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Home My WebLink About496440 XEROX CORPORATION - CONTRACT - PURCHASE ORDER - 9140811Customer: FORT COLLINS, CITY OF BillTo: CITY OF FORT COLLINS PO BOX 580 FORT COLLINS, CO 80522-0580 Install: CITY OF FORT COLLINS HUMAN RESOURCES FL 2 215 N MASON ST FORT COLLINS, CO 80524-4402 State or Local Government Negotiated Contract : 072539700 1. W7855PT (W7855PT TANDENQ -1 Line Fax - Professional Finishr - 3rd Party Equipment - US BANK buyout sn BRE238442 - Customer Ed - Analyst Services Monthly Pricing Lease Term: 60 months Purchase Option: FMV xerox;� 1/23/2014 VolumeItem Lease Print Charges Maintenance Plan Features Minimum Payment Meter 1. W7855PT $472.49 1: BLACK 1 ?201!000 Included - Consumable Supplies Included for all prints 20,001+ $0.0067 - Pricing Fixed for Term 2: COLOR All Prints $0.0602 Total $472.49 Minimum Payments (Excluding Applicable Taxes) Authorized Signature Customer acknowledges receipt of the terms of this agreement Thank You for your business! which consists of 2 pages including this face page. _ This Agreement is proudly presented by Xerox andXCRUARAN Signer: � GC hL)i— Phone:; �/7,0 2�j_6% J Scot Ruch (970)495.6422 For information on your Xerox Account, go to Signature: pate: . / www.xerox.com/AccountManagement 0006708010010020 renns and Conditions INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the then -current standard Xerox terms for such option. GOVERNMENTTERMS: 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to governmental entities only. You represent and warrant, as of the date of this Agreement, that: (1) you are a State or a fully constituted political subdivision or agency of the State in which you are located and are authorized to enter into, and carry out, your obligations under this Agreement and any other documents required to be delivered in connection with this Agreement (collectively, the "Documents"); (2) the Documents have been duly authorized, executed and delivered by you in accordance with all applicable laws, rules, ordinances and regulations (including all applicable laws governing open meetings, public bidding and appropriations required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding agreements, enforceable in accordance with their terms; (3) the person(s) signing the Documents have the authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below their signatures, each of which are genuine; (4) the Products are essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and will be used during the Term only by you and only to perform such function; and (5) your payment obligations under this Agreement constitute a current expense and not a debt under applicable stale law and no provision of this Agreement constitutes a pledge of your tax or general revenues, and any provision that is so construed by a court of competent jurisdiction is void from the inception of this Agreement. 3. FUNDING. This provision is applicable to governmental entities only. You represent and warrant that all payments due and to become due during your current fiscal year are within the fiscal budget of such year and are included within an unrestricted and unencumbered appropriation currently available for the Products, and it is your intent to use the Products for the entire term of this Agreement and to make all payments required under this Agreement. If (1) through no action initiated by you, your legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and has no funds to do so from other sources, and (2) you have made a reasonable but unsuccessful effort to find a creditworthy assignee acceptable to Xerox, in its sole discretion, within your general organization who can continue this Agreement, this Agreement may be terminated. To effect this termination, you must, at least 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, notify Xerox in writing that your legislative body failed to appropriate funds and that you have made the required effort to find an assignee. Your notice must be accompanied by payment of all sums then owed through the current fiscal year under this Agreement. You will return the Equipment, at your expense, to a location designated by Xerox and, when returned, the Equipment will be in good condition and free of all liens and encumbrances. You will then be released from any further payment obligations beyond those due for the current fiscal year (with xe rox Xerox retaining all sums paid to date). PRICING PLANIOFFERING SELECTED: 4. FIXED PRICING. If "Pricing Fixed for Term" is identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not increase during the initial Term of this Agreement. 5. NON-XEROX PRODUCTS. 3rd Parry Equipment - US BANK buyout sn BRE238442 were selected by you and are not sold by Xerox in the normal course of its business ("Non -Xerox Products'. If you signed a purchase contract for Non -Xerox Products, you assign to Xerox your rights but none of your obligations under such purchase contract. Xerox is leasing Non -Xerox Products to you "AS IS, WHERE IS" and XEROX MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY KIND REGARDING NON- XEROX PRODUCTS, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR PARTICULAR PURPOSE AND NON - INFRINGEMENT. To the extent permitted to do so, Xerox assigns to you any warranty rights it has to Non -Xerox Products (which rights shall revert to Xerox if you default under this Agreement). Non -Xerox Products are not covered by Maintenance Services, and you will maintain throughout the initial Term a service agreement for Non -Xerox Products with a service provider acceptable to Xerox. You will pay all personal property taxes related to Non -Xerox Products. You assign to Xerox any rights you have to Non - Xerox Products and title will pass or revert to you (subject to any software licenses relating to Non -Xerox Products) upon expiration of the initial Term. GENERAL TERMS & CONDITIONS: 6. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox or transmitted to or from Xerox by the Equipment connected to Customer's network ("Remote Data") via electronic transmission to a secure off -site location ("Remote Data Access"). Remote Data Access also enables Xerox to transmit to Customer Releases for Software and to remotely diagnose and modify Equipment to repair and correct malfunctions. Examples of Remote Data include product registration, meter read, supply level, Equipment configuration and settings, software version, and problem/fault code data. Remote Data may be used by Xerox for billing, report generation, supplies replenishment, support services, recommending additional products and services, and product improvement/development purposes. Remote Data will be transmitted to and from Customer in a secure manner specified by Xerox. Remote Data Access will not allow Xerox to read, view or download the content of any Customer documents or other information residing on or passing through the Equipment or Customer's information management systems. Customer grants the right to Xerox, without charge, to conduct Remote Data Access for the purposes described above. Upon Xerox s request, Customer will provide contact information for Equipment such as name and address of Customer contact and IP and physical addresses/locations of Equipment. Customer will enable Remote Data Access via a method prescribed by Xerox, and Customer will provide reasonable assistance to allow Xerox to provide Remote Data Access. Unless Xerox deems Equipment incapable of Remote Data Access, Customer will ensure that Remote Data Access is maintained at all times Maintenance Services are being performed. 0008108010020021 Vendor: Xerox Corp. — C/O Lewan & Associates, Inc Vendor Address: 100 S. Clinton Ave. XRX2 -40A Rochester, NY 14644 Ship to: City of Fort Collins — Human Resources 215 N Mason 2"d Floor, CO 80524 Bill to Address: PO Box 580 Fort Collins CO 80522 Install Address listed below Main Contact: Joan Busch jbusch@fcgov.com Po#: 9/4081/ Date: D:/O///4� Phone #: 970 2216829 Tax Exempt: Yes The below applies to all items listed below • Customer Education and Analyst support for Equipment installation is included in the monthly price. • The State of Colorado Central Services user fee of $.0010 per impression will be billed separately. State of Colorado Price Agreement with Xerox Corporation — Award: 98526YYYI IMJWSCA Allowance Allowance Item Quantity Description Amount B&W Color W7855PT on *MAC* WSCA ST OF CO 1715, W7855PT, Professional finisher, fax City of Fort Collins- Human Resources 215 N Mason 2nd Floor Fort Collins, CO 80524, Analyst & Customer Ed Fees Included in Pricing. The State of Colorado Central Services user fee of .001 per impression will be Includes billed separately. State of CO 20,000 B/W Price Agreement with Xerox pages excess Color pages Corp. - Award 60 month billed @ .0067 excess billed 072539700/WSCA $ 472.49 @ .0602 Uwan 8 8 O C 1 A T E 8 City of Fort Collins -Human. Resources Current Situation Xerox Color Cube 9201 $ 1274.03 Includes 16,000 pages B/W & Everyday (6832 actual) $ 0 Useful Color- 2931/m x .03078 $ 90.22 Expressive- 1611/m x .0626 $100.84 Total $ 1465.10 Proposed Situation Lease —Xerox WC 7855PT- includes payoff X 9201 $ 472.49 Includes 20,000 B/W $ 0 Color billed @ .0602 x 4542 $ 273.42 Total $ 745.91 Total Savings per Month $ 697.85 Total Savings per Year $ 8,950.92 Total Savings for Term $ 44 754.60 Service and Supplies Fixed for TeerrDm Includes payoff and return of X"920I DIAL- # eRF_ 238"//)i2- Xerox 7855 includes tandem paper tray, saddle finisher, fax Confidential