the Contractor is providing regular or emergency service work. Contractor may charge the City a reasonable fee for the use of equipment not normally carried or used in the course of providing such services, such as special recycling equipment or the rental of equipment such as a forklift. Any such extra charges must be approved by the City Representative before proceeding. Trip charges: the City will not pay such charges when the Contractor is providing regular or emergency service work. Trip charges may be approved in special circumstances, such as when the Contractor arrives at the work site to find that services are no longer needed, for whatever reason; or when the Contractor is required to make extra trips to a work site at the request of the City Representative. Such charges must be approved by the City Representative. Fuel surcharges: when fuel prices rise enough to cause an increase in the cost of providing services, the Contractor may request that the City allow an extra surcharge to cover such added costs. The City will decide, on a case-by-case basis, whether or not to grant such an increase. RFP Roofing Services 2013 Page 7 of 78 Evaluation and Award An evaluation committee shall rank written proposals using the scoring system set forth below. An award may be made based on written proposal scores or up to three firms may be called in for interviews. Such interviews would be scored, in general, like the written proposals. Two firms will be awarded contracts for roofing services. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an outstanding rating. Weighting factors for the criteria are listed adjacent to the qualification. Weighting Factor Qualification Standard 1.0 Scope of Proposal Does the proposal show an understanding of the City's requirements? 3.0 Assigned Personnel Do the persons who will provide services have the necessary skills, licenses, and certifications? 1.0 Availability Can the contractor respond efficiently to both non-emergency and emergency service requests? 1.0 Motivation & Capability Is the firm interested in providing the requested services? Does the firm and their personnel have the experience needed to complete work efficiently and expeditiously? 4.0 Cost and Work Hours Are hourly rates and other costs reasonable? RFP Roofing Services 2013 Page 8 of 78 Advanced Roofing Technologies 4496 Bents Dr., Unit C Windsor, CO 80550 Phone 970.663.0203 Fax 970.663.0292 www.advancedroofingtech.com July 31, 2013 City of Fort Collins Attn: Doug Clapp References: 1. Kevin Carroll Colorado State University 970-491-6234 2. Craig Valenti Roof Constultant 304 North 49th Ave Greeley CO 80634 970-590-1852 3. Chuck Pruitt Roofing Manufacturer Inspector 2696 South College Blvd Suite 586 Denver CO 80222 303-759-3090 or 303-810-4425 4. Matt Jardine Project Manager Dohn Construction Inc 2642 Midpoint Drive Fort Collins CO 80525 970-490-1855 mjardine@dohnconstruction.com Thank you, Zack Stanevich Project Estimator/Manager zack@advancedroofingtech.com Advanced Roofing Technologies 4496 Bents Dr., Unit C Windsor, CO 80550 Phone 970.663.0203 Fax 970.663.0292 www.advancedroofingtech.com July 31, 2013 City of Fort Collins Attn: Doug Clapp Dear Mr. Clapp Project Team Includes: Advanced Roofing Technologies Team: Project Manager: Zack Stanevich 970-568-2851 Project Coordinator: Amy Mullins 970-663-0203 Operation Manager: Nathan Lopez 970-566-1701 Assistant Superintendent Joe Sandoval 970-568-6122 Onsite Flat Roofing Foreman: Antonio Rodriguez 970-566-8264