The URL can be used to link to this page

Home My WebLink AboutCHANGE ORDER - RFP - 7490 POUDRE RIVER DOWNTOWN PROJECT (2)CHANGE ORDER NO. 1 PROJECT TITLE: Poudre River Downtown Project CONTRACTOR: Anderson Consulting Engineers Inc. PROJECT NUMBER: # 7490 PURCHASE ORDER NO.: 9133151 ti DESCRIPTION: Change in work request 1. Reason for change: Final Design of Woodward Governor days cost 2. Description of Change: Natural Area, Parks and Stormwater Improvements: see $ 222,315.00 attached scope of work 3. Change in Contract Cost: $ 222,315.00 4. Change in Contract Time: no change ORIGINAL CONTRACT COST $709,100.00 TOTAL APPROVED CHANGE ORDER $ - TOTAL PENDING CHANGE ORDER $ - TOTAL THIS CHANGE ORDER $ 222,315.00 TOTAL % OF ORIGINAL CONTRACT, THIS C.O. 31.35% TOTAL % OF ORIGINAL CONTRACT, ALL C.O.'S 31.35% ADJUSTED CONTRACT COST $931,415.00 (Assuming all change orders approved) ACCEPTED BY: DATE: 9L! 5"LZ 0 /3 Contractor's Representative ACCEPTED BY: DATE: d p ZO Project Manager REVIEWED BY: DATE: Title: APPROVED BY: DATE: Title: APPROVED BY: y DATE: L /3 Purchasing Agent over $30, 00 cc: City Clerk Architect Contractor . Engineer Project File Purchasing BHA Design Team Lead, Interwest Landscape Civil Engineering TASK 10 Construction Specifications TASK 11 Meetings and Coordination TASK 12 - - Construction Observation — Demo & Bank Stabilization TASK 13 Construction Observation —Trail and Planting TASK 14 Design Team Project Management Anderson i,--- - -- - - - - 1 - - Consulting I BNorthern iohabitats � Task Engineers Restoration Engineering Bank Stabilization Consulting Surveying, Easements Total FIRM TOTALS II $82,250 . Ii $38,750 11 $65,500 fl $32,81 5 11 $3.000II $222.315 Anticipated Cost Allocation. VENDOR: VENDOR #: CITY OF FORT COLLINS REQUISITION Anderson Consulting Eng. DATE ENTERED: 8/30/2013 REQ #: FOR: ADDRESS: 375 E Horsetooth Road Bide 5 BID #: Fort Collins, CO 80525 INSTRUCTIONS: PHONE #: (970) 226-0120 FAX #: (970) 226-0121 VENDOR CONTACT Greg Koch Poudre River Downtown Project 7490 Purchase Order # 9133151 QUANTITY DESCRIPTION TOTAL PRICE CHARGE NUMBER Poudre River Downtown Project Natural Areas $192,865.00 Stormwater $12,100.00 Park Planning and Development $17,350.00 271700700.5211200.3 change order 1 total $222,315.00 AUTHORIZED SIGNATURE Project Manager ` ANdERSON CONSU[TINq ENGINEERS, INC. Civil Water Resources Environmental August 2, 2013 Mr. Matt Day City of Fort Collins Park Planning and Development 215 N. Mason Fort Collins, CO 80524 RE: Poudre River Downtown Project — Link-n-Greens River Restoration (ACE Project No. COFC18 — Task 4) Dear Matt: Attached to this letter is the scope of work and budget for providing the requisite engineering, landscaping and habitat enhancement services for the design of Poudre River restoration measures adjacent to the Link-n-Greens (Woodward) site. The scope of work and budget have been vetted and negotiated between BHA and Natural Areas staff, as well as the other involved departments and consultants. It is our understanding that this scope of work and budget will be incorporated into the Poudre River Downtown Project (PO No. 9133151) as a change order, and will be identified as Task 4 under that larger project. The total cost for Task 4 — Link-n-Greens River Restoration is identified in the attached document as $222,315 Please review this information to confirm that it meets your understanding and expectations of the work to be completed for this task. If you have any questions or comments concerning any of this information, please do not hesitate to contact me. Sincerely, ANdERSON CONSU(TING ENCiiNEERS, INC. regfide , P. . Vice Attachment COFC18 PoudreDowntown CO-Task4 2013-08.docx August 2, 2013 375 East Horsetooth Road, Bldg. 5 • Fort Collins, Colorado • 80525 Phone: (970) 226-0120 • Fax: (970) 226-0121 • www.acewater.com Poudre River Downtown Project -- Task 4 EXHIBIT A Link-n-Greens River Restoration Area Project 25July 2013 PROJECT SCOPE Assumptions Current planting plans that have been previously prepared for Woodward's Nationwide 7 and 27 permits are assumed to be suitable and complete. Our scope assumes the ability to take these plans directly to Final Plan and Construction Documents. Only minor adjustments are anticipated with input from Natural Areas staff and Biohabitats, bank stabilization design (by ACE), and final trail design (Interwest). The exception is regarding some areas of grading changes near the west wetlands and along the middle upland area requested for additional analysis. We anticipate the need to evaluate the hydraulic impacts of these changes and adjustments in needed to conform with the approved CLOMR. If more significant changes are required by staff, or if newer piezometer readings indicate the need for change to landscape regimes and planting plans, additional scope will be required for plan changes and revisions to the Nationwide 7 and 27 permits. We assume the Final Plan review process for the River Buffer Area will be separate from the Woodward Phase One Final Plan review process. We assume plans (Construction Documents) developed for Final Plan review by the City will also be used for final bidding and construction. Two Final Plan packages are anticipated — one for the work to be completed to accomplish overlot grading and the structural stabilized bank, and one to be completed after certification and approval of overlot grading. These two packages will be reviewed concurrently by the City's Development Review staff. (See attached exhibit) Irrigation design is assumed to be provided by Hines irrigation by separate contract, and is not included in our scope, but close coordination with irrigation design is anticipated by our team. With no additional platting anticipated, easements must be dedicated by separate document concurrent with city reviews. The final number of easement dedications is not yet known. Five easement dedications are assumed with this scope at $600/easement. We assume BHA will take on the Project Management/Coordination role identified in the Scope of Work request prepared by the City while Anderson Consulting Engineers will provide contract administration services. Scope of Services Task 1 - Bank Stabilization Structural Design Design of structural bank stabilization for the two north bank areas indicated on the Woodward PDP plans and the demolition and removal of the existing concrete in - stream structure. Documentation will include: (a) plan view of the areas requiring bank stabilization measures, which identifies the improvements and extents; (b) typical sections showing the installation techniques; (c) relevant details; and (d) construction notes. Task 2-Poudre Trail Design Prepare detailed design plans and profiles of the approximately 3,000 If of proposed realigned Poudre Trail in compliance with Parks Department design criteria. In addition, detailed design will be prepared for the north loop trail and one designated river access spur. This design will incorporate required cross sections, existing trail demolition plans and construction details related to the trail and the river crossing. It is assumed that the 11Page Link-n-Greens River Restoration Area Project 25July 2013 low flow trail crossing will either be a shallow reinforced box culvert or a pre -fabricated trail crossing bridge structure. Task includes structural design of foundations or abutments for trail crossing. Task 3 -Temporary Trail Connection from Poudre Trail to Lemay Design plan and profile of the approximately 300 feet of proposed temporary Poudre River Trail connection from Lemay Avenue to the Trail along the river. This design will only become necessary should CDOT determine that the existing east -west sidewalk within the Mulberry right-of-way will not be accessible during the construction of the bridge improvements. Task 4 - CDOT Right of Way Grading Although the proposed Woodward Blue Home improvements and planned widening of Mulberry will both improve the condition, currently the existing 100-year floodplain immediately upstream of Mulberry Street is not contained on the east by Lemay Avenue. The City would like to eliminate this spill with this project by elevating the ground between the river and Lemay Avenue. Task includes preparation of grading plan for within the existing CDOT Mulberry right of way to reflect the required fill material necessary to prevent floodplain overtopping of Lemay Avenue. This task will include the removal and replacement of approximately 200 feet of existing concrete sidewalk that will need to be raised along with the ground surface noted above. Also included is the hydraulic evaluation required to verify that the proposed fill will not create an adverse impact to existing properties in the floodplain (i.e., City of Fort Collins water treatment plant). In addition, a letter report will be prepared documenting the hydraulic evaluation and provide assurances to the City that the fill can be placed in accordance with all City and FEMA floodplain rules and regulations. This task does not include CDOT permitting which is assumed to be performed by the city. Task 5 - Storm Drainage Outfall Designs Detailed plan and profile design documents will be developed for the various storm drainage outfalls to the Poudre River. These will include the storm pipe outfall from the Commercial Area Water Quality Pond, the concrete weir that will define the Pond 5 inflow/outflow to the river, and a storm outfall from the future west side improvements of the Woodward Blue Home campus. This task includes coordination with City Stormwater Department staff and the preparation of Drainage and Erosion Control Report to support the design assumptions that were used. Task includes structural design of weir and/or storm drainage structures. Task 6 - Waterline and Fire Hydrant Design Develop design plans for temporary hydrant, below -ground meter system, or waterline extension to a planned fire hydrant to be used for temporary irrigation for the River Restoration Area. Task 7 - Grading Plans Prepare grading plan documents for review and approval by city staff to reflect the new river bank grading south of the trail, tree and concrete structure removals and proposed features such as the new trail, bank stabilization and storm outfalls and required erosion control measures. This task also includes the preparation of civil related specifications. 2 1 P a g e Link - n-Greens River Restoration Area P r o j e c t 25 July 2013 Task 8 - Final Planting Plans Conversion of planting plans to bid documents with bid tab quantities, and preparation of planting and wetland restoration specifications for construction. Task 9 - Coordination of City Entitlement Reviews a. BHA will lead the coordination of the city Final Plan submittal and review process. We will coordinate various submittal documents to be provided by others: 1. Drainage and Erosion Control Report (civil engineer) 2. Hydrologic Study (civil engineer) 3. Final easements (surveyor, civil, city) 4. Trail and Bridge construction plans (civil engineer) 5. Utility Plans (civil engineer) 6. Bank Stabilization Plans (ACE) b. Prepare application materials, coordinate application items from other disciplines, make submittal to City c. Attend comment review meeting/worksession with City d. Receive, compile and distribute city comments e. Revise landscape plan drawings and documents based on city staff review comments received f. Prepare detailed written response to city comments. Coordinate responses from various team members. g. Coordinate resubmittal documents, make submittal to city (round 2) h. Receive, compile and distribute city comments I. Revise landscape plans based on comments received j. Coordinate final mylars for recordation Task 10 - Construction Specifications a. The design team will prepare the project manual cover, table of contents for technical specifications, Division 1 General Requirements and Divisions 2 through 33 specifications (CSI 2004 format) as necessary to define the work. b. The City of Fort Collins will prepare the following documents for inclusion in the project manual: a. Division 0 Specifications b. Invitation to Bidders c. Instructions to Bidders d. Agreement Form e. General Conditions f. Notice of Award g. Notice to Proceed h. Notice of Substantial Completion I. Notice of Final Acceptance j. Performance Bond Form k. Payment Bond Form I. Bid Form(s) and Schedule 3 1 P a g e Link-n-Greens River Restoration Area Project 25July 2013 Task 11- Meetings and Coordination Attendance at meetings with the client and the team including team conference calls and working meetings with the team and city staff. It is assumed that there will be bi- weekly meetings beginning in June 2013 and lasting until the end of December 2013. Task 12 - Bidding Assistance and Construction Observation — Overlot Grading, Demolition and Bank Stabilization Structural Package a. Assist the GC in responding to questions from subcontractors; b. Review of submittals for substitutions c. Prepare required addenda. d. Attend one (1) Pre -construction meeting e. Review of shop drawings and submittals. f. Technical assistance / response to contractor request for information. 1. Evaluate construction issues as directed and report findings and recommendations to the City. 2. Perform site visits to observe progress during the construction process. The scope includes the following number of site visits and for each consultant as follows: i. BHA Design —Four (4); ii. Civil Engineer —One (1); iii. Bank Stabilization Engineer —One (1); 3. Following each site visit a written field report will be provided summarizing the observations made during the visit. g. If needed, manage Change Order requests and reviews h. Attend the Substantial Completion walk through with the Client and the General Contractor. i. Summarize the outstanding work items in a written punch list j. Attend the Final Acceptance Walkthrough Task 13 - Bidding Assistance and Construction Observation —Trail Construction, Planting and Irrigation a. Coordinate production of bid sets suitable for City of Fort Collins public bidding process b. Attend pre -bid meeting c. Response to contractors, review of submittals for substitutions d. Prepare required addenda. e. Attend one (1) Pre -construction meeting f. Review of shop drawings and submittals. g. Technical assistance / response to contractor request for information. 1. Evaluate construction issues as directed and report findings and recommendations to the City. 2. Perform site visits to observe progress during the construction process. The scope includes the following number of site visits and for each consultant as follows: i. BHA Design —Eight (8, biweekly for four months); ii. Biohabitats — Four (4); iii. Civil Engineer —Two (2); 4 1 P a g e Li n k- n- G r e e n s River Restoration Area P r o j e c t 25 July 2013 iv. Bank Stabilization Engineer — One (1); 3. Following each site visit a written field report will be provided summarizing the observations made during the visit. h. If needed, manage Change Order requests and reviews i. Attend the Substantial Completion walk through with the Client and the General Contractor. j. Summarize the outstanding work items in a written punch list k. Attend the Final Acceptance Walkthrough I. Using the Contractor's redlined construction set, the Design Team will prepare a set of as -built drawings for the project. This effort includes as -built drawings for irrigation valves/mainline and documentation of other significant design changes that occur during construction. Task 14 - Project Management of Design Team through Final Design/CDs a. Angela Milewski will serve as the Project Manager who will report to a Natural Areas Representative (NA Rep) and be responsible for orchestrating the restoration work across several City Departments; act as the main consulting liaison to the Woodward development and construction team; and to provide the following detailed project management services: b. Project Coordination: BHA will be responsible for organizing weekly meetings, developing meeting agendas, taking and distributing minutes, and coordinating the work among the subconsultant team to ensure that milestones are met in order to deliver a completed product by December 2013 when it anticipated that the site will be delivered to the City by Woodward. c. Project Accounting: BHA will be responsible for tracking and reporting monthly project costs including City staff costs which will be supplied by the City; Hines Irrigation's costs; and other design team costs related to the design and preparation of construction plans and bid documents. d. Tracking of Permits: BHA will track and assess the design changes compared with current permits in hand, and provide guidance of potential changes to permits as the design progresses, with a goal to retain the existing permits in place in order to maintain the project schedule. BHA will assess alternative paths and any cost, scope or schedule impacts to allow the design team and the City to make appropriate decisions. e. Fees are estimated based on hours anticipated: Design Phase - assumes 4 hrs/week June -December 2013 (30 weeks) Construction Phase - assumes 16 hrs/month Jan -June 2014 (6 months) f. Contract Administration: Anderson Consulting Engineers will support BHA by coordinating contracting efforts with the City's project manager for the Poudre River Downtown Project; preparing, coordinating and issuing subcontracts and task orders; and providing invoicing services. Items to be Provided by Others 1. Application Fees (by Owner) 2. Topographic Survey of existing conditions and to certify Overlot Grading (by Woodward team) Optional Services The following services are not anticipated in our scope of services above, but can be provided if requested: 5 1 P a g e Link-n-Greens River Restoration Area Project 25July 2013 1. Irrigation design 2. Staged design packages or additional review processes Hydraulic re -analysis of the Poudre River if modifications to the proposed grades are made during construction. It is assumed that this effort will be covered by the Woodward Team as part of the LOMR related efforts. 6 1 P a g e Poudre River Downtown Project -- Task 4 DESIGN FEES revised 7/25/2013 EXHIBIT B � • • • ..- � Iq X�1+µ7-qua ° .. ° �.n $17,740 $9,659 $27,399 Natural Areas $4,500 $11,500 $16,000 Parks $750 $600 $1,350 Parks 4 $750 $6,500 $7,250 Doe Stormwater Nat. Areas/ $1,500 $11,250 $1,800 $14,550 5tormwater/ Woodward �a $1,000 $600 $1,600 Natural Areas $5,250 $3,500 $10,300 $5,579 $24,629 Natural Areas $8,000 $7,119 $15,119 Natural Areas WOO ° ° ° • @ $6,000 $6,000 Natural Areas