HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9135808John Stephen
From: Gerry S. Paul
Sent: Thursday, October 24, 2013 11:00 AM
To: John Stephen
Subject: RE: Sole Source request for Aquatic and Wetlands Nursery
John —
This sole source purchase is approved in accordance with the City Municipal Code Chapter 8, Article IV, Sec. 8-161, d(1),
b; Although there exists more than one (1) responsible source, a competitive process cannot reasonably be used or, if
used, will result in a substantially higher cost to the City, will otherwise injure the City's financial interests or will
substantially impede the City's administrative functions or the delivery of services to the public.
Regards,
Gerry Paul
Direelor of Purchasing and Risk Management
215 N. Mason
City of Forl Collins
970-221-6779-0
970-567-9840-C
gspaut@fcgov.com
From: John Stephen
Sent: Thursday, October 24, 2013 10:52 AM
To: Gerry S. Paul
Subject: Sole Source request for Aquatic and Wetlands Nursery
Gerry,
Sole Source Request for Aquatic and Wetlands Nursery
Budget: Total cost $77,294.95
The City Natural Areas is requesting a contract grow procurement from Aquatic and Wetlands Nursery in Fort Lupton for
the Woodward Public Improvements Project 31 acre Natural Area. These project -specific native plant materials need to
be started now so the plants are available as early as possible next spring for insuring plant success.
The project team contacted a number of specialty native plant species suppliers and contractors. They provided a
schedule of native plant material items for validation pricing. Aquatic and Wetlands Nursery provided the only complete
response to the request. Other suppliers did not have access to a complete palette of the native species on plant
materials list.
One other company, Conservation Seeding and Restoration in Rifle, did have a majority of the plant materials, but not
complete. Getting plant material from both suppliers was a savings of $800. But the project team prefers to have a
local company available incase more plant material is needed and having one supplier is more efficient.
The City has procured native plant materials from Aquatic and Wetlands Nursery on previous projects. The plant
materials have been healthy and performed well once planted.
Upon your approval, I will issue a purchase order for $77,294.95 to Aquatic and Wetlands Nursery.
City Municipal Code Chapter 8, Article IV, Sec. 8-161, d(1), b; Although there exists more than one (1) responsible
source, a competitive process cannot reasonably be used or, if used, will result in a substantially higher cost to the City,
will otherwise injure the City's financial interests or will substantially impede the City's administrative functions or the
delivery of services to the public.
John Stephen, CPPO, LEED AP
Senior Buyer
215 N Mason
City of Fort Collins
970-221-6777