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Home My WebLink AboutCHANGE ORDER - RFP - 7490 POUDRE RIVER DOWNTOWN PROJECTCITY OF FORT COLLINS REQUISITION VENDOR: Anderson Consulting Eng. VENDOR#: DATE ENTERED: 11/6/2013 FOR: ADDRESS: 375 E Horsetooth Road Bldg 5 BID #: Fort Collins, CO 80525 INSTRUCTIONS: PHONE #: (970) 226-0120 FAX #: (970) 226-0121 011 REQ #:I ( . Poudre River Downtown Project 7490 Change Order 2 total amout: $18,000 VENDOR CONTACT Greg Koch Equal split between Park Planning and Natural Areas. QUANTITY DESCRIPTION TOTAL PRICE CHARGE NUMBER Change Order 2 Poudre River Downtown Project Neighborhood Parkland fund $9,000.00 270702300.521120.3 Natural Areas $9,000.00 total amount change order 2 $18,000.00 AUTHORIZED SIGNATURE ~�l/1•� Project Manager CHANGE ORDER NO.2 PROJECT TITLE: Poudre River Downtown Project CONTRACTOR: Anderson Consulting Engineers Inc. PROJECT NUMBER: # 7490 PURCHASE ORDER NO.: 9133151 DESCRIPTION: Change in work request 1. Reason for change: Increased scope of work fof Miller Ecological Consultatns days cost 2. Description of Change: Enhanced Aquatic Data Collection and Analysis. See attached $ 18,000.00 scope of work. 3. Change in Contract Cost $ 18,000.00 4. Change In Contract Time: no change VI\IVII\!1L VVI\I1�1 ww. 1 TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER TOTAL % OF ORIGINAL CONTRACT, THIS C.O. TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S ADJUSTED CONTRACT COST all ACCEPTED BY: Contractors Rec ACCEPTED BY: Project Manager REVIEWED BY: Title: APPROVED BY: Title: DATE: 1 DATE: folio ? DATE - DATE: APPROVED BY: DATE: Purchasing Agent over $30,000 . W. City Clerk Aftltect comrecmr Engineer Proled File Purchasing ANdERSON CONSU[TING ENGiNEERS, INC. Civil Water Resources Environmental August 23, 2013 Mr. Matt Day City of Fort Collins Park Planning and Development 215 N. Mason Fort Collins, CO 80524 RE: Poudre River Downtown Project — Enhanced Aquatic Data Collection and Analysis (ACE Project No. COFC18 — Task 5) Dear Matt: Attached to this letter is an amended scope of work and budget (Exhibit A) for Miller Ecological Consultants (MEC) which identifies detailed data collection and analysis to be performed in support of the Poudre River Downtown Project. The original scope of work and budget for the aquatic portion of the project assumed that the requisite aquatic species surveys, other related field data and accompanying analyses would be available in Fall 2013 from the revised EIS for the Common Technical Platform (associated with various water storage projects). However, it is our understanding that release of the revised EIS has been delayed to Fall 2014. Consequently, MEC will need to conduct their own aquatic -related data collection and analysis program in order to provide timely information for the Poudre Downtown Project. Also included in MEC's amended scope of work is additional coordination effort for the project. MEC's attached scope is presented as an amendment to their original scope of work, utilizing the original Task 1, 2 and 3. However, in order to allow for the appropriate tracking of work effort throughout the project, we propose that the additional $18,000 budget requested by MEC be administered as Task 5 under the Poudre River Downtown Project. The work associated with the proposed budget adjustment is summarized in Table 2 at the end of MEC's document; -with the detail description of this work incorporated in the MEC scope. MEC is proposing to complete the data collection and analysis effort by mid -November which should still allow for the results of this effort to inform the final planning efforts, as well as any future design effort. Please review this information to confirm that it meets your understanding and expectations of the work to be completed for this task. If you have any questions or comments concerning any of this information, please do not hesitate to contact me. Sincerely, ANdERSON CONSUITINCt ENgiNEERS, INC. ZregaKo/. Attachment COFC16_PoudreDowntown_CO-Task S_2013-OS.dorx, ,.,. August 23,.2013 375 East Horsetooth Road, Bldg. 5 • Fort Collins, Colorado • 80525 Phone: (970) 226-0120 • Fax: (970) 226-0121 • www.acewater.com Amended Scope of Work Poudre River Downtown Corridor Project Submitted to: Anderson Consulting Engineers Submitted By: Miller Ecological Consultants, Inc August 16, 2013 Background The Cache La Poudre River corridor from Shields Street to Lincoln Avenue has a substantial amount of public use and is expected to increase. The uses include recreational activities focused on in -river experiences including fishing, tubing and other water contact activities. Aquatic habitat and aquatic species vary throughout the reach. The river in the transitional reach from foothills to plains would have historically contained populations of native non -game and game fish species and other native biota. These populations have been altered over time for a variety of reasons including changes in land use, water quality, water quantity, and connectivity (fish passage). The current fish community includes both native and non-native species. Historically as well as today, this section of the river would contain both cold water and cool water species. It is likely that the native warm water species found to the east of Fort Collins would have used this section of river during summer when water temperatures warmed. Similarly, the coldwater species found to the west of Fort Collins would have used this section of river during cool and cold weather conditions in fall, winter and spring. Today these movements are curtailed by impassable barriers at variety of locations in the river. Two such barriers in the study reach include the Coy Ditch Diversion and the Lake Canal Diversion. Task I — Preparation of the Poudre River Downtown Project Master Plan The intent of this task is to develop a long term vision for aquatic resources as part of the Poudre River Downtown Project. MEC will participate on several subtasks in Task 1. Task 1.1 Project Initiation MEC will participate in the kick-off meeting with City staff and other key members of the Consultant Team. MEC will participate in the Day -On -The -River with the Consultant Team and City Staff members. Miller Ecological Consultants, Inc 1 Amended Scope of work August 16, 2013 EXHIBIT A Task 1.2 Data Collection, Review and Field Reconnaissance This task is intended as a review of existing key documents, interaction with Colorado Parks and Wildlife and other entities to obtain existing data and collection of additional field data. MEC will review the reports and information provided by the City and contact the appropriate agency or entity to obtain additional data or reports. In addition, MEC will meet with CPW to discuss the recent research conducted by CPW on the effect of white water parks on aquatic species. MEC will conduct a habitat inventory of the study reach to determine the current composition of habitat. These data will be used to provide recommendations for the Master Plan and as input to the opportunities and constraints mapping. Habitat inventory will be collected by the third week in October 2013. Habitat data analysis will be complete by mid -November, 2013. Task 1.3 Master Plan Base Map/Database and Opportunities/Constraints Mapping. Aquatic habitat enhancement opportunities and constraints will be added to the Opportunities/Constraints map based on the habitat inventory data collected and analyzed in the fall of 2013.. MEC will mark up hardcopy or pdf files to identify the opportunities and constraints. Prior to habitat inventory and analysis, MEC would make general comments regarding habitat based on the July 1, 2013 site visit but no explicit locations or recommendations will be made. Task 1.4 Meetings, Coordination, Public Outreach and Consensus Building MEC will be involved in discussions, meetings and presentations with the team on proposed conceptual designs through final design to insure that the proposed modifications are compatible with sustainability of aquatic habitat and aquatic resources in the river. Meeting participation will be limited to those meetings where technical discussions that involve aquatic species or aquatic habitat are the focus of the meeting. Meeting participation will require adequate time to prepare materials or for review of documents pertinent to each meeting. The current meeting attendance for MEC is projected as: July 111h & 12th 'Staff Planning/Design Charette (16 hours) October 81h City Council Work Session (5 hours) November 141h Draft Master Plan Open House (3 hours) January 161h Final Master Plan Open House (3 hours) We assume that additional meetings with the Consultant Team will be needed for coordination and consensus building. We estimate a maximum of four meetings in Miller Ecological Consultants, Inc 2 Amended Scope of work August 16, 2013 EXHIBIT A addition to those listed above. Task 1.5 Design Scenario Formulation and Plan Assessment MEC will develop two alternative scenarios for the river wide reach for aquatic habitat protection and enhancement MEC will provide a brief narrative describing the proposed aquatic habitat protection and enhancement and their benefits to ecological restoration. The narrative will include identification of unresolved issues and recommendations for items beyond the scope of this project and how each preliminary concept addresses project visions, goals, and objectives. Task 1.6 Funding Sources Identification and Budget Planning MEC will have no activities under this task. Task 1.7 Prepare the Poudre River Downtown Project Master Plan Document MEC will assist the consultant team in preparation of the Master Plan Document MEC will provide narrative sections on aquatic resources for inclusion in the draft and final Master Plan Document These narrative sections will include brief written guidelines and standards for aquatic habitat enhancement and restoration. MEC will not prepare graphics for the Master Plan Document Task II - Design Development MEC will be involved in discussions, meetings and presentations with the team on proposed conceptual designs through final design on the following subtasks. Task 2.1 Preliminary Design and Preliminary Construction Drawings MEC will provide technical advise to the engineering team regarding preliminary design. No detailed analysis will be completed for the aquatic habitat restoration or enhancement due to budget constraints. This task is limited to one day staff time. Task 2.2 Permitting and Conditional Letter of Map Revision (CLOMR) MEC anticipates review of permitting documents (completed by others) for aquatic resources in the project area. No meeting attendance is included in this task. Task 2.3 Meetings and Coordination MEC assumes up to a maximum of two meetings with additional coordination required during the design development. A maximum 2.5 days of staff time is allocated to this task. Miller Ecological Consultants, Inc 3 Amended Scope of work August 16, 2013 W19In111 Task III - Construction Documents MEC will provide support to the other members of the consultant team for this task. The MEC effort for this task will be limited to subtask 3.3 and 3.5. Task 3.3 Final Design Drawings MEC will be involved in discussions and review of the final design drawings. MEC will review and markup drawings regarding aquatic habitat restoration and enhancement. A maximum of 2 staff days are allocated for this task. Task 3.5 Meetings and Coordination MEC will participate in meetings with the consultant team during the final design phase. In addition, it is assumed that time will be required for coordination on the preparation for the final design. A maximum of 2 staff days are allocated for this task. Budget The budget for Task I-111 is presented in Table 1. The following cost assumptions were used for the budget: Maximum numbers of meetings are listed in the sections above. No detailed evaluation of preliminary designs for aquatic habitat Any change to the cost assumptions or tasks that exceed the specified maximum stated in the subsections above or are outside the specified scope of work listed above will result in a change in the budget Miller Ecological Consultants,•Inc 4 Amended Scope of work August 16, 2013 EXHIBIT A Table 1. Budget for aouatic resources. Poudre River Downtown Proiect Task Labor Direct Costs Total by Task Task I - Preparation of the Poudre River Downtown Project Master Plan 1.1 Project Initiation $2,100.00 $- $2,100.00 1.2 Data Collection Review and field reconnaissance $1,200.00 $- $1,200.00 1.3 Master Plan base map/database and 0 ortunities/contraints mapping $1,200.00 $- $1,200.00 1.4 Meetings, Coordination, Public outreach and Consensus building $7,400.00 $- $7,400.00 1.5 Design Scenario Formulation and Plan Assessment $3,600.00 $- $3,600.00 1.6 Funding Sources Identification and Budget Planning $- $ $- 1.7 Prepare the Poudre River Downtown Project Master Plan Document $2,400.00 $ $2,400.00 Subtotal $17,900.00 $- $17,900.00 Task II - Design Development 2.1 Preliminary Design and Preliminary Construction 'Drawings $1,200.00 $ $1,200.00 Permitting and Conditional Letter of Map Revision CLOMR $1,200.00 $ $1,200.00 2.3 Meetings and Coordination $3,000.00 $- $3 000.00 Subtotal $5 400.00 $- $5 400.00 Task III - Construction Documents 3.1 Finalize Environmental Permitting $- $ $- 3.2 Grant Funding and Budget Planning Support $- $ $- 3.3 Final Design Drawings $2,400.00 $2,400.00 3.4 Contract Documents and Specifications $- $ $- 3.5 Meetings and Coordination $2,400.00 $ $2,400.00 Subtotal $4,800.00 $ $4 800.00 Total Estimated Cost $28,100.00 $- $28,100.00 Table 2. Additional cost for the amended scone of work Direct Task Labor Costs Total by Task 1.2 Data Collection Review and field reconnaissance $12,000.00 $12,000.00 1.4 Meetings, Coordination, Public outreach and Consensus building $3,600.00 $3,600.00 2.1 Preliminary Design and Preliminary Construction Drawings $1,200.00 $1,200.00 Permitting and Conditional Letter of Map Revision CLOMR $1,200.00 $1,200.00 Total Additional Estimated Cost $18,000.00 $ $18,000.00 Miller Ecological Consultants, Inc 5 Amended Scope of work August 16, 2013 VENDOR: CITY OF FORT COLLINS REQUISITION Anderson Consulting Eng. DATE ENTERED: 10/30/2013 REQ #:.F------� VENDOR #: FOR: Poudre River Downtown Project ADDRESS: 375 E Horsetooth Road Bldg 5 BID #: 7490 Fort Collins, CO 80525 INSTRUCTIONS: PHONE #: (970) 226-0120 FAX #: (970) 226-0121 Change Order 2 total amout: $18,000 VENDOR CONTACT Greg Koch Equal split between Park Planning and Natural Areas. Project Manager