HomeMy WebLinkAboutRFP - 7516 AUDIT SERVICES (3)RFP 7516 Auditing Services Page 1 of 35
REQUEST FOR PROPOSAL
7516 AUDITING SERVICES
The City of Fort Collins is requesting proposals from qualified firms to provide auditing
services of the City's financial records and policies.
Proposals submission via email is preferred. Proposals shall be submitted in
Microsoft Word or PDF format and e-mailed to: purchasing@fcgov.com. If
electing to submit hard copy proposals instead, five (5) copies, will be received at the
City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins,
Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), July 12,
2013 and referenced as Proposal No. 7516. If delivered, they are to be sent to 215
North Mason Street, 2
nd
Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
The City encourages all disadvantaged business enterprises to submit proposals in
response to all requests for proposals and will not be discriminated against on the
grounds of race, color, national origin for all proposals for negotiated agreements.
Questions concerning the scope of the project should be directed to Project Manager,
John Voss at (970) 221-6772 or jvoss@fcgov.com.
Questions regarding bid submittal or process should be directed to Gerry Paul,
Director of Purchasing Risk Management at (970) 221-6779 or gspaul@fcgov.com.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
The City of Fort Collins is subject to public information laws, which permit access to
most records and documents. Proprietary information in your response must be clearly
identified and will be protected to the extent legally permissible. Proposals may not be
marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to
material treated as confidential in the normal conduct of business, trade secrets,
discount information, and individual product or service pricing. Summary price
information may not be designated as proprietary as such information may be carried
forward into other public documents. All provisions of any contract resulting from this
request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
RFP 7516 Auditing Services Page 2 of 35
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision-making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincerely,
Gerry S. Paul
Director of Purchasing & Risk Management
RFP 7516 Auditing Services Page 3 of 35
REQUEST FOR PROPOSALS
7516 AUDITING SERVICES
SECTION 1 – GENERAL SCOPE OF SERVICES
A. Scope of Services to be Performed
1. The City of Fort Collins desires the auditor to express an opinion on the fair
presentation of its governmental activities, its business-type activities, its
aggregate discretely presented component units, each of its major funds, and its
aggregate remaining fund information in conformity with generally accepted
accounting principles.
2. The City of Fort Collins also desires the auditor to express an opinion on the fair
presentation of its combining and individual fund financial statements and
schedules in conformity with generally accepted accounting principles. The
auditor is not required to audit the supporting schedules contained in the
comprehensive annual financial report. However, the auditor is to provide an "in-
relation-to" opinion on the supporting schedules based on the auditing
procedures applied during the audit of the basic financial statements and the
combining and individual fund financial statements and schedules. The auditor is
not required to audit the introductory section of the report or the statistical section
of the report.
3. The auditor shall also be responsible for performing certain limited procedures
involving required supplementary information required by the Governmental
Accounting Standards Board as mandated by generally accepted auditing
standards.
4. The auditor is not required to audit the schedule of expenditures of federal
awards. However, the auditor is to provide an "in-relation-to" report on that
schedule based on the auditing procedures applied during the audit of the
financial statements.
B. Auditing Standards To Be Followed
1. To meet the requirements of this request for proposals, the audit shall be
performed in accordance with generally accepting auditing standards as set forth
by the American Institute of Certified Public Accountants, the standards for
financial audits set forth in the U.S. Government Accountability Office's
Government Auditing Standards (1994), the provisions of the Single Audit Act of
1984 (as amended in 1996) and the provisions of U.S. Office of Management
and Budget (OMB) Circular A-133, Audits of States, Local Governments, and
Non-Profit Organizations, Audits of State and Local Governments.
C. Reports to be Issued
Following the completion of the audit of the fiscal year's financial statements, the
auditor shall issue:
RFP 7516 Auditing Services Page 4 of 35
1. A report on the fair presentation of the financial statements in conformity with
generally accepted accounting principles, including an opinion on the fair
presentation of the supplementary schedule of expenditures of federal awards in
relation to the audited financial statements.
2. A report on compliance and internal control over financial reporting based on an
audit of the financial statements
3. A report on compliance and internal control over compliance applicable to each
major federal program.
In the required report[s] on compliance and internal controls, the auditor shall
communicate any significant deficiency or material weakness found during the
audit. A significant deficiency shall be defined as a control deficiency, or
combination of control deficiencies, that adversely affects the entity’s ability to
initiate, authorize, record, process, or report financial data reliably in accordance
with generally accepted accounting principles such that there is more than a
remote likelihood that a misstatement of the entity’s financial statements that is
more than inconsequential will not be prevented or detected. A material
weakness shall be defined as a significant deficiency, or combination of
significant deficiencies, that results in more than a remote likelihood that a
material misstatement of the financial statements will not be prevented or
detected. Significant deficiencies that are also material weaknesses shall be
identified as such in the report.
Control deficiencies discovered by the auditors that are neither significant
deficiencies nor material weaknesses shall be reported in a separate letter to
management, which shall be referred to in the report[s] on compliance and
internal controls. A control deficiency shall be deemed to have occurred
whenever the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to
prevent or detect misstatements on a timely basis.
The report on compliance and internal controls shall include all material
instances of noncompliance. All nonmaterial instances of noncompliance shall
be reported in a separate management letter, which shall be referred to in the
report on compliance and internal controls.
4. Irregularities and illegal acts. Auditors shall be required to make an immediate,
written report of all irregularities and illegal acts or indications of illegal acts of
which they become aware to the following parties:
Mayor and Council Members of the City of Fort Collins
Council Finance Committee
City Manager
Chief Financial Officer
Controller/Assistant Financial Officer
5. Reporting to the Council Finance Committee. Auditors shall assure themselves
that the City of Fort Collins's Council Finance Committee is informed of each of
the following:
RFP 7516 Auditing Services Page 5 of 35
The auditor's responsibility under generally accepted auditing
standards
Significant accounting policies
Management judgments and accounting estimates
Significant audit adjustments
Auditor’s judgments about the quality of the entity’s accounting
principles
Other information in documents containing audited financial statements
Disagreements with management
Management consultation with other accountants
Major issues discussed with management prior to retention
Difficulties encountered in performing the audit
D. Special Considerations
1. The City of Fort Collins will send its comprehensive annual financial report to the
Government Finance Officers Association of the United States and Canada for
review in their Certificate of Achievement for Excellence in Financial Reporting
program. It is anticipated that the auditor will not be required to provide special
assistance to the City of Fort Collins to meet the requirements of that program.
2. The City of Fort Collins currently anticipates it will prepare one or more official
statements in connection with the sale of debt securities which will contain the
general purpose financial statements and the auditor's report thereon. The
auditor shall be required, if requested by the fiscal advisor and/or the underwriter,
to issue a "consent and citation of expertise" as the auditor and any necessary
"comfort letters."
3. The City of Fort Collins has determined that no specific United States
Department functions as the cognizant agencies in accordance with the
provisions of the Single Audit Act of 1984 (as amended in 1996) and U.S. Office
of Management and Budget (OMB) Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations. All federal awards and related
expenditures are reported to the Federal Clearinghouse.
4. The Schedule of Expenditures of Federal Awards and related auditor's report, as
well as the reports on compliance and internal controls are not to be included in
the comprehensive annual financial report, but are to be issued separately.
5. A list of findings and other weaknesses from the City of Fort Collins's most recent
financial statement audit, as well as a list of findings from internal audits
conducted during the most recent fiscal period to be audited may be found at
http://fcgov.com/finance/?departments.
E. Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at the auditor's expense, for a
minimum of three (3) years, unless the firm is notified in writing by the City of Fort
Collins of the need to extend the retention period. The auditor will be required to
RFP 7516 Auditing Services Page 6 of 35
make working papers available, upon request, to the following parties or their
designees:
1. City of Fort Collins
2. U.S. Government Accountability Office (GAO)
3. Parties designated by the federal or state governments or by the City of
Fort Collins as part of an audit quality review process
4. Auditors of entities of which the City of Fort Collins is a subrecipient of
grant funds
5. Auditors of entities of which the City of Fort Collins is a component unit
6. In addition, the firm shall respond to the reasonable inquiries of successor
auditors and allow successor auditors to review working papers relating to
matters of continuing accounting significance.
F. Schedule for the 2013 Fiscal Year Audit (A similar time schedule will be
developed for audits of future fiscal years if the City of Fort Collins exercises
its option for additional audits).
Each of the following should be completed by the dates indicated, unless otherwise
approved by both the City and Auditor.
1. Interim Field Work
The auditor shall complete interim work by November 15
th
.
2. Detailed Audit Plan
The Auditor shall provide the City at least 1 month before interim and final
field work a detailed audit plan and a list of all schedules to be prepared by
the City.
3. Fieldwork
The auditor shall complete all fieldwork by May 15
th
.
4. City Charter Requirement for Public Notification of Summary Financials
In accordance with the City of Fort Collins Charter, Article II, Section 17, a
summary of the independent audit of the City’s financial records needs to be
published no later than May 31
st
. In order to meet this deadline, staff request
the auditors complete review of the summary by May 24
th
.
5. City Prepared Reports
Fund Financial Statements, Notes and Required Supplementary Information -
The City shall have drafts ready for auditing on the first day of final field work.
Financial Statements – The City shall complete the management’s discussion
and analysis, government wide financial statements, fund financial
statements, notes, required supplementary information and all elements of a
Comprehensive Annual Financial Report by May 15
th
. The Auditor shall
provide all corrections, suggestions and comments to the City by June 1.
RFP 7516 Auditing Services Page 7 of 35
6. Auditor Prepared Reports
Opinion Letters, Single Audit Reports, and Management Letter - The auditor
shall have drafts of the audit report[s] and recommendations to management
available for review by the City by June 1
st
. The City shall have all comments
and suggestions on these items by June 8
th
. The Auditor will print and deliver
the final reports by June 15
th
.
Number of Auditor Reports – For the City of Fort Collins, the Auditor shall
print 100 Opinion Letters, 25 Single Audit Reports, and 25 Management
Letter Reports by June 15. For the Poudre River Public Library District and
the Poudre Fire Authority, the Auditor shall print, for each, 25 Financial
Statements, including Opinion Letter, and 25 Management Letter Reports by
June 30. The auditor should deliver all reports to the Controller/Assistant
Financial Officer at 215 North Mason Street, 2
nd
Floor, Fort Collins, CO
80522-0580.
7. Presentation to Governing Bodies
The auditor shall present the results of the audit and the management letter to
the governing bodies of City of Fort Collins Council Finance and Audit
Committee, the Poudre River Public Library District Board, and the Poudre
Fire Authority Board by August 31.
RFP 7516 Auditing Services Page 8 of 35
SECTION 2 – DESCRIPTION OF THE GOVERNMENT
A. Name and Telephone Number of Contact Persons/Organizational
Chart/Location of Offices
1. The auditor's principal contact with the City of Fort Collins will be Mike
Beckstead, Chief Financial Officer, phone 970-221-6795. However, the
designated representative will be John Voss, Controller/Assistant Financial
Officer, phone 970-221-6772, who will coordinate the assistance to be provided
by the City of Fort Collins to the auditor.
2. An organizational chart and a list of key personnel can be seen in the 2012
CAFR, pages 8-9. Link to the City’s website:
http://www.fcgov.com/finance/annual-financial-reports.php
B. Background Information
1. The City of Fort Collins serves an area of 51 square miles with a population of
151,000. The City of Fort Collins's fiscal year begins on January 1 and ends on
December 31.
2. The City of Fort Collins provides the following services to its citizens:
general government
public safety
streets and highways
cultural opportunities and recreation
transportation
sustainability
planning and development
electric distribution
water treatment and distribution
wastewater collection and treatment
storm drainage
golf
3. The City of Fort Collins has a total payroll of $140 million covering 1,863 FTE
employees.
$ In millions
Entity with Unique Tax ID
Gross
Pay
Benefits
Total
Payroll
FTE
City $ 89.7 $ 25.1 $ 114.8 1,522
Downtown Development
Authority
0.4 0.1 0.5 5
Poudre Fire Authority 16.4 3.6 20.0 242
Library District 3.8 1.1 4.9 94
TOTAL $ 110.3 $ 29.9 $ 140.2 1,863
RFP 7516 Auditing Services Page 9 of 35
4. The City is organized into 9 service areas and 3 agencies. The accounting and
financial reporting functions of the City of Fort Collins are generally centralized
with the most significant exception of dedicated personnel in Utilities.
5. More detailed information on the government and its finances can be found in the
Budget Document, CAFR’s, and Single Audit Report. See website -
http://www.fcgov.com/finance/
C. Fund Structure
The City of Fort Collins uses the following fund types in its financial reporting:
Individual Fund Type
Number of Legally
Adopted Funds
Number with
Annual Budgets
General fund 1 1
Special revenue funds 17 17
Debt service funds 2 2
Capital projects funds 3 0
Permanent funds 0 0
Enterprise funds 5 5
Internal service funds 5 5
Private-purpose trust
funds
0 0
Investment trust funds 0 0
Pension (and other
employee benefits)
trust funds
1 1
Agency funds 2 0
D. Basis of Budgeting
The City of Fort Collins does not always prepare its budgets on a basis consistent
with generally accepted accounting principles. Proprietary funds are budgeted on
current financial resources basis. In some of the governmental funds, grants and
capital projects are budgeted on a project length basis, rather than annual budgets.
E. Federal and State Awards
Refer to 2012 single audit report, which is typical in its volume and complexity.
F. Pension Plans
The City of Fort Collins participates in the following pension plans:
Plan
Multiple Employer Cost
Sharing Agent
Single Employer Defined
Benefit Contribution
General Employees
Retirement Program
(GERP) X
RFP 7516 Auditing Services Page 10 of 35
Money Purchase Plan
(401a) X
Actuarial services for the GERP plan are provided by Milliman. The
defined contribution plan is administered by ICMA-RC.
G. Component Units
1. The City of Fort Collins is defined, for financial reporting purposes, in conformity
with the Governmental Accounting Standards Board's Codification of
Governmental Accounting and Financial Reporting Standards, Section 2100.
Using these criteria, component units are included in the City of Fort Collins's
financial statements.
2. The management of the City of Fort Collins identified the following component
units for inclusion in the City of Fort Collins's financial statements:
a) Fort Collins Colorado Downtown Development Authority. The purpose of the
DDA is to promote the public health, safety, prosperity, security, and welfare
of its inhabitants.
Fiscal year ends December 31.
Information for DDA
Kathy Cardona
19 Old Square, Suite 230
Fort Collins, CO 80524
970-419-4371
(Primary records are located at City Finance Department, 215 N. Mason)
This component unit is to be audited as part of the audit of the City of Fort
Collins's financial statements.
b) Fort Collins Urban Renewal District. This is a blended component unit that is
presented in the City’s CAFR as another fund.
c) General Improvement District #1. This is a blended component unit that is
presented in the City’s CAFR as another fund.
d) General Improvement District #15 – Skyview. This is a blended component
unit that is presented in the City’s CAFR as another fund.
3. The management of the City of Fort Collins has determined that the following
potential component units should not be included in the City of Fort Collins's
financial statements for the following reasons:
Potential Component Unit Reason for Exclusion
Poudre Fire Authority Joint Venture
Poudre River Public Library District Completely separate board, we don’t contribute
financially, different boundaries
RFP 7516 Auditing Services Page 11 of 35
H. Joint Ventures
The City of Fort Collins does participate in joint ventures with other governments.
NAME OF JOINT VENTURE
NAME OF OTHER
PARTICIPATING
GOVERNMENT(S)
TYPE OF SERVICES
PROVIDED
Fort Collins- Loveland Airport City and City of Loveland Airport Operations
North Front Range
Transportation & Air Quality
10 Northern CO Cities &
Towns& Larimer & Weld
Counties
Transportation & Air
Quality Planning
Poudre Fire Authority
City & Poudre Valley Fire
Prot.
Fire Protection Dist.
Platte River Power Authority
Cities of Fort Collins,
Longmont, Loveland &
Estes Park
Wholesale Power Supply
I. Magnitude of Finance Operations
Financial services area has 43 people and is headed by Mike Beckstead, Chief
Financial Officer for the City. There are 4 departments in Financial Services:
Finance Administration, Budget, Purchasing & Risk Management, and Accounting/
Sales Tax/Treasury. The Accounting/Sales Tax/Treasury Department is headed by
John Voss, Controller/Assistant Financial Officer. Other Services Areas have
positions performing financial work and have dotted line accountability to Financial
Services.
J. Computer Systems
1. JDE Production Database Server
HP ProLiant BL460c G7
2 Six Core Processors
48 GB RAM
Operating System: Windows Server 2008 R2 (64 bit)
Applications: Oracle DBMS 11.2.0.3
2. JDE Production Web Server
HP ProLiant BL460c G7
2 Quad Core Processors
8 GB RAM
Operating System: Windows Server 2008 (64 bit)
Applications: Oracle WebLogic Server
3. JDE Production Batch Server
HP ProLiant BL460c G7
2 Six Core Processors
48 GB RAM
RFP 7516 Auditing Services Page 12 of 35
Operating System: Windows Server 2008 R2 (64 bit)
Applications: Oracle/JD Edwards Software
4. JDE Software Version
Oracle JD Edwards EnterpriseOne 9.0, Tools Release 8.98.4.2
Upgrading to Oracle JD Edwards EnterpriseOne 9.1, Tools Release 9.1.3 in
July 2013
5. JD Edwards EnterpriseOne Modules (go live date)
Financials, A/P, Purchasing, Budget, Job Costing, (1/1999)
Accounts Receivable (12/1999)
Human Resources/Payroll (1/2000)
Fixed Assets (8/2001)
Enterprise Asset Management (12/2003)
Self Service Benefits Enrollment (10/2004)
Employee and Manager Self Service (10/2006)
Crystal Reports for JD Edwards (8/2007)
L. Availability of Prior Audit Reports and Working Papers
Interested proposers who wish to review prior years' audit reports and management
letters should contact Kevin Smith at 4801 Main Street, Suite 400, Kansas City, MO
64112-2543, phone 816-751-4027. The City of Fort Collins will use its best efforts to
make prior audit reports and supporting working papers available to proposers to aid
their response to this request for proposals.
M. Organizational Chart and listing of Key Officials may be found in the CAFR
http://fcgov.com/finance/?departments
RFP 7516 Auditing Services Page 13 of 35
SECTION 3 - TIME REQUIREMENTS
A. Proposal Calendar
The following is a list of key dates up to and including the date proposals are due to
be submitted:
Last day to submit bid questions July 5, 2013
Due date for proposals July 12, 2013 3:00 PM (Mtn)
B. Notification and Contract Dates (estimated subject to change)
Interviews of finalists August 6, 2013
Selected firm notified August 9, 2013
Contract date September 20, 2013
C. Date Audit May Commence
The City of Fort Collins will have all records ready for audit and all management
personnel available to meet with the firm's personnel as of October 1, 2013.
D. Schedule for the 2013 Fiscal Year Audit
(A similar time schedule will be developed for audits of future fiscal years if the City
of Fort Collins exercises its option for additional audits).
Each of the following should be completed by the auditor no later than the dates
indicated.
1. Interim Work
The auditor shall complete interim work by December 15
th
.
2. Detailed Audit Plan
The auditor shall provide City of Fort Collins by December 31
st
both a detailed
audit plan and a list of all schedules to be prepared by the City of Fort Collins.
3. Fieldwork
The auditor shall complete all fieldwork by May 15
th
.
4. City Charter Requirement for Public Notification of Summary Financials
In accordance with the City of Fort Collins Charter, Article II, Section 17, a
summary of the independent audit of the City’s financial records needs to be
published no later than May 31
st
. In order to meet this deadline, staff request the
auditors complete review of the summary by May 24
th
.
5. Draft Reports
The auditor shall have drafts of the audit report[s] and recommendations to
management available for review by the Chief Financial Officer and Controller/
Assistant Financial Offer by June 1
st
.
RFP 7516 Auditing Services Page 14 of 35
F. Date Opinion Letter and Single Audit Report is Due
The City staff shall prepare draft financial statements, notes and all required
supplementary schedules by May 1
st
. The auditor shall provide a draft of all
recommendations, revisions and suggestions for improvement to the Chief Fiscal
Officer and Controller/Assistant Financial Officer by June 1
st
. The final signed
opinion letter should be provided electronically for inclusion in the CAFR no later
than June 15
th
.
RFP 7516 Auditing Services Page 15 of 35
SECTION 4 - ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT
PREPARATION
A. Finance Department and Clerical Assistance
The finance department staff and responsible management personnel will be
available during the audit to assist the firm by providing information, documentation
and explanations. The preparation of confirmations will be the responsibility of the
City on Auditor approved forms.
B. Electronic Data Processing (EDP) Assistance
The Enterprise Resource Planning (ERP) personnel will be available to assist the
auditor in performing the engagement during normal working hours, with reasonable
advanced notice.
ERP personnel will also be available to provide systems documentation and
explanations. The auditor will be provided reasonable computer time and the use of
the City of Fort Collins's computer hardware and software. This will be limited to
inquiry and review of accounting records.
C. Statements and Schedules to be Prepared by the Staff of the City of Fort
Collins
The staff of City of Fort Collins will prepare the following statements and schedules
for the auditor by the dates indicated:
Statement or Schedule Date
Fund statements April 15
Notes April 22
MD&A May 1
Government Wide May 1
Statistical, Intro Section May 7
E. Work Area, Telephones, Photocopying and FAX Machines
The City of Fort Collins will provide the auditor with reasonable work space, desks
and chairs. The auditor will also be provided with access to one telephone lines,
photocopying facilities and FAX machines.
F. Report Preparation
Report preparation, editing and printing shall be the responsibility of the auditor.
RFP 7516 Auditing Services Page 16 of 35
SECTION 5 - PROPOSAL REQUIREMENTS
A. General Requirements
1. Submission of Proposals
The following material is required to be received by July 12, 2013 by 3:00 PM for
a proposing firm to be considered:
i. Title Page
Title page showing the request for proposals subject; the firm's name; the
name, address and telephone number of the contact person; and the date of
the proposal.
ii. Table of Contents
iii. Transmittal Letter
A signed letter of transmittal briefly stating the proposer's understanding of
the work to be done, the commitment to perform the work within the time
period, a statement why the firm believes itself to be best qualified to perform
the engagement and a statement that the proposal is a firm and irrevocable
offer for 60 days.
iv. Detailed Proposal
The detailed proposal should follow the order set forth in Section 5 B and C of
this request for proposals.
v. Executed copies of Proposer Guarantees and Proposer Warranties, attached
to this request for proposal (Appendix B and Appendix C)
B. Technical Proposal
1. General Requirements
The purpose of the Technical Proposal is to demonstrate the qualifications,
competence and capacity of the firms seeking to undertake an independent audit
of the City of Fort Collins in conformity with the requirements of this request for
proposals. As such, the substance of proposals will carry more weight than their
form or manner of presentation. The Technical Proposal should demonstrate the
qualifications of the firm and of the particular staff to be assigned to this
engagement. It should also specify an audit approach that will meet the request
for proposals requirements.
THERE SHOULD BE NO DOLLAR UNITS OR TOTAL COSTS INCLUDED IN
THE TECHNICAL PROPOSAL DOCUMENT.
The Technical Proposal should address all the points outlined in the request for
proposals (excluding any cost information which should only be included in the
sealed dollar cost bid). The Proposal should be prepared simply and
economically, providing a straightforward, concise description of the proposer's
capabilities to satisfy the requirements of the request for proposals. While
additional data may be presented, the following subjects, items Nos. 2 through
RFP 7516 Auditing Services Page 17 of 35
10, must be included. They represent the criteria against which the proposal will
be evaluated.
2. Independence
The firm should provide an affirmative statement that is independent of the City
of Fort Collins as defined by [generally accepted auditing standards/the U.S.
Government Accountability Office's Government Auditing Standards (1994)]
The firm also should provide an affirmative statement that it is independent of all
of the component units of the City of Fort Collins as defined by those same
standards. The City of Fort Collins currently has one component unit, the Fort
Collins Downtown Development Authority, whose budget and any issuance of
debt requires approval of the Fort Collins’ City Council.
The firm should also list and describe the firm's (or proposed subcontractors')
professional relationships involving the City of Fort Collins or any of its
component units or joint venture members for the past five (5) years, together
with a statement explaining why such relationships do not constitute a conflict of
interest relative to performing the proposed audit.
In addition, the firm shall give the City of Fort Collins written notice of any
professional relationships entered into during the period of this agreement.
3. License to Practice in the State of Colorado
An affirmative statement should be included that the firm and all assigned key
professional staff are properly licensed to practice in the State of Colorado.
4. Firm Qualifications and Experience
The proposer should state the size of the firm, the size of the firm's governmental
audit staff, the location of the office from which the work on this engagement is to
be performed and the number and nature of the professional staff to be
employed in this engagement on a full-time basis and the number and nature of
the staff to be so employed on a part-time basis.
If the proposer is a joint venture or consortium, the qualifications of each firm
comprising the joint venture or consortium should be separately identified and the
firm that is to serve as the principal auditor should be noted, if applicable.
The firm is also required to submit a copy of the report on its most recent external
quality control review, with a statement whether that quality control review
included a review of specific government engagements.
The firm shall also provide information on the results of any federal or state desk
reviews or field reviews of its audits during the past three (3) years. In addition,
the firm shall provide information on the circumstances and status of any
disciplinary action taken or pending against the firm during the past three (3)
years with state regulatory bodies or professional organizations.
RFP 7516 Auditing Services Page 18 of 35
5. Partner, Supervisory and Staff Qualifications and Experience
Identify the principal supervisory and management staff, including engagement
partners, managers, other supervisors and specialists, who would be assigned to
the engagement. Indicate whether each such person is registered or licensed to
practice as a certified public accountant in the State of Colorado. Provide
information on the government auditing experience of each person, including
information on relevant continuing professional education for the past three (3)
years and membership in professional organizations relevant to the performance
of this audit.
Provide as much information as possible regarding the number, qualifications,
experience and training, including relevant continuing professional education, of
the specific staff to be assigned to this engagement. Indicate how the quality of
staff over the term of the agreement will be assured.
The proposer should identify the extent to which staff to be assigned to the audit
reflect the City of Fort Collins's commitment to Affirmative Action.
Engagement partners, managers, other supervisory staff and specialists may be
changed if those personnel leave the firm, are promoted or are assigned to
another office. These personnel may also be changed for other reasons with the
express prior written permission of the City of Fort Collins. However, in either
case, the City of Fort Collins retains the right to approve or reject replacements.
Consultants and firm specialists mentioned in response to this request for
proposal can only be changed with the express prior written permission of the
City of Fort Collins, which retains the right to approve or reject replacements.
Other audit personnel may be changed at the discretion of the proposer provided
that replacements have substantially the same or better qualifications or
experience.
6. Prior Engagements with the City of Fort Collins
List separately all engagements within the last five years, ranked on the basis of
total staff hours, for the City of Fort Collins by type of engagement (i.e.,
management advisory services, other). Indicate the scope of work, date,
engagement partners, total hours, the location of the firm's office from which the
engagement was performed, and the name and telephone number of the
principal client contact.
7. Similar Engagements With Other Government Entities
For the firm's office that will be assigned responsibility for the audit, list the most
significant engagements (maximum - 5) performed in the last five years that are
similar to the engagement described in this request for proposal. These
engagements should be ranked on the basis of total staff hours. Indicate the
scope of work, date, engagement partners, total hours, and the name and
telephone number of the principal client contact.
RFP 7516 Auditing Services Page 19 of 35
8. Specific Audit Approach
The proposal should set forth a work plan, including an explanation of the audit
methodology to be followed, to perform the services required in Section II of this
request for proposal. In developing the work plan, reference should be made to
such sources of information as City of Fort Collins's budget and related materials,
organizational charts, manuals and programs, and financial and other
management information systems.
Proposers will be required to provide the following information on their audit
approach:
a. Proposed segmentation of the engagement
b. Level of staff and number of hours to be assigned to each proposed segment
of the engagement
c. Sample size and the extent to which statistical sampling is to be used in the
engagement
d. Extent of use of EDP software in the engagement
e. Type and extent of analytical procedures to be used in the engagement
f. Approach to be taken to gain and document an understanding of the City of
Fort Collins's internal control structure
g. Approach to be taken in determining laws and regulations that will be subject
to audit test work
h. Approach to be taken in drawing audit samples for purposes of tests of
compliance
9. Identification of Anticipated Potential Audit Problems
The proposal should identify and describe any anticipated potential audit
problems, the firm's approach to resolving these problem and any special
assistance that will be requested from the City of Fort Collins.
10. Report Format
The proposal should include sample formats for required reports.
C. Dollar Cost Proposal
1. Total All-Inclusive Maximum Price
The sealed dollar cost bid should contain all pricing information relative to
performing the audit engagement as described in this request for proposal. The
total all-inclusive maximum price to be bid is to contain all direct and indirect
costs including all out-of-pocket expenses.
The City of Fort Collins will not be responsible for expenses incurred in preparing
and submitting the technical proposal or the dollar cost proposal. Such costs
should not be included in the proposal.
The first page of the dollar cost proposal should include the following information:
RFP 7516 Auditing Services Page 20 of 35
a. Name of Firm
b. Certification that the person signing the proposal is entitled to represent the
firm, empowered to submit the bid, and authorized to sign a contract with the
City of Fort Collins.
c. A Total All-Inclusive Maximum Price for the 2013 engagement and
subsequent 4 years (Fill-out Appendix A).
2. Rates by Partner, Specialist, Supervisory and Staff Level Times Hours
Anticipated for Each
The second page of the dollar cost proposal should include a schedule of
professional fees and expenses, presented in the format provided in the
attachment (Appendix A), that supports the total all-inclusive maximum price.
The cost of special services described in Section I E of this request for proposal
should be disclosed as separate components of the total all-inclusive maximum
price.
3. Out-of-pocket Expenses Included in the Total All-inclusive Maximum Price and
Reimbursement Rates
Out-of-pocket expenses for firm personnel (e.g., travel, lodging and subsistence)
will be reimbursed at the rates used by the City of Fort Collins for its employees.
All estimated out-of-pocket expenses to be reimbursed should be presented on
the second page of the sealed dollar cost bid in the format provided in the
attachment (Appendix A). All expense reimbursements will be charged against
the total all-inclusive maximum price submitted by the firm.
In addition, a statement must be included in the sealed dollar cost bid stating the
firm will accept reimbursement for travel, lodging and subsistence at the
prevailing City of Fort Collins rates for its employees.
4. Rates for Additional Professional Services
If it should become necessary for City of Fort Collins to request the auditor to
render any additional services to either supplement the services requested in
this RFP or to perform additional work as a result of the specific
recommendations included in any report issued on this engagement, then such
additional work shall be performed only if set forth in an addendum to the
contract between City of Fort Collins and the firm. Any such additional work
agreed to between City of Fort Collins and the firm shall be performed at the
same rates set forth in the schedule of fees and expenses included in the sealed
dollar cost bid.
5. Manner of Payment
Progress payments will be made on the basis of hours of work completed during
the course of the engagement and out-of-pocket expenses incurred in
accordance with the firm's dollar cost bid proposal. Interim billing shall cover a
period of not less than a calendar month. Ten percent (10%) will be withheld
from each billing pending delivery of the firm's final reports.
RFP 7516 Auditing Services Page 21 of 35
SECTION 6 – PROPOSAL REVIEW AND ASSESSMENT
A. Review and Assessment
Professional firms will be evaluated on the following criteria. These criteria will be
the basis for review of the written proposals and optional interview session. At
discretion of the City, interviews of top rated firms may be held.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average
rating, and 5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal
Does the proposal show an understanding
of the project objective, methodology to be
used and results that are desired from the
project?
2.0
Assigned
Personnel &
Collaborative
Relationship
Do the persons who will be working on the
project have the necessary skills? Does the
firm work well in a collaborative team
environment?
1.0 Availability
Can the work be completed in the necessary
time? Can the target start and completion
dates be met? Are other qualified personnel
available to assist in meeting the project
schedule if required? Is the project team
available to attend meetings as required by
the Scope of Work?
1.0 Motivation
Is the firm interested and are they capable of
doing the work in the required time frame?
2.0
Cost and
Work Hours
Do the proposed cost and work hours
compare favorably with the project
Manager's estimate? Are the work hours
presented reasonable for the effort required
in each project task or phase?
2.0 Firm Capability
Does the firm have the support capabilities
the assigned personnel require? Has the
firm done previous projects of this type and
scope?
RFP 7516 Auditing Services Page 22 of 35
B. Reference Evaluation (Top Rated Firm)
The project Manager will check references using the following criteria. The
evaluation rankings will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client needs;
did the Professional anticipate problems? Were
problems solved quickly and effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
RFP 7516 Auditing Services Page 23 of 35
SECTION 7 – SAMPLE PROFESSIONAL SERVICES AGREEMENT
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence , 200 , and shall
continue in full force and effect until , 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Professional and mailed no later than ninety
(90) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
RFP 7516 Auditing Services Page 24 of 35
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
Attn:
City:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
With Copy to:
City of Fort Collins
Attn: Purchasing Dept.
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorney’s fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $1,000,000.
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
RFP 7516 Auditing Services Page 25 of 35
costs shall not exceed ($ ). Monthly partial payments based upon the
Professional's billings and itemized statements are permissible. The amounts of all such partial
payments shall be based upon the Professional's City-verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
actual reimbursable expenses. [Optional] Insert Subcontractor Clause Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings, and other services rendered by the Professional shall become
the sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City-verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
RFP 7516 Auditing Services Page 26 of 35
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable Mylar base material using a non-fading process to provide for long storage
and high quality reproduction. "CD" disc of the as-built drawings shall also be submitted to the
City in an AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
RFP 7516 Auditing Services Page 27 of 35
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
RFP 7516 Auditing Services Page 28 of 35
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the “e-Verify Program”) or the Department Program (the
“Department Program”), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor
that knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
RFP 7516 Auditing Services Page 29 of 35
1. Notify such subcontractor and the City within three days that Professional has
actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Professional shall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the “Department”) made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Professional shall be liable for actual and
consequential damages to the City arising out of Professional’s violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
RFP 7516 Auditing Services Page 30 of 35
THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
Gerry S. Paul
Director of Purchasing & Risk Management
DATE: ______________________________
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Assistant City Attorney
[INSERT PROFESSIONAL'S NAME] OR
[INSERT PARTNERSHIP NAME] OR
[INSERT INDIVIDUAL'S NAME] OR
By: __________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary
RFP 7516 Auditing Services Page 31 of 35
EXHIBIT
CONFIDENTIALITY
IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the “City”) pursuant to
this Agreement (the “Agreement”), the Contractor hereby acknowledges that it has been
informed that the City has established policies and procedures with regard to the handling of
confidential information and other sensitive materials.
In consideration of access to certain information, data and material (hereinafter individually and
collectively, regardless of nature, referred to as “information”) that are the property of and/or
relate to the City or its employees, customers or suppliers, which access is related to the
performance of services that the Contractor has agreed to perform, the Contractor hereby
acknowledges and agrees as follows:
That information that has or will come into its possession or knowledge in connection with the
performance of services for the City may be confidential and/or proprietary. The Contractor
agrees to treat as confidential (a) all information that is owned by the City, or that relates to the
business of the City , or that is used by the City in carrying on business, and (b) all information
that is proprietary to a third party (including but not limited to customers and suppliers of the
City) . The Contractor shall not disclose any such information to any person not having a
legitimate need-to-know for purposes authorized by the City. Further, the Contractor shall not
use such information to obtain any economic or other benefit for itself, or any third party, except
as specifically authorized by the City.
The foregoing to the contrary notwithstanding, the Contractor understands that it shall have no
obligation under this Agreement with respect to information and material that (a) becomes
generally known to the public by publication or some means other than a breach of duty of this
Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the
request for such disclosure is proper and the disclosure does not exceed that which is required.
In the event of any disclosure under (b) above, the Contractor shall furnish a copy of this
Agreement to anyone to whom it is required to make such disclosure and shall promptly advise
the City in writing of each such disclosure.
In the event that the Contractor ceases to perform services for the City, or the City so requests
for any reason, the Contractor shall promptly return to the City any and all information described
hereinabove, including all copies, notes and/or summaries (handwritten or mechanically
produced) thereof, in its possession or control or as to which it otherwise has access.
The Contractor understands and agrees that the City’s remedies at law for a breach of the
Contractor’s obligations under this Confidentiality Agreement may be inadequate and that the
City shall, in the event of any such breach, be entitled to seek equitable relief (including without
limitation preliminary and permanent injunctive relief and specific performance) in addition to all
other remedies provided hereunder or available at law.
RFP 7516 Auditing Services Page 32 of 35
APPENDIX A
SCHEDULE OF PROFESSIONAL FEES & EXPENSES FOR ADDITIONAL SERVICES
NATURE OF SERVICE TO BE PROVIDED
MAXIMUM
ALL-INCLUSIVE
TOTAL PRICE
2013 Audits of City, Poudre Fire Authority and Library District $
2014 Audits of City, Poudre Fire Authority and Library District $
2015 Audits of City, Poudre Fire Authority and Library District $
2016 Audits of City, Poudre Fire Authority and Library District $
2017 Audits of City, Poudre Fire Authority and Library District $
Issuance of Consent Letter for a Bond Issue $
Verification of Arbitrage at the End of Each
Five-Year Period of a Bond Issue $
Verification of Bond Escrow for a Bond Issue $
Agreed Upon Procedures Performed in Relation to City’s Cable TV
Franchise Agreement with Service Provider $
Of the Total all-inclusive maximum price for the 2013 audit, please estimate the
expected costs for the services related to the Library District and the Poudre Fire
Authority:
Library District $
Poudre Fire Authority $
Proposer:
Signature:
Printed:
Address:
City/State/Zip:
Phone: Email:
RFP 7516 Auditing Services Page 33 of 35
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
This schedule should reflect the hourly rates for any additional work outside the scope
of this RFP if the City requests it.
STANDARD
HOURLY RATES
QUOTED
HOURLY RATES
Partners $ $
Managers $ $
Supervisory Staff $ $
Staff $ $
Other (specify): $ $
$ $
$ $
$ $
ADDITIONAL COSTS
Out-of-pocket expenses: $
Meals and lodging (amount per person per day) $
Transportation (cents-per-mile) $
Other (specify): $
$
$
$
RFP 7516 Auditing Services Page 34 of 35
APPENDIX B
PROPOSER GUARANTEES
The Proposer certifies it can and will provide and make available all services set forth in
Scope of Work and Time Requirements.
Signature of Official:
Printed:
Title:
Date:
LIST OF PRINCIPALS
The names and titles of the Proposer’s principals are:
1.
2.
3.
4.
5.
Proposer:
Address:
City/State/Zip:
Phone: Email:
RFP 7516 Auditing Services Page 35 of 35
APPENDIX C
PROPOSER WARRANTIES
A. Proposer warrants that it is willing and able to comply with State of Colorado laws
with respect to foreign (non-state of Colorado) corporations.
B. Proposer warrants, that if it is awarded the contract it shall obtain and maintain
during the Agreement term the following insurance coverage’s with policy limits in
accordance with NORA specifications:
1. Errors and omissions coverage for the willful or negligent acts, or
omissions of any officers, employees or agents thereof;
2. Professional liability coverage;
3. Comprehensive general liability coverage;
4. Automobile liability coverage, including hired and non-owned vehicles; and
5. Workers’ compensation.
Waiver of subrogation and hold harmless agreements will be agreed to for all of
the above coverage. The City shall be named an additional insured for all
insurance coverage.
C. Proposer warrants that it will not delegate or subcontract its responsibilities under
the contract without the prior written permission of the City of Fort Collins.
D. Proposer warrants that all information provided by it in connection with this
proposal is true and accurate.
Signature of Official:
Name:
(Print or type)
Title:
Firm:
Date: