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Home My WebLink AboutCHANGE ORDER - RFP - 7455 FORT COLLINS SENIOR CENTER EXPANSION (2)CHANGE ORDER NO. 02 PROJECT TITLE: Fort Collins Senior Center Expansion CONTRACTOR: Neenan Archistruction PRQIECT NUMBER: 7440 DESCRIPTION: Maintenance hems at the Existing Building In preparing change orders show in order as separate numbered paragraphs the following: Reason for change: 2. Description of Incorporating some upgrades at the existing building into the scope of the project 3. Change in contract cost: 4. Change in contract time: 1. Add 25 kw PV solar system at the gym roof to help offset curreM energy use $103,822.49 uT $1 No change In contract time, work to be completed by May 22, 2014 (Attach additional sheets as required) — CLAt[.W1tAtbW S rWL_ (A#Z FwxBrr A- t wxeb , ORIGINAL CONTRACT COST TOTAL APPROVED CHANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER TOTAL % OF THIS CHANGE ORDER Total C.O. % of Original Contract ADJUSTED CONTRACT COST ACCEPTED BY: ACCEPTED BY IVATI MT171:11 APPROVED B APPROVED B $4,383,702.00 $648,625.00 $0.00 $183,099.W 4.18% 18.97`Yo arne Bob Adams - Recreation Dept. $5,215,426.52 )T-_I�-l3 Date /a- 'z 9 Date Date Ynj Pnn Kv Mannon •:Q *rations -Director - Date Print a Gerry Paul Data If over $60,000 - Purchasing Director cc: City Clerk Project File Contractor Purchasing Engineer 1414 Blue Spruce, Unit A Fort Collins, CO 90524 Ph. (970) 221-1735 Fz. (970) 221-1452 Project: FCSC Bathroom Renovation Address: Fort Collins, CO Plana Dated: NA Sheets: NA Addendume: NA Soils Report: NA Tax: 0.00% Estimator: JAI/1UvI Date: 1013012013 We propose to provide a complete installation of all specified Plumbing systems. Our proposal includes all labor, material, supervision, equipment, etc. to provide Plumbing work as specified on the construction documents. Please see below for system notes and bid clarifications. SCOPE Bathroom Renovation Fixtures Mens Restroom I WC-1 2 WC-2 2 UR-I 2 LAV-2 2 TAIV's Women Restroom I %VC•1 5 WC-2 3 LAV-2 2 ThIA"s Assumes system shut down during normal hours. Breakdown Fixtures: S 7,497.00 Labor: S 3,000.00 Water Closets and Urinals Demo Fixture 112 hr per x 11 5.5 Replace Toilet/Urinal and Flush Valve 2 hr per x 11 22 Lavatory Replacement Demo Fixture 112 hr per x 5 2.5 Replace Lavatory and Faucet 1 hr per x 5 5 Install TNR' per code 1 hr per x 5 5 TOTAL 40 Crew Hours at $75.00 Misc. Parts S 800.00 ($50.00 per Fixture) 15% O & P: $ 1,694.6.1 TOTAL: S 12,992.2.1 System Notes: •PVC pipe for DW`%' underground -PVC pipe for AG drain,waste and vent •PEX pipe for domestic water •Seu'er,w•ater and all other bid plumbing stubbed to five feet outside of building • Insulation of hot domestic water piping Page 1 of 2 The following items have been excluded from this proposal: • Digging in frozen or uncommon soil. -Architectural access doors, grilles or covers (hammer driven, blasting) • Bond premiums _ • Sump pump, pit or piping - - -Sprinkler tap - -Calcium inserts -Permits • Ground water removal • Floiwfil l -Mechanical engineering -Fire caulking • Venting of gas appliances -Trash dumpsters, trash removal from site -Any plumbing beyond 5 feet outside bldg. Core drilling -Emergency gas shutoff valves • Cutting,removal or patching ofconcrete -Temp. heat or hook-up of temp. heat • Cutting, removal or patching of drywall • Servicing of any existing equipment -Radon mitigation systems -Any division 16 electrical -Asbestos abatement -Scaling of roof penetrations • Painting of any piping or equipment •Afterhours work -Removal of excess dirt spoils from site Perimeter drainage Concrete housekeeping pads and Stands -Motors, controllers, starters, and relays Condensate piping for mechanical equipment • Prevailing Wages • Removal of Hazardous Materiasl • Heat Tape 1. This bid is based upon entering into an agreement that is fair and equitable for both parties and similar terms with regards to payments, retention, delays, reiinbursementfor addition work, etc. as those agreed upon between the General Contractorand the Owner. 2. Unless otherwise agreed upon project will be billed based on the percentage of work complete. All invoices are due and payable within 30 days. 3. Amounts not paid will be subject ton finance charge of 1.5%per month until paid. All litigation,' collection fees and attorney's fees will be the responsibilityof the customer. 4. This proposal is based on the General Contrnctor providing (3) complete sets of construction documents prior to commencementof construction as well as Architectural and Mechanical CAD disks. 5. Lind's Plumbing and Heating warranties all supplied material and all labor from workmanship defects for one year from substantial completion. Lind's Plumbing & Heating, Inc. will not warranty any owner supplied fixtures and any time spent servicing owner supplied fixtures will be billed. 0. Any payment made with a credit card will be charged aprocessing fee of 3.5%. Our pricing for the work as defined by the above plumbing proposal is: $12,992.24 Please fill in the fields below and fax, mail or email back to Lind's Plumbing. Please allow a minimum of two weeks for scheduling unless otherwise agreed upon. Proposal is good for (I5) days from receipt. Thank you. Accepted by: _ Date Printed naine: - Title: John Stephen From: Gerry S. Paul Sent: Monday, December 23, 2013 &00 AM To: John Stephen Subject: Resolution 2013-106 John — Please ensure a copy of Resolution 2013-106 gets filed with the Senior Center project. Resolution 2013-106 Approving Change Orders to the Contract For the Senior Center with the Neenan Company as an Exception to the Competitive Purchase Process and to Incorporate the Additional Funds Appropriated to the Project. The purpose for this item is to sole source the additional scope of work to be added as part of the Senior Center Expansion project. The initial contract price for the "design -build" contract awarded to The Neenan Company for the Senior Center Expansion project was $4,383,702. Since the contract award, it has become necessary to incorporate additional work into the contract. The Purchasing Agent has determined it would be more efficient and cost-effective to award the additional work to the Neenan Company through change orders to the existing contract, the total of which exceeds $200,000. Pursuant to Section 8-161(c)(1) of the City Code, if the total cost for change orders to an existing contract exceeds fifteen percent (15%) of the contract price-- $657,555, in this instance -- the Purchasing Agent must use the competitive purchasing process to award the additional work. Section 8-161 (d)(3) of the City Code allows an exception to the competitive purchasing process upon specific findings by the Purchasing Agent, submission of a request to the City Manager, and approval by City Council for any procurement which exceed Two Hundred Thousand Dollars ($200,000.00). City Council previously appropriated additional funds for the Senior Center project in Ordinance No. 145, 2013 on November 5, 2013. This Resolution seeks City Council's approval of an exception to the competitive purchasing process in this instance in order to incorporate change orders into the Senior Center project, and to apply appropriated funds to the cost of those change orders. Also, the first reading for the below ordinance is-f-/7, First Reading of Ordinance No. , 2014, Appropriating Unanticipate Revenue for the Senior Center Expansion -Building on Basics Capit ]'reject and Transferring Appropriations to the Cultural Services an Facilities Fund for the Art in Public Places Program. Thanks, Gerry Paul Director of Purchasing and Ilish Management 215 N. hlason Cily of Forl Collins 970-221-6779-0 970-567-9840-C gspaul0ahgol.rnm FACILITIES REOUISITION FORM COA2 Exhibit A: December 19, 2013 1: Restroom renovation of Rooms 169 & 166 2. Restroom finishes to match new restrooms 151 and 152 3. Partitions are to be wall/floor mounted, not ceiling hung to utilize existing backing 4. Work is quoted to be performed during normal working hours 5. Electrical panels are assumed to have adequate capacity fornew lighting 6. Neenan assumes all existing in -wall piping to be in good working order, code complaint allowing for replacement of fixtures.:' 7. Neenan has claimed delays due to weather and soils remediation work that have not been added to the completion date shown on the first page of the Change Order. B. Neenan will target completion of the restroom renovation during the April 29" — May 11th Senior Center closure, but may not have the restrooms completed by the end of the closure. 9. Neenan will provide temp toilets at the front entry if needed during the restroom renovation' work 10, Neenan assumes that restroom configuration will not be changed, (e.g. partition layout, fixture locations, sink locations.) 11. Toilet accessories are by. owner, install by Neenan 12. Neenan will install visqueen floor and entry protection at work area to mitigate dust but sound protection is not included. 13. PV inverters and disconnects assumed to be mounted on exterior wall adjacent to existing electrical room The Neenan Company LLLP tA 2607 Midpoint Drive, Fort Collins, CO 80525 Tel: 970 493-8747 Fax: 970 493-5869 aechistructi6n-15 OWNER CHANGE ITEM DETAIL ProjectM 2761A Project Name: Fort Collins Senior Center Project Address: 12DO Rainuee Drive Fort Collins, CO 80526 a ;{OClT-021 �25KW:SolardPVASy mj � Status:. PRELIM - OCI Date: Owner CO #: Due to Owner. Scope Description: Proposal includes complete design, engineering, and installation and Source: Interconnection of 25KW army, If proposal Is approved, TNC will solicit three complete proposals from PV subcontractors. Any PV subcontract cost savings will be returned to the Owner or Incorporated into the project In the form of additional KW of array, Owner's choice- The proposal Includes completion of the application process for the Fort Collins Feed - In -Tani( lottery program. Description Quantity. Final Amt Vendor Name PV System $88,000.00 Project Management 40HR Qa $90 $3.600.00 Subtotal: $91,600.00 Mark Ups Quanta .!_ Final Amt. Vendor Construction Contingency $2.740.98 Design Fee S2,000.00 Fee $3,999,55 Insur, Bond, Warranty $3,481.96 Mark Ups Total: $ 12,222.49 Total Including Mark Ups: $103,822.49 Approved By: 09-23.2013 01-01.2014 No Text The Neenan Company LLLP 2607 Midpoint Drive, 1 A Fort Collins, CO 80525 Tel: 970 493-8747 Fax: 970 493-5869 archistructionv OWNER CHANGE ITEM DETAIL Project #: 2761A Project Name: Fort Collins Senior Center Project Address: 1200 Ralniree Drive Fort Collins, CO 80526 l OCI 0� Renova�ev existing restroom grY Daps a._ -j6 en�t toa151 adn 152 to match expa� nylon Status: PRELIM OCI Date: 09-23-2013 Owner CO M Due to Owner. 12-01.2013 Scope Description: Fixtures, added lighting, tile, partitions, mirror, casework. Toilet Source: - partitions to match existing attachment method (wallifloor). No modification to HVAC, existing light fixtures to remain. Description - - - Quantity... -. Final Amt. Vendo[.Name Carp - Foreman 40HR @ $60 $2,400.0o Ceramic Tile - Floor 627 @ $12 $7,524.00 Ceramic Tile - Wall 1032 @ S12 $12.384,00 Countertop - Solid Surface 74 @ $75 $5,550.00 Demo S2,800.00 Electrical Quote $5,724.00 Grind floor S500.00 Gyp walls 174E @ $2 $3,496.00 Misc patch 8 repair 1 @ $650 $650.00 Paint - Inl Ceiling epoxy 900 @ $.75 $675.00 Plumbing Quote $12,992.24 Reinstall temp control $250.00 Toilet Accessories $900.00 Toilet Partitions $11,200.00 Subtotal: $67,045.24 r Mark Ups- _ _ ,� QuantitV Final Amt. Vendor Construction Contingency - - - 52,011,36- - Design Fee s4,730.39 Fee s2.934.94 Insur, Bond, Warranty - _ s2,555.10 'Mark Ups Totals - $ 12,231.79 Total Including Mark Ups: $79,277.03 Notes: Not In Base, Location and sizes TBD Approved Byc - The Neenan Company Dale - Owner. _ - Dale .. _ Fort Collins Senior Center Expansion Replace Lights in Existing Portions of Restrooms to be Expanded Date: io/3o/i3 Description of Item I Qty.I Unit$1 Extension I Budget Record Item #46.a: W1 - 4' wall -mount linear up -down light, LED (includes installation and wiring) 10 $508.30 I $5,083 Automatic ceiling -mount occupancy sensor switch (includes installation and wiring) 2 $263.29 $527 Demolition manhours to render safe and remove existing switches 3 $38.00 $114 Total; Budget Record Item #46.a: I $5,724 Budget Record Item #46.b: W1 - 4' wall -mount linear up -down light, LED (includes installation and wiring) 8 $508.30 $4,068 Automatic ceiling -mount occupancy sensor switch (includes installation and wiring) 2 $263.29 $527 Demolition manhours to render safe and remove existing switches 3 $38.00 l $114 Total, Budget Record Item #46.b: _ I $4,707 No Text