The URL can be used to link to this page

Home My WebLink AboutCHANGE ORDER - PURCHASE ORDER - 9135154CHANGE ORDER NO.1 PROJECT TITLE: Library Streetscape Improvements CONTRACTOR: Hoff Construction PROJECT NUMBER: 7536 PURCHASE ORDER NO.: 9135164 DESCRIPTION: (See below) 1. Reason for change: The reason for this contract change i ' ricludes modifications to both contract value and time based. upon the construction contract. Additionally, work change directives issued during the contract time is being extended to compensate for additional work added to the base bid "contract. 2. Description of Change: The description of the contract changes can be found in the attached work change directives which are incorporated into this change order by reference. Work Change Directives included in this change order are: Work Change Directive No. 1, 2, 3, 4, 5, 6, 81 and 9. The work change directives are summarized on the attached pending issues log. j Substantial completion is being extended for additional work. Final completion is being redefined to include changed woi items. 3. Change in Contract Cost: $15,011.80 4. Change in Contract Time: 10 calendar days for substantial completion Change in Contract Time: 10 calendar days for final completion ORIGINAL CONTRACT COST $347,593.00 TOTAL APPROVED CHANGE ORDER $0.00 TOTAL PENDING CHANGE ORDER $0:00 TOTAL THIS CHANGE ORDER $ 15,011.80 TOTAL % OF ORIGINAL CONTRACT, THIS C.O. 4.32% TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S 4.32% ADJUSTED CONTRACT COST $362,604.80 (Assuming all change orders approved) i ACCEPTED BY: KM l DATE: Contractors Representative l �' ACCEPTED BY:4�^� DATE: Library Representative REVIEWED BY: DATE: Project Manager APPROVED BY: DATE: Purchasing Agent over $60,000 x Purchasing Architect Contractor Project File Poudre River Public Library District Reso. No. 2013- Page 2 of 2 WHEREAS, the District would like to complete the Additional Improvements as part of the Project and authorize a change order to its contract with Hoff Construction dated September 16, 2013; and WHEREAS, issuance of the change order suggests that the authorization of an exemption to COFC Municipal Code Sec. 8-161(c) would be appropriate, even if not required, because the total amount of the change order exceeds 15% of the original contract amount. NOW THEREFORE, The Board of Trustees of the District finds and resolves that: 1. The Project and Alternative #1 were both competitively bid. Re -bidding under a new contract would result in substantially higher costs to the District because of additional bid costs and mobilization. 2. If the Project had been fully funded at the time the initial contract was awarded, the adjacent lighting and rain garden enhancements would not be subject to COFC Municipal Code Sec. 8-161(c) because the change order total would have only exceeded the contracted amount by 5.2%. 3. The District will realize cost savings by granting this exemption. 4. An exemption to COFC Municipal Code Sec. 8-161(c) is warranted and authorized. 5. A change order authorizing Hoff Construction, Inc. to complete Alternative #1, stage lighting improvements, and rain garden enhancements, as part of the Library Walk Diagonal and Stage Improvements Project is hereby authorized for an amount not to exceed 76,309.80. ADOPTED THIS 11TH DAY OF NOVEMBER, 2013. POUDRE RIVER PUBLIC LIBRARY DISTRICT President ATTEST: Secretary (00081065) ditesco Project and Construction Services CHANGE ORDER NO. 1 SUPPORTING DOCUMENTATION Project: Library Diagonal Walk Improvements Project No. 7536 Date: November 14, 2013 Description of Change: 1315 Oakridge Drive - Suite 120 Fort Collins, CO 80525 970.204.1673 fax ditescoservices.com This change order changes the pedestrian pole light fixtures, adds plaques, railing at the back access door, expands the rain garden, adds the installation of the concrete river art work, completes the story tree in -fill, adds a sign foundation for the rain garden, and increases the driveway concrete to an 8" thickness. This work was authorized through Work change directives (WCD) 001, 002, 003, 004, 005, 006, 008, and 009. WCD 001, 002, 003, 004, 005, 006, 008, and 009 are hereby incorporated by reference and included as attached. Change in Contract Value: The contract value is being increased by $15,011.80. Please see attached pending issues log summary and work change directive(s) as summarized in the table(s) below. Work Change Directives Item Number Description Contract Value WCDO01 Diagonal Lighting Change -$6,135.00 WCDO02 Plaques $1,254.60 WCDO03 Railing at Rear Access Door $1,118.10 WCDO04 Rain Garden Expansion $15,145.00 WCDO05 Install Concrete River Art Work $1,424.00 WCDO06 Complete Story Tree Boulder In -Fill $1,015.00 WCDO08 Rain Garden Sign Foundation $568.10 WCD 009 Driveway Thickness $622.00 Total Work Change Directives: $15,011.80 Total Contract Change - this change order Total Change Order: $15,011.80 Page 1 of 2 Change Order 01 Library Diagonal Improvements Change in Contract Time: Contract time changes associated with this change order are summarized below. All days shown are calendar days. Contract Time Summary Original Substantial Completion Date: December 7, 2013 Original Final Completion Date: December 14, 2013 WCD 001 - Diagonal Lighting Change 0 calendar day(s) WCD 002 - Plaques 0 calendar day(s) WCD 003 - Railing at Rear Door 1 calendar day(s) WCD 004 - Rain Garden Expansion 6 calendar day(s) WCD 005 - Concrete River Artwork 1 calendar day(s) WCD 006 - Story Tree Boulder In -fill 2 calendar day(s) WCD 008 - Rain Garden Sign Foundation 0 calendar day(s) WCD 009 — Driveway Thickness 0 calendar day(s) Revised Substantial Completion Date: December 17, 2013 Revised Final Completion Date: December 24, 2013 Page 2 of 2 Change Order 01 Library Diagonal Improvements CHANGE ORDER NO.2 PROJECT TITLE: Library Streetscape Improvements CONTRACTOR: Hoff Construction PROJECT NUMBER: 7536 PURCHASE ORDER NO.: 9135154 DESCRIPTION: (See below) 1. Reason for change: The reason for this contract change includes modifications to both contract value and time based upon work change directives issued during the construction contract. ,Additionally, the contract time is being extended to compensate for additional work added to the base bid contract. 2. Description of Change: The description of the contract changes can be found in the attached work change directives which are 'incorporated into this change order by reference. Work Change Directives; included In this change order are: Work Change Directive No. 7. The work change directive is summarized on the attached pending issues log. This Work Change Directive is equivalent to Alternate 1, as described in Section 01 10 00 of the Contract Documents. Substantial completion is being extended for additional work. Final completion is being redefined to include changed work items. 3. Change in Contract Cost: $54,790.05 4. Change In Contract Time: 1 14 calendar days for substantial completion Change in Contract Time: 1 14 calendar days for final completion TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER TOTAL % OF ORIGINAL CONTRACT, THIS C.O. TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S ADJUSTED CONTRACT COST (Aasumino all change orders ACCEPTED BY: — /f� DATE`. Contractor's Representatives � r '^.!�—' ACCEPTED BY- d DATE: Library Representative 2 REVIEWED BY: DATE: I I 2i) I3 Project Manager 61 APPROVED BY; DATE: Purchasing Agent over $60,000 cc: .Purchasing Architect contractor Project File dmilesco Project and Construction Services CHANGE ORDER NO. 2 SUPPORTING DOCUMENTATION Project: Library Diagonal Walk Improvements Project No. 7536 Date: November 14, 2013 Description of Change: 1315 Oakridge Drive — Suite 120 Fort Collins, CO 80525 970.204.1673 fax ditescoservices.com This change order adds the stage, as was originally included in the Contract Documents as Alternate 1. This work was authorized through Work change directive (WCD) 007. WCD(s) 007 are hereby incorporated by reference and included as attached. Change in Contract Value: The contract value is being increased by $54,790.05. Please see attached pending issues log summary and work change directive(s) as summarized in the table(s) below. Work Change Directives Item Number Description Contract Value WCDO07 Stage $54,790.05 Total Work Change Directives: $54,790.05 Total Contract Change — this change order Total Change Order: $54,790.05 Change in Contract Time: Contract time changes associated with this change order are summarized below. All days shown are calendar days. Contract Time Summary Original Substantial Completion Date: December 7, 2013 Original Final Completion Date: December 14, 2013 Substantial Completion Date C01): December 17, 2013 Final Completion Date C01 : December 24, 2013 WCD 007 — Stage 14 calendar day(s) Revised Substantial Completion Date (CO2): December 31. 2013 Revised Final Completion Date (CO2), Janua 7, 2014 Page 1 of 1 Change Order 02 Library Diagonal Improvements B CHANGE ORDER NO, 3 PROJECT TITLE: Library Streetscape Improvements CONTRACTOR: Hoff Construction PROJECT NUMBER: 7636 PURCHASE ORDER NO.: 9135154 DESCRIPTION: (See below) 1. Reason for change: The reason for this contract change includes modifications to both contract value and time based upon work change directives issued during the construction contract. Additionally, the contract time is being extended to account for the long lead time of electrical components and fixtures and the unavailability of landscaping plant materials during the winter construction phase. i 2. Description of Change: a The description of the contract changes can be found in the attached work change directives which are incorporated into this change order by reference. i Work Change Directives included in this change order are: Work Change DirectiveNo. 010. The work change directive is summarized on the attached pending issues log. Substantial completion is being extended for additional work in WCD 010 and being redefined as the completion: of all installation and operation of eiectncal combonents of the work along the Library Diagonal. Final completion is being redefined to include changed work items and completion of all landscaping along the diagonal.. 3. Change in Contract Cost: $776:80 4. Change in Contract Time: 1 31 calendar days for substantial completion Change in Contract Time: 1 114 1 calendar days for final completion TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER TOTAL % OF ORIGINALCONTRACT, THIS'C.O. TOTAL % OF ORIGINAL CONTRACT, ALL C.O. S ADJUSTED CONTRACT COST (ASsuminq all change orders aoorc ACCEPTED BY: Contractor's RepresentativeI/ , ACCEPTED BY: / Z00,4eo r REVIEWED BY: Project Manager APPROVED BY: Purchasing Agent over $60,000 W. Purchasing Architect Contractor Project File DATE: 1A-sE) --�3. DATE: DATE: 12 , DATE: dmileSCO Project and Construction Services CHANGE ORDER NO. 3 SUPPORTING DOCUMENTATION Project: Library Diagonal Walk Improvements Project No. 7536 Date: December 27, 2013 Description of Change: 1315 Oakridge Drive - Suite 120 Fort Collins, CO 80525 970.204.1673 fax ditescoservices.com This change order changes the specified power supply through WCD 010 and adds additional contract time to allow for the long lead time in electrical component procurement and unavailable plant materials. This work was authorized through Work change directive (WCD) 010. WCD 010 is hereby incorporated by reference and included as attached. Change in Contract Value: The contract value is being increased by $776.80. Please see attached pending issues log summary and work change directive(s) as summarized in the table(s) below. Work Change Directives Item Number Description Contract Value WCDO10 Tivoli Power SupplyNault Changes $776.80 Total Work Change Directives: $776.80 Total Contract Change - this change order Total Change Order: $776.80 Change in Contract Time: The Library Diagonal Improvements Project Bid #7536 contract documents; Section 00520 - Agreement, Article 3; Part 3.2 Liquidated Damages is hereby modified as follows. 1) Substantial Completion: Modify the first paragraph as follows: Delete: Replace with: Five Hundred Dollars ($500.00) for each calendar day or fraction thereof that expires after January 31, 2014 for Substantial Completion. Substantial Completion shall be defined as completion of the Library Diagonal concrete flatwork, site furnishings installation, electrical component installation, and hardscape landscaping items. Page 1 of 2 Change Order 03 Library Diagonal Improvements 2) Final Acceptance: Modify the first paragraph as follows Delete: Replace with: Two Hundred Fifty Dollars ($250.00) for each calendar day or fraction thereof that expires after May 1, 2014 for Final Acceptance. Final Acceptance of the Library Diagonal Improvements Project shall be defined as all work complete including any identified punch list items. The project shall be fully complete and ready for Final Acceptance. Contract time changes associated with this change order are summarized below. All days shown are calendar days. I Contract Time Summary -., .. Original Substantial Completion Date: December 7, 2013 Original Final Completion Date: December 14, 2013 Substantial Completion Date (CO1): December 17, 2013 Final Completion Date C01 : December 24, 2013 Substantial Completion Date (CO2): December 31, 2013 Final Completion Date CO2 : January 7, 2014 WCD 010 — Tivoli Power Supply/Vault Change 0 calendar day(s) Revised Substantial Completion Date (CO3): January 31, 2014 Revised Final Acceptance Date (CO3): May 1, 2014 Page 2 of 2 Change Order 03 Library Diagonal Improvements Poudre River Public Library District Reso. No. 2013- r _ Page 1 of 2 \ '� i1W i l/l f ,� < r h _I c ( ! �l L � L 'f-kox i C (0 POUDRE RIVER PUBLIC LIBRARY DIS CT fN&TO-1 Bal Is] Kola] I RESOLUTION APPROVING CHANGE ORDER AND EXEMPTION TO LIBRARY WALK DIAGONAL AND STAGE IMPROVEMENTS PROJECT FROM COFC MUNICIPAL CODE SEC. 8-161(c) WHEREAS, the District entered into a contract with Hoff Construction, Inc. dated September 16, 2013 for construction of the Library Walk Diagonal and Stage Improvements ("Project'); and; WHEREAS, as initially bid, the Project included "Alternate #1—Library Diagonal Walk Improvements," which provided for construction of an outdoor stage and associated improvements ("Alternative #1"); and, WHEREAS, due to funding limitations, the District did not include Alternative 41 in the contract award with the understanding that if funds, later became available the District would_ consider the stage construction and associated improvements at a later date; and, WHEREAS, subsequent fundraising efforts as well as the unanticipated availability of Innovation and Utilities funds from the City of Fort Collins ("COFC") have resulted in additional Project funding; and, WHEREAS, the District would like to amend the Project and use the additional funds to reinstate Alternative #1, include adjacent stage lighting, and complete improvements to the rain garden ("Additional Improvements"); and, WHEREAS, pursuant to an Intergovernmental Agreement dated December 17, 2007, the District abides by the procurement procedures set forth in the COFC Municipal Code; and, WHEREAS, COFC Municipal Code Sec. 8-161(c) requires that change orders for amounts exceeding 15% of the original contract amount be competitively bid, subject to certain exclusions and exceptions; and, WHEREAS, one. such exception permits a contract award without competition upon the following determination: Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City, will otherwise injury the City's financial interests or will substantially impede the City's administrative functions or the delivery of services to the public. COFC Municipal Code Sec. 8-161(d)(1)(b); and, [00081065)