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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9140356EXMIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE, CITY OF FORT COLLINS and MICHAE L BAKER JR, INC. DATEb: January 2, 2014 WorkOrduNdinben 400902100MB12 Purchase Orde');Nunib6r, ProjectTitle: Brid ..gebsp.e.ction. Mai Wfiance, RepaitaiidRpolacomejit-Prograin 2013 Minor Bridge Inspections Cominencerrientbate: January2,2014 Completion Date: Apri I �Q) 204 Maximum Fee: (time an(l reirnb.ursaWe. directs irect.§ costs); not to exceed, $7 1, . I . 00.46 ProjectlDescription: See attached pr9ject description. ScopeofServic'es., S66 attached scope of service. Service Provider agrees to-Vierf6fin the. services identified above ,'and" on the -attached fokln§ if accordance with the terms hnd conditions contained herein and in the Services Agreqnjek belhveen the parties. In the event of d cohflict between or:ambiguity in the terms of the Services Agrelellie.rut and this work order (illciii'ding the 'Atthblied, forins), the Sex -vices Agreement shrill control. Service Provider By: Rate; Approved over The a4q,ched forms. consisting i I ng of six (6 1 ) pages are hereby hec.ept.e.d, and incorporated hefein by this referk6, acid Notice to Proceed.js hereby given. Exhibit "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN . TIME CITY OF TORT COLLINS AND MICHAEL BAKER JR., INC. DATED: January 02, 2014 Work Order No. 12 Purchase Order No. Project title: Bridge Inspection, Maintenance, Repair and Replacement Program 2013 Minor Bridge Inspections Commencement Date: November 25, 2013 Completion Date: April 30, 2014 Maximum Fee: $71,700,46 PROJECT DESCRIPTION: This scope of work is for bridge inspection and related services of minor strictures for the 2013-2014 inspection cycle (structures inspected between November 2013 and April 2014). This work order is performed under the master agreement for the City's Bridge Inspection, Maintenance, Repair, and Replacement Program. Work elements include project administration, field inspections and reporting, and structure ratings. A detailed description of each anticipated service is described below. Minor structures range in length from 4 feet to 20 feet with types that include, but are not limited to; bridges, box culverts, pipe culverts, multi -plate arches, and rigid frames. Each structure shall be inspected at a frequency not to exceed four years (or more frequently if determined by the City). The majority of the City's minor structures have previously been inspected and load rated. However, there are a number of structures that are either new or have not previously been included in the inspection program. Some structures may have limited access (confined space) and sliall be considered separately from other structures. SCOPE OF SERVICES: Baker will inspect a total of 55 structures. The breakdown of structures is: 55 re -inspections and 0 new inspections. There are 0 confined space structure re -inspections. Baker will provide all information collected from the field inspections to the City for record keeping, including report output in an excel format consistent with the City's asset management program (see below for more information). Existing structures will be evaluated to compare current conditions to the conditions documented from the previous inspection. Structures rated for the first time, as well as those structures where the inspection reveals significant changes from previous inspections, will required either a visual or load rating. It is anticipated that 0 load ratings, and 55 rating verifications will be performed. EXhlbftA - Work Order Form Bridge Inspection, Molntenonce, ltepoir and Replocemenl Program — 2013.2014 Minor Bridge Inspections Any variations to the number of the anticipated inspections and ratings from that listed above will be documented. Baker will coordinate with the City to modify the work order, as necessary. I. Project Administration Upon notice to proceed, Baker will perform project administration duties throughout the length of the contract. A. Invoices will be provided to the -City on a monthly basis and will include a billing summary and a progress report for work performed during the current billing period and project to date. B. All documents will receive a quality assurance and quality control (QA/QC) review, in accordance with the Baker Way, prior to submittal. C. The following meetings are anticipated: a Two Progress Meetings (Assume phone meetings only) o One Project Delivery Meeting D. Baker will prepare documentation of meetings and telephone conversations and provide them to the City for review and recording keeping. II. Field Inspections and Reporting Balser shall perform all inspections and reporting in accordance with the GUIDELINES AND REFERENCES as described below. There are a variety of inspection types that will be performed under this work order: re -inspection (unconfined space), new inspection (unconfined space), re -inspection (confined space), and new inspection (confined space). In all cases, the general work activities include: • Inspection Preparation. At the outset of the project, all inspection information will be compiled and organized. The project team will determine the preferred inspection order and schedule. The anticipated schedule will also be provided to the City. a Obtain Average Daily Traffic Count (ADT). Baker will use traffic counting devices to take a 24-hour traffic count at each location. o Field Inspection. Baker will perform structural inspections at each location specified by the City. Inspectors will evaluate and assess the structural condition of appropriate elements, take or update field measurements, take new photos, assess overall performance including scour (if applicable), perform a visual rating (if applicable), and document recommended maintenance/repair activities. o Documentation and Sketches, If available, previous documentation and sketches will be revised as necessary. If no existing information is available, new documentation and sketches will be prepared. CADD drawings will be prepared in Microstation. o Report Production. Field inspection data will be input into PONTIS 4.1.1, or an alternative database software program, for purposes of recording and managing the inspection data. Specific report output shall be prepared as requested by the City, including six (6) excel output files. a Inspection and Report QC. All inspection and reporting data will be reviewed for verification of quality control procedures and data accuracy. e Submittal. All deliverables will be submitted to the City at the end of the project. See DELIVERABLES below for more information. January 02, 2014 2 of 4 Exhibit - Work Order Form Bridge Inspection, Maintenance, Repoir and Replacement Program — 2013-2014 Minor Bridge Inspections Any emergency inspections shall not be included with this work order, but shall be considered as part of a separate work order. General work activities for emergency inspections shall follow those listed above, but may also require additional activities, as determined on a case -by -case basis. In addition, Baker will provide labor and equipment to install temporary anchors for confined space structures as instructed by the City of Fort Collins. The temporary anchors will be provided by the City of Fort Collins. Four anchors will be installed at each access manhole location. Access manholes are located at the following structures (29 locations total): • CHRY-GRNT • CHRY-SYCM-A • FCLAPT-0.0-WHTM • FCSHWD-0.0-MULB • FCWHTM-0.0-MGNL • GRNT-S-MAP • LAKE-W-CNTR • LOOM -MAP • LOOM -MAP -A • LRL-MLD • LRL-MYRT-A • MAP -LOOM • MAP-W-GRNT-A • MAP-WHTM-A • MGNL-OLIV-A • MLD-S-LRL-A • MLD-S-LRL-S • MTN-W-WHTM The City will be responsible for the removal of the temporary anchors. • OAK-MTN-A • OAK-WHTM • OLIV-OAK-A • OLIV-W-LOOM • SHWD-S-MYRT-A • WHTM-S-LAPT-A • WOOD-S-SYCM III. Structure Ratings and Verification The work activities for this effort fall into one of three categories: verification of the existing rating, preparation of a new visual rating, or preparation of a new load rating. The following chart defines when each of the activities is required. pUa atetrt�n�n;Ttt�a eoK�}uxAiYvfimakni� 0xF-xNotvg�Plablne Ria ii' SIR e Ii a ceR o 0 �• • . A. Verification of Existing Rating All existing structures should already have a rating assigned through previous inspections. In this case, Baker will,verify that the element conditions defined with the existing rating have not changed significantly. If conditions have changed such that further investigation is warranted, Baker may perform a new rating (load or visual) if directed by the City. Such work will be considered out -of - scope and not included with this work order. B. Visual Rating When applicable, Balser will prepare a visual rating for the inspected structure. The visual rating shall be based on the condition of the structure at the time of the inspection and prepared in accordance with the GUIDESAND REFERENCES as defined below. . Januory02, 2014 3 of 4 Exhibit A - Work Order Form Bridge Inspection, Maintenance, Repair end Replocemen t Program — 2013.2014 Minor Bridge inspectitins C. Load Rating When applicable, Baker will prepare a load rating for the inspected structure. The load rating shall be based on the structure as originally constructed (if possible) and include such effects such as new rehabilitation elements, deterioration or damage. The load rating shall be performed using Load Factor Design methodology with the HS-20 design vehicle. All load ratings shall be prepared using hand calculations, AASHTOWare VIRTIS® software, and/or other applicable software. Quality Control for the calculations and report shall be prepared in accordance with CDOT policy. GUIDELINES AND RE,FLRE,NCES All inspections will be conducted in accordance with current NBIS standards and supervised by personnel meeting the requirements outlined in the Code of Federal Regulations, 23 CFR 650,307. Applicable inspection standards include: o CDOT PONTIS Bridge Inspection Coding Guide o Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (Report No. FHWA-PD-96-001) o Bridge Inspector's Reference Manual (Publication No. FHWA NHI 12-049) o AASHTO Manual for Bridge Evaluation, 2nd Ed., 2011 ® CDOT Bridge Rating Manual a Any other applicable docuunents as approved by the City DLLIVERABLTS The following is an estimate of the deliverables required for this project,. As the project develops, the type and number of deliverables may vary. Refer to the detailed discussions above for further information. All inspection information shall be compiled onto a single CD and delivered to the City at the end of the project. 1. Project Administration (Ongoing) ® Monthly progress reports with monthly invoices o Meeting and telephone conversation documentation o Quality Control review of all project deliverables prior to submittal 2. Inspections (Delivered at End of Project) a One printed copy of bridge inspection reports (rating form and photos in color) o One PDF file of the bridge inspection report for each bridge inspected, including a one - page summary sheet indicating "Urgent", "Routine", and "Safety Repairs Required", with costs and sufficiency rating a All photos in a digital format with descriptions a Electronic sketches of the bridge in a Microstation format o One PDF file of the load rating calculations, if applicable o PONTIS output of six (6) tables in excel format (bridge, eleminsp, insp wcand, inspevnt, roadway, and userbrdg) 6 Recommendations for re -rating of bridges, if any SCHEDULE All work shall be completed by April 30, 2014. Jonuary 02, 2014 4 of Talk Order 12 fee Schedule tar Michael Baker M, Inc, City DI fart Collins Vilidge Inspiellon, Malntenante, Step a I( and eeplaccenmt Piaparn 2011 mlw MS Ore elks. 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City of Fort Collins Bridge Inspection, Maintenance, Repair and Replacement Program Description: 2013 minor.structure bridge inspections (inspected between October 2013 and April 2014), c e _ Project Administration &Meetings so $7,080.38 Inspections $39,070.38 Temporary Anchor Installation (Including Equipment) $24,520.7.1 Subtotal $7%670.9G RCIMBURSgBl� EXPENSES `(Qpp'roXlinate}...: `,. '_ ..:: .... -:.: .....:.:. ....i" Copies & Plotting (B&W) (1,200 x $0,05) $60.00 Copies & Plotting (Color) (1,600 x $0.50) $800.00 _ Mileage (2 trip x 150 mi x $0.565 / mi) $169.50 Subtotal 1,029.50 N/A 0 $0.00 Subtotal 0 0.00 1/2/2014 1 of 1