HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9140713SAINTVolunteer Transportation
Senior Alternatives IN Transportation
333 W. Drake # 42, Fort Collins, CO 80526
Invoice — FC2014 - 1
January 24, 2014
Karl Gannon
Planning, Development and Transportation
City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522-0580
Care -A -Van / SAINT, Inc.
(SAINT Volunteer Transportation)
Ein: 84-0626086
www.saintvolunteertransportation.org
phone (970) 223-8604
fax (970) 223-8671
Transportation services to be provided to ambulatory seniors and people with
disabilities in the city of Fort Collins through the SAINT (Senior Alternatives IN
Transportation) program for the period of January 1, 2014 through June 30,
2014:
Annual Amount $ 40,000
Amount due: $ 20,000
Please pay: $20,000.00 (January - June 2014)
Payable to: Care -A -Van / SAINT, Inc.
333 West Drake Road, Suite 42
Fort Collins, CO 80526
Thank you for your continued support of the SAINT Volunteer Transportation
program. J-1- 4 Wo n I
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Gary D. Thomas
Executive Director
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SAINT is a United Way Agency
Ed Bonnette
From: Karl Gannon
Sent: Thursday, January 30, 2014 1:59 PM
To: Ed Bonnette
Cc: Jill Wilson
Subject: RE: Work Process for FTA PCs
Attachments: Cost Analysis - 2013 CTC Dues.doc; Cost Analysis - 2013 CASTA Dues.doc
Ha! What if Karl knows nothing! The cheat sheet looks great Ed, mind if I borrow it? —this is the sort of thing that the
FTA loves to see in the documentation come audit time.
To answer your questions;
1. Yes, we did have a sole source last year — I've attached the relevant memos. Slight wrinkle this year in that
CASTA and CTC have combined on the one invoice — same service, just slightly less dues in total.
2. City funds only will be used for SAINT. The reason being that we would be out of FTA compliance if we
continued to use federal funds as this is one service that we could not bid out for.
Feel free to ask me anything Jill (not promising good answers but we'll find out who knows). Great to have you on-
board. -
Thanks -Karl
From: Ed Bonnette
Sent: Thursday, January 30, 2014 12:10 PM
To: Karl Gannon
Cc: Ed Bonnette; Jill Wilson
Subject: Work Process for FTA POs
Karl,
I'm working with Jill Wilson (our new Buyer, whom you helped interview!) to get her feet wet on handling Transfort
regs.
I developed a Work Instruction for Jill to help her walk through the steps of what we normally have to do for these (see
attached).
Since as you know we love to play with "live ammo" to train our new folks; there are two reqs from Melissa Brooks that
I've assigned to Jill so I can help her walk through the process. Also, as part of that process, I want Jill to know that when
in doubt, we reach out to Karl for support and clarification O. So here's what I need to know:
1) Req 46670 to CASTA for membership dues, for $13,990: Do you know if we prepared a Sole Source Checklist for
this last year? I saw we had a Sole Source memo to David Carey for this year; but David didn't remember if we
did one for this last year.
2) Req 46671 to Care-A-Van/SAINT for Local Funds Contribution, for $40,000: Is this Federal, or City funds? And if
Federal; do we need a Sole Source Memo, an ICE, etc?
(Jill, in future you would be the one to ask Karl for clarification on these. I'm doing it this time to speed up the process,
so we can get to working these two examples either today or tomorrow; as time permits).
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Karl, thanks in advance for your support! I think Gerry plans to bring Jill over to introduce her, next week.
Ed
Ed Bonnette, C.P.M., CPPB
Senior Buyer
City of Fort Collins Purchasing
PO Box 580
Fort Collins, CO 80522
(970)221-6775
(970) 416-2247 direct
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