HomeMy WebLinkAboutWORK ORDER - RFP - 7392 CIVIL ENGINEERING DESIGN DRAFTING & SURVEY SERVICES ON-CALL (4)( I-�y5?7
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EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
and
INTERWEST CONSULTING GROUP, LLC
DATED: September 3, 2013
Work Order Number: ICG-01-2013TAD
Project Title: 7392 Civil Engineering, Design, Drafting &_ Surveying Services On -Call
E. Lincoln Avenue Interim Improvements Roadway Design
Commencement Date:_ September 3`d, 2013
Completion Date: March 31", 2014
Maximum Fee: (time and reimbursable directs costs): not to exceed $30,000
Project Description: See Attached.
Scope of Services: See attached scope of service.
Service Provider agrees to, perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Services Agreement
between the parties. In the event of a conflict
between or ambiguity in the terms of the
Services Agreement and this work order
(including the attached forms), the Services
Agreement shall control.
Service Provider
Date: August 1, 2013
Approved By:
Purchasing Agent over $60,000
The attached forms consisting of four (4) pages,
(including the Work Order Form) are hereby
accepted and incorporated herein by this
reference, and Notice to Proceed is hereby given.
City f Fort olligg
1
By: G
Date: September 3`d, 2013
August 1, 2013
Mr. Rick Richter
City of Fort Collins
281 College Avenue
Fort Collins CO 80522
RE: E. Lincoln Avenue — Interim Improvements
Civil Site Engineering and Design Services
Dear Rick,
kj
INTERWEST i CONS U LT ING G R O UP
Attached is the project scope and fee estimates based on our discussions for the project.
Description
Interwest Consulting Group (Interwest) will provide civil engineering services for the design of E. Lincoln
Avenue between the east and west property lines of Woodward Technology Center (Woodward).
The Project Development Plan (PDP) for the Woodward Project generally included the following:
• Preliminary (50%) design documents for the development's full frontage of Lincoln Avenue for
interim conditions. Interim conditions are assumed to include the existing roadway section with the
addition of auxiliary left and right turn lanes at the two entrances off of Lincoln. All widening of the
roadway to accommodate the auxiliary lanes is proposed to occur south of the centerline to minimize
impacts along the north edge of Lincoln. Curb, gutter and sidewalk are not included in the interim
condition.
The services to be provided as part of this Work Order will generally include:
• Final design for interim conditions of Lincoln Avenue (Phase 1 east entrance and future west entrance)
• Meetings and coordination with city staff and team members
• Preparation of Bid Documents (Plans, Specifications and Estimates)
• Construction support services
Scope of Services
Lincoln Avenue (100% CD's and Bid Documents) - Prepare construction level plans, profiles and cross
sections for the following arterial improvements.
1. Plan and profile drawings for the interim Phase 1 required improvements across the property frontage.
These improvements will include edge of asphalt improvements (no curb, gutter or sidewalk), the
eastern proposed entrance to the site, an eastbound right turn lane and roadway widening sufficient to
accommodate a westbound left turn lane. General notes, details and roadway cross sections will be
included.
2. A design for the future Phase 2 improvements along Lincoln Avenue including the second western
entrance and turn lanes and roadway improvements to the S. Lemay Ave. intersection.
3. Signing and Striping Plans
4. Bid Tabulations and Construction Specifications
Estimated Fee: $25,000
Construction Services - Interwest will provide support services during construction including:
1. Site Visit — Interwest staff will visit the site up to three (3) times during the course of construction of
Phase 1 improvements to review items related to the civil engineering documents.
2. Shop Drawing Review — Review and approval of applicable civil related submittals to verify
conformance with the design concept.
3. Requests for Information (RFI's) — Responding to requests for information/interpretation of the site
civil drawings as required or needed. This task is not intended to cover site design changes or city
plan revisions.
Estimated Fee: $2,500
Record Drawings - Interwest will prepare one set of record drawings at the completion of the site
improvements for Phase 1 utilizing the Consultant's drawings, GC provided field and survey information and a
final site visit. Surveying services to record as -built data to be provided by others.
Estimated Fee: $1,500
Reimbursable Items — Including prints, mileage, and deliveries, etc.
Estimated Fee: $1,000
Assumptions —
1. The following services will be provided by other consultants or the client and are specifically excluded
from this agreement:
• Surveying services including topographic survey, platting, legal descriptions, ALTA surveys, etc.
• Structural Engineering design for roadway or urban -design features
• Traffic Engineering services, including street light and traffic signal design
• Geotecluucal reports including pavement designs
• Environmental studies and mitigation plans
• Utility potholes
• Poudre River floodplain modeling
• Landscape and Irrigation design
• Traffic Control Plans to be provided by the selected Contractor
• Stormwater Management Plan (SWMP) for State Permitting
2. Water quality measures will be incorporated into the Woodward site design
3. The procurement of offsite easements or rights of way is not anticipated
4. No public outreach or open houses are anticipated
S. The design of temporary sidewalk connections along Lincoln Avenue beyond the frontage of the
Woodward property is not included in this scope and fee
6. The previously approved PDP documents generally reflect the scope and geometry of the roadway
improvements and the scope and fees above are based upon advancing the previous design to the
construction document level
7. The onsite improvements for Woodward shall be built concurrently or in advance of the roadway
improvements so it can be assumed that the future ground elevations at the right of way lines will be
completed prior to construction of the roadways
8. The design, review and approval of the construction documents will follow a modified city capital
improvement project process and schedule to enable the projects to be construction ready at the same
general time as the onsite Woodward improvements
Please call me at 970-460-8487 if you have any questions or need any additional information.
Sincerely, /, A -,-#
Robert Almirall, PE
Senior Project Manager