HomeMy WebLinkAboutCHANGE ORDER - BID - 7382 MAX BRT SOUTH TRANSIT CENTER (2)3
Change Order No. 6
PROJECT TITLE: South Transit Center
CONTRACTOR: Growling Bear Inc.
BID NUMBER: 7382
DESCRIPTION:
1. Reason for change: Incorporation of Change Order Proposal #5 into the Contract.
2. Description of change: COP#5 - Additional Off -site Utility Costs - $6,810.56. Please see attached spreadsheet
3. Change in contract costs: $6,810.56
4. Change in contract time: 0 Days
ORIGINAL CONTRACT COST
$4,356,565.70
TOTAL APPROVED CHANGE ORDERS
$20,044.57
TOTAL PENDING CHANGE ORDERS
$22,234.93
TOTAL THIS CHANGE ORDER
$6,810.56
TOTAL % OF THIS CHANGE ORDER
0.16%
TOTAL C.O. % OF ORIGINAL CONTRACT
1.13%
ADJUSTED CONTRACT COST
$4,405,655.76
REVIEWED BY:
DATE: 6 1 - 7^ 113
ACCEPTED BY: DATE:
Contractor's Representative
REVIEWED BY:
Manager
APPROVED BY: (l;
REPRESENTATIVE
cc: Contractor
Purchasing
Project File
DATE: ��� � 13
DATE: (� ' • �T—
COP #5 - Additional Off -site Utility Costs
Item Description
City GBI 5 13 2013
Costs Proposal Difference
Resolution of RFI #18 - Existing Inlet Conflicts
$ 1,242.30
$ 1,242.30
Kehn shut down costs
$ 621.92
$ 621.92
None
Kehn additional potholing
$ 458.34
$ 458.34
None
Conflict at Storm Manhole 1 & Modifications
$ 2,337.62
$ 2,682.62
Kehn STMH1 conflict shutdown
$ 621.92
$ 621.92
None
Kehn STMH1 modify manhole
$ 1,410.79
$ 1,710.79
5CY Flowfill
Kehn additional paving repair costs
$ 1,740.00
$ 2,610.00
10T Asphalt
Additional Traffic Control
NCTC - 23 days @ $144/day
$ 3,312.00
$ 3,312.00
None
NCTC - 23 days @ $60/day
$ 1,380.00
$ 1,380.00
None
NCTC- Additional Barricades
$ 480.00
$ 695.00
# Barricades
Credit for Raising the Profile of Storm Line A
Station 1+17.80 to 3+84.99
58 CY Less
Excavation/Flowfill
Reduced Excavation/Flowfill - 58 CY @ $70/CY
*
$ (4,060.00)
$ -
Station 0+27.30 to 1+17.80
28 CY Less
Excavation/Flowfill
Reduced Excavation/Flowfill - 28 CY @ $70/CY
**
$ (1,960.00)
$ -
Subcontractor Subtotal
$ 4,471.92
$ 11,921.92
GBI Mark-up on Subcontractor Work
$ 223.60
$ 596.10
Subcontract Subtotal
$ 4,695.51
$ 12,518.01
GBI Staff Costs
Superintendent
$ 1,200.00
$ 1,200.00
None
Project Engineer
$ 320.00
$ 320.00
None
Project Manager
$ 240.00
$ 480.00
Less PM Time
GBI Staff Costs Subtotal
$ 1,760.00
$ 2,000.00
GBI Mark-up on Self -performed Work - 15%
$ 264.00
$ 300.00
GBI Subtotal
$ 2,024.00
$ 2,300.00
Cumulative Total
$ 6,719.51
$ 14,818.01
Additional Bond @ 1%
$ 67.20
1
$ 148.18
Additional Insurance @ 3.55/10001
$ 23.85
1
1 $ 52.60
Total $ 6,810.56 $ 15,018.80
* Profile Raised 1.36 feet - 4.5' wide X 255' long X 1.36' high = 1561 CF or 58 CY
** Profile Raised 1.87 feet - 4.5' wide X 90.5' long X 1.87' high = 762 CIF or 28 CY
$10/CY Excavation + $60/CY Flow Fill = $70/CY
July 24, 2013
Ms. Erika Keeton, PE
MAX Project Manager
City of Fort Collins — Engineering Dept
281 N. College Ave.
Fort Collins, CO 80524
RE: MAX Bus Rapid Transit Project — South Transit Center 7382
Independent Cost Analysis — Change Order No. 6
Growling Bear Inc. Change Order Proposal #5
MAX Field Construction Office
3000 South College Ave., Suite 201
Fort Collins, CO 80526
fcgov.com/maxconstruction
Delivery by hand
Growling Bear Inc. provided Change Order Proposal #5 as a preliminary estimate of costs for the conflicts
encountered with installation of Storm Drain Profile A on 11/26/12. After numerous discussions relative to
this subject with GBI, we provided a letter response on February 20, 2013 that outlined many concerns
with their proposal and removed the lowering of the water main at Storm Sewer Manhole #2 from this
proposal (attached). We then received a revised Change Order Proposal #5 that provided some
reductions and an explanation of the Superintendent and Operator concern that we accepted, but their
proposal was still much higher than our determined costs, since they did not provide reductions for items
that were clearly justified, based upon the construction that actually took place (please see attached). As
you can see, we did agree with the costs presented by Don Kehn Construction, but the appropriate
deductions for items that were clearly reduced by the construction that actually happened in the field were
not provided, even though they were succinctly requested. I attempted to incorporate these costs in a
proposed Change Order #2 on 5/1/13, but they were rejected by Gary Shironaka by his letter of 5/16/13.
We have taken the appropriate deductions in the City costs and we believe they are fair and reasonable.
The costs proposed by Growling Bear Inc. were evaluated against our City determined costs in the
Independent Cost Estimate and we believe that the City costs should be the basis for the Contract
Change. As such, I find the City costs for this Change Order in the amount of $6,810.56 to be reasonable
for the required increase in scope. As such, I recommend acceptance of this additional cost to the
contract.
(JT , , ": t ". - � �'- -. �
Ron Kechter
Project Engineer
City of Fort Collins
Operational Services - Facilities
Cc: job file
art` Y`I� Independent Cost Estimate
Date of Estimate: 13-May-13
Contract Type: Fixed Price
Existing Contract or PO (Y/N): Yes
Description Services (B): Change Order Proposal - #5 - This work was for the resolution of off -
site utility conflicts with Storm Line Profile A running down Fossil Blvd.
The City is in basic agreement with the GBI costs presented with the
exception of: 5CY less flowfill; 10T less asphalt; less barricades; 58
CY less excavation/flowfill at Station 1+17.80 to 3+84.99; 28 CY less
excavation/flowfill at Stations0+27.30 to 1+17.80; and 3 hours less PM
time.
I have obtained the following estimate from:
Engineering or Techincal Estimate (performed by) - Ron Kechter
COP #5 - Additional Off -site Utility Costs
Item Description
City
Costs
GBI
Proposal
Difference
Resolution of RFI #18 - Fxistinq Inlet Conflicts
$1,242.30
$1,242.30
Kehn shut down costs
$621.92
$621.92
None
Kehn additional potholing
$458.34
$458.34
None
Conflict at Storm Manhole 1 8 Modifications
$2,337.62
$2,682.62
Kehn STMH1 conflict shutdown
$621.92
$621.92
None
Kehn STMH1 modify manhole
$1.410.79
$1,710.79
5CY Less Flowfill
Kehn additional paving repair costs
$1,740.00
$2.610.00
10T Less Asphalt
Additional Traffic Control
NCTC - 23 days @ $144/day
$3,312.00
$3.312.00
None
NCTC - 23 days @ $60/day
$1,380.00
$1,380.00
None
NCTC -Additional Barricades
$480.00
$695.00
# Barricades
Credit for Raising the Profile of Storm Line A
Station 1+17.80 to 3+84.99
58 CY Less Excavation/Flowfill
Reduced Excavation/Flowfill - 58 CY @ $701CY
($4,060.00)
S-
Station 0+27.30 to 1+17.80
28 CY Less Excavation/Flowfill
Reduced Excavation/Flowfill - 28 CY @ $70/CY
($1,960.00)
$-
Subcontractor Subtotal
$4,471.92
$11.921.92
GBI Mark-up on Subcontractor Work
$223.60
$596.10
Subcontract Subtotal
$4,695,51
$12,518.01
GBI Staff Costs
Superintendent
$1,200.00
$1,200.00
None
Project Engineer
$320.00
$320.00
None
Project Manager
$240.00
$480.00
3 Hours Less PM Time
GBI Staff Costs Subtotal
$1.760.00
$2,000.00
GBI Mark-up on Self -performed Work - 15%
$264.00
$300.00
GBI Subtotal
$2.024.00
1
1 $2,300.00
Cumulative Total
$6,719.51
$14,818.01
Additional Bond @ 1%
$67.20
1
$148.18
Additional Insurance @ 3.5511000
$23.85
1
$52.60
Total 1 $6,810.56 1 $15,U18.8U
' Profile Raised 1.36 feet - 4.5' wide X 255' long X 1.36' high = 1561 CF or 58 CY
Profile Raised 1.87 feet - 4.5' wide X 90.5' long X 1.87' high = 762 CF or 28 CY
$10/CY Excavation + $60/CY Flow Fill = $70/CY
Signature of Preparer. P1 a,- n T=2 o Ya
Change Order No. 7
PROJECT TITLE: South Transit Center
CONTRACTOR: Growling Bear Inc.
BID NUMBER: 7382
DESCRIPTION:
1. Reason for change: Incorporation of Change Order Proposal #8 into the Contract.
2. Description of change: COP#8/WCD01/COP#18 -Water Line Lowering - $22,229.00. Please see attached spreadsheet.
3. Change in contract costs: $22,229.00
4. Change in contract time: 0 Days
ORIGINAL CONTRACT COST $4,356,565.70
TOTAL APPROVED CHANGE ORDERS $20,044.57
TOTAL PENDING CHANGE ORDERS $29,045.49
TOTAL THIS CHANGE ORDER $22,229.00
TOTAL % OF THIS CHANGE ORDER 0.51 %
TOTAL C.O. % OF ORIGINAL CONTRACT 1.64%
ADJUSTED CONTRACT COST $4,427,884.76
REVIEWED BY: DATE:
Facilities Project Manager
ACCEPTED BY: DATE:
Contractor's Representative
REVIEWED BY: DATE:
Construc n Manager
APPROVED BY: l� DATE:
OWNER'S KEPkSENTATIVE
cc: Contractor
Purchasing
Project File
Change Order Proposal #8 - Water Line Lowering Resolving Conflict w/ 4 30 2013
Storm Line Profile A at SMH #2 - Reconciliation of WCD 01 Costs
Description
Cost
GBI Costs
Materials & Labor for lowering w/ markup - Kehn
$ 13,826.45
$ 13,826.45
Additional asphalt patching - 30 tons @ $87.00/ton
$ 2,610.00
$ 3,480.00
Pipe crew re -mobilization
$ 600.00
$ 1,200.00
Additional traffic control measures - NCTC
$ 1,175.00
$ 1,175.00
Subcontractor Subtotal
$ 18,211.45
$ 19,681.45
GBI Mark-up on Subcontractor work @ 5%
$ 910.57
$ 984.07
Subtotal
$ 19,122.02
$ 20,665.52
Additional Bond @ 1%
$ 191.22
$ 206.66
Additional Insurance @ $3.55/$1000
$ 67.88
$ 73.36
Total
$ 19,381.13
$ 20,945.54
Additional Asphalt patching - 37 tons @ $87.00/ton
Reduced Amount of Flow Fill - 30 CY @ &60.00/CY
Added Cost for Pipe Crew Re -mobilization
Added Cost for Traffic Control - NCTC
Temporary Toilet Facilities - Gallegos Sanitation
Additional Subcontractor Subtotal
GBI Mark-up on Subcontractor work @ 5%
Additional Bond @ 1%
Additional Insurance @ $3.55/$1000
Subtotal
Additional Subtotal
Final Total
$
3,219.00
$
(11800.00)
$
492.00
$
155.00
$
610.00
$
2,676.00
$
133.80
$
2,809.80
$
28.10
$
9.97
$
2,847.87
$ 22,229.00
$ 29,217.65 COP #18
t
July 26, 2013
Ms. Erika Keeton, PE
MAX Project Manager
City of Fort Collins — Engineering Dept
281 N. College Ave.
Fort Collins, CO 80524
RE: MAX Bus Rapid Transit Project — South Transit Center 7382
Independent Cost Analysis — Change Order No. 7
Growling Bear Inc. Change Order Proposals #8 & #18
MAX Field Construction Office
3000 South College Ave., Suite 201
Fort Collins, CO 80526
fcgov.com/maxconstruction
Delivery by hand
Growling Bear Inc. provided Change Order Proposal #8 as a preliminary estimate of costs for the conflict
with the FCLWD water line encountered with installation of Storm Drain Profile A on 2/1/13 that included a
16 day project delay and compensation. In our letter dated February 22, 2013 we stated that we were in
general agreement with the construction costs and provided Work Change Directive 01. The 16 day
delay and compensation were denied in this letter. The 16 day delay and compensation was later
included in Change Order Proposal #12 along with a total time extension request of 95 days. This was
the matter taken through mediation and is pending arbitration. Accordingly we then worked with only the
estimate of construction costs, which totaled $20,945.54, including bonds and insurance. We disagreed
with the amount of asphalt and costs for pipe crew remobilization so our costs totaled $19381.13, as
outlined in our letter of February 28.2013. Once the work was complete we reconciled quantities and
found that 37 addition tons of asphalt were used and 30 tons less of flow fill were used. Concurrently we
received Change Order Proposal (COP) #18, dated 4/25/13, that turned out to be a whole new proposal
for these costs that included items not even mentioned in the original proposal. Using information that we
gleaned from the field and some of the pertinent information from COP #18, we came up with a
reconciled cost total of $22,229.00, as shown in the attached Independent Cost Estimate (ICE). This ICE
clearly shows the additional items inserted by GBI that weren't even part of the original proposal. I
attempted to incorporate these costs in a proposed Change Order #2 on 5/1/13, but they were rejected by
Gary Shironaka by his letter of 5/16/13. We have taken the appropriate additions and deductions in the
City costs and we believe they are fair and reasonable.
The costs proposed by Growling Bear Inc. were evaluated against our City determined costs in the
Independent Cost Estimate and we believe that the City costs should be the basis for the Contract
Change. As such, I find the City costs for this Change Order in the amount of $22,229.00 to be
reasonable for the required increase in scope. As such, I recommend acceptance of this additional cost
to the contract.
Ron Kechter
Project Engineer
City of Fort Collins
Operational Services - Facilities
Cc: job file
ForIndependent Cost Estimate
Date of Estimate: 30-Apr-13
Contract Type: Fixed Price
Existing Contract or PO (Y/N): Yes
Description Services (8): Change Order Proposal - #8 - This work was for the lowering of the
FCLWD water line in conflict with Storm Line Profile A at Storm Manhole
#2. During the orginal evaluation, the City was in basic agreement with the
GBI costs presented with the exception of: The amount of additional
asphalt patching and pipe crew remobilization costs. Once the work was
completed, the City reconciled the cost through observation of what
actually happened in the field. GBI at that point provided a completely new
proposal, COP #18, that introduced costs never before presented.
I have obtained the following estimate from:
Engineering or Techincal Estimate (performed by) - Ron Kechler
Change Order Proposal #8 8 #18 - Water Line Lowering Resolving Conflict w/ Storm Line Profile A at
SMH #2 - Reconciliation of WCD 01 Costs
Description
Cit Costs
GBI Costs #8
GBI Costs #18
Materials 8 Labor for lowering w/ markup - Kehn
$13,826.45
$13,826.45
$ 12,047.86
Additional asphalt patching - 30 tons @ $87.00/ton
$2,610.00
$3,480.00
$ 6,525.00
Pipe crew re -mobilization
$600.00
$1,200.00
$ 1,092.00
Asphalt Crew Mobilization
$ 1,591.92
Additional traffic control measures -NCTC
$1,175.00
$1,175.00
$ 1,330.00
Subcontractor 10%Markup
$0.00
$0.00
$ 2,125.67
Subcontractor Subtotal
$18,211.45
$19.681.45
$ 24,712.45
GBI Mark-up on Subcontractor work @ 5%
$910.57
$984.07
$ 1,235.62
Subtotal
$19,122.02
$20,665.52
$ 25,948.07
Additional Bond @ 1%
$191.22
$206.66
$ 259.48
Additional Insurance @ $3.55/$1000
$67.88
$73.36
$ 92.12
Original Totals
$19,381.13
$20.945.54
$ 26,299.67
Reconciliation
Additional Asphalt patching - 37 tons @ $87.00/ton
$3,219.00
included Above
Reduced Amount of Flow Fill - 30 CY @ 860.00/CY
($1,800.00)
$
Added Cost for Pipe Crew Re -mobilization
$492.00
Included Above
Added Cost for Traffic Control - NCTC
$155.00
Included Above
Temporary Toilet Facilities- Gallegos Sanitation
$610.00
$ 610.00
Additional Subcontractor Subtotal
$2,676.00
$ 610.00
GBI Mark-up on Subcontractor work @ 5%
$133.80
$ 30.50
Subtotal
$2,809.80
$ 640.50
GBI Costs
Superintendent- 18.7 hours @ $80.00
$ 1,496.00
Project Manager - 5.3 hours @ $85.00
$ 450.50
GBI Mark-up on Self -performed work @ 15°/,
$ 291.98
GBI Subtotal
$ 2,238.48
Subtotal
$2,809.80
$ 2,878.98
Additional Bond @ 1%
$28.10
$ 28.79
Additional Insurance @ $3.55/$1000
$9.97
$ 10.22
Additional Subtotal
$2,847.87
Is 2,917.99
Final ota
$22.229.00
29,217.65
Signature of Preparer: Z,i\ �Qo