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Home My WebLink AboutCHANGE ORDER - BID - 7332 MAX BRT PROJECT (8)CHANGE ORDER NO. 21 PROJECT TITLE: Mason Corridor - MAX BRT CONTRACTOR: Concrete Express, Inc. PROJECT NUMBER: 7332 (CEI project no. 12-009) PURCHASE ORDER NO.: 9124039 DESCRIPTION: Reconciles various work change directives issued for the contract 1. Reason for change: See attached Exhibit A to this change order. 2. Description of Change: See attached Exhibit A to this change order and supporting work change directives. 3. Change in Contract Cost: $ 161,075.59 4. Change in Contract Time: None ORIGINAL CONTRACT COST $31,886,878.94 TOTAL APPROVED CHANGE ORDERS $ 3,164,560.51 TOTAL PENDING CHANGE ORDERS $ 67,917.53 TOTAL THIS CHANGE ORDER $ 161,075.59 TOTAL % OF ORIGINAL CONTRACT, THIS C.O. 0.51 % TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S 10.64% ADJUSTED CONTRACT COST $35,280,432.57 (Assuming all change orders approved) ACCEPTED BY: I Contractor's Representative REVIEWED BY: Construction Manager APPROVED BY: City Project Manager APPROVED BY: Director of Infrastructur�Sei APPROVED BY: Purchasing Agent over $60, cc: City Clerk Architect Contractor Engineer Project File Purchasing DATE: 11-24 /yF DATE: 1- 00 -14 DATE: DATE: �( Z'?/ w2 DATE: I ` Z 7' 1 111 Leo ELECTRIC Material Only (a) Cost Material Cost Comparison Total Unit Cost Units Project total Diffrence in Cost per unit Total cost Diffrence Automated Systems Gate with 19' arm Battery backup and breakaway devise. $ 12,556.00 3 $ 37,668.00 Opperator 19'arm($8596.00)Break Away devise($1950.00)Battery Backup($2010.00) $ 8,819.00 $ 26,457.00 Hy Security Gate with 15' arm battery backup and _ breakaway devise Operator with battery backup($15362.00) Break Away $ 21,375.00 3 $ 64,125.00 devise ($2925.00) 15' Arm($1410.00) Galvinized Chassie($990.00) Counter Weights($688.00) Automated Systems Gate with 247"' arm,Battery backup and breakaway devise. $ 16,807.00 11 $ 184,877.00 Operator 247"arm($12847.00)Break Away $ 6,026.00 $ 66,286.00 Devise($1950.00) Battery Backup ($2010.00) Hy Security Gate with 22" arm, battery backup and . breakaway devise Operator with Battery backup($15362.00) Break Away $ 22,833.00 11 $ 251,163.00 devise ($2925.00) 22' Arm($2180.00) Galvinized Sub Total $ 92,743.00 Chassie($990.00) Counter Weights($1376..00) Additional Hy Security Gate with 15' arm battery backup $ 46,150.00 1 $ 46,150.00 $ 46,150.00 and breakaway devise All Devises Total $ 138,893.00 Note: Cost is not total cost of units or materials to be used. This is only a comparison of like parts used in the gates that have a substaual cost diffrence. W 10/23/13 Erika Keeton, PE Special Projects Engineer City of Fort Collins 281 North College Avenue. Fort Collins, CO 80522-0580 CCR NUMBER: CEI PROJECT#: CONTRACT NUMBER: CONTRACT DATE: CONTRACT NAME: 268 12-009 7332 uIC.T! 113 Masan Corridor BRT DESCRIPTION OF CCR: Pricing Includes extra materials for change from Automated Systems Gale to Hy Security Gate. LOCATION: Varies MEMO NO.: 36222, 38221 MEMO DATE: 9/18/2013 COST CODE: Varies DESCRIPTION CITY UNIT UNIT PRICE OT TOTAL HY-SA701 Hy -Security 15 EA $ 84.00 $ 1,260.00 Strong Arm Buzzer Option Receiver 15 EA $ 50.00 $ 750.00 Transmitter 20 EA $ 22.00 $ 440.00 HY-MX000865 Fuse 15 18 EA $ 12.50 $ 225.00 Am HY-MX000864 5 amp 18 EA $ 12.50 $ 225.00 HY-MX000970 Hydraulic Fluid -l gallon -UnIvis 2 EA $ 75.00 $ 150.00 HVi26 HY-MX000190 Brush Kit 24 4 EA $ 53.D0 $ 212.00 VDC Motor HY-MX00087712VDC 4 EA $ 450.00 $ 1,800.00 110AH Battery -AGM HY-SA518 Hy -Security Strong Arm Yoke Alum lS' 2 EA $ 1,410.00 $ 2,820.00 Arm HYSA518 Hy -Security Strong Arm Yoke Alum 22' 4 EA $ 2,180.00 $ 8,720.00 Ann Sturgeon 15% Material m/u 1 LS $ 367.50 $ 367.50 Labor 1 LS $ 1.545.85 $ 1545.85 Sturgeon 15% Labor m1u 1 LS $ 231.88 $ 231.88 Subtotal $ 18,747.23 CEI$%Mu It 229.76 TOTAL $ 18.976.99 Concrete Express, Inc., requests 0 working days for the above contract modifications. These are all of the visible effects of the above change we see at this time. We reserve the right to incorporate other changes as they appear In Implementing this change. If you have any questions regarding this change, please feel free to contact me at 303.562.2000. sincerer Ryan Dick' son Project nag r 0 Man Crew Q 0 Hours Per Da BEGINNING DATE: NTP OUMTION PERIOD: Com latlonb Janua iat of 2014 JOB NAME: MAX DIRT Mason COMdor LOCATION: FOR Collins. CO BID DATE: 91BN2 AT N: ESOmator' CREW RATES LPBOR LABOR ACTUAL RATE kt RATE#2 RATE Q. 64.50 I I43.00 LABOR SPLIT w-% JOBM 7O73 JOB TYPE::bb PREPARED BY: Reuben LAGuardla CELL PHONE: (303) 591-0J69 FM:(303)286-1811 OFFICE:(303) 8537680 EMAIL: ¢erverz®mYr9iouPCpn 121SO E. 112ib Ave. Hend.rs.n, CO. 80PO TOTAL BY COLUMN 1,758,110.27 MARKUP ON COST 249157.00 ON SELL, 1241% BID PRICE 1,940;789.94 RIFF. 66,477.33 M 12/10/13 Erika Keeton Special Projects Engineer City of Ft. Collins 281 N. College Avenue Fort Collins, CO 80522-0580 CCR NUMBER: CEI PROJECT M CONTRACT NUMBER: CONTRACT DATE: CONTRACT NAME: DESCRIPTION OF CCR: 288 12-009 7332 Mason Corridor BRT Cost associated with the approval of Hy Security Gate System for the MAX Project. See attached for more information. Pricing below reflects only the cost differential for the longer (22'-24'-7) gates. LOCATION: MEMO NO.: NA MEMO DATE: NA COST CODE: DESCRIPTION CITY UNIT UNIT PRICE OT TOTAL Automated Systems 24'-7 gate -11 EA $ 16,807.00 $184,877.00) Hy Security 22' gate 11 EA $ 22,833.00 $251,163.00 Subtotal CEI Markup -15% TOTAL Concrete Express, Inc., requests 0 days for the above contract modifications. These are all of the visible effects of the above change we see at this time. We reserve the right to incorporate other changes as they appear in implementing this change. If you have any questions regarding this change, please feel free to contact me at 303.562.2000. Sincerely, r RVIrickilsonn Pr $66,286.00 $9,942.90 $76,228.90 5 ELEGTR/G December 9, 2013 Ryan Dickinson Project Manager Concrete Express, Inc. 303-944-4870 Reference: MAXBRT Ft Collins, Co. Subject: Gate Pricing Change Order Request Hi Ryan, 0 12150 E. 112' Ave. Henderson, CO80640 303-286-8000 This letter is for documentation to outline Sturgeon Electric's Estimate and to justify the increase in pricing for the Gate operators on the BRT Guide way. When Sturgeon bid this job we did so with the intent of supplying the project with a product that most closely met the specifications written and provided for this project. We bid this project using a phone quote from a vendor (Automated Systems) at bid time with the understanding that we would have to finalize pricing after bid for all components need for the project.At that time Automated Systems stated it would be able to meet the Specifications for the project,and the project specifications were written around the Automated Systems operational specifications.There alsowas not any other gate on the market that met the specifications. Post bid during the submittal process, Sturgeon became aware of the fact that this vendor could not meet the Buy America specification and that the project would not allow this vendors product to be used on the project. Sturgeon then went through a process of finding any operator's that would meet the Buy American specification and compared them to the Operational Specification for the project. In this process we found that there was NO Gate Operator that met the specification and was BAA compliant.The Project then approved a gate system from By Securitythat was closest to general overall operation they were looking for and BAA compliant.The material cost of this gate was substantially more than the Original bid quote. Sturgeon's original bid for the Gate System was $37,330.76 EA, Totaling $522,630.64, with a quoted material cost for the Gate Operator of $15,000.00 EA, Totaling $210,000.00.This is for Gate Operator only and doesn't include the material for bases and conduit or labor and equipment to install. The material cost of the Automated Systems Gate with Like parts supplied would have cost Sturgeon (3) Gates @ $12,556.00 = $37,668.00and (I1) Gates @ $16807.00 = $184,877.00,Totaling $222,545.00. The material cost of the HySecurity gate operators approved post bid with Like Partsis(3) Gates @ 21,375.00EA = $64,125.00 and (11) Gates @ $22,833.00 EA .= $251,163.00plus (1) Gate @ $46,150.00 Totaling $361,438.00. There is a Differenceof $138,893.00 for providing the Hy Security Gate Operator. Sturgeon does understand that the Automated Systems Gate did not meet the BAA requirement but also contends that there is no gate on the market today that meets the operational requirements of the project. Because of this Sturgeon is asking for a change order for the difference in cost form the Automated Systems Gate ($522,630.64) and the Hy Security Gate ($661,523.64) with a net change of $138,893.00. Please call with any Questions. Best regards, Sturgeon Electric Company Jim Shireman Brian Bender Project Manager Project Manager OSHA ' ., if $IJI19 -'`; ' E-�, t•` del l? Material Only Cost total ]IDiffiren6e in Cost per unit' Total cost Diffr en.ce. Material Cost Com - parison Total Unit Costj[�[;�roj�ct Automated Systems Gate with 19' arm Battery backup and breakaway devise. $ 12,556.00 3 $ 37,668.00 Opperator 19'arm($8596.00)Break Away devise($1950.00)Battery Backup ($2010.00) $ 8,819.00 $ 26,457.00 Hy Security Gate with 15' arm battery backup and breakaway devise Operator with battery backup($15362.00) Break Away $ 21,375.00 3 $ 64,125.00 devise ($2925.00) 15' Arm($1410.00) Galvinized Chassie($990.00) Counter Weights($688.00) Automated Systems Gate with 247"' arrn,Battery backup and breakaway devise. $ 16,807.00 11 $ 184,877.00 Operator 247' arm($12847.00) Break Away $ 6,026.00 $ 66,286.00 Devise($1950.00) Battery Backup ($2010.00) Hy Security Gate with 22" arm, battery backup and breakaway devise Operator with Battery backup($15362.00) Break Away $ 22,833.00 11 $ 251,163.00 devise ($2925.00) 22' Arm($2180.00) Galvinized Sub Total $ 92,743.00 Chassie($990.00) Counter Weights($1376..00) Additional Hy Security Gate with 15' arm battery backup $ 46,150.00 1 . $ 46,150.00 $ 46,150.00 and breakaway devise All Devises Total $ 138,893.00 Note: Cost is not total cost of units or materials to be used. This is only a comparison of like parts used in the gates that have a substaual cost diffrence. 0 Man -C,ewQ 0 Houv Par Da BEGINNING GATE: NTP DURATION PERIOD: Com letlonh Janus 1ato13014 5 JOB NAME: MAX BRT Mason CaMtlw LOCATION: Fort Collins. CO BID DATE: 91BI12 AM: Es0mator CREW RATER LABOR LABOR ACTUAL RATE#1 RATE#2 RATE JOB#:7073 JOB TYPE: Sub BID TIME: 3:WPM PMTIME 26822.14 LABOR 221,851.19 MATERIAL 389,902.18 EOUIP. 77,647.92 TmWng Sheet PREPARED BY: Reuben LaGuaHla CELL PHONE: (303) 591-0769 FM: (303) 26 1811 OFFICE: (303) 8517680 EMAIL mervera@mymmup.mm 121H E. 112tb Ave. Henderson, CO. SM40 9 MAX BRT Contract Change Request Reconciliation CCR 287 & 288-Cost change from Automated Systems Gate to Hy Security Gate Date: January 8, 2014 , Automated Systems Gate Material Breakdown 'No: ITEMYaj,A 4, ,*S_� DESCRIPTION _ Q_ TtY Unit WUnitiCostw MTotal(Costn 1 EX1909/056 BL52- Long -Range, Rising Barrier Gate - Central, round arm 19'8" Material On 8 EA $ 8,596.00 $ 68,768.00 2 EX1909/055 BL52 Long Range Rising Barrier Gate - Central, round arm 247 Material Onl 2 EA $ 12,847.00 $ 25,694.00 3 EX1909/027 BL52 Long Range Rising Barrier Gate - Central, round arm 29'6" Material Only 2 EA $ 13,414.00 $ 26,828.00 4 EX1909/030 BL52 Long Range Rising Barrier Gate - Central, round a" 34'6" Material Only 2 EA $ 13,981.00 $ 27,962.00 5 ASG-BLOP/128 2E/BLOP/128 Dual -Channel Loop Detector Material Only 14 EA $ 310.00 $ 4,340.00 6 ASG-E-BLOP/1 AS1321 extension logic board - Material Only 14 EA $ 369.00 $ 5,166.00 7 E/BLOP/005 STD Tip Support Material Only 8 EA $ 345.00 $ 2,760.00 8 IRB-325 EMX IRB-325 Photo Beams vdth Hoods - 325 compliant Material Only 28 EA $ 337.50 $ 9,450.00 9 E/BLOP/230 Rigid aluminum folding skirt- 19'8" for BL52 Material Only 8 EA $ 1,509.00 $ 12,072.00 10 EBLOP/233 Rigid aluminum folding skirt - 247' for BL52 Material Only 2 EA $ 1,653.00 $ 3,306.00 11 E/BLOP/236 Rigid aluminum folding skirt - 29'6" for BL52 Material Only 2 EA $ 2,230.00 $ 4,460.00 12 E/BLOP/239 Rigid aluminum folding skirt - 34'6" for BL52 Material Only 2 EA $ 2,810.00 $ 5,620.00 13 EBLOP/122 Red arm light to icnrease visibility - 2 set of lights Material Only 8 EA $ 258.00 $ 2,064.00 14 E/BLOP/123 Red arm light to increase visibility - 3 set of lights Materal Only 4 EA $ 370.00 $ 1,480.00 15 ASG-BLOP/124 2E/BLOP/169 Set of 4 LED Lights on Barrier Material Only 2 EA $ 497.00 $ 994.00 16 EBLOP/BAB Rotating Base for Breakaway O bon Material Only 14 EA $ 1,950.00 $ 27,300.00 17 EBLOP/MOXA MOXA Gateway provides IPV4 capability Material Only 14 EA $ 1,000.00 $ 14,000.00 18 OPT -EMIT O ticom Emitter- portable Material Only 8 EA $ 1,790.00 1 $ 14,320.00 19 OPT-REC O ticom Receiver Material Only 28 EA $ 550.00 $ 15,400.00 20 605 Open Button vdth cover- Outdoor Rated Material Only14 EA $ 135.00 $ 1,890.00 21 990 Loops - 1-Exit Loo , 1-Close Loop, I -Safety Loop pergate Material Only 42 EA 1 $ 350.00 1 $ 14,700.00 22 DK-1000-DC DKS 1000 Watt Battery Backup System. Material Only 14 EA 1 $ 2,010.00 1 $ 28,140.00 23 Total Cost ^ - x'-�r'�'.< .-�,- -°..: - .--3 ., ,..,,: - - �'$.316,7.14.00i 24 Average Cost Per Gate (14 Gates)".- _.. _.-•�,_ ._:. `......., .. _,.,_,.:., a.. _�...-[....,.....�, �... a`". :,.- E ..<�*.._-�'�-..:; .�.. _,.....�,r. _.�_.c ,22,622:43°. Automated Systems Gates Summary 25 j§turgeon Material Value -Automated Systems Material Only 14 EA $ 22,622.43 $ 316,714.00 26 Siur eon Labor Labor 1 LS $ 72,240.00 27 16turgeon Equipment Equipment 1 LS - $ 25,284.00 28 Subtotal_ - i 29 Wizard Works Markup- Based on Gate material costs OH&P 1 LS 10% $ 31,671.40 30 Stur eon Marku - Based on material, labor, and equipment costs OHBP 1 LS 10% $ 41,423.80 31 arkup Material Markup Only 1 LS 15% 1 $ 47,507.10 32 ICEI Subcontractor Markup Subcontractor Markup Only 1 LS 5% 1 $ 20,711.90 33 TOTAL COST TO SUPPLYAU,TOMATED�SYSTEMS,GATES:(Asioriginally]specified)�X,, 4.-11„:r�::.,.^tg7x"" ;".7 .',.,:.a, „"".� ,' , >.., .,,:- ` -. �c1-,�cr .»`1;., a,. ,1: CEI BID VALUE FOR GATE SYSTEM (ITEM 614-93000) $ 572,824.00 34 Differential between Automated Systems Cost and actual CEI Bid Value $ (17.271.801 0 Hy Security Gate Material Breakdown !No; ITEM -' „DESCRIPTIONN , ;. ... ,L'abor/EquiplClass QTkY Uriit .. WUnftCostW>ykTotafiCosty 35 HY3206DC Hy -Security StrongAnn 28 gate operator With battery backup Material Only 15 EA $ 15,362.00 $ 230,430.00 36 HY-SA402 Hy -Security Stron Ann galvanized chassis Material Only 15 EA $ 990.00 $ 14,850.00 37 HYSA518 Hy -Security Strong Arm Yoke Alum 15' Arm Material Only 4 EA $ 1,410.00 $ 5,640.00 38 HYSA521 Hy-SecurityHy-Secunty Strong Arm Yoke Alum 22'Arm Material Only 11 EA $ 2,180.00 $ 23,980.00 39 HYSACWT Hy -Security Stron Arm Counter weights Material Only 104 EA $ 172.00 $ 17,888.00 40 HY-MX41 Hy -Security Loop Detector Material Only 30 EA $ 186.00 $ 5.580.00 41 HY-MX2254 Hy -Security Edge Sensor Material Only 15 EA $ 235.00 $ 3,525.00 42 IRB-325 EMX IRB325 Photo Beams with Hoods - 325 Compliant Material Only 15 EA $ 270.00 $ 4,050.00 43 HYSABAO Hy -Security Stron Ami Breakaway option Material Only 15 EA $ 2,925.00 $ 43,875.00 44 HYSA802 HY-Security Ston Arm Flashing light kit Material Only 15 EA $ 670.00 $ 10,050.00 45 EBLOP/MOXA MOXA Gateway provides IPV4 capability Material Only 15 EA $ 1,000.00 $ 15,000.00 46 OPT -EMIT - O ticomEmitter- ortable Material Only 8 EA $ 1,790.00 $ 14,320.00 47 OPT-REC O ticom Receiver Material Only 30 EA $ 375.00 $ 11,250.00 48 605 Open Button with cover - Outdoor Rated Material Only 15 EA $ 135.00 $ 2,025.00 49 990 Loops - 1 -Exit Loop, 1 -Close Loop, 1 -Safety Loop per gate Material Only 45 EA $ 350.00 $ 15,750.00 50 Total. Cost - $ 418,213.00 51 Average Cost Per Gate. (15 Gates) 27,880.87 Hy Security Gates 51 Stur eon Material Value-Hy-SecurityGates stem Material Only 15 EA $ 27,880.87 $ 418,213.00 52 Stur eon Labor Labor 1 LS - $ 72,240.00 53 ISturgeon Equipment Equipment 1 LS 1 $ 25,284.00 54 Subtotal - :. - :515;737.00. 55 Wizard Works Marku - Based on Gate material costs OH&P 1 LS 10% $ 41,821.30 56 Stur eon Markup - Based on material, labor, and equipment costs OH&P 1 LS 10% $ 51,573.70 57 ICEI Material Markup Material Markup Only 1 LS 15% $ 62,731.95 58 ICEI Subcontractor Markup Subcontractor Markup Only 1 LS 5% $ 25,786.85 59 TOTAL COST TO SUPPLY HY SECURITY GATE SYSTEM (As approved through project submittals) - - _ - $ 697,650.80: CEI BID VALUE FOR GATE SYSTEM (ITEM 614-93000) $ 572,824.00 60 Differential between Hy Security Cost and Bid Value - - $ 124,826.80. WCD 113 Reconciliation INW. GW_. s�;�;�..;.,.z. u,,; �c3.aw:k'''1Description 7 --� _ Rater QThY Unit INUnit{C_ost ' Total�Cost 61 Differential between Hy Security Cost and Automated Systems Cost Line 60; Line 33 1 LS - $ 142,098.60 62 Differential between bid cost and HY Security gate cost Line 60 $ 124,826.80 63 Ispare Gate Parts - Reference CCR 268 $ 18,976.99 ,115 4; T6taIlWCD113 Reconciliation Fir'+ ,, y.... Add;L' F061f63 .." $ 161;075 59j O WIZARD �]�rz�u w]o�r..7J�rwcr�.w, fig] !Y!f HL/L�1L81!' ' URKS 1960 N Rocky View Rd Castle Rock, CO 80108 Phone# Fa DATE ESTIMATE NO. 303-798-5337 303-798-4492 ill/ 2 12-236 wvaard-works attnet ) Estimate NAME I ADDRESS Ship To ^H� rxm $ Sturgeon Electric Co. MAX BAT Attn: Brim Bcuder Ft Collins, Colorado TERMS REP FOB 12150 E 112th Ave Henderson. CO 80640 40/30/30 CAG As Noted ITEM DESCRIPTION CITY COST TOTAL FX1909/056 BL52 - Long -Range, Rising Barrier Gate - Central, round arm 8 8,596.00 68,768.00T EX1909/055 19'8- (6.0m) BL52 Long Range Rising Barrier Gatti -Central, round anu.247'(7.5m)- includes standard 2 12,847.00 25,694.00T EX1909/027 tip support BL52 Long-Rangc Rising Barrier Gate - Central, round sort 29,61, (9.0m) - includes standard 2 13,414.00 26,828.00T EX1909/030 tip support BL52 Long Range Rising Barrier Gate - Central, round arnt 346" (10.5m) - includes standard 2 V13,981.00 27.962.00T ASG-BLOP/128 tip support 2E/IILOP/128 Dual -Channel Loop Detector 14 14 3 369.00 4,340.00T 5,166.00T ASG-E/BLOP/1... AS] 321 extension logic board (additional LO: 4 in+4 out) to .00 ttrutsutit own: iufomutiou 8 345.00 2,760.00T EIBLOP/005 STD Tip Support 28 337.50 9,450.00T IILB-325 FMX IRB-325 Photo Bcams wvb Hoods -325 wmpliant 8 1,509.00 12,072.00T EMLOP1230 Rigid alunrhmm folding slut - 19'8' (6.0m) for BL52 2 1,653.00 3,306:OOT E/BLOP/233 Rigid ahunioum folding skirt - 247' (7.5m) for BL52 2 2,230.00 4,460.00T EIBLOP236 Rigid aluminum folding strut- 296' (9.0m) for BL52 2 2,810.00 5,620.00T MLOP239 Rigid almnintun folding skin- 34V (115 m) for BL52 8 258.00 2,064.00T E/BLOP/122 Red ann light to increase visibility -2 set of lights 4 370.00 1,480.00T DBLOP/123 Rod ann light to fio a risibility-3 scr of lights 2 497.00 994.00T ASG-BL.OP/124 2&BLOP/169 Set otd LFD Ligltls un Barrier 14 1,950.00 27,300.00T E/BLOP/BAB Rotating Base for Bocalanvay option 14 1,000.00 14,000.00T PJ131,011/70OXA MOXA Gatmny provides 1'V4 capability 8 1,790.00 14,320.00T. OPT -EMIT Opticom Emitter - portable 28 550.00 15,400.00T OPT -RFC OplicomReecim 14 135.00 1,890.00 605 Open Button aithcover -OmdoorRated 42 350.00 14,700.00 990 Installation ofsafety)frcc ail loop- I -Exit Loup, I -Close Loop & 1-Safety Loop per gate 14 2,010.00 28,140.00T DR-1000-DC DKS 1000 \i'uu Baucry Bac1W System lucludu 2.batteries, enchosure and mounting stand. Pure Sine Wave. Paget TOTAL SIGNATURE max CHANGE ORDER NO. 21 Exhibit A Project: Mason Corridor — MAX BRT Project No. 7332 (CEI project #12-009) Date: January 20, 2014 MAX Field Construction Office 3000 South College Ave., Suite 201 Fort Collins, CO 80526 fcgov.com/maxconstruction Description of Change: This change order adds WCD113 — Gate Systems to the CEI contract. The gate system as specified in the MAX BRT bid package was exclusively written around an Automated Systems gate product. Through the submittal review process it was found that the Automated Systems gates are not BAA compliant. As such, another vendor was selected. Hy Security gate systems were selected and evaluated through submittal #614-01. This product was claimed to be more expensive. The costs were analyzed and presented through WCD113. The overall cost included gate enhancements and spare parts as requested by Transfort. WCD113 was fully reconciled through a change review document and presented as attached. Change in Contract Value: The contract value is being increased by $161,075.59. Please see attached pending issues log summary and work change directives as summarized in the table below. Work Chan a Directives/Items SCC Item Number Description Contract Value Status 10.01 WCD113 Gate System Changes $161,075.59 Gate system change to HY Security and spare parts Total Work Change Directives 1 1 $161,075.59 - indicates ineligible expense to the FTA grant Change in Contract Time: There is no contract time changes associated with this change order. The overall MAX BRT Project contract time remains as is summarized below. Contract Time Summary: Description Contract Date Modified Contract Date Substantial Completion Milestone 1: Complete Complete (Mason Grade Separation CO#5) Substantial Completion Milestone 2: (Mason Grade Separation CO#5) February 28, 2014 Unchanged from CO #15 Final Acceptance: (Mason Grade Separation CO#5) March 31, 2014 Unchanged from CO #15 Revised Substantial Completion Date (BRT Project through CO #12): February 11, 2014 Unchanged Revised Final Acceptance Date (BRT Project through CO #12): March 13, 2014 Unchanged Page 1 of 1 1 TIe My2 e( F.A.14g WIZARD WCRKS 1960 N Rocky View Rd Castle Rock, CO 80108 Phone # Fax # DATE ESTIMATE NO. 303-798-5337 303-798-4492 -mail 1 6/27/2013 12-299 wizard-works@atCnet Estimate Legend i Paid for in WCD 113 NAME/ADDRESS Ship To Labor unit; not evaluated Din this WCD Sturgeon Electric Co. MAX-BRT Attn: Brian Bender TERMS REP FOB 12150 E 112th Ave Henderson. CO 80640 40/30/30 CAG ITEM DESCRIPTION CITY COST TOTAL HY-3206DC = Gates and Safety devices -_ Hy -Security StrongArm 28 gate operator with battery backup. 28' armax. m20SVAC 15 15,.00 230,430.00T HY-SA402 HY-Security StrongArm galvanized chassis - 15 4 990.00 410.00 14,850.00T 5,640.00T HY-SA518 Hy -Security StrongArm Yoke Alum IT Ann ,18.00 2,180.00 23,980.00T I3Y-SA521 Hy -Security StrongArm Yoke Alum 22' Arm 104 ,172.00 17,888.00T HY-SACWT HY-Security StrongAnn Counter weights 30 86.00 5,580.00T HY-MX41 HySecurity Loop Detector - - 15 15 235 .00 3,525.00T HY-MX2254 Hy -Security Edge Sensor IS 270.00 4,OSO.00T IRB-325 ASG-BL-I EMX IRB-325 Photo Beams with Hoods - 325 compliant Tom_-. Atm Gate Operator Includesmoundn&,yperatoi,-.instnllin� gate;.hookmg up control wires. `Does norinchidi7 15; `TInstalIation`ofBaaiFr mouating,pad` Does not include ElectncalWorkorpe. &. 363,318.00 Sub Total for Gates and Safety Devices _- Gate Options 15 2,925.00 43,875.00T HY-SABAO Hy -Security StrongArm Breakaway option �.IS- 84.00 _ 1,260.00T HY-SA701 ,' Hy_Security StrongAnn Buzzer 15 _ _. __ 10,050.00T HY-SA802 MY -Security StrongArm Flashing light kit IS 000.00 1,0.00 15,000. OT E/BLOP/MOXA MOXA Gateway provides IPV4 capability 8 1,790.00 14,320.00T OPT -EMIT Opticom Emitter - #795DM - portable 30 375.00 11,250.00T OPT-REC Opticom Receiver 35 3,.00 605 Open button with cover - Outdoor rated 45 350.00 .00 15,75050.00 990 Installation of safety/free exit loop. I S -750.00T Receiver I RF receiver with antenna - 12/24 % -- — 20 _50.00 22.00 440:00T Transmitter -2 button - ITR-2 114,720.00 Sub Total for Gate Options SIGNATURE Page' TOTALI 478, 038.00 12 ma . ® WORK CHANGE DIRECTIVE TO CONTRACTOR: Concrete Express Inc. (CEI) WCD NO: PROJECT: Mason Corridor - MAX BRT OWNER: City of Fort Collins - Engineering Department ENGINEER: Michael Baker Inc. 113 PROJECT NO: 7332 The following additions, deletions, or revisions to the Work have been ordered and authorized: WCD): Gate System This work change directive directs the Contractor to price and if accepted, add the following changes to the BRT guideway gate system: 1. Change gates from Automated Systems product to Hy Security which is a BAA compliant product 2. Add spare parts per approved submittal 3. Add gate enhancements per approved submittal This work change directive references directly the approved submittal #614-01. This submittal and supporting documentation is 122 pages and will not be attached for ease of use. The work shall include supplying equipment, labor and materials to perform the work according to the MAX BRT project specifications, attached drawings and approved submittals: This work will be tracked and paid for as a single lump sum addition to the contract. Eammm— This change is being initiated by the City to bring the gate system into compliance with BAA product requirements. The gate system specified was not BAA compliant. This change also adds all spare parts requested by Transfort. 3At6c1imenCs (List Supporting,Dogument's)i Reference approved submittal #614-01 (122 pages all inclusive); cover and comments are attached. It is understood that this Work Change Directive may change the Contract Price and/or Time, and is evidence that the parties expect a Change Order request for approval to subsequently follow this Work Change Directive. .r Ordered By: /�,L.�__ �GG December5, 2013 �er - Date Recommended By: Construction M nager Copy: Owner; Engineer; Field File - SharePoint December 5, 2013 Date WCD113_GATE SYSTEM_12-05-13—DRAFT FOR PRICING PAGE 1 OF 1 max T R A N S M I T T A L (Submittal or Shop Drawing Review) NO. 380 TO: Ryan Dickinson CEI 2027 W. Colfax Ave. Denver, CO 80204 PROJECT: Mason Corridor - MAX BRT DATE SUBMITTED: February 14, 2013 DATE COMMENTS DUE: February 28, 2013 returned April 14, 2013 TRANSMITTED: 614-01 - Gate Submittal - submittal review ❑X Shop Drawings ❑x Catalogs ❑ Price Proposal ❑ Prints ❑ Plans ❑ Product Samples ❑ Specifications ❑ Copies ❑ . Other ❑ For Approval ❑ For Your Review ❑ As Requested ❑ For Your Use ❑ Approved As Submitted O Approved As Noted ❑ Resubmit ❑ Return for Correction ❑ Prints Returned ❑ Submit Copies for Distribution ❑ Return Corrected Prints ❑ Other REMARKS: Ryan - The referenced submittal has been reviewed. Please note any comments attached as posted to the SharePoint site. COPYTO: file SIGNED: Keith Meyer, P.E. City of Fort Collins Comments: Technical Specifications for StrongArm Part II — Products 2.02. OPERATION E. Optional Control Devices • Emergency & street maintenance egress from a side street is a concern since Opticom must have a line of sight. For the option of a "push button," can this be added to the exterior of the gate operator? The push button should also have a hood for obscurity and button protection, and camouflage with the gate operator. The hood (push button access) will not be locked. The location should be such that it isn't readily visible to street or pedestrian traffic. From reviewing the submittal, it appears as though the manual gate control button is contained within the operator cabinet (hold open switch; page 53; sheet 72 in PDF). If this is the manual control switch, the Owner would like it made available to the exterior without removing the cabinet. Contractor shall provide cover plate or equal with clip to secure access plate/cover per Section 614, pg 95, paragraph 2. • Contractor to provide: o Radio control push button controllers 6 total; (backup gate operation for bus drivers) o Free egress vehicle detectors F. Optional external sensors • Contractor to provide both the arm edge sensor (contact) and a photo eye (non -contact). G. Other Options • Contractor to provide aluminum gate arm. If gate length precludes full aluminum, a combination of aluminum and fiberglass is 2ntl option. • Contractor to provide "Warn before operate buzzer' and flashing lights. • Contractor to provide gate flashing lights only when gate is called to operate through relay. HySecurity Gate Operators: Installation and Maintenance Manual I. SAFE GATE DESIGN • Page 5. Gate Signage. Contractor to coordinate installation of Gate Safety Signage provided by Owner. Signage to be "Danger, Keep Away; MAX BUSES ONLY" as directed by the CM or Engineer. It. INSTALLATION • Page 10. Line power will be provided by local utility (Light and Power Department). Contractor to confirm locations of line power connections and voltage and phase. III. DETECTOR LOOP INSTALLATION • Page 35. Contractor to clarify loop operation with multi -axle; 60-ft long bus operation. IV. LIMITED WARRANTY • Page 63. SPARE PARTS LIST o Contractor to provide spare parts as shown below. All work and items provided on this project are subject to a two year warranty. • 8 EA- Chains or belts (as applicable) • 4 EA - Idler wheels • 8 EA - Sprockets • 18 EA - Fuses • 4 sets - Motor brushes • 8 quarts - Uniflow hydraulic oil (part # H004 1.0) • 4 EA - Batteries used in all DC operators (need to verify) • 4 EA - Hydraulic gate operator drive wheels • 4 EA -Aluminum Gate Arms (as replacement) (provide 2 — 15 ft) (provide 4 — 22-ft) 1. Not reviewed. 1. Protective Guard and Loop Layout drawings are unreadable. Contractor to provide new copies for review as part of follow up submittal. 2. Contractor to reference plans for location and lengths of each gate for installation. 3. Contractor to reference operational write up for gate operation at each intersection location. Other 1. Based on the configuration of the controller/operator for the system, what type of cable would need to be pulled and terminated at the controller to: a. Remotely push a data signal from a fiber-optic network to the controller in order to remotely operate the gate? b. Remotely utilize the Smart Touch software for configuration and diagnostics 2. On the Smart Touch Board a. Where would a laptop directly plug-in to access the configuration features of the Smart Touch software? 3. Does HySecurity already have a software application that supports remote control of the gates (e.g. remote dispatch/security interface to open the gates)? a. If not, has HySecurity worked with an integrator to provide such a GUI? i. If yes, can you provide specs and/or contact information? 27 may: January 20, 2014 Ms. Erika Keeton, PE MAX Project Manager City of Fort Collins — Engineering Dept 281 N. College Ave. Fort Collins, CO 80524 MAX Field Construction Office 3000 South College Ave., Suite 201 Fort Collins, CO 80526 fcgov.com/maxconstruction RE: MAX Bus Rapid Transit Project Independent Cost Analysis — CEI CCR No. 268, 287 and 288 Gate System Changes Delivery by hand Concrete Express, Inc. (CEI) was directed through Work Change Directive (WCD) No. 113 to adjust the product supplier for the BRT guideway gate system as the specified supplier (Automated Systems) does not provide Buy America compliant products. A new product supplier was identified through a comparative process completed during the submittal review (#614-01). This process also included product enhancements and spare part requests for the system. WCD113 reconciled all of these changes into one change directive which was responded to by CEI with CCR 268, 287 and 288. Please find attached the referenced change requests. In reviewing this request, an independent analysis was completed using the change review process. Comparative costs were obtained from Wizard Works (gate supplier) to verify the change in material costs. Spare parts and enhancement costs were then added to verify the total. Based on the information from our analysis, the independent estimated cost for the change is $161,075.59. CEI's proposed cost of $178,703.94 ($83,498.05, $76,228.90 and $18,976.99 combined) was not accepted. Through the change review process, CEI has accepted a cost for this change in the amount of our independent cost analysis. As such, I recommend $161,075.59 added to the contract for gate system modifications. Keith Meyer, PE Construction Project Manager CH2M HILL Team 970-988-8605 keith.meyer0ditescosery ices.com Cc: job file Change Management Checklist Compliance Category Date Reviewed Reference Initials Reviewed for compliance with Included in the EA area of Environmental Assessment 12/15/13 influence; part of scope in SCC KM 10.01 Reviewed for construction/safety impacts 12/15/13 Included in traffic control plan for KM work in areas Independent cost estimate prepared 12/15/13 As attached to this memo KM Reviewed for PCGA grant compliance 12/15/13 Part of Build Alternative KM scope is included in SCC 10.01 Reviewed for real estate impacts/needs 12/15/13 Construction inside public right of KM way or City owned easements Reviewed for compliance with design criteria/ADA hUp://w access -board oov/ada-aba/ada- 12/15/13 n/a KM standards-dot.cfm ditesco Dale of Estimate: 18-Jan-14 Contract Type: Mason Conidor BRT (Hard Bid) Existing Contract or PO (Y/N): Y Description of Goods (A) or Services (B): Independent Cost Estimate Add gate system changes to new product/vendor for BAA compliance. Include spare pans and enhancements. I have obtained the following estimate from; vendor quotes Published Price List / Past Pricing (date) Engineering or Technical Estimate (performed by) Keith Meyer Independent Third Party Estimate (performed by) Other (specify) Cost Estimate Details: (Estimate calculated in US Dollars) Cost of Standard Items Product Cost ($/unit) Unit Quantity Notes TOTAL Delivered Data Source Hy Security Gate System $ 697,650.80 LS 1 Ward Works Quote T 697, 550.80 Automated Systems Gate $ 565.552.20 LS 1 Wizard Works Quote $ (555,552.20) Spare Parts $ 18,976.99 LS 1 $ 18,976.99 See attached for more information SubTotal $ 161,075.59 Item/Task: Cost of Services, Repairs, or Nonstandard Items Materials or Work Description Other Direct Costs Labor Rate ($) Labor Hours Labor Class Allocated Overhead SG&A' Profit Notes: Data Source TOTAL $ E $ SubTotal Signature of Preparer. 0 / TOTAL $ 161,075.59 Contract Change Request Review Form Project Name: Mason Corridor — MAX Bus Rapid Transit Owner: City of Fort Collins — Engineering Department Contractor: Concrete Express, Inc. Contract Number: 7332 Date Reviewed: 01-08-14 Contract Change Description: Gate Manufacturer Change Contract Change Number: CCR 287 and 288 Date Received: 12/10/13 Date(s) Work November 2013 — Performed: January 2014 Plan Location(s): Harmony, Horsetooth, McClelland/BRT Connection, Drake; Prospect, and University intersections. Description of Review: CEI quantified additional material cost associated with procurement of the Hy -Security Gate system as opposed to the Automated Systems Gate as per the specifications as outlined on pages 1-8 of CEI's CCR 287 and 288. The MAX BRT gate specifications (Section 614) were largely written around the Automated Systems Gate. Therefore, a reasonable assumption that contractors would bid this system during the May 2012 bid phase. The following change.request items have been reviewed as follows and attached hereto. For this analysis the Contract Documents (Section 614 and General Conditions) were reviewed to compare CEI's bid price to the value claimed in CCR 287 and 288. The contract documents state "Each unit price will be deemed to include an amount considered .by Contractor to be adequate to cover Contractor's overhead and profit for each separately identified item,"in section 11.9.2 of the General Conditions. The pricing provided 1. by CEI through Sturgeon and Wizard Works; dated 6/27/2013 for the Hy Security gates and 11/12/2012 for the Automated Systems gates; respectively, was analyzed for this change request. Wizard Works provided itemized costs for both the Hy -Security Gate system and Automated Systems Gate system. These costs have been attached on pages 11 and 12; summarized on pages 9-10. For this comparison, labor and equipment rates were maintained at the same rate for both Automated Systems gate and Hy -Security gate installation costs. Material costs were changed based upon itemized costs provided by Wizard Works. Markups were re -calculated to compare gate costs between both manufacturers. The costs for the Automated Systems gate installation are attached on pages 9-10. The total cost to install this system (as bid) is as follows. • Total material, labor, equipment, OH&P for all contractors - $555,552.20 The costs for the Hy -Security gate installation are attached on pages 9-10. The total cost to install this system (as approved) is as follows. • Total material, labor, equipment, OH&P for all contractors - $697,650.80 As this bid item was not provided as balanced, the City will only agree to the differential between the calculated bid value against the approved product installation cost which equals $142,098.60 - which includes reasonable, contract allowed markups for OH&P and permanent materials. The City will also agree to the value of spare parts requested through the submittal review and approval phase. As such, the summary of this change request is outlined below. Amount claimed in CCR 268 - $18.976.99 Additional Hy -Security Gate Cost - $142,098.60 Additional spare parts cost - $18,976.99 Amount authorized - $161,075.59 Engineer Contractor Acceptance: L CEl 12/10/13 Erika Keeton Special Projects Engineer City of Ft. Collins 281 N. College Avenue Fort Collins, CO 80522-0580 CCR NUMBER: CEI PROJECT #: CONTRACT NUMBER: CONTRACT DATE: CONTRACT NAME: 287 12-009 7332 Mason Corridor BRT Cost associated with the approval of Hy Security Gate System for the MAX Project. See attached for more information. Pricing below reflects only the cost differential for the shorter (15'-19') gates. LOCATION: MEMO NO.: NA MEMO DATE: NA COST CODE: DESCRIPTION QTY UNIT UNIT PRICE OT TOTAL Automated Systems 19' gate -3 EA $ 12,556.00 ($37,668.00 Hy Security 15' gate 3 EA $ 21,375.00 $64,125.00 Added Hy Security 15' gate 1 EA $ 46,150.00 $46,150.00 Subtotal CEI Markup - 15% TOTAL Concrete Express, Inc., requests 0 days for the above contract modifications. These are all of the visible effects of the above change we see at this time. We reserve the right to incorporate other changes as they appear in implementing this change. If you have any questions regarding this change, please feel free to contact me at 303.562.2000. $72,607.00 $10,891.05 $83,498.05 ELECTR/C December 9, 2013 Ryan Dickinson Project Manager Concrete Express, Inc. 303-944-4870 Reference: MAXBRT Ft Collins, Co. Subject: Gate Pricing Change Order Request Hi Ryan, 0 12150 E. 112'i' Ave. Henderson, C080640 303-286-8000 This letter is for documentation to outline Sturgeon Electric's Estimate and to justify the increase in pricing for the Gate operators on the BRT Guide way. When Sturgeon bid this job we did so with the intent of supplying the project with a product that most closely met the specifications written and provided for this project. We bid this project using a phone quote from a vendor (Automated Systems) at bid time with the understanding that we would have to finalize pricing after bid for all components need for the project.At that time Automated Systems stated it would be able to meet the Specifications for the project,and the project specifications were written around the Automated Systems operational specifications.There alsowas not any other gate on the market that met the specifications. Post bid during the submittal process, Sturgeon became aware of the fact that this vendor could not meet the Buy America specification and that the project would not allow this vendors product to be used on the project. Sturgeon then went through a process of finding any operator's that would meet the Buy America/ specification and compared them to the Operational Specification for the project. In this process we found that there was NO Gate Operator that met the specification and was BAA compliant.The Project then approved a gate system from By Securitythat was closest to general overall operation they were looking for and BAA compliant. - The material cost of this ate was substantially more than the Original bid quote. , -there if 44 d0wme:-1vA, of ,z Sturgeon's original bid forjhe Gate System was $37,330.76 EA, Totaling $522,630.64, with a quoted material cost for the Gate Operator o 15,000.00 EA, Totaling $210,000.00.This is for Gate Operator only and doesn't include the material for bases and conduit or labor and equipment to install. The material cost of the Automated Systems Gate with. Like parts supplied would have cost Sturgeon (3) Gates @ $12,556.00 = $37,668.00and (11) Gates @ $16807.00 = $184,877.00,Totaling $222,545.00. The material cost of the HySecurity gate operators approved post bid with Like Partsis(3) Gates @ 21,375.00EA = $64,125.00 and (11) Gates @ $22,833.00 EA .= $251,163.00plus (1) Gate @ $46,150.00 Totaling $361,438.00. There is a Differenceof $138,893.00 for providing the Hy Security Gate Operator. Sturgeon does understand that the Automated Systems Gate did not meet the BAA requirement but also contends that there is no gate on the market today that meets the operational requirements of the project. Because of this Sturgeon is asking for a change order for the difference in cost form the Automated Systems Gate ($522,630.64) and the Hy Security Gate ($661,523.64) with a net change of $138,893.00. Please call with any Questions. Best regards, Sturgeon Electric Company Jim Shireman Brian Bender Project Manager Project Manager OSHW.11�