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Home My WebLink AboutCHANGE ORDER - RFP - 7394 N COLLEGE IMPROVEMENTS PROJECT - CONIFER TO WILLOXPlarining, Development 11 Transportaljoh Engineering M North CollelleAvene Engineering P.O. sox 506 Fort Collins, CO 80522,0580 970.221.6605 970.221.0378 - fix Change Order Form. PROJECT TITLE: N. Gollege, Conifer to Willox PROJECT NUMBER: 40D903950.3 CONTRACTOR: Interest Consulting Group (POWU4622) 1 1&2. See attached sheet for detail. 3. The contract cost Will increase by $ .39,203.OD 4. There will be no change in contract time. ORIGINAL'C,ONTRACT COST $675,649.57 TOTAL APPROVED CHANGE ORDERS $0.00 TOTAL PENDING CHANGE ORDERS $0.00 TOTAL THIS CHANGE ORDER $39,203.00 TOTAL % OF THIS CHANGE ORDER 5.800/0 TOTAL C.O. % OF ORIGINAL CONTRACT .5.60Y. ADJUSTED CONTRACT COST $714.852.57 '(Assuming all change orders approved) ACCEPTED BY: REVIEWED BY: SUBMITTED BY: 113ol)q ?,Is;/ ly. APPROVED BY: DATE: 07 dpartment Head) -F I APPROVED BY: DATE: (Purchasing Agent over $60,000) Contractor pmhaaN Pro)W He Christie White From: Kyle Lambrecht Sent: Friday, January 24, 20144:09 PM To: Christie White Subject FW: N College Change Order #1 Attachments: N College Change Order #1 Hi Christie - I would like to develop a change order for the North College Improvements Project — Conifer to Willox design contract with Interwest. Please see the attached documentation. The change order is for additional Historic Clearance work, specifically focusing on the Section 106 and the 4(f) clearances, not originally included in the contract. The change order also addresses services to design raised medians within the project limits. The total change order amount should be for the following: • Historic Clearance Work: $21,976.00 • Raised Median Design: $17,227.00 (1 am not including construction observation services at this time) • Grand Total: $39,203.00 Thanks, Christie, and lets discuss Monday. Have a great weekend! Kyle Lambrecht, PE I Engineering City of Fort Collins I Planning Development & Transportation 970-221-65661 klambrecht(Mcgov.com fcoov.com December 6, 2013 Mr. Kyle Lambrecht City of Fort Collins 281 College Avenue Fort Collins CO 80522 RE: N. College Avenue — Conifer to Willox Change Order Request #1 Dear Kyle, J04 :�7 INTCRW CST C O N 5 N L T f N G G.R.C.-U. Please accept this request for additional services in the amount of $41,651 for the North College — Conifer to Willox Improvement Project based on our previous discussions. Summary The Interwest Team will provide additional services as further described below ,to include Historic Section 4(f) environmental clearances for the historically eligible properties. The Team will also provide construction design level documents and construction administration services associated with the raised median that was added to the scope of the project. Additional Services 1. Section 4(f) Documentation and Historic Impact Mitigation Task I — Project Management: Interwest and Pinyon will coordinate with the Client to identify the purpose and need, right-of-way, project alternatives and help determine which alternative would cause the least overall harm to the Section 4(f) properties. Pinyon will initiate consultation with "officials with jurisdiction" including SHPO, ACHP, DOI, and FHWA regarding views on Section 4(f) properties and project impacts, project alternatives, minimization and mitigation measures, and circulation of 4(f) documentation. It is anticipated that four project meetings will be required. This will be conducted in close consultation with CDOT Environmental, including the Section 4(f) liaison in the Environmental Programs Branch. Interwest Labor Fee: $1,060 Pinyon Labor Fee: $3,760 Reimbursable Items: 220 Task Subtotal $5,040 Task 2 — Purpose and Need: Pinyon will develop a purpose and need for the project in coordination with the Client. The purpose and need establishes a basis for the development of alternatives required for the Section 4(f) evaluation. Interwest will assist with review and coordination. Interwest Labor Fee: $ 424 Pinyon Labor Fee: 3 340 Task Subtotal $3,764 Task 3 —Project Alternatives: Based on information provided by the Client, Pinyon will evaluate the design alternatives and help determine which of the alternatives would cause the least overall harm, including avoidance measures, to the Section 4(f) properties based on the seven factors set forth in 23 CFR 774.(c)(1). Documentation regarding the evaluation of project alternatives will be included in the Section 4(f) evaluation. Interwest will provide engineered drawing and analysis, and assist in various project descriptions, for inclusion in this discussion. Interwest Labor Fee: $3,500 Pinyon Labor Fee: lil05 Task Subtotal $6,705 Task 4 — Minimization and Mitigation Measures: Based on information provided by the Client and coordination with `officials with jurisdiction", Pinyon will identify minimization and mitigation measures to reduce impacts to Section 4(f) properties. This information will be included in the Section 4(f) evaluation. Interwest will assist with review and coordination. Interwest Labor Fee: $ 424 Pinyon Labor Fee: iLH2 Task Subtotal $2,564 Task 5 — NRHP Compliance and Archival Documentation: In accordance with NHPA requirements, Pinyon will draft a Memorandum of Agreement (MOA) for FHWA and SHPO that would be needed to address adverse impacts to eligible properties. As part of the MOA, Pinyon will work with the Client, SHPO, and consulting parties to determine a form of mitigation acceptable to all parties. This mitigation may include the standard Level II documentation or may take the form of other creative mitigation. Depending upon the mitigation format that is decided upon, additional fees may apply. Interwest will assist with review and coordination. Interwest Labor Fee: $ 424 Pinyon Labor Fee: 6 680 Task Subtotal $7,104 Task 6 — Section 4(1) Reporting. Pinyon will develop a Section 4(f) evaluation report summarizing the proposed action, purpose and need, description of the Section 4(f) properties (individual and programmatic), avoidance alternatives, minimization and mitigation measures, views of officials, and conclusions. Pinyon will revise the report based on Client and stakeholder comments. Interwest will prepare revised engineered designs and analysis and assist with project coordination among the stakeholders. The assumptions are: Four revisions will be required. If `officials with jurisdiction' require coordination beyond this scope of work, a revision to this scope of work, and fee, would be required. Only four alternatives will be evaluated, including the No Action, Proposed Action, and two Alternative Actions. Interwest Labor Fee: $ 3,500 Pinyon Labor Fee: $ 9,080 Reimbursable Items: 3.220 Task Subtotal $15,800 2. Raised Median Final Design Task I - Engineering Documents: Interwest will prepare median plan and profiles, cross sections and details suitable for construction. This task includes the evaluation of the raised medians with city staff and property owners as they related to the final construction documents. AECOM will provide storm drainage design analysis associated with the median underdrain and connections to the main line system. Interwest Labor Fee: $13,200 AECOM Labor Fee: $ 2,627 Reimbursable Items: 300 Mask Subtotal $16,127 Task 2 — Landscape and Irrigation Design: — BHA Design and Hines Irrigation will prepared detailed landscape and irrigation construction plans for the center raised median. This task includes open house materials beyond the initial public outreach, additional project specifications and design elements not found on the roadway parkway plans. BHA Labor Fee: $ 0* Hine Labor Fee: $1,000 Reimbursable Items: 100 Task Subtotal $1,100 *BHA anticipates that the available funds under the base contract can adequately cover the additional services required as part of the raised median construction detailing. Task 3 - Construction Services — The Interwest Team will provide the following construction services after plan approval relative to the center raised medians: 1. Answer Contractor questions and RFI's. 2. Review civil related Shop Drawings. 3. Site Visits during construction 8 hours of staff time per consulting team member has been assumed for this work. Interwest Labor Fee: $ 848 BHA Labor Fee: $ 720 Hines Labor Fee: $ 680 Reimbursable Items: 200 Task Subtotal $2,448 3. Environmental Phase I & H Deduction A deduction of $19,001 is reflected in the summary below based on the anticipated unused portion of the Pinyon Environmental contract. This is due to the reduced scope of work performed for the Phase I work and the deletion of the entire Phase H scope as described in the base contract. Change Order#1 Summary: Section 4(f) Documentation and Historic Impact Mitigation $40,977 Raised Median Final Design $19,675 Environmental Phase I & II Deduction 19 001 Change Order #1 Total $41,651 Thank you for your consideration of this request. Please call me at 970-460-8487 if you have any questions or need any additional information. Sincerely, 44V Robert Almirall, PE Senior Project Manager