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HomeMy WebLinkAboutCHANGE ORDER - RFP - 7390 CONSTRUCTION MANAGER FOR MAX BRTCHANGE ORDER NO. 04 PROJECT TITLE: CONTRACTOR: PROJECT NUMBER: PURCHASE ORDER NO. DESCRIPTION: 1. Reason for change: Mason Corridor - MAX BRT CH2M HILL, Inc 7390 9124400(Closed) 9125602(Active) Construction Management Services for MAX BRT This change order adds scope and staff to support the preparation of a WayfindingSignage Plan, adds staff and hours associated with managingthe construction contracts and preparatory work associated with potential claims from GBI. The change also reallocates costs associated with support of the Startup and Testing process from CH2M HILL to a new subconsultant, Cannel Transit Consultants, due to the resignation of Mike Cannel from CH2M HILL. This change reallocates costs from Rocksol to LS Gallegos for inspection services. Finally this change reduces the budget for CIA Testing by CTL Thompson without reducing their scope of work. The cost reallocations associated with subconsultants Carmel Transit, LS Gallegos and Rocksol are net -zero to the overall value of the contract. 2. Description of Change: The changes included in this contract are summarized below and described on the attached change order summary form. 1. Add scope, personnel and budget to develop a Wayfinding Signage Plan for the project 2. Add scope, personnel and budget forManaging the GBI Construction Contract and Preparatory Work Associated with Potential Claims for the project 3. Add scope, personnel and budget to support project closeout. The period of performance is changed to end on Dec 31, 2014 to allow time for project closeout support. 4. Reduce the budgeted level of effort for CIA Testing. The scope of the testing is unchanged. 3. Change in Contract Cost: $561,100.00 4. Change in Contract Time: 215 calendar days for final completion ORIGINAL CONTRACT COST $3,835,369.00 TOTAL APPROVED CHANGE ORDERS $465,462.00 TOTAL PENDING CHANGE ORDERS $0.00 TOTAL THIS CHANGE ORDER $ 561,100.00 TOTAL % OF ORIGINAL CONTRACT, THIS C.O. 14.63% TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S 2677% ADJUSTED CONTRACT COST $4,861,931.00 Assumin c ange approved) ACCEPTED BY: DATE: 13-Dec-13 CH2M HILL ReDresentative \ I r APPROVED BY: r DATE: �% •/2 City Project Manag APPROVED BY: DATE: ,CV rCity Engineer APPROVED BY: DATE: 1 L Purchasing Agent over $ ,000 cc: City Clerk Architect Contractor Engineer Project File Purchasing Proposal for Architectural/Engineering Services - 3 KL&A Inc. (Structural Engineering) RFI Responses and ASIs: Allowance of $ 500.00 Submittal Re -review: None Field Observations and Reports: Allowance of $ 625.00 0/A/C Meetings: N/A SSMP Consulting/Structural Calculations: Allowance of $ 650.00 General Scope Revisions: Allowance of $ 1,000.00 Subtotal: $ 2,775.00 Design Balance (LEED Consultant) Additional LEED Consulting: Allowance of $ 3,300.00 The Ballard Group (Mechanical Engineering) No anticipated changes in scope. IES (Electrical Engineering) No anticipated changes in scope. ABD Inc. (Interior Design) No anticipated changes in scope. Total Allowance for Design Team: $ 34,025.00 Reimbursable Expenses The balances remaining in the reimbursable expense allowances included in our original contract appear adequate to cover the extended scope of work, so no modifications are necessary. Billings Additional scope of work will be billed monthly on an hourly basis per each firm's current hourly rates, as requested. Our billings will be split 70% transit and 30% park and ride, as agreed to in our meeting of September 25, 2013. A[ler•Lingle -Massey Architects P.C. Principal: $150/hour r Pect-Nlanaeer./ liitect: $1'157hour Architecturallntern/CAD Technician 2: $75/hour BHA Design Inc. Landscape Architect Project Manager: $98/hour Irrigation Designer: $85/hour HDR Sr. Project Manager: $195.50/hour Engineerll: $117/hour CAD/GIS: $110/hour Project Controller/Admin.: $75/hour KL&A Inc. Project Engineer: $125/hour Structural Designer: $100/hour Design Balance Principal LEED Consultant: $150/hour LEED Technical Coordinator: $60/hour System for Award Management Page I of 1 Search Results Current Search Terms: ch2m* hill* inc* Notice: This printed document represents only the first page of your SAM search results. More results may be available. To print your complete search results, you can download the PDF and print it. No records found for current search. SAM I System for Award Management 1.0 Note to all Users: This is a Federal Government computer system. Use of this system constitutes consent to monitoring at all times. Glos Searc Resul Entity Exclus' Searc Filter. By Re( Status By Functi( Area - Manag By Functi( Area - Perfon Inform IBM v1.1425.20131220-1428 USA % t✓ https://www.sam.gov/portal/public/SAM/?portal:componentId=66fdb6O2-77f6-4baO-914a-0... 1 /2/2014 max MAX Field Construction Office 3000 South College Ave., Suite 201 Fort Collins, CO 80526 fcgov.com/maxconstruction CHANGE ORDER NO.4 SUPPORTING DOCUMENTATION Project: Construction Manager for MAX BRT Project Project No. 7390 (CH2M HILL Project Number 457230) Date: December 13, 2013 Description of Change: This change order adds scope and staff to support the preparation of a Wayfinding Signage Plan, adds staff and hours associated with managing the construction contracts and preparatory work associated with potential claims from GBI. The change also reallocates costs associated with support of the Startup and Testing process from CH2M HILL to a new subconsultant, Cannel Transit Consultants, due to the resignation of Mike Cannel from CH2M HILL. This change reallocates costs from Rocksol to LS Gallegos for inspection services. Finally this change reduces the budget for QA Testing by CTL Thompson without reducing their scope of work. The cost reallocations associated with subconsultants Cannel Transit, LS Gallegos and Rocksol are net -zero to the overall value of the contract. Scope Adiustments Wayfinding Signage Plan The purpose of this assignment is for CH2M HILL to provide the City of Fort Collins (City) professional services to develop a basis of design technical memorandum, preliminary engineering, and final design for way finding and other Signage at the MAX BRT transit stations. The detailed scope by task is attached. Managing Construction Contracts and Preparatory Work Associated with Potential Claims The purpose of this change is to add resources for CH2M HILL to cover the increased workload associated with managing additional contract responsibilities and to prepare for anticipated claims from GBI associated with the South Transit Center construction contract. Additional services include: • Wall 3 and station construction management and inspection • South Transit Center project and construction management • ITS system contract coordination and management • Real estate agreement exhibit preparation and edits associated with shared parking exhibits • Concrete Express (CEI) has been working 6 days per week and intends to continue this schedule through the end of the prime construction season (at least through December 2013). This change increases our work hours for the Construction Manager, Assistant Construction Manager and a field engineer/inspector from a 50 hour work week to a 60+ hour work week to match that of CEI. • Providing an engineer with expertise in preparing the City's records to support the anticipated filing of claims against the City by GBI related to the changes in the status of the STC contract. • Providing an additional junior engineering staff person to assist in office -engineering support tasks and periodic inspection support. Page 1 of 3 Project Closeout The following level of effort is budgeted for supporting post construction closeout of the contract: • Keith Meyer 280 hours • Jonathan Spencer 280 hours, it is assumed that Jon will either provide this support remotely or make short term (1-2 day) trips to Fort Collins for this effort. • Gayle Burgess 88 hours for the preparation of invoices from June through December 2014. • Jill Burrell 240 hours • Lindsay Reichel 300 hours Change in Contract Value: This budget change includes a 4% raise for staff working on the project starting April 1, 2014. The total net change in the contract value is five hundred sixty one thousand, one hundred dollars ($561,100.00). Please see attached resource allocation plan that details the distribution of both labor and expenses based on the changes described above. Change in Contract Time: The period of performance for this contract is extended from May 31, 2014 to December 31, 2014. Page 3 of 3 Construction Management Services for MAX BRT PROJECT NUMBER: 7390 CHANGE ORDER NO. 04 Way Finding Hours Labor Expense Zeke Lynch Wayfinding Engr 428 $ 50,016 Tim Siedlecki Wayfinding Architect 16 $ 2,026 Danielle Yearsley Senior Wayfinding Engr 148 $ 26,085 Chris Snyder Wayfinding CAD Tech 122 $ 11,494 Subtotal 714 $ 89,621 $ GB(Contract/Claim Tim Hackworth Senior Construction Inspector 260 $ 34,536E$5,3Derek Phipps STC Claims Support 622 $ 53,351Keith Meyer Construction Project Manager 280 $ 48,048 Subtotal 1162 $ 135,935 Additional.CM Jill Burrell Field Engineer/Station Inspector 80 $ 7,904 George Latour Assistant CM 1560 $ 220,646 Julie Almasy Jr. Engineering Support 480 $ 9,705 Ditesco Inflation Adjustment 4%for April & May 2014 0 $ 3,457 CH2M Inflation Adjustment 4%for April & May 2014 0 $ 7,462 Subtotal 1 2120 $ 249,175 Pro ject,Closeout Jeff Mack CM Principal 56 $ 13,446 Jon Spencer Assistant Construction Manager 280 $ 56,260 Gayle Burgess Contract Accountant -invoicing 88 $ 7,817 Keith Meyer Construction Project Manager 280 $ 49,970 $ 2,080 Jill Burrell Field Engineer/Station Inspector 240 $ 24,660 Lindsay Reichel lAdmin Support 300 $ 24,985 Subtotal 1244 $ 177,138 lCumulative Increase 1 1 '52401"$ 651,869'1"$ 17.3911 Subtotal CA/Testing CTL Thompson JAggregate Credit 1 (1517) $ (108,160) Change Order 4 Net Amount $ 561,100 %Z'09 I as fw Ifit 926 TEfi l" t Inol 1006f9'LLI S Ita9el951ta1 P1pnI e•3IasPW aanl IOml00'S S j•Ipnp awam3 NSPatl naPO OOcLm's S w�l tal walO Pe P+PPY 00'oo1 z $ At+O ml 1pn Pun ppY P sagawllnl>r uo DauY 2tOE PO mVl stnON %91- %t'Ot %3p0 N0002 $ w•aYO nPIPnY J00 pptl suaev3 'it %3p0 --ON %F'6T i Vzolme vwvt M'M wnSlnnY^S MO 9p060[ 9Po i01 tsal nYnt O>saU(1 SO'W] %zK 11169 1 6vt1 W, OI sasw giN^aeJ 3W'WJ MET I RVZSL I MSI jw16 t^R11NwD JW WJ %z9v 1972 1 9LT S 111fY%19 &1 M.41.1 a.V.15 I Z3'M W'Of 1 El6'SL[ 699'if I ZYS"(9I roPl Ps+l ^Vn5 I to vo'wn wns %S'9L K9 K M'Oft STOSIL u MInp09^$ 9Y)ZB SLz(L F60'9i[ 89Z'i5[ ta9ella>S>OY Stl'WJ %O0 - sasw 31osV>0Y 3tl'M %S'E9 96t Sp fpp6i2 6F69Li toW10Sl SI'W] %F'9B %6'99 L00'S 5S69T2 66E IF1 Ei9'SIi 0099E PoI LZE sasua^a39S1 1>+-0uo>WKw 31 WJ 1J'M papa+N O"z S +MP-WIM OX,9Ef f PIueY>w>Wm rota3 apwpn ODZ9L $ >pP1uNYnf g9 %uhuew t06 aNwps3000'OSl $ •PwPn %9pYYNM M'06 S YaNpeue$IWPnLI4y Yl 0'p J)S uq3 •W %vT9 59[ l$E Z96 fK LZ 09 F /YO P%nq^S %Y6L C662 f95I[ 09591 sasw 3a>•+VO 30WJ %['t9 OSVS09 "a Z66 v69"B65'[ tarylo>saYO 10 WJ M'LS I IK9Et I ms Ell JITEVIE I F3'WJ 9WE9 219119 fYl6'LSOL vS91191 t Wlm^J aW SO WJ MOf JJ$1wlO+weW ugl>vyuy %9'9 1 K9 EH I LFfiS I IZ969 I Lo I Pu M EO'W] tfomjsil.q .M EUYS% fululewatl jun.wfl Elm PO w91P "OAu� PEP^v PWIII lYI4vunu^s PP] 00["195$ [f ITL%I $ ESZ'E61: $ ITI'M $ 1 OSl"%T't 1 ME'n onl2f 9E1[ S Los" S S[SSM 7107 oaTtnf RS%tYt S MLt9 S twmz f ITI'M S fE9'ZrI'f S "zu It SS onaV]DPZIaN 951n1alPatl wal iwP abut "" Lt p a sE'.I VIVO iffn, •VJ OPZ IaN�l9s4otlwwj OSl a, —a.-. 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Box 580 Fort Collins, CO 80522.0580 970.221.6605 970.221.6378 - fax fcgov.com/engineenng To: Gerry Paul, Director of Purchasing and Risk Management From: Erika Keeton, Special Projects E 'neer Date: 12/24/2013 Re: CH2M Hill - Cost Analysis and Change Order #4 Justification CH2M Hill requires an additional supplement (CO#4) for several items necessary for the completion of the MAX BRT project. Scope of work will include the following items: 1. Develop basis of design, preliminary engineering, and final design for way finding and other signage at the MAX BRT transit stations. 2. Additional hours needed for managing the South Transit Center contract and all assistance and work associated with potential claims from GBI as ongoing disputes are not resolved to date. 3. Due to increased workload and 60 hour work weeks by the contractor, additional hours are needed to keep up with the current construction schedule. Scope of work also includes additional inspections and construction management for station construction including ITS system coordination, and real estate agreements relating to shared parking. 4. Assist the project staff with the closeout of all grant contracts including the MAX BRT, South Transit Center, and the Maintenance Facility expansion. FTA anticipates closeout by December 2014. 5. This change order will also include a credit in the amount of $108,160.00 due to an overestimation of actual hours needed for project testing provided by CTL Thompson. CH2M Hill is actively managing the construction activities and should be utilized for these particular work efforts for maximum efficiency. CH2M Hill is requesting a supplemental budget increase of $561,000.00 for the above stated work effort. I have prepared an Independent Cost Estimate (ICE) also attached, which is slightly higher in cost at $596,936.00. The hourly rates for wayfinding were taken from a subcontractor to Michael Baker Inc. contract PO# 9957149. The architectural rate was taken from Aller Lingle Massey contract PO#9955240) and are attached as supporting documentation. All other labor rates were taken from previous CH2M HILL change order requests, and are also attached. These rates have been used in the past as part of this project (see attached). The difference between the ICE and the proposal is due to a variation in hourly rates, as the hours proposed are comparable. Based on my experience, I believe the requested Change Order #for the amount of $561,000.00 is reasonable for the above stated work effort. I recommend approval of this Change Order. 1.1 m_Fon Colhns Independent Cost Estimate Doled Estimate: 24-Dec-13 Coma. Type: E,da" Cwdrad a PO (YM)'. Y Des is. of Goose (A) ar services (B): Provide egireadrg ant=Medwal services for Waylirs iW. GBI Contm trclaim slplorl IWishrO additional oonstr km maregenent sslnd ant prided closecM eervkem for the MAK BHT project. Hwlly rates for aeYlint mas taken Imm a otocantraCtar to MrMel Baker Ink, coM2d POY 9957149. A Ihect Itab taken from Alter Wgle Ma YMNnm POa9955240)antareaVUC assOp lWdocumehatbn. NI mhe 18Mrrates were taken Imm or.. CH21A HILL N. orger requests, antl are etm atteched. I hew abtalnal the lollowing an.. ham: Published Price IJst I Pest I'Ming (stab) G9ireenr or TxM1nicel Estimate("HomN by) Karl Craven M1N yentlent Third Party Estimate (performed by) Other(epacey) Cog Estimate Wag fEsfirrHle Wlwrland at US Dollars) Coat of Standard Items Prodlcl Cofi va"C Delivered WO21 ht NateaDala Saurca Total Cost el Sarvld., Repairs, or Nonstandard It. Item4aak Melange or Work Oe Ptgm OIM Direct Iabw labor tabor Alkxated costa Flats E I Haan I CMas I Overod SG$A' Inlh TOTAL We Indln shr m .Plan RgEPT 2e11 EB 2014 Senior W.0mcing E,r(6 mwltln O 20 hNwaek) $ 135.03 490 $ 64.8W.00 W ayllMing E,r (6 months O 20 hNwaek) $ 107.03 400 S 51.360.N WeyllMbg A.M. (6 month O 20 MNweek $ 115 W 460 $ 55,2W N B 20 bNweek) $ 02.00 320 $ 26,24000 Contract Maneg.ma blorep Work for Claim Support (DEC "I 3-FEB 2014) rvatru Lion PrgW Mamager (4 months O 60 hrWak) $ 16500 960 $ 150,400.00 Assistant CmWWron Marag.r (4 months O 60M1NWrt) $ W55 960 $ ]],328 00 Senior Cmst Wom lm or STC 0 months O 40 M1Nwk $ 62.40 960 $ 59,ws Do Hear L.,needlnm Aor (4 moNM O 60 hisha,) 95.00 960 $ 91,200.00 wuw rOlrree(4 mmt hrslwk) S 2000 320 $ 6,400.00 PmjM Closeout (MAY Ml"EC 2014) Lomlmdlon rged Mare9e (e month. O 30 thrarmareig S 165.00 240 $ 39,600.00 Ataidant CwcSMian Manager Dhosoo (e mw1w O 30 hNnuhn S W55 240 $ 19.332.D3 Ass"stnN Comet ion Manage CH2MHIL is N. 0 30 mWimmih $ 80.55 240 $ 19.33 o Field Enginwtllrugclor IS rnWtu O 30 hW.th $ 95.M 240 $ 22.000.00 MNmonlh) $ 55.00 240 S 13.200.00 CTL Tompmn Credit $(10a 160.00) $ H N 160.03f iolal r I : $ 596,9M 00 srirv.crvvwwmwmn.Eaav Sigrewra of Prepmen Ka Craven PROJECT COST WORKSHEET (SPECIFIC RATE OF PAY) Project Number: 7073 Mason Corridor MAX BRT Final Design Location: Fort Collins Firm Name: Hartwig 8 Associates, Inc. Name of Preparer. Dave Stevenson Firm phone No: 720-733-1821 Scope of Work Date: November 24, 20D9 Contract Time: TBD Type of Proposal: Specific Rale of Pay ESTIMATED BEGINNING DATE: TBD 1A. SPECIFIC RATE OF PAY EMPLOYEE EMPLOYEE DIRECT SALARY INDIRECT FEE MULTIPLIER SPECIFIC RATE NAME CLASSIFICATION COSWHOUR COST (%) N $/HOUR a b c d e Dyer. David A. Sr. TetlavWnll s 10700 0 0% 10000 5 107.00 Hamgn, Ryan E, Sr Technician 1 s 0 0% 1.0000 s 82 00 Hamvg, Marvelena L. Sr. EnpittwNrmpm 5 � 0 0% 1 U0l,0 s 135.M Romero, Michael TransportationE n.l `--�56 5 00 0 0% 10000 i 5900 Lew, Kathy Sr. Props Adrrtiltisaala s 75.W 0 0% LOON) 5 7500 Steverson, Dave Sr. Prejacl Mariner s 135.00 0 0% 1.0000 5 135.0 Span. Larissa Adglircitralrre Cavdwtor 5 35.W 0 0% 1.0000 s 35.M Smith, Darvelle Sr. Tranxporlation Erpmeer 5 109.0a 0 0% 1.cool, 5 10900 Multiplier (d)=(1+(b)]x II.(c)) Specific Rate($/Hour)=(a)+(axb)+(a+(axb)]Cm III IS. LABORCOSTS SPECIFIC RATE EST. NO, ESTIMATED COST EMPLOYEE EMPLOYEE $HOUR OF WORK PER EMPLOYEE NAME CLASSIFICATION (from IA) HOURS (a) If) f) Dyer. David A. Sr. Technician II 107 80 $8,560.00 Hanson, Ryan E. Sr Technician 1 82 460 $37,720+00 HaRwig, Marvinetts L. Sr. Engineer/Principal 135 90 $12,150.00 Ramero, Michael Transportation Engineer 1 56 20 $1.120.00 Leeds, Kathy Sr. Prefect Adminisbator 75 52 $3,900.00 Stevenson, Dave Sr. Project Manager 135 906 $122.310.00 Spear, Larissa Administrative Coordinator 35 $0.00 Smith, Danielle Sr. Transportation Engineer 109 936 $102 024.00 TOTAL 2544 $287 784.00 2A. OTHER DIRECT COSTS (In-house Current Unit Rate - billed at cost) ITEM ESTIMATED RATE ESTIMATED 0.55 - 5 9,504 Al, 'Current federal government rate SUBTOTAL $9,504.00 28. OTHER DIRECT COSTS (Outside) ITEM ESTIMATED RATE UNITS ESTIMATED COST Meals Actual Reasonable Cost - Subject to State Fiscal Rules Lodging Actual Reasonable Cost - Subject to Stale Fiscal Rules Project related actual end reasonable casts subject to prior approval of Miscellaneous CDOTMM $ 5.000.00 Mating and Postage Actual Reasonable Cost Deliveries 10 $2500 Postage Actual Reasonable Cost Reports Actual Reasonable Cost Cwie. Actual Redsor re Co51 SUBTOTAL DOC TOTAL $14.504,00 Hsnwig A is t.a. Inc. 7073 Mason Candor MAX BRT Final Design Fort Claris Page 1 d 2