Loading...
HomeMy WebLinkAbout261792 NORTH FRONT RANGE MPO - CONTRACT - PURCHASE ORDER - 9136422-775 G Z 46,2�a . oa 'EXHIBIT A p SCOPE OF WORK AND CONDITIONS NFRMPO cc �frSS Rt �3�0 I�c�t+s+�1� A. Project Budget. NFRMPO 5310 Mobility Management Budget CDOT FY 2013 O' Budget2013 Salary (25.97 hourly.) 18,906 18,906 �� ���� Salary (15.45 hourly) 8,034 8,634 Benefits (Employer share of taxes) 2,061 2,061 Total Salary and Benefits 29,001 Indirect Costs @ 77.09% Projects: Coordinated Plan - Create new plan to correlate with current conditions and any new guidelines per Federal Transportation Reauthorization. 2,500 Expanded Outreach to the Community Printed materials including riders guide in English, Spanish & Braille, MC packets, and MM newsletters, guides and brochures. 1,000 Larimer County Event - Larger public event to revisit to promote mobility programs and HS & Transit agency coordination, 2,000 Total ProjectfslCosts 5S00 Total 20% Match 56,855 n ant Revised Project Cost 4_6�250 5 incurred. • Quarterly meetings with grant recipients, one of which may be a site visit. • Reviewing and approving, prior to issuance, any materials developed by subrecipients in connection with their project. This shall include but is not limited to any Request for Proposals (RFPs) and 3rd party contractual Agreements related to the project. • The City of Fort Collins shall retain records of all meetings, visits and contacts with subrecipients. • Throughout the project's progress, the City of Fort Collins shall offer subrecipients program guidance and provide or arrange for technical assistance, should this be needed. • On an annual basis ensure that all subrecipients who receive $500,000 or more in Federal awards during a fiscal year meet the requirements of OMB Circular A-133. Areas of Compliance Procurement Subrecipients will be required to certify compliance with all federal requirements for fair and open competitive procurement processes, including 49 CFR 18.36 and FTA Circular 4220.1F, "Third -Party Contracting Requirements." Equipment purchases may be conducted directly by the subrecipient, with the City of Fort Collins oversight and prior written authorization, or through an existing term contract through another governmental agency orCDOT, if eligible. Additional procurement information Is available in the FTA "Best Practices Procurement Manual." The FTA requirements and standards apply to the procurement of all supplies, equipment, and services funded by FTA. Prior to entering into any third sub agreement, lease, or third party contract, subrecipients must review the "Excluded,Parties Listing System" at http://epis.gov/. Financial Management The City of Fort Collins maintains financial management systems for financial reporting, accounting records, internal controls, and budget controls subject to standards specified in state laws enforced by the Auditor of State. Subrecipients must agree to establish and maintain an accounting system that accurately tracks and itemizes project costs byline item. All accounting records and other supporting papers should be kept by the subrecipient for a minimum of three years from the date of the final payment. These records should be made available to the City of Fort Collins, auditors, or the FTA upon request. Property Management Subrecipients are responsible for all normal maintenance and upkeep on any vehicles or equipment purchased with FTA Section 5310 funds. The sub agreement that the City of Fort Collins will enter into with the subrecipient will outline vehicle and equipment use and requirements. The City of Fort Collins will maintain an inventory of all property purchased and will request periodic reports from subrecipients to keep this inventory current, The City of Fort Collins staff may also perform site visits to inspect vehicles and equipment. Vehicle Use FTA encourages maximum use of vehicles. vehicles are to be used first for program related needs for which the grant is made and then to meet other transportation needs of other federal programs orproject•needs, provided that they do not interfere with the project activities originally funded. If any vehicles are to be removed from service prior to the end of their useful life, the subrecipient must notify the City of Fort Collins prior to doing 50. Maintenance & Disposition Vehicles and equipment must be maintained in good operating order and subrecipients must follow the manufacturer's suggested maintenance schedules. The City of Fort Collins and its subrecipients will follow all required vehicle and equipment management and disposition procedures and guidance under the common rule found in 49 CFR 18.32 and applicable guidance in the current FTA Circular 9030.1. Accounting Systems The subrecipient must agree to establish and maintain for the project either a separate set of accounts or separate accounts within the framework of an established accounting system that can be identified with the project. The subrecipient also agrees to maintain all checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents related in whole or in part to the project so that they may be clearly identified, readily accessible, and available to the City of Fort Collins or FTA upon request. The subrecipient must agree to retain all data, documents, reports, records, contracts, and supporting materials relating to the project throughout the course of the grant and for a period of three years after the date of the final expenditure report submission to FTA. Subrecipients receiving greater than $500,000 annually in federal funding are responsible for obtaining annual audits at either the grant or organization level that are consistent with the requirements of OMB Circular A-133. A copy of this audit must be submitted to City of Fort Collins, and any audit findings must be resolved by the subrecipient. Close-out Close-out of projects will occur within 90 days after all funds are expended and all work activities for the projects are completed. The City of Fort Collins will also initiate program of projects (POP) close-out with FTA within 90 days after all work activities for the program of projects are completed. A final Federal Financial Report, final budget and final POP will be submitted to FTA. Grant Management & Project Monitoring The project budget outlining costs, the maximum eligible amount of Federal assistance, the specific tasks covered, and the estimated cost of each task will be approved by FTA, and will be referred to as the Approved Project Budget. FTA approval is required when cumulative transfers of funds between total direct cost categories exceed 10 percent of the total budget. An amendment to the Approved Project Budget requires the issuance of a formal amendment to the sub agreement contract. All funding for FTA Section 5310 project expenses is provided on a reimbursement basis. Subrecipients may bill City of Fort Collins for reimbursement no more frequently than monthly by submitting to the project manager, detailed invoices with requisite backup documentation. The project manager will process each invoice through the ECHO -Web system and City of Fort Collins accounting department. The City of Fort Collins will strive to reimburse invoices that contain all required information within 30 days. Subrecipients will be required to submit to City of Fort Collins on a periodic basis, to be outlined in the sub agreement, certain project data, budget, and statistical information. This information will allow City of Fort Collins to properly monitor subrecipients for compliance with federal requirements. Subrecipients will be required to contact the City of Fort Collins immediately if they experience any material project or budget changes from what was outlined in the original project application or sub agreement. Reporting Requirements The City of Fort Collins must fulfill multiple FTA reporting requirements as designated recipient in addition to triennial reviews by FTA's Office of Oversight, which include an inspection of documentation on file with FTA, a site visit to the designated recipient's office to assess compliance with accounting and grant management requirements, along with visits to the subrecipient locations. All reports are uploaded to the TEAM system electronically Buy America The City of Fort Collins and its subrecipients must comply with the Buy America provision applicable to FTA grants. FTA funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States. Rolling stock must be assembled in the United States and have a 60 percent domestic content to be considered a United States product. Restrictions on Lobbying As a recipient of more than $100,000 in FTA assistance, the City of Fort Collins certifies that it will not use federal assistance to pay 10 the costs of influencing any officer or employee of a federal agency, member of Congress, officer of Congress, or employee of a member of Congress in connection with FTA Section 5310 grants, and will require any subrecipients receiving more than $100,000 to complete FTA's Certification on Lobbying prior,to contract execution. Any subrecipient or third party contractor must comply with applicable federal lobbying restrictions. Prohibition on Exclusive School Transportation FTA funds may not be used for exclusive school bus transportation for school students and school personnel.Subrecipients will be required to comply with 49 U.S.C. 5323(f) and FTA regulation, "School Bus Operations" (49 CFR Part 605), wherein they must agree to only engage in school transportation operations in competition with private.school transportation operators to the extent permitted by 49 U.S.C. 5323(f) and federal regulations. EXHIBIT D INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of.the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and 5100,000 disease each employee. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 12 2013 Federal Transit Adniinistration Section 5310 Funds SUBAGREEMENT THIS SUBAGREEMENT, made this day of ([ fC��/� 201 By and between the City of Fort Collins, Colorado (the "City") and the North Front Range Metropolitan Planning Organization (NFRMPO), ("the Subrecipient"). SECTION 3. PURPOSE OF SUBAGREEMENT. The purpose of this Subagreement is to state the terms; conditions,and mutual understandings of the parties as to the manner in which the Project will be undertaken and completed. The Project to be undertaken is more particularly described on Exhibit A, "Scope of Work and Conditions" attached hereto and incorporated herein by this reference. SECTION 2. ACCOMPLISHMENT OF THE PROJECT. A. General Requirements. The Subrecipient shall commence, carry out, and complete the Project will all practicable dispatch, in a sound, economical, and efficient manner, in accordance with the terms and conditions of this Subagreement, and the terms and conditions of Exhibit A, "Scope of Work and Conditions" incorporated herein by this reference and all applicable laws, regulations, and published policies. In general, the terms of the U.S. Department of Transportation regulations, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," 49 C.F.R. Part 18, are applicable to Projects with governmental and nongovernmental bodies. B. Application of Federal. State, and Local Laws and Regulations 1. Pursuant to Federal, State, and Local Law. In performance of its obligations under this Subagreement, the Subrecipient shall comply with all applicable provisions of Federal, State, and local law. All limits or standards set forth in this Subagreement to be observed in the performance of the Project are minimum requirements, and all more stringent State or local standards as outlined in the body of this Subagreement shall be applicable to the performance of the Project. 2. Pursuant to Master Agreement. In performance of its obligations under this Subagreement, the Subrecipient shall comply with the Master Agreement between the City and the United States of America Department of Transportation, Federal Transit Administration and its corresponding Grant Agreement (collectively hereafter referred to as the"Master Agreement") out of which Master Agreement the funds for this Subagreement arise and are hereby passed through to the Subrecipient. The City and the Subrecipient understand that, pursuant to Section 2(D)(2) of the Master Agreement, the City may delegate any or almost all Project responsibilities to one or more Subrecipients but that the Recipient (City) continues to remain responsible to the FTA for compliance with federal requirements. Accordingly, the Subrecipient will perform no actor omission which places, or could place, the City at risk of violation of the Master Agreement. Any such actaromission by the Subrecipient shall constitute a violation of the terms of this Subagreement justifying the City to terminate the same for cause pursuant to Section 3(C) hereof. By way of emphasis, and not by way of limitation, the Subrecipient specifically agrees to be bound according to the terms of Section 2(E)(2)(b) of the Master Agreement pertaining to subagreements. The Master Agreement is attached hereto and incorporated herein by this reference as Exhibit "B" and any primary responsibilities for the Project which are usually performed by the Recipient (City) but hereby delegated to the Subrecipient must be performed by the Subrecipient according to the requirements applicable to the Recipient imposed by the Master Agreement throughout each tier to the extent appropriate. The City shall have the right to conduct an initial audit of the Subrecipient's program to ensure that all practices and procedures are within the FTA regulations and guidelines. If any deficiencies are noted, the Subrecipient shall promptly correct said deficiencies and notify the City of the correction. 3. Revisions in Laws and Regulations. The Subrecipient acknowledges that Federal laws, regulations, policies, and related administrative practices applicable to the Project on the date that this Subagreement is executed may be modified from time to time. 4. Redundant Referencing/Controlling Agreement. This Subagreement contains certain provisions on subject matter which is also addressed in the Master Agreement. The purpose of this double referencing is to emphasize the importance of the issues so referenced and to specifically apply the same to the Subrecipient but is not intended.to mean that the Subrecipieht-need only comply with those provisions contained in this Subagreement, and not those provisions contained in the Master Agreement. To the extent that there is a conflict between the provisions of this Subagreement and those of the Master Agreement, the Master Agreement shall control. C. Changed Conditions of Performance. The Subrecipient agrees to notify the City immediately of any change in local conditions or any other event that may significantly affect its ability to perform the Project in accordance with the terms of this Subagreement. In addition, the Subrecipient agrees to notify the City immediately of any decision, dispute, breach or default pertaining to the Subrecipient's conduct or litigation that may affect the City's interests in the Project or the City's administration or enforcement of applicable Federal laws or regulations. Before the Subrecipient may name the City as a party to litigation for any reason, the Subrecipient agrees to inform the City; this provision applies to any type of litigation whatsoever, in any forum. D. No City Obligations to Third Parties. Absent the City's express written consent, and not withstanding anyconcurrence by the City in or approval of the award of any contract of the Subrecipient (third party contract) or subcontract of the Subrecipient (third party subcontract) or the solicitation thereof, the City shall not be subject to any obligationssor liabilities to third party Subrecipients or third party subcontractors or any other person not a party to this Subagreement in connection with the performance of this Project. E. Code of Ethics. The Subrecipient agrees that no employee, officer, board member, or agent of the Subrecipient may participate in the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of:interest would be involved. The Subrecipient agrees it will not use these Federal funds for lobbying any official or employee of any Federal agency, or member or employee of Congress, and will disclose any lobbying of any official or employee of any Federal agency, or member or employee of Congress in connection with this Federal assistance. The Subrecipient also agrees to comply with the applicable ethics provisions contained in the Master Agreement. F. False or Fraudulent Statements or Claims. The Subrecipient acknowledges that it shall not make a false, fictitious, or fraudulent claim, statement, submission, or certification to the City in connection with the Project. The Subrecipient acknowledges and agrees that by signing this Subagreement it certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, or may make pertaining to the statements contained in any documentation relating to this Subagreement. G. Documentation of Project Costs. All allowable costs charged to the Project shall supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature of the charges. The Subrecipient also agrees that all checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be clearly identified, readily accessible for audit purposes (Exhibit C— "Monitoring Policies & Procedures"), and to the extent feasible, kept separate from documents not pertaining to the Project. H. Record Retention. During the course of the Project and for three years thereafter, the Subrecipient agrees to retain intact and to provide any data, documents, reports, records; contracts, and. supporting materials relating to the Projectors the City may require. Upon request, the Subrecipient agrees to permit the Secretary of Transportation and the Comptroller General of the United States, or their authorized representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Subrecipient and its sub-Subrecipients pertaining to the Project. I. 'Ineligible Bidders. Unless otherwise permitted by the FTA or the State, the Subrecipient will refrain from awarding any third party contract to a party included in the US General Services Administration's List of Parties Excluded from Federal Procurement or Non - procurement Programs. J. Prohibition Against Discrimination in Federal Programs. The Subrecipient agrees to comply with, and assure the compliance by its third party contractors and subcontractors under the Project with all requirement of Title VI of the Civil Rights Act of 1964. K. Equal Employment Opportunity. The Subrecipient agrees to comply with Federal Equal Employment Opportunity (EEO) requirements. L. Access Requirements for Individuals with Disabilities. The Subrecipient agrees to comply with all applicable requirements of the Americans with Disabilities Act of 1990{ADA). M. Drug and Alcohol Testine. The Subrecipient shall conform to FTA's Drug and Alcohol Testing regulations. (These requirements are basically the same as those of the Federal Highway Administration - FHWA. There are some minor differences in the sanctions, and the Subrecipient must summarize and reports its testing results to the City.) N. Insurance. The Grantee shall comply with the City's Insurance Requirements for Contracts, a copy of which is attached hereto and incorporated herein by reference as Exhibit "D". SECTION 3. RIGHT OF THE CITY TO TERMINATE. A. Termination by Its Terms. This Subagreement will terminate by its own terms asset forth in Exhibit A. B. For Convenience. The parties may rescind this Subagreement and terminate the Project if both parties agree that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. C. For Cause. Upon written notice, the Subrecipient agrees that the City may suspend or terminate all or part of the financial assistance provided herein if the Subrecipient has violated the terms of this Subagreement, or if the City determines the purpose of the statute under which the Project was authorized would not be adequately served by continuation of Federal financial assistance for the Project. Any failure to make reasonable progress of the Project or other violation of the Subagreement that significantly endangers substantial performance of the Project shall provide sufficient grounds for the City to terminate this Subagreement. In general, termination of any financial assistance under this Subagreement will not invalidate obligations properly incurred by the Subrecipient and concurred in by the City before the termination date; to the extent those obligations cannot be canceled. However, if the City determines that the Subrecipient has willfully misused Federal assistance funds by failing to make adequate progress, failing to adhere to the terms of this Subagreement, the City reserves the right to require the Subrecipient to refund the entire amount of Federal funds provided under this Subagreement or any lesser amount as may be determined by City. D. For Nonappropriation of Funds. The City may terminate this Subagreement if insufficient funds are appropriated or budgeted or funds are otherwise unavailable to the City for meeting all or any portion of the City's obligations. SECTION 4. INDEMNIFICATION/BINDING EFFECT. A. Indemnification. Except as prohibited or otherwise limited by law; the Subrecipient agrees to indemnify, save and hold harmless the City and its officer, agents and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any negligent act or omission or resulting from any willful or intentional wrongful act of the Subrecipient in the performance of the Project. B. Binding Effect. This Subagreement shall be binding upon the parties hereto, their agents, representatives and assigns, provided, however, that this Subagreement may not be assigned by either party without the written consent of the other. IN WITNESS WHEREOF, the parties hereto have made and executed this Subagreement this Z day of � 2013. BY: , Darin Atteberry, City Manager, City of Fort Collins BY:J, Terri Blackmore, Executive Director, North Front Range Transportation & Air Quality Planning Council ATTEST: I BY: City Clerk, City of Port Collins APPROVED AS TO 0 BY: Deputy City of Fort Collins Attorney SZA �.0 ••• EXHIBIT A SCOPE OF WORK AND CONDITIONS NFRMPO A. Proiect Budget. NFRMPO 5310 Mobility Management Budget CDOT FY 2013 Budeet2013 Salary (25.97 hourly) Salary (15.45 hourly) 18,906 18,906 8,034 8,034 Benefits (Employer share of taxes) 2,061 2,061 Total Salary and Benefits 29,001 Indirect Costs @ 77.08% 22,354 Projects: Coordinated Plan - Create new plan to correlate with current conditions and any new guidelines per Federal Transportation Reauthorization. 2,500 Expanded Outreach to the Community - Printed materials including riders guide in English, Spanish & Braille, MC packets, and MM newsletters, guides and brochures. 1,000 Larimer County Event - Larger public event to revisit to promote mobility programs and HS & Transit agency coordination. 2,000 Total Proiect(slCosts — _ 5�500 Total 56,855 Lv7o rviaicn 10,605 Revised Proiect Cost 46.250 2. The City will administer federal funds for this Project under the terms of this Subagreement, provided that the federal share of FTA funds to be administered by the City are made available and remain available. In no event shall the City have any obligation to provide federal FTA funds for the Subrecipient Share of the Project. 3. No refund or reduction of the amount of the Subrecipient Share to be provided will be allowed unless there is at the same time a refund or reduction of the federal share of a proportionate amount. 4. Federal funds shall not be used to reimburse the Subrecipient for expenses not incurred in cash by the Subrecipient (e.g., donated or in -kind goods and services). B. Reimbursement eligibility. Requests for reimbursement for project costs will be paid to the Subrecipient upon presentation of invoice(s) to the City for eligible costs incurred through December 31, 2013. C. Contract expiration. This contract shall expire upon final reimbursement by the City or September 30, 2017, whichever comes first. D. Protect Description. The Subrecipient shall perform all the Project activities generally described below 2013 Proiect Funding Request: $46,250 in FY 2013 FTA 5310 funding to support the projects, activities and salaries of a part-time mobility coordinator and part-time coordination assistant in Larimer County. (See Attached Budget — Pg 2) Proiect Description: The mobility coordinator (MC) and coordination assistant will work on issues in Larimer County as determined by the Larimer County Mobility Council (LCMC). The MC and assistant will serve as staff to the LCMC, initiating a variety of projects & programs. The activities are on -going & follow the goals and strategies in the NFRMPO Coordinated Public Transit/Human Services Transportation Plan. There are 16 primary stakeholders represented on the LCMC who are actively involved in mobility management activities through their participation on the council, participation in training and educational events and sub -committee work. Larimer County representatives include; BATS, CO Department of Vocational Rehabilitation, Columbine Health Services, DARTAC, Foothills Gateway, Transfort, Touchstone Partners Inc.,COLT, Loveland Disability Advisory Commission, SAINT, United Way and the Larimer County— Department of Health & Envrionment, Health & Human Services, Office on Aging, Sheriffs Office and the Workforce Center . Larimer County Need: Justification for the funding request is based on three factors including population, workload/administration of the program and project support. Lorimer County Populotion July 2010 Census data estimates that there are 300,637 people in Larimer County of which approximately 265,000live in the NFRMPO boundary. The LC/MM program partnerships are with agencies located within the MPO that serve clients throughout Larimer County including rural populations outside the three communities of Fort Collins, Loveland and Berthoud. • Lorimer County MM Program Administration The MM program supports the LCMC adminstratively as well as helping to facilitate the programs and projects as indicated in the annual workplan which derives from the NFRMPO Coordinated Public Transit/Human Services Transportation Plan. The LCMC meets monthly and facilitation of the meetings as well as creation of all program materials are supplied by the NFRMPO MM program. On -Going Program and Project Support to the LCMC The primary projects of the LCMC include a multi -agency travel training program, an online transit resource guide and active outreach with Larimer County HS agencies and communities. The LCMC will also be actively involved in the update to the 2007 Coordinated Plan which is scheduled to be completed in August/September 2013. EXHIBIT C CITY OF FORT COLLINS FTA SECTION 5310 SUBRECIPIENT MONITORING POLICY & PROCEDURES Background According to FTA Circular 5010.1D, Chapter II, Section 3, "A gron tee must monitor grant supported activities to ensure compliance with applicable Federal requirements. This includes the administration and management of the grant in compliance with the Federal regulations, Grant Agreement, and applicable FTA circulars. A grantee is also responsible for funds that "pass through" to 0 subrecipient". Accordingly, the City of Fort Collins, as a direct recipient of FTA Section 5310 funding, has developed this subrecipient monitoring plan to establish an annual schedule of monitoring activities. This document will focus on Federal compliance expectations, monitoring actions that will be undertaken by the grantee (the City of Fort Collins) and the specific areas of compliance that the grantee will be monitoring with the subrecipient. In addition, the City of Fort Collins will develop and execute grant sub agreements with each subrecipient selected to receive funding from the FTA Section 5310 program. The sub agreement will detail reporting requirements and contain all applicable certifications and assurances. The amount, type (capital, operating, or planning), and time period of the funding award will be included in this contract. Any expenses incurred in excess of the budgeted amounts are the sole responsibility of the subrecipient and are not eligible for reimbursement. Federal Regulations The federal regulations that describe subrecipient monitoring are general, but contain the following core elements of compliance:, 1. Advising subrecipients of all applicable federal laws and regulations, and all appropriate flow -down provisions from the prime agreement: 2. The routine review of expenses relative to approved budget; 3. The periodic performance of on -site visits, or regular contact, if necessary; 4. The option to perform audits, if necessary; S. Review of A-133 audit reports filed by subrecipients and any audit findings; G. Review of corrective actions cited by subrecipients in response to their audit findings; and 7. Consideration of sanctions on subrecipients in cases of continued inability or unwillingness to have required audits or to correct non -compliant actions. Specific Monitoring Activities The City of Fort Collins shall monitor subrecipients' compliance with Federal requirements through: • Careful scrutiny of plans, reports, and certifications submitted to The City of Fort Collins under the provisions of those regulations, and discussion with subrecipients to clarify all requirements. • Review of and final reports and invoices sent for payment of costs