HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL (2)EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
AECOM
Dated:7M5/2012
Work Order Number.
Purchase Order Number:
Project Title: B.N.S.F. Railroad 60% Design of Trail Underpass
Commencement Date: 9/18/2013
Completion Date: 12118/2013
Maximum Fee: $71,900.00
Project Description: Work shall primarily include developing 60% final design and plan
drawings for the construction of a trail underpass beneath the BNSF
Railroad. This task order will focus on the development of a 60%
submittal to the BNSF RR. It shall Include sheparding the project
through the PUC/BNSF Railway design approval process.
Scope of Services:. See attached pages of scope for: s
Acceptance Park tannin` v t op ment
User
Service Provider agrees to perform the
services identified above and on the attached
fortes in accordance with the terms and
conditions contained herein and in the
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Services Agreement and this
work order (Including the attached forms) the
Services Agreement shall control.
Service P
B.
Date:
The attached forms consisting of six IM
pages are hereby accepted and Incorporated
herein by this reference, and Notice to
Proceed is hereby given.
City of Fort
v./(
9
CC: Purchasing Director of Purchasing and Risk Management
if over $60,000
City of Fort Collins, Colorado
Park Planning and Development
Fossil Creek Trial Underpass At BNSF RR
60% Design Scope of Services
September 6, 2013
Fossil Creek Trial Underpass At BNSF RR Design
60% Design Scope of Services
September 6, 2013
Page 2
INTRODUCTION
The City of Fort Collins Park Planning and Development Department is planning a trail connectivity
project to finalize the connection of the existing Fossil Creek Trail. Planned improvements extend west to
east from the Fossil Creek Parkway/Pleasant Hill Court Intersection to the trail underpass location at
College Avenue. As part of our On -Call Engineering Services Contract, AECOM will supportthe City with
this effort by developing 60% final design and plan drawings for the construction of a trail underpass
beneath the BNSF Railroad. This task order will focus on the development of a 60% submittal to the
13NSF RR. It is assumed this effort will occur over a three month timeframe.
A. PROJECT INITIATION AND CONTINUING REQUIREMENTS
Kick Off Meeting. Not included. Previous team discussions and coordination efforts have
helped to satisfy this kick off project requirement.
2. Continued BNSF Stakeholder Coordination. AECOM will integrate BNSF general
requirements in preparation of the 60% project submittal. This effort will include regular
teleconference meetings with BNSF RR to discuss design status, project schedule and
expectation.
3. Contractor Constructability Coordination. AECOM will meet with an area contractor during
the final design phase in order identify and discuss construction means and methods as they
pertain to the proposed tunneled structure. These discussions will help to determine project
cost impacts as they affect the design development. A total of one (1) meeting is assumed.,
Project Scheduling. AECOM will develop and maintain a project schedule (in Microsoft Excel
format) and assign tasks that detail the project milestones and completion dates. This
schedule will be updated monthly and submitted to Fort Collins accordingly.
5. Progress Meetings. Fort Collins and the AECOM Project Team will meet periodically as
required. One progress meeting is included in this task order. This progress meeting will be
used to coordinate and track the work effort and resolve problems. The project meeting will
be held via Teleconference and/or WebEx with the others occurring at the City of Fort Collins
Offices and will review the following:
• Activities required to be completed since the last meeting
• Problems encountered and effectiveness of previous meeting.
• Late activities
• Activities required to be completed by the next meeting.
• Solutions proposed for unresolved and anticipated issues.
• Information or items required from other agencies
The consultant will maintain an active action item list of activities that will become a rolling
agenda for this meeting that is updated at each progress meeting. This agenda will assign
responsible party and deadlines for any action items identified. The rolling agenda will serve
as the meeting minutes that will be continually updated at the conclusion of each progress
meeting and distributed to the team as appropriate
Fossil Creek Trial Underpass At BNSF RR Design
60%Design Scope of Services
September 6, 2013
Page 3
Project Management. AECOM will coordinate the work tasks being accomplished by the
entire AECOM Project Team to ensure project work completion stages are on schedule.
Project staffing and assigning of tasks, scheduling and invoicing are included within this task.-
B. FINAL DESIGN (60% LEVEL)
Civil 3D AutoCAD Software will be used in the development of the preliminary design. CAD files
and digital surfaces will be cross compatible with AutoCAD 2007 or later in order to integrate with
the City of Fort Collins adjacent projects. As part of this final design, AECOM will perform the
following activities:
.Design Review of the Preliminary Design. AECOM will meet with City of Fort Collins Staff to
confirm the results of the Preliminary Design Submittal. Final design efforts will proceed with
the City of Fort Collin's approval of the preliminary design.
2. Supplemental Design Survey Coordination. AECOM will prepare supplemental survey
request documentation for the City of Fort Collin's survey staff as required for the final design
efforts. We anticipate that a supplemental design survey with topographic, utility and right-of-
way information within the project limits may be required in order to complete the final design
efforts. Design survey may also be required within BNSF's right-of-way in order to confirm
grades and track profiles. Electronic CAD design survey information will be provided to
AECOM based upon the previous project horizontal/vertical coordinate system.
Note that all project design survey activities will be provided by the City of Fort Collins
including: pre -survey conference, survey data research, secure rights of entry, project control
survey, land survey/boundary survey, TMOSS survey, terrain survey and utility survey tasks
as required.
3. Geotechnical Subsurface Investigation. AECOM will coordinate with the City of Fort Collins'
geotechnical consultant as required to perform additional subsurface soils investigations, as
needed, at the project site. This effort will require coordination to communicate access entry
requirements, initiate field borings at the project site and provide proposed design conditions
to update the original geotechnical report. It is anticipated that the updated soils report will
address the potential settlement concerns at the track grade and any lateral shift of the
railroad embankment during the jacking of the tunnel shield/liner. Work by the geotechnical
consultant will be contracted separately via the City's on -call consulting process. .
Civil (Trail/Drainage) Coordination and Grading Design. AECOM will coordinate with City of
Fort Collins discipline task. leads for the trail alignment and hydraulic design activities as they
impact our final design efforts. We anticipate at least two (2) teleconference meetings will be
required to support the final design. AECOM will finalize the design surface, trail alignment
and grading plan within the immediate project limits to confirm the right-of-way requirements,
structure retaining wall layouts and drainage structure locations.
5. Structural Design. AECOM will prepare final design calculations for the Fossil Creek
Underpass. The bridge location, as identified in the preliminary plans, will be used as the
basis of design. This effort includes: `
Fossil Creek Trial Underpass At BNSF RR Design
60% Design Scope of Services
September 6., 2013
Page 4
a) Design Project Criteria Development. AECOM will finalize design criteria to be used for
the final design efforts. Horizontal and vertical constraints will also be established based
upon AREMA and BNSF criteria and confirmed with the City of Fort Collins Structure
Reviewer. The final design criteria will incorporate the information from the preliminary
design and include specific bridge and pedestrian component requirements.
b) Structure Calculations. AECOM will compute the design loadings in accordance with the
design project criteria and AREMA, BNSF RR and CDOT Staff Bridge specifications.
Design loads to include dead, geotechnical, live, impact and longitudinal loads. Derived
loads will be grouped using the appropriate loading combinations.
AECOM will prepare design calculations to evaluate and assess the applied loadings on
the structural steel section, steel jointing connections and surrounding subgrade.
Designs will utilize available design nomographs, railroad design guidelines, standardized
design protocols and finite -element analysis, as warranted.
c) Corrosion Analysis. AECOM will evaluate the structural steel section for long-term
corrosion impacts associated with the buried steel structure. The design effort will
integrate the results from the geotechnical soils investigation report.
6. Structural Tunneling Design. AECOM will prepare design calculations as required to identify
the structural tunneled components required for construction. Design elements include:
tunnel base slab, thrust block and lateral restraint system, shoring systems, equipment
connections, grouting and steel section connection requirements.
Retaining Wall Design. AECOM will prepare design calculations as required to confirm the
retaining wall and wall foundation design requirements. Designs will incorporate AREMA and
BSNF RR lateral loading conditions. Retaining walls will be supported on spread footing
and/or deep foundation supports as needed by the geotechnical design requirements.
8. Preparation of Structural Plans and Specifications
a) Prepare all detail drawings
b) Prepare the plan sheets. Tentative plan list includes:
1. General Information
2. Site Pian Lavout
3. General Layout
4. BNSF Plan, Profile and Typical Sections
5. Engineering Geology
6. Structural Details
7. Headwall and Wingwall Details
8. Tunnel Staging Plan
9. Base Slab Details
c) Prepare special provisions applicable to the project.
d) Compute quantities and complete the quantity summary,.
9. Design Check, Detail, and Quantity Check
a) Perform, detail calculation check and detail check from plans
Fossil Creek Trial Underpass At BNSF RR Design
60% Design Scope of Services
September 6, 2013
Page 5
b) Revise all plan sheets and design notes to reflect any deficiencies found in the design
and detail check.
c) Check quantities calculations.
10. Construction Cost Estimate. AECOM will determine the 60% construction cost estimate
based upon the quantities and assigned unit prices. We will meet with area contractors to
confirm specialty cost quantities and costs.
11. Structure Final Review Plans, Specifications and Cost Estimate
a) Make final plan and special provision corrections
b) Complete cross-referencing of plans
c) Assemble the complete plans and special provisions
d) Submit PDF plan, specifications and cost estimate to the City of Fort Collins for review
12. 60% Submittal Review Meeting:
a) Participate in a review meeting with the Fort Collins/PM.
b) Design decisions concerning questions raised by the review meeting will be resolved in
cooperation with the Fort Collins/PM. AECOM shall document the decision and transmit
the documentation to the Fort Collins/PM for approval.
c) A list of all deviations from standard design criteria along with the written justification for
each one shall be submitted to the Fort Collins/PM.
13. BNSF RR (60%) Underpass Structure Submittal. Prepare and submit the 60% railroad
submittal in accordance with the most current BNSF/UPRR Guidelines for Railroad Grade
Separation Projects. Submittal requirements include:
• Applicant Response to the 30% submittal
Design Plans and Calculations
• Geotechnical Report
Project Specifications
• Drainage Report
• Construction Staging Plans
C. EXCLUSIONS
• Final (100%) Design Plans and Specifications
• Construction and Maintenance Agreement
END OF SCOPE OF WORK
Proposal for Fossil Creek Underpass - 60% Level Design
City of Fort Collins
Date September 12, 2013
RoarbeayY
Task Dlaripline
PAf
.Sr PM
Struture
Strum",
Ch 11
CADD
(M Manager
Ad..hdsrrndarr
MWoJcet
PnJert
Algr (Rail
CARD Dra ter
Adr..hakirarire
Emphpsee Cla"Ileudan
Manager
C'nnrdlnmm)
.Sr. Engineer
EnglueerI
Englnrer/t
11
Engineer 111
Asdsrunr
,Srrh 7'111n1
Sah Cast
Nines
5 165
s 17.1
$ 165
$ 75
S 85
5 Nf
S 120
5 40
.Srctlnn A —Puttees laidadau tad C'oi duuiug Requirements
1.0 Prayed Kick Oj(Meeting
0
$ -
Not includad
2.0 Continued BNSFStakehikler Coordination
6
6
12
$ 1.440
3.0 Contracar C'onstructabdoy Coordination
4
2
2
8
$ 1,160
4.0 Project Schedahag
2
2
$ 330
50 Prrjem Meetings
2
2
4
$ 480
Assumo l pmloet mooting lost
40 Project Management
4
2
6
$ 780
.Senlml R—Final Design
L0 Design Reviewofthe Nelamatry Design
4
4
8
$ 960
2.0 Supplemental Design .Slavey C'oordmitnon
4
4
$ 340
Coordination only
30 Geoteehnieal.S'ubsurjace/nerrtlgmum
4
4
$ 300
Coordination only
4.0 Civil(-Trail/Drainage) Coorcnation and Gaoling Design
4
40
44
$ 4,060
50 Strums,, Design
0
$
a I'rgject Design Criteria
2
8
10
$ 950
b .Strains, Calculations
4
4
8
80
96
$ 8,680
c (.'proosion Analysis
4
32
36
$ 3,060
60 Structural tunneling Design
4
80
84
$ 6,660
70 Rerouting Wall Design
2
4
32
8
46
$ 4,070
110 Preparation rfSo neutral Plans and SlieclQcarions
24
8
120
152
$ 14,760
9,0 Design Check, Detail. and Quantity Check
4
40
24
68
$ 9,300
10,0 Cons ration Cost Estimate
4
4
16
16
40
$ 5,200
11.0 Structure Final Review Planv and.Specfteauans
4
8
8
20
$ 3.380
12.0 60%Submittal Rerlew Mcenng
4
4
4
12
$ 1,300
13.0 RNSF RR (60%) (Jtdcrpas,v Strucair, SLbmiaal
4
8
24
6
4
46
$ 4,530
.Summary
Section A — Project burtmain and Containing Requirements
18
2
0
10
0
0
0
2
32
$ 4,190
Section R—Final Design
42
18
108
292
86
120
0
4
670
$ 67,550
Total hip.
60
20
108
302
86
120
0
6
702
$ 71,740
Other Direct Costs
RepradltrnnnJprinnng
$ 50
Raimbuisable pnnterbololler costs
PoslagelEspress Mal(
$ 25
Mileage
$ 85
Assume 4 trips to Fort Collins
Total Of)Cs
$ 160
Total Direct Labor
$ 71,740
Subconsldtant Fee
Area Contractor
$ -
Contacted separately
cmaeclmtcal
$ _
Contacted sepealely
ODCs (see nbow.•)
$ 160
Task Order 2 Total
$ 71,900