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Home My WebLink AboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL� I3b ov 1 WORK ORDER PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND _ AECOM DATED: October 2, 2013 Work Order Number: AECOM2400901811-13 Purchase Order Number: Project Title: Timberline and Kechter Southbound Right Turn Lane Original Bid/RFP Project Number & Name:_7392 Civil Engineering On -Call Contract Commencement Date: October2, 2013 Completion Date: May 1, 2014 Maximum Fees (time and reimbursable direct costs): Not Exceed $40,830.00 Project Description: Develop the design and prepare construction drawings and specifications required for the above mentioned turn lane improvement. The need for;this turn lane improvement was triggered by the private "Crowne on Timberline" development. The development needed to make off -site. improvements as a requirement to meet the Adequate Public Facilities (APF) ordinance. As a stipulation to the Development Agreement, the City will design and construct the "developer: funded" turn lane`to minimize,the impacts to the, travelling public. Scope of Services: See Attached Professional agrees to perform the services Identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional.Services Agreement between the parties. In the. event of a conflict between or ambiguity in the terms of .the Professional Services Agreement and this work order (including the _attached forms) the Professional Services Agreement shall control. The attached forms consisting of Nine(9) pages are hereby accepted'and Incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional City of Fort Collins By: .Project Man/age l/2 Date: !/0?/ /✓ By: Gerry Paul Director of Purchasing and Risk Management (over $80,000.60) Date: September 17, 2013 AECOM Scope of Service City of Fort Collins Timberline/Kechter Southbound Right -Turn Lane Civil Design Services Summary Develop the design and prepare construction drawings and specifications required for the southbound right turn lane Timberline/Kechter Intersection Improvements. Plans developed will be combined in the same bid package as the northbound right turn lane, developed under a separate scope. Project Overview The goal of this project is to provide pedestrian and operational improvements by providing a right turn lane on southbound Timberline Road, sidewalk, and bike lane through the Timberline(Kechter intersection. Improvements will be based on city and Larimer County criteria and include widening Timberline Road to the west to accommodate the addition of a dedicated right turn lane from southbound Timberline Road to westbound Willow Springs Way. The widening will also allow for a southbound bike lane through the intersection. Widening and relocation of an inlet is required on Timberline Road. Traffic signal reconstruction is also required for the northwest comer. Scope of Service Timberline/KechterSouthbound Right Turn Lane Task 1 —Project Coordination/Data Collection 1.1 Project Coordination/Project Schedule/Meetings One Progress/Coordination meeting will occur at the 60% design milestone. A combined 90% FIR/FOR meeting is assumed (scoped as part of the northbound right turn lane task). Project Schedule: This schedule assumes that the Notice to Proceed (NTP) will occur October 1" 2013 and the schedule is as follows: October 15'h Concept design exhibit submittal (2 weeks after NTP) November 14'' 60% Progress Review Meeting with City of Fort Collins (6 weeks after NTP) January 90' 90% FIR/FOR Plan Submittal (approximately 8 weeks after 60% progress review, week review) January 23 a 90% FIR/FOR Meeting February 6"i PFOR Submittal (2 weeks after FIR/FOR Meeting) February 20a' PFOR Meeting March 6 s 100% PS&E Submittal (approximately 2 weeks after PFOR Meeting) March 20°i Advertisement The 60% Progress Review Meeting will be used as a tool to keep the City up to date on design progress and receive City feedback. Formal plans will not be prepared for these meetings. Design base files will be reviewed electronically, on roll plots, or as status sets. 1.2 Design Surveys, Mapping and Right -of -Way The City of Fort Collins will provide the design survey required for this project. AECOM will coordinate with the City's surveyor to for the survey required for design and mapping of dry utilities. - 1.3 Utility Coordination AECOM will identify exiting utilities and potential conflicts and coordinate proposed construction with utility companies. The City's surveyor will survey known utilities and provide existing utilities in the survey base file. Anticipated utility work associated with this project includes adjustments of communication pullboxes. Utility design is not included in this scope. 1.4 Environmental Investigation Coordination The City verill perform any required environmental investigation and related permitting as applicable. 1.5 Right -of -Way (ROW) Support Right-of-way acquisitions are not anticipated. 1.6 Geotechnical Investigations The pavement design previously prepared for the northbound right turn lane will be used for design of the southbound turn lane. Task 2 — Concept Design Phase The Concept Phase will be used to: Develop a concept for the southbound right turn lane improvements A concept design exhibit will be prepared and submitted to the City for review. Preliminary design will begin once the proposed concept is reviewed. Page 2 Scope of Service Timberline/Kechter Southbound Right Turn Lane Task 3 —90% FIR/FOR Design Plans AECOM will perform the following services in accordance with City, CDOT M&S and AASHTO standards to complete the roadway design for the Kechter/fimberline southbound right turn lane improvements: 3.1 Roadway Plaits AECOM will design the Kechter/Timberline southbound turn lane improvements based on the concept design and input from the City. The scope includes completing the horizontal and vertical alignment/control as necessary for the improvements and preparation of sheets for the informal 60% reviews with the City, combined 90% FIR/FOR submittal, PFOR and 100% PS&E submittal. Any additional alternative concepts are not included in this scope and fee. The following activities will be performed as part of roadway and intersection design: 3.1.1 Removal/Reset Plans Removal and reset plans will be developed to clearly illustrate required pavement removal, reset items, and miscellaneous removals required. 3.1.2 Roadway Plaits and Profiles The roadway plans will be completed and review documents prepared for the Kechter/Timberline improvements. This design activity will include completing the horizontal and vertical alignments/controland preparation of plan and profile sheets. Plans and profiles will include the project geometries and critical horizontal and vertical information necessary for construction. The roadway plans will include the following: proposed pavement, curb and gutter layout, proposed sidewalk, geometry and horizontal control, and known utilities. 3.1.3 Intersection Details Detail sheets will be included in the combined 90% FIR/FOR submittal for the intersection of Kechter/fimberline. The project will be designed in accordance with City of Fort Collins standards, CDOT M&S standards and details, and AASHTO standards as applicable. The intersection detail plans will include the following: proposed pavement, curb and gutter layout, proposed sidewalk, curb ramps, horizontal control, and known utilities. 3.2 Drainage Plans 3.2.1 Drainage Plans & Profiles Drainage plan sheets will be provided for the project area showing the drainage features to be removed, modified, or constructed. Drainage report, hydrology, and hydraulic calculations are not included as part of this scope. 3.2.2 Storin {rater Management Plan (SWMP) The Storm Water Management Plan will be completed in accordance with: • The City's Phase II Municipal Separate Storm Sewer Systems (MS4) requirements for permanent water quality features • City Standards and Details, CDOT" s Standard Plans • City Specifications, CDOT's Standard Specifications AECOM will provide an assessment of the MS4 requirements, identify, and incorporate MS4 requirements into the plans. Page 3 Scope of Service Timberline/KechterSouthbound Right Turn Lane The contractor will be responsible for obtaining all construction permits. It is anticipated that the project total disturbed area will be less than 1 acre and that a Stormwater Construction Pen -nit (SCP) per the Colorado Discharge Permit System (CDPS) will not be required. 3.2.3 Erosion Control Plans Stormwater Management Plans (SWMP) including temporary erosion and sediment control plans will be required. SWMP plans will show construction activity best management practices (BMPs) to control erosion and sediment during construction. Preparation of SWMP plans shall be in accordance with the Colorado Department of Transportation standard specifications and M- standards. The Urban Drainage and Flood Control District's Urban Storm Drainage Criteria Manual Volume 3 shall also be used in the development of construction BMPs. Final site maps are not anticipated for this project. Wetlands Findings Report is not required for this project and is not included in this scope. 3.3 Traffic Plans 3.3.1 Signing.& Striping Plans Signing and striping improvements will be conducted by City forces. Design plans will include crosswalk and lane markings for information only. 3.3.2 Traffic Signal Modification Plans Traffic signal modifications to the northwest comer will be conducted by City forces. Design plans will include the foundation location for the relocated pole. 3.3.3 Pedestrian Signal Modification Plans The design will determine crosswalk locations in the reconstructed northwest corner meet applicable standards. Signal modifications will be conducted by City forces. 3.3.4 Construction Phasing AECOM will develop Construction Phasing Plans that include all required notes and details needed for constructability. 3.3.5 Traffic Control Plans AECOM will develop Traffic Control Plans that include traffic control notes for the combined FIR/FOR plan submittal. The Traffic Control Plans will include advance signing sequence and typical sections to clearly illustrate placement of traffic control devices for each phase. 3.4 Project Specifications Specification work is included in the previous northbound right turn lane scope. Additional specifications needed due to the addition of the southbound right turn lane to the project will be added to the overall specification package. 3.5 90% Engineer's Estimate AECOM will prepare an FOR estimate based on the SAQ. 3.6 90 % QA/QC AECOM will check all submittals per their ISO certified QA/QC process. Page 4 Scope of Service Timberline/Kechter Southbound Right Turn Lane 3.7 90%FIWFOR Submittal AECOM will provide the plan review set to the City 2 weeks prior to the FIRIFOR Design Review Meeting. The City will reproduce and distribute the plans as appropriate. 90% Design Deliverables Sheets created for the southbound right turn lane will be combined with the plan set for the northbound right turn lane. It is anticipated that the following plan sheets will be prepared for the 90% FIR/FOR, PFOR and 100% PS&E Design Submittals: • Title Sheet • Standard Plans List • General Notes • Typical Sections • Summary of Approximate Quantities • Tabulation of Earthwork • Tabulation of Removals • Tabulation of Surfacing • Tabulation of Curb, Gutter & Sidewalk • Tabulation of Drainage Structure Quantities • Removal & Reset Plan • Roadway Plans • Roadway Profiles • Intersection Details • Drainage Plans & Profiles • Storm Water Management Plan (SWMP) • Erosion Control Plan • Traffic Control Plan —� • Construction Phasing Plan Task 4 —Final Plan Review Submittal (PFOR) After the 90% FIR/FOR Plan Review Meeting, AECOM will incorporate design review comments into the plans and submit the PFOR plans, specifications, and updated engineer's estimate for final review 2- weeks prior to the PFOR Plan Review Meeting. 4.1 Final Plan Review Submittal Following the FIR/FOR Meeting, AECOM will address all continents received and update the plans as appropriate. 4.2 PFOR Specification Package The PFOR specifications package will include Project Special Provisions and a list of the Standard Special Provisions required to build the project and will address any comments received at the FIR/FOR Meeting. 4.3 Engineer's Estimate The Engineer's Estimate will be updated based on any plans revisions based on the updated SOAQ. 4.4 Final Plan Review QA/QC AECOM will check all submittals per the companies ISO certified QA/QC process. Page 5 Scope of Service Timberline/KechterSouthbound Right Turn Lane Task 5 —PS&E Plan Submittal After the PFOR Plan Review Meeting, AECOM will incorporate final design review comments into the plans and submit the final plan, specifications, and estimate (PS&E) package. The 100% Final PS&E package will include everything submitted for the 90% FIR/FOR & PFOR Design Review and will completely describe the work required to build the project including project special provisions and detailed quantities. 5.1 Final Plan Submittal Following the PFOR Meeting, AECOM will address all commments received and update the plans as appropriate. 5.2 Final Specification Package The final specifications package will include Project Special Provisions and a list of the Standard Special Provisions required to build the project and will address any comments received at the PFOR Meeting. 5.3 Engineer's Estimate A final Engineer's Estimate will be prepared based on the final SOAQ. AECOM will prepare the bid tabulation based on the final SOAQ for the City to include in the contract documents. 5.4 Final PS&E QA/QC AECOM will check all submittals per the companies ISO certified QA/QC process. Assumptions: • Plan sheets combined with plan set created for northbound right turn lane. • Survey and R.O. W: acquisition is not included in the scope or fee. • Assumes a combined FIR/FOR Plan Review Meeting with the northbound right tam lane scope. • Geotechnical/pavement design is not included. It is assumed that the City will contract separately for this work. • Utility design is not included, coordination only. • Bidding assistance and documents are not part of this scope. • Drainage report or analysis is not included. • The City will obtain any required permits for this project. • Preparation of CDPHE permit is not included. Additional Services: • Services After Design • Construction Management Page 6 Proposal for Timberlinc/Kelchcr SouIhbound Right Turn Lane City of Fort Collins vote acpu ntocr 1 PH R.M,rr I CARD Ruudxs0• We Tr pe Druinng< IJrniunge (f Afawuc, Adarinisrrnrinn 7nrk 1)acrfprlon Projeal CADD Senior P,ojeer Ad..hdIWhr Afanagn F-rrgiverr 11 Drafter 11 Enxhwr/I/ Engine.. 11 Engium 11 Engineer Engluecr 111 Manager .I uizmnt Sub Tmal .Orb Curl EnrpinVre C'Im+ifirnliuu Llsa Cloak Jnha Sohn flag Lisherg lhnrlinrinhl Mulr Snlek CeMhuin Allk'elleagIs Tum Fu<n(es Kennedy CnfAfnji Alegnn Penrsnu S165 3 85 S d S d5 85 5 14 S SU S 1n mi Task I-Pmjrcl Cbordinaliotd/Mrn Cn/leclion 4 s . 0 I.1 Pmjecr Crmnlirarrion'Pmjccl A'elrWulvAkelings 16 8 a S 1 f.096 Pm%M xAerring 4 4 4 .140 S 570 1b,Ih,g rind 2 2 2 4 s 570 !'ney'.A 0ng PI'OX 2 4 5 340 1.1 Ilasign SunrJx, Alaprying mW ftlghr-of-fYay 4 4 S 480 IJ 1/dlinC nnliratlna 4 D 5 - l.! 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