HomeMy WebLinkAboutRFP - 7540 ELEVATOR MAINTENANCE & REPAIRADDENDUM NO. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7540: Elevator Maintenance & Repair
OPENING DATE: 3:00 PM (Our Clock) August 20, 2013
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
1. The date selected to see all of the City’s elevators is Wednesday, August 7,
2013 at 8:30 AM. Please meet in the City Hall parking lot, 300 LaPorte Ave,
Fort Collins.
2. Additional Information
Exhibit 1 – Questions & Answers
Exhibit 2 – Prebid Agenda & Attendance
Please contact Doug Clapp, Senior Buyer at (970) 221-6776 with any questions
regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
EXHIBIT 1 – QUESTIONS & ANSWERS
1. Inspections on elevators?
Annual testing and 5 year testing and inspection
2. When and which elevators are due for the 5 year 3rd Party inspection?
20 elevators were tested in 2013(from the list in the RFP #1 through # 21. 4
elevators are to be tested (#22 to #26)
3. In the case of the Parking Garage’s – are there any other elevators exposed to the
elements?
The elevators in the Recreation Facilities are exposed to pool like
environments.
4. How would new elevators be addressed in the annual maintenance contract?
Any new elevators would involve a change order to the annual contract. At
this time no new elevators are planned.
5. Are any of the older elevators up for modernization?
Modernization of elevators would be on a separate contract/purchase order
and would be estimated out when a elevator is identified for modernization.
6. Does the City have any problematic elevators?
The City’s elevators have been well maintained and at this time no specific
elevator has been identified as being problematic.
7. Are any of the elevators as listed single bottom jack?
The City does not have any single bottom jack elevators.
8. Who is the City’s Third Party Inspector?
A17 Elevator Inspections
9. Who monitors the elevators after hours?
Monitoring is provided by four different fire alarm monitoring companies.
10. The phone elevators are connected to whom?
The phones are connected to fire alarm monitoring. During the elevator walk
on 8/7, it can be confirm for each elevator’s phone.
Agenda
July 30, 2013
Elevator Maintenance and Repair Services for the City of Fort Collins.
26 elevators located throughout the city.
RFP process and dates
o Due 3:00pm, August 20th, 2013
o Location Purchasing Division, 215 North Mason Street, 2nd Floor, Fort
Collins, CO 80524 or by e-mail or mail.
o Proposals are to reviewed between 8/21 and 8/30 with potential finalists
notified if interviews are to be scheduled. (top two or three proposals)
o Interviews potentially will be held week of 9/3 or 9/23
o Contract negotiations would begin following conclusion of interviews, with
the selected firm.
o Contracts to be signed by first week in October.
Scope of Services
o Maintenance and Repair
o Inspections - Annual
Information/ sheets to be completed for RFP
o A complete solution for the City’s elevator inspection, maintenance, and
repair needs including agreements and a description of included and
excluded services and repairs.
o Labor pricing for all such inspections, maintenance and repairs, including
mileage, cartage, zone pay and any other related fees or costs.
o Replacement part mark-up percentage.
o A list of vendor qualifications as set forth in the RFP.
o A description of how emergency repair requests will be handled including
additional labor charges, if applicable.
o Samples of invoices, repair and inspection reports, and other applicable
forms.
Questions
RFP contacts:
RFP Scope – Bruce Byrne– bryrnee@fcgov.com or 970-566-7035
Bid/RFP process – Doug Clapp – dclapp@fcgov.com or 970-221-6776
EXHIBIT 2 - PREBID AGENDA & ATTENDANCE