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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9140725FCity rt� aCo Ins Date of Estimate: 1/29/2014 Contract Type: Existing Contract or PO (Y/N): N Description of Goods (A) or Services (B): 2014 CASTA Membership Dues I have obtained the following estimate from; Published Price List / Past Pricing (date) 2/19/2013 Engineering or Techincal Estimate (performed by) Independent Third Party Estimate (performed by) Other (specify) Independent Cost Estimate Cost Estimate Details: (Estimate calculated in US Dollars) Product Cost(S/ea) Cost (S/ea) Cost($/ea) Notes/Data Source Delivered CPI Increase Total 2012 CASTA Membership Dues $ 6405,00 2013 CASTA & CTC Membership Dues $ 16 610,00 2014 CASTA & CTC Membership Dues Combinetl $ 16 610.00 $ 332.20 $ 16,942.20 I a ie.eaz.zu t B Estimated CPI adjustment of 2% C This is the first year that both organizations (CASTA & CTC) have combined C:\Usersvwilson\AppData\Loc RMicrosoft\Wnoows\Temporary Internet Files\Content.Outlook\W6BYIMZI\ICE -2014 CASTA Dues.xlsxCASTA 2/3/2014 FEDERALLY REQUIRED AND OTHER MODEL CLAUSES APPLICABILITY OF THIRD PARTY CONTRACT CLAUSES (excluding micro -purchases, except for construction contracts over $2,000) CASTA Membership Dues 2014; 1/31/2014 TYPE OFi PROCUREMENT X Clause Professional Operations/ Rolling Stock Construction Materials A. Services/A& E , Management Purchase' ;. : ...Supplies No Federal Government X Obligation To Third Parties All All All All All (by Use of a Disclaimer False Statements or Claims X All All All All All Civil and Criminal Fraud Access To Third Party X All All All All All Contract Records Changes to Federal X All All All All All Requirements Termination X All All All All All Civil Rights (Title VI, EEO, ADA) X >$10,000 >$10,000 >$10,000 >$10,000 >$10,000 Disadvantaged Business X All All All All All Enterprises (DBEs) Incorporation of (FTA) Terms X All All All All All Suspension and Debarment N/A >$25,000 >$25,000 >$25,000 >$25,000 >$25,000 Buy America N/A >$100,000 >$100,000 >$100,000 Resolution of Disputes, N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Breaches, or Other Litigation Lobbying N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Air N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Water N/A >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Caro Preference N/A All All All Fly America N/A Involves foreign Involves foreign air Involves foreign Involves foreign Involves foreign air transport or travel transort or travel p air transport or air transport or transport or travel b air travel travel Davis -Bacon And Copeland Anti- N/A >$2,000 (including Kickback Acts ferry vessels) Contract Work Hours And Safety N/A >$2,500 (except >$2,000 (including Standards Act transportation >$2,500 ferry vessels) services Bonding N/A $100,000 Seismic Safety N/A A & E for New Buildings & New Buildings & Additions Transit Employee Protective N/A Transit Operations Agreements Charter Bus N/A All School Bus N/A All Drug Use - Testing and Alcohol N/A Transit Operations Misuse - Testing Patent Rights and Rights in Data N/A Research & and Copyright Requirements Development Energy Conservation X All All All All All Recycled Products N/A Contracts for items Contracts for items Contracts for items designated by designated by designated by EPA, when EPA, when EPA, when procuring $10,000 procuring $10,000 procuring $10,000. or more per year or more per year or more er ear Conformance With ITS National N/A ITS Projects ITS Projects ITS Projects ITS Projects ITS Projects Architecture ADA Access N/A A & E All All All All Bus Testing N/A All Pre -Award And Post Delivery N/A All Audits Colorado Association of Transit Agencies 110 16th Street Suite 604 Denver, CO 80202 Bill To Trans rort/Dial-A-Ride 250 N. Mason Fort Collins, CO 80524 Invoice Date Invoice # 1/28/2014 M714 P.O. No. Terms Project Quantity Description Rate Amount 2014 CASTA Membership Dues _ 13,996.40 13,990.40 iO v�Jo{L': l oS�q �u yieL .2Qoacoo 3t. sgctL g242�201 aot4 CAS 4 m 1t� Total S 13,990.40 Pay online at: https:Hipn.intuit.com/vb8r96d2 110 16th Street, Suite 604 Deriver, CO80202 Telephone (303)'839-5197 Facsimile (303) 832-3053, www.coloradotramii. com 2014 CASTA Transit Mem6ership,Application Agency Name: Transfort/Dial-A-Ride Primary Contact: Kurt Ravenschlag Street: 250 N. Mason . Title:,. General Manage(; City: Fort Collins Phone: (970),2216621 ' State„Zip: CQ 80524 Email: kravenschlag&cgov.com Step One:' CASTA�D ues . P.lease choose �Iy,,one:oPthe fdl �pparutbel '•� ..,< a *a_::..; ... _r-•- . r,. . ,�: . ,a,.a:.-'s. .z r..xx.x _:ink. . 4.: ..... n. O Transit Providers withOpera tmg & Admrnistration expenses of less than $135,000 2014 Dues = `$200 , $ 200 0 Transit Providers with'Operating & Administration expenses (06kA) of $125,000 or more • 2014 Dues = (2013 O&A Expenses) $ 9.595• � m i x 0.00095 _ > n 19,115 40 Advocates; Government Entities not seeking to vote or hold office (Not available forrtransit providers) O 2014 Dues = $350 $ 350 Cta TW6. 'Hee["Dues Ba edontlWnumb&;.6fvehidesinttiefleetatof-`Etieeenndof2013. P(ea"�sefillin "inf m tionthatap iestoyour organizationbelrnv. Category, Length # of Average Cost Numtiei in I Dues per # of Vehicles x- Seats'. Fleet Vehicle Dues level. Heavy -Duty Large Bus 35-48' & 60' 27-46 $3251000-600 000 r $125 articulator' X 5°00y. i Heavy -Duty Small Bus 3(Y 26=35 $200,000-325,000 5 , ;`s! X $100 = 5 500 rn Medium-Dutyand Purpose- 3.0' 22-30 ' $75,000-175,000 . � r $75 Built Bus a #Yr1; e t taE Light -Duty Mid-$ize'Bus 25-35' 16-25 $50,000 65;000 x $50 I ..,v.x Light -Duty Small Bus &Vans 16-28'. 10-22 $30,000=40,000 _ 1 � X $25 Total from Step 1(CASTA Dues) +Total from step•2 (Fleet Dota) $ 13,990'40u, ` StenThree: „TrarcSrtionalDues; As�wemb_v_e{away�fromthe;CTG'riwdel3transrtiiinaJdues�will�belnduded,basedonthefocmUtatb'e�ovlr`�, YR 2013 Total Dues (2013 CASTA + 2013 CrC) $;9,798.00 :_ .. + $900 . _ $10,689.00 Please select one of the'options below that applies to your agency: O 2013 Total Dues + $900 is ni6re than 2014 CASTA + Fleet Data Dues: Add an additional 2014 Transitional Fee : $1,250 0'2013 Total Dues +$900 is less than,2014 CASTA + Fleef-Data Dues: Pay. no 2014Transitional Fee $ 0. O My agency was not an active CTC Member last year. Pay no 2614 Transitional Fee $ 0 14 Grand Total (2014`.CASFA Dues + 2014 Fleet Dues; ymenc,Ciptions:. Please'BiII;MyOrgarnzafion r �s f- --::� . Credit Card#t;< "__ -Nam'eon,Cz Please return to Meg Davis al You may -also send via Fax at'(303) 83: )coloradotraansit:com. E-copies are preferred.. ,r by:mail no'1611 street, Suite 604, Denver, CO 80202 City, of //00 F6rt Cloth ns Memorandum DATE: January 29, 2014 TO: David Carey FROM: Karl Gannon Transfort I Dial -A -Ride 6570 Portner Road Fort Collins, CO 80U2 970.221.6620 970.221.6285 - fax fcgov.com SUBJECT: 2014 CASTA Membership Dues — Justification of Cost & Sole Source The 2014 membership. dues for the Colorado Association of Transit Agencies (CASTA) are based on a pre-set formula that is detennined by CASTA. The fonnula calls for a sum of the following formulas: a transit agency's. prior year operating expenses to be multiplied by a factor of .00695 and the number of fleet vehicles to be multiplied by a set amount per vehicle.. As opposed to previous years, for 2014, CASTA and the Colorado Transit Coalition have aligned and the total dues that are due for 2014 are actually $2,62G lower than the two organizations charged us in 2013. I find the amount of $13,990.40 to be a reasonable and justifiable expense for 2014 based on prior year's dues and for all of the support that we receive from CASTA. Please contact me with any questions. Thanks, Karl Karl Gannon City of Fort Collins Transfort / Dial A Ride (970)416-2087 . SAM Search Results List of records matching your search for Search Term : colorado* association* of transit* agencies* No Search Results January 31, 2014 3:04 PM Page 1 of 1 Title: CASTA Membership Dues 2014 Date: 1 /31 /2014 CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE) Checklist Item Contract File Comments Location 7) Independent Cost Estimate The City made and documented an See I.C.E. dated 1/29/14. independent cost estimate before receipt of proposals. 10) Unnecessary Experience and Excessive Bonding Unnecessary experience and excessive No. bonding requirements were not included in this solicitation or contract documents. 11) Organizational Conflict of Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause No. that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to No. other than the contractor who most satisfied all the City requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that No. offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 14) Geographic Preferences The solicitation contains no in -State or local No. geographic preference except where Federal statutes mandate or encourage them. 15) Contract Term Limitation The contract period of performance for rolling stock and replacement parts does not exceed five (5) years inclusive of options without prior No. written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 18) Award to Responsible Contractor The City made a determination that it was awarding to a responsible contractor considering such matters as contractor integrity, compliance with public policy, record 1. Yes of past performance, and financial and 2. Yes technical resources. 3. Yes 1. Appropriate Financial, equipment, facility and personnel. (Y/N) 4. Yes, no exclusions on 2. Ability to meet delivery schedule. (Y/N) SAM report run 1/31/2014 3. Satisfactory period of performance. (Y/N) 5. Yes 4. Satisfactory record of integrity, not on declined or suspended listings. (Y/N) 5. Receipt of all necessary data from vendor. (Y/N) 19) Sound and Complete Agreement This contract is a sound and complete Yes; Purchase Order is the agreement. In addition, it includes remedies contract mechanism. for breach of contract and provisions covering termination for cause and convenience. 24) Clear, Accurate, and Complete Specification A complete, adequate, and realistic specification or purchased description was Yes. available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 38) Sole Source if other Award is Infeasible The contract file contains documentation that award of a contract was infeasible under small purchase procedures, sealed bids, or competitive proposals and at least one 1. Colorado Association of of the following circumstances applies: Transit Agencies (CASTA) (1) The item was available only from a single Is Colorado's state- wide source. (Verify prices are no higher than price trade association for for such item by likely customers.) (2) Public exigency for the requirement did Transit Providers, not permit a delay resulting from a vendors, government competitive solicitation. agencies and other (3) An emergency for the requirement did not interested organizations. permit a delay resulting from a competitive solicitation. (4) The FT A authorized noncompetitive negotiations. (5) Competition was determined inadequate after solicitation of a number of sources. 39) Cost Analysis Required Cost analysis and profit negations were performed (initial award and modifications) Yes- see Justification of Cost and And documented for price reasonableness Sole Source memo dated was established on the basis of a catalog or 1/29/2014. market price of a commercial product sold in substantial quantities to the general public or on the basis of prices set by law or regulation. 40) Evaluation of Options The option quantities or periods contained in the contractor's bid or offer were evaluated in order to determine contract award. (To be N/A eligible for Federal funding, options must be evaluated as part of the price evaluation of offers, or must be treated as sole source awards.) 42) Written Record of Procurement History 1. Yes. The file contains records detailing the history 2. Yes-, Purchase Order is of this procurement. At a minimum, these used. records include: (1) the rationale for the method of 3. Vendor selected is Sole procurement, Source. (2) Selection of contract type, 4. Invoice M714, dated (3) reasons for contractor selection or 1 /28/2014. rejection, and 4 the basis for the contract price. 43) Exercise of Options The grantee exercised an option on this contract adhering to the terms and conditions of the option stated in the contract and determined that the option price was better N/A than prices available in the market or that the option was a more advantageous offer at the time the option was exercised. If an option was not exercised under this contract, check NA. 44) Out of Scope Changes The grantee amended this contract outside the scope of the original contract. The amendment was treated as a sole source N/A procurement (complying with the FTA requirements for a justification, cost analysis and profit negotiation). 45) Advance Payment Provisions The contractor did not receive an advance payment utilizing FTA funds and the contract Yes, annual membership dues does not contain advance payment provisions typically paid in advance. or, if it did, prior written concurrence was obtained from FTA. 46) Progress Payment Provisions The contract contains progress payments based on costs incurred (as opposed to percent of completion) and the contract contains a provision giving the grantee title to No. property (materials, work in progress, and finished goods) for which progress payments are made. The contract may contain other security in lieu of obtaining title. 47) Time and Materials Contracts This is a time and materials contract; the grantee determined that no other type of No. contract is suitable; and the contract specifies a ceiling rice. 48) Cost Plus Percentage of Cost This is not a cost plus a percentage of cost No. type contract. 49) Liquidated Damages Provisions This contract contains liquidated damages provisions and the assessment for damages No. is specified in the contract at a specific rate per day for each day of overrun in contract time. 50) Piggybacking 1. No. 1) The file contains: Assignability provisions. 2. Yes; see Justification of 2) The procurement file contains: Price Cost and Sole Source reasonableness determination. memo dated 1/29/2014. 56) Clauses This contract contains the appropriate FTA Yes. required clauses. System for Award Management Yes, no exclusions on SAM report (SAM) SAM run and include in the file. run 1/31/2014.