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Home My WebLink AboutRESPONSE - RFP - 7515 CONSULTING ENGINEERING SERVICES FOR FUTURE WATER WW & SW FACILITIES CAPITAL IMPROVEMENTS (2)CONSULTING ENGINEERING SERVICES FOR FUTURE WATER, WASTEWATER, STORMWATER FACILITIES June 12, 2013 City of Fort Collins – Purchasing & Risk Management Division 215 N. Mason St., 2nd Floor P.O. Box 580 Fort Collins, CO 80522 Dear Selection Committee: Thank you for the opportunity to submit a proposal for Consulting Engineering Services for Fort Collins Utilities’ water, wastewater, and stormwater capital improvements projects. The design and construction management services requested by the City of Fort Collins Utilities fit directly with our company’s capabilities. Ditesco specializes in program, project and construction management for high-risk project delivery. We also perform engineering design services for various utility providers including Colorado State University, Dillon Valley District, East Larimer County Water District and West Fort Collins Water District. Our focus since inception has been to deliver high quality projects with attention to project details, cost control, risk mitigation, schedule control, and operational flexibility. Our team is comprised of engineers and construc- tion managers who are committed to enriching our clients’ project delivery experience by providing exceptional service and value. Our long-term relationships with clients serve as a tribute to our dedication to creating suc- cessful projects and to our commitment to excellence. We acknowledge receipt of both Addendum 1 and 2 related to this RFP. Thank you for the opportunity to present our qualifications to your selection committee. Please let me know if you have any questions or require further information regarding this proposal. I can be reached by phone at 970.988.8605 and email at keith.meyer@ditescoservices.com. Sincerely, Keith Meyer, P.E. Owner/President Ditesco QUALIFICATIONS OF FIRM AND STAFF 1 RESUMES 4 RECOMMENDATION LETTERS 8 SCOPE OF WORK 10 ENGINEERING COST ESTIMATE 19 REFERENCES 20 PROJECT EXPERIENCE 21 FORMAL PARTNERING EXPERIENCE 24 1 Ditesco is a local program, project and construction man- agement services firm based in Fort Collins, Colorado. Ditesco focuses on delivering value through trust, ded- ication and hard work. We use a total project delivery philosophy that provides clients with a complete project, from project conception through final closeout. We pride ourselves on exceeding client expectations by providing high-quality professional services with an emphasis on developing creative, cost-effective, environmentally sound solutions. Ditesco has worked on many large and highly visible construction projects throughout Northern Colorado. Using state-of-the-art soft- ware and industry best practices, Ditesco has earned a reputation as a premiere, customer-focused firm. Our team understands the vital role of clear communication and engaging stakeholders, both internally and externally. We believe in the value of honest conversation and collaborative problem solving. Partnering team concepts are part of our everyday business operation. Partnering focuses on resolving inevitable challenges that any project will present. This approach to project delivery matches directly with the Alternative Product Delivery System (APDS) design/build process used by Fort Collins Utilities. Having this type of relationship with owners, engineers, architects and contractors has led to the delivery of over $200 million in project value at less than 0.1% contractor initiated changes. The core strength of our firm comes from commitment to our clients. Staff augmentation service on water, wastewater, public transportation, and vertical building projects accounts for nearly 75% of our annual revenue. This is a testament to client trust, service and dedication. OVERVIEW The City of Fort Collins Utilities is searching for a company who can provide on-call design and construction man- agement services to the City for the next five years. These projects will vary greatly, and require a company with a diverse set of skills and a strong background in project delivery through design, management and construction. Ditesco is that company. With 20 years of design and construction management experience with water, wastewa- ter and storm water improvement projects, our highly skilled team provides the values, experience, and dedication needed to ensure projects are delivered on time and within budget. QUALIFICATIONS OF FIRM AND STAFF 2 PROVEN TECHNIQUES Ditesco’s project background is diverse and complex. We have delivered a variety of successful projects, including water distribution, transmis- sion infrastructure improvements, system rehabilitation, and wastewa- ter collection infrastructure improvement projects. We have significant expertise in trenchless technologies such as cured in place pipeline (CIPP), pipe bursting, tunneling and directional boring. In 2012, Keith Meyer jointly presented a white paper on the Mariana Butte waterline installation in Loveland, CO. This project involved installation of over 2,000 feet of 12-inch CertaLok PVC pipe through pipe pulling through Loveland’s last section of wood stave pipe. Ditesco continues to support trenchless technologies through mem- bership in the North American Society for Trenchless Technology (NASTT). We provide thorough engineering and construction management services from beginning design stages through closeout. Knowing that our client’s projects should last generations, we look for innovative solutions to design challenges creating lasting projects. Additionally, our diverse experience with construction techniques enables each of our team members to correctly apply engineering design that is directly applicable to industry construction practices. As we are constantly in- volved in building projects, we understand the variety of components that affect construction. We then use this knowledge to build plans and designs that manage construction risk and enhance constructability. This skill is invaluable in the engineering field, and promotes quality engineering and a smooth transition from the design to construction stages. We feel this alone sets us apart from our competitors. We welcome the opportunity to participate in the Utilities’ ADPS process, to ensure all stakeholders are involved throughout the project. Ditesco has deep experience with this type of delivery model and understands that it is critical to ensuring the many project parts are uniform and well coordinated with full team involvement. Our team has a rich history of project delivery in the City of Fort Collins and will adhere to the above best practices when working on the many rehabilitation projects the Utilities Department is planning in the coming years. MANAGING RISK Taking initiative long before construction has begun is integral to managing risk, particularly involving factors such as approach to work, budget and schedule. We work with owners, contractors, architects, and engineers to identify, assess, and prioritize project risk from the beginning stages onward. Our team also conducts construc- tability reviews for contract documents before they are released for construction. Ditesco’s involvement maxi- mizes the realization of opportunities; whatever the size and complexity of each project, our team is available to curtail any risks and promote success. QUALIFICATIONS OF FIRM AND STAFF n Local n Knowledgeable n Customer-focused n Experienced n Committed to quality 3 Ditesco possesses the unique and diverse set of skills necessary to con- sistently deliver successful projects. Our experience with a variety of City projects enables us to “hit the ground running”, therefore reducing the learning curve and increasing efficiency. Through staff augmentation, we fill potential organizational gaps and promote collaboration throughout the project team. Our focus on detail, continual communication and consistent management ensures that projects are brought in on time, within budget, and to a high degree of quality. VALUED RELATIONSHIPS At Ditesco, we are passionate about people and their professional goals; about building strong relationships with clients, owners, and contractors; about providing consistency to clients; and about respect. AN EXTENSION OF YOUR STAFF We strive to exceed expectations, and to provide consistent high quality work that promotes longevity and success. We routinely augment exist- ing client staff to add expertise, providing personnel to fill gaps and roles that may not exist in an organization. EARLY COLLABORATION AND COORDINATION Early project involvement allows for a smooth transition between each project delivery phase. We have the ability to provide continuity from notice to proceed to project closeout, from design to construction. This is achieved through contract document creation (plans/specs), construction oversight and teamwork. Throughout the project, our team closely manages cost and schedule, while monitoring and maintaining quality. A solid design and con- sistent management during every project stage reduces risk and delivers a highly successful, enduring project. YOUR SUCCESS IS OUR SUCCESS. QUALIFICATIONS OF FIRM AND STAFF Ditesco’s wide range of skills provides the “missing link” often needed in a construc- tion setting. We understand the variety of componets that affect construction... we build plans and designs that manage risk and enhance constructability. 4 KEITH MEYER, P.E. Keith is the owner of Ditesco and brings more than 20 years of experience in the engi- neering and construction fields. His experience spans program, project and construction management for projects ranging from water and wastewater treatment plants, complex utilities, regional storm drainage ponds and conveyances, roads and bridges, buildings, and dams. He is well versed in all elements of local, federal and state contract adminis- tration, procurement, overall delivery strategy, risk management, negotiations, and claims avoidance. He has provided engineering services for a variety of water, wastewater and utility projects, including collection, distri- bution, system rehabilitation, and infrastructure improvements. Keith has worked on design-build, CMR, CMGC, pre-qualified bid and hard bid projects varying in size from a few hundred thousand dollars to over $80 million. Collectively he has managed well over $200 million in capital improvements throughout northern Colorado. He has been recognized as a hardworking, thorough, proactive, team oriented manager with extensive public speaking experience. Keith has a proven track record of presenting projects to both public and private interests. Keith received his Civil Engineering degree from Colorado State University, and is a registered Professional En- gineer in Colorado and Montana. CAREER HIGHLIGHTS: Mulberry Water Reclamation Facility Improvements, Drake Water Reclamation Facility Improvements, MAX BRT - Mason Corridor, City of Loveland Water and Power On-Call Services, West Fort Col- lins Water District Waterline, CSU Sanitary Sewer Phase 1 and 2, City of Loveland 4MG Tank, WAS Thickening Facility, Mariana Butte Waterline. BILL RENZ Bill has more than six years of experience as an engineer, construction manager, project manager, and superintendent. He brings heavy civil experience with a wide range of proj- ects and clients. He has been involved with a number of key responsibilities in project execution for both government and private entities, which gives him a broad knowledge base in the infrastructure engineering and construction field. Bill has held a wide range of engineering/ supervisory roles on infrastructure projects, ranging from water systems and drainage to highway and bridge construction to earth moving and structures. His experience in engineering for infrastructure and development projects, scheduling, job supervision, survey, and administration contribute great value to every project. His extensive field experience on design-build, CMGC, and traditional delivery projects gives him a rel- evant perspective when assessing project delivery risks. Bill is a graduate of Virginia Tech, where he received his Bachelor of Science degree in Mining Engineering. OUR TEAM 5 OUR TEAM CAREER HIGHLIGHTS: Horseshoe Lift Station, Pitkin Waterline, CSU Collection Study, MAX BRT – Mason Corridor, Elks Lodge Deconstruction, Kukui’ula Infrastructure Development, I-405 Sepulveda Pass Widening, Kaumuali’I Highway Widening, Kapule Highway Project. JILL BURRELL, EI Jill has worked with Ditesco for more than three years and lends her Civil Engineering experience and expertise to each of our projects. She has been involved with the design and construction management of projects involving various utility installation, water and wastewater treatment plants, road grading design, structural concrete construction, ma- sonry construction, and construction inspection. She has a thorough understanding of job document control, contract administration and close out. From environmental pollution control, to structural steel design, to hydraulic engineering, Jill brings a varying set of skills to each project. Jill received her Civil Engineering degree from Colorado State University, and continues to train for her Profes- sional Engineering license CAREER HIGHLIGHTS: Drake Water Reclamation Facility Improvements, MAX BRT – Mason Corridor, Pitkin Waterline, WAS Thickening Facility, Dillon Valley District Collection System Improvements, Library Plaza Street- scape and Bench Allee, DDA Alley Enhancement Projects, Equine Reproduction Lab Site Design; Arapahoe Basin Collection System. BEAU JAVERNICK Beau has more than 10 years of experience working in the construction industry as both a project engineer and a project manager. He has managed projects ranging from municipal projects above $20 million to smaller, privately held projects. Beau has expertise with a variety of projects, ranging from utility design to water and wastewater treatment plants. His experience spans construction management, planning, estimating, scheduling, and contract administration. His disciplined management of cost and schedules has brought numerous projects in on time and on budget. Beau has been recognized for providing safety leadership, project management, field support, insight on constructability issues and value engineering on varying projects. His expertise has promoted success for water and wastewater projects across the country. Beau is a graduate of Colorado State University, where he received his degree in Construction Management. CAREER HIGHLIGHTS: Morning Drive Waterline, Cerro Verde Wastewater Treatment Plant, Dillon Valley District Water Treatment Plant; Old Town Square Infrastructure Study; Family Dollar; City of Loveland 48” Valve Vault Modifications. . 6 LINDSAY REICHEL Lindsay has more than five years of experience in client relations, administration, market- ing, and human resources. Her construction administration experience includes monthly report preparation, progress meeting attendance and meeting minute preparation, project file management, contract document preparation, photo documentation, specification cre- ation, contract document review, and job file preparation. Lindsay’s strong background in communication has provided her with the tools needed to accurately account meetings, track the status of project issues, and to prioritize action items and assign deadlines. Her supportive role in administration has en- sured comprehensive documentation and organization of contract documents for many projects. This expertise, coupled with her strong communication skills, enable her to contribute a multiplicity of skills to the engineering and construction industry. Lindsay is a graduate of Colorado State University, where she received her degree in Communication Studies. CAREER HIGHLIGHTS: Drake Water Reclamation Facility Improvements, Morning Drive Waterline, MAX BRT – Mason Corridor, Pitkin Waterline, Elks Lodge Deconstruction, Library Plaza Streetscape and Bench Allee, Equine Reproduction Lab. RHONDA BUNNER – RED CANYON GRAPHICS Rhonda brings more than 20 years of experience with Civil Design. She has been involved in projects ranging from Civil, Structural, Mechanical, and Electrical design and drafting, and has extensive experience with Civil 3D 2013, AutoCAD, Land Desktop, DCA Softdesk, Microstation, and Pasce Plantview. Her design and drafting knowledge includes construc- tion plan setup and utility profiling; CAD management, standardization, and Civil 3D im- plementation; organizing and plotting project sheets for submittal; roadway, cross section, infrastructure and mining plans profiling and sections; and Plats, ALTA Survey, and Map Checks. Her diverse knowledge and skill sets with civil design ensures plans and designs are created to the highest degree of quality. Rhonda graduated from Brazosport College with a degree in Engineering Graphics and Design. PROJECT HIGHLIGHTS: CSU Sanitary Sewer Improvements, Soldier Canyon Filter Plant Site Storm Drainage, CSU Pitkin Waterline, CSU Foothills Collection System, CSU College Lake Waterline, MAX BRT - Mason Corri- dor, Arapahoe Basin Sanitary Sewer, Equine Reproduction Lab, Soldier Canyon Water Treatment Plant Sludge Pond Repair, Meadow Springs Ranch House Site and Utility Plan, ARDEC Scale, DDA Alley Enhancement Projects, CSU A-Basin Lift Station, COL Crossroads Tank Condition Assessment, FRCC Maintenance Building. OUR TEAM 7 KING SURVEYORS – SURVEYING Ditesco has established a long-standing relationship with King Surveyors as a support firm for all land surveying services. We have partnered with King on projects such as the Dillon Valley collection system study, MAX BRT, CSU projects such as the Foothills Campus Collection Study, College Lake Waterline, Equine Laboratory Site Work, and many others. King is a multifaceted company that focuses on providing clientele with construction, topographical, and land surveying services. King Surveyors’ mission is to provide superior quality surveying services, emphasizing quality control through all phases of design and construction projects with a high degree of personal commitment to their diverse group of clientele. CTL THOMPSON – GEOTECHNICAL Ditesco began a strong relationship with CTL Thompson in 2006. From this time CTL and Ditesco have completed numerous projects together for clients such as the City of Fort Col- lins, City of Loveland, Poudre River Library District and the Downtown Development Authority. CTL Thompson offers a full range of engineering and construction materials testing and special inspection services to assist their clients in sampling, testing, and documenting the quality of both horizontal and vertical construction materials and methods. All of their engineering technicians are certified and trained in the construction observation and materials testing services they are offered to perform. Their Fort Collins branch office can provide a full range of services including, but not limited to: sampling and laboratory testing for aggregates, concrete, and asphalt materials; construction observation and materials testing services; geotechnical investigations; pavement de- signs; storm water management plans; environmental assessments and remediation; and structural designs for retaining walls, bridges, and foundations. OUR TEAM 8 RECOMMENDATION LETTERS 9 RECOMMENDATION LETTERS Utilities electric • stormwater • wastewater • water 700 Wood St. PO Box 580 Fort Collins, CO 80522 970.221.6700 970.221.6619 fax • 970.224.6003 TDD utilities@fcgov.com • fcgov.com/utilities To: Whom it may concern From: Owen L. Randall, P.E., Chief Engineer, City of Fort Collins Utilities Date: February 6, 2012 Topic: Letter of Recommendation for Keith Meyer and Ditesco I have known and worked with Keith Meyer for more that 12 years in a number of different circumstances. Keith worked for me as a Special Projects Manager at the City of Fort Collins Utilities and at Ditesco he has provided resident engineering services for multiple projects at the Utility treatment plants. Previously, he managed projects for the City Engineering Department that required coordination with Utility projects. In all cases the work that Keith (or Ditesco) performed for the Utility has been excellent in every regard, bringing value for the money spent, quality plans, strategic thinking, willingness to challenge and be challenged and to present new ideas for solving problems. I have always had an excellent working relationship with Keith. Projects that Keith has been involved with have covered a wide variety of disciples including storm drainage, water and sewer lines as well as large treatment plant work at both the water treatment facility as well as the water reclamation facilities. Work has included detailed design, contract project management and construction resident engineering. In every regard, Keith has done excellent work and has demonstrated leadership, quality work, strong work ethic and outstanding knowledge of many different types of heavy civil construction projects. Keith simply works harder than anyone else on a project. I would highly recommend Keith and Ditesco for all they bring to any heavy civil project. I am glad to talk in more detail about the qualifications that Keith Meyer and Ditesco may bring to your project. Please feel free to contact me by phone at 970-217-8403 or by email orandall@fcgov.com. From: Matthew Robenalt To: Kathy Cardona; Derf Green; Keith Meyer Subject: RE: Alley Cost Control Worksheet Date: Tuesday, September 27, 2011 5:53:35 PM Kathy, Derf & Keith: This is such great news! I can't wait to share it with the Board in November. Keith, given the direction this program was heading when you got involved in early 2010 and where it is at today is nothing less than fantastic. Thank you so much for bringing the construction management and cost control tools to bear on the DDA. Please let Jeff and Dana know how much we appreciate their involvement as well. I really appreciate everything that each of you contributed to make these great enhancements happen. I was in the W. Myrtle Alley last night and the transformation has been incredible...the energy level is high, and the design so unique and unlike anything we have elsewhere in town. It is exactly as the vision was articulated years ago. Regards, Matt Matt Robenalt Executive Director Downtown Development Authority Fort Collins, Colorado 10 Situations like the sample project included in the request for proposal are becoming more and more common as the City seeks to redevelop its urban core. Aged infrastructure that was designed and built 30 or more years ago is likely to be in failed condition and undersized for new development needs. With increasing private redevelopment investments occurring in the core of Fort Collins, potential infrastructure rehabilitations seem eminent, especially as planning efforts such as the Midtown Corridor Plan, East Mulberry Plan and others highlight the need for higher density projects and new residential or commercial uses. As Fort Collins Utilities looks to tackle these pending challenges, we would look forward to the opportunity to be part of your engineering/construction team solving these in-fill rehabilitation projects. For the Plum Street collection system project, our team would follow an overall approach as outlined and discussed below to solve this challenging engineering situation. OUR APPROACH 1. UNDERSTAND THE EXISTING COLLECTION SYSTEM To successfully develop a sound solution to the Plum and City Park collection system problem our team would need to understand not only this segment of pipeline but the entire reach or subbasin. We would begin by working with the City Project Manager to develop a subbasin delineation to ensure operation of this pipeline is fully considered. This would include a cross check with the City’s collection system hydraulic model for verifi- cation of basin limits and meetings with Utility staff (Roger Buffington and Operations personnel). With an understanding of the subbasin affects on this pipeline, we would then review all pipeline CCTV video documentation for this reach including video upstream and downstream of the affected area. Using this approach, we can ensure that hydraulic anomalies do not occur in the areas that would affect the pipeline design. Simultaneous to this effort, our team would survey the entire reach including areas upstream and down- stream of M15287 and M11287, respectively. This work would include collection of surface features (rim, road cross section) as well as manhole features (inverts, manhole type, manhole condition). Both Ditesco and King Surveyors staff would accomplish this work. We feel it extremely important to fully understand the existing conditions of both the pipeline and manholes (material type, size, etc.) as this may play into the overall decision of design alternatives. Lastly, CTL Thompson would work with our team to perform a geotechnical investigation of the pipeline reach to determine soil types. We would need to fully understand the existing soil types to consider trench- less alternates and affects on boring equipment. Through this process, we may find that temporary investi- SCOPE OF WORK 11 SCOPE OF WORK gative pit excavations by the APDS contractor would provide more valuable soil information – specifically if planned jacking/boring pits are needed. From this field investigative work, our team can then work with City and Contractor personnel to begin the alternatives evaluation. 2. UNDERSTAND INTERFACE WITH DEVELOPER This project appears to be a public/private partnership of sorts whereby the City is upgrading its collection system infrastructure to support a private development. As part of the City’s team, it would be very import- ant for us to understand the political considerations behind a project such as this so that we can maneuver issues with the developer as they may arise. We would also need to have a full understanding of the develop- ers schedule and need for an operable collection system, as it would affect their ability to obtain certificates of occupancy or intermediate building inspection approvals. To this end, our team is uniquely qualified to work on a project such as this as we thoroughly understand not only the Utilities APDS capital project deliv- ery system, but also the City’s development process, building permit approval process and what it ultimately takes to obtain an occupancy certificate. We look forward to the opportunity to develop a complete schedule (Primavera P6 or MicroSoft Project 2010) for this work with your selected contractor to ensure delivery with the developer is cohesive and well planned. 3. UNDERSTAND HOW PROJECT FITS INTO APDS DELIVERY As with all APDS delivery projects, an early step is for the team to have an understanding of how this project fits with the team and contractor’s workload and other City Utility projects. Having this understanding allows the team to function more smoothly, with all roles fully identified and outlined. Expectations through this pro- cess are clearly shown; allowing the team to perform to the schedule and budget with a high degree of quality. 4. DEVELOP ALTERNATIVES With the background understanding of the existing collection system and its constraints, our team would then outline alternatives for the APDS team to consider. For this reach, the alternatives evaluated would likely be pipeline replacement (open excavation) and burst and line. We do not believe any other trenchless technology alternatives (swagelining, pipe ramming, CIPP, etc.) are applicable for this project. As part of this proposal, our team has prepared an existing conditions hydraulic model and condition as- sessment matrix (see page 14). From this assessment and model, we found that the minimum longitudinal pipeline grades in this reach approach 0%. With these grade constraints, virtually all trenchless alternatives can be removed from contention in the alternatives analysis. For example, it has been our experience that, for collection flow conditions, burst and line strategies need at least 0.80% longitudinal grade to be success- 12 SCOPE OF WORK ful and operable. We would closely evaluate grade improvement opportunities to fully evaluate trenchless opportunities. However, for this size project the cost-benefit is likely not present to make trenchless a feasi- ble option. As with all collection system design, cleansing velocity is a key consideration. We would evaluate a pro- posed condition hydraulic model to ensure velocity is a measure of operational success of the system. This proposed condition model can also be found on page 14. This model shows that, due to numerous grade constraints, the best engineering alternative is an open excavation option. With this alternative, grade control can be concise and accurate. This option also maximizes the coordination opportunity with road improvements associated with the private development. Our team has prepared preliminary construction (plan and profile) drawings to support this alternative which are provided on pages 15-17. 5. DEVELOP DESIGN THAT MEETS DELIVERY NEED Through the APDS delivery we would work with the entire team (City, Contractor) to ensure this plan meets everyone’s expectations and is achievable with the team’s resources. We would also expect the recommend- ed approach above to be fully vetted through the team to ensure it is ultimately the best option. We also recognize that through the APDS process the team decides what level of design is needed to execute delivery. Most likely for this project a 60% drawing set with detailed plan and profiles are all that would be required. Specifications would be outline in nature with specific detail for new or unordinary components. We would jointly develop all contract documents with the team. For Plum Street, we would not expect full biddable drawings and contract documents would be needed. Our team also stands ready to assist the Utility project managers in any procurement or contract document assembly assistance. We have the unique ability to assemble contract documents, work orders, construc- tion agreements and close out projects according to City Purchasing requirements. We have a thorough understanding of the Capital Projects Procedures manual and have delivered numerous projects under its guidelines and standards. We see this understanding as value added to all your anticipated projects. 6. PRICING SUPPORT Another distinct advantage our team brings is the ability to price construction costs exactly like contractors. We routinely provide cost estimates that support our design work. These estimates can be very detailed (down to labor and equipment breakdown) or higher-level budgetary estimates based on comparable unit prices. Having this ability offers Fort Collins Utilities the unique advantage of potentially quicker delivery through the APDS process knowing cost verification through our work is equitable. We would also look forward to working with your independent cost estimators when working on larger projects where this is required. pro se 13 For the Plum Street collection system, we would offer cost estimates for alternatives being considered and evalu- ated throughout the design process. We would expect these to be reviewed collaboratively through the team. We have provided an example of our construction cost estimate on page 18 for your review. 7. CONSTRUCTION TEAM Our experience in construction delivery is unparalleled in Fort Collins. We have been involved in some of the most complex and high-risk projects the community has undertaken. We look forward to bringing this experience to the Utilities team and working collaboratively with the City project managers and contractors to manage project risk in an open setting. We have the ability to staff construction with seasoned personnel as resident engineers or support the team through staff augmentation as part-time support. Plum Street would likely be an example of part-time sup- port. Using your highly qualified APDS contractors, full-time resident engineering is likely not needed. How- ever, support for critical utility crossings, availability for design related questions, shop drawing/submittal review support and record drawings would be expected. We would work with the Utility project manager to jointly observe construction and collaboratively manage the work. The project would have routine progress meetings, which we would support through meeting documentation and follow up through action items. SCOPE OF WORK 14 14 EXAMPLE PLANS: PLUM STREET REDESIGN PLAN FLOW MODEL DATA FROM MH TO MH EXISTING LINE INVERT FROM MH EXISTING LINE INVERT TO MH PROPOSED LINE INVERT FROM MH PROPOSED LINE INVERT TO MH LENGTH EXISTING SLOPE (%) PROPOSED SLOPE (%) BELOW MIN? 8”= 0.40% 10”= 0.28% DWELLING UNITS EQUIVALENT POPULA- TION INTO SYSTEM AVG FLOW (GPD) (78 GPCPD; 2.5/DU PEAK FLOW (GPM) PROPOSED NOMINAL PIPE DIAMETER (IN) OPERATING VELOCITY (FT/S) PROPOSED VELOCITY @ FULL PIPE (FT/S) CLEANSING VELOCITY CHECK - FULL PIPE (FT/S) PLAN DISCHARGE AT 15 16 EXAMPLE PLANS: PLUM STREET REDESIGN 16 18 EXAMPLE PLANS: PLUM STREET REDESIGN 17 20 EXAMPLE PLANS: PLUM STREET REDESIGN COMMENTS (SPECS/ DWG) DESCRIPTION QUAN- TITY UN TOTAL LABOR MATERIALS SUBCONTRACT EQUIPMENT OTHER TOTAL COST MH MH/U UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL MISC ALLOWANCE ITEMS Equipment mobilizations 1.0 LS 0.0 0.00 0 0 0 0 10,000.00 10,000 10,000 Equipment cost 1.0 LS 0.0 0.00 0 0 0 16,500.00 16,500 0 16,500 Traffic Control Allowance 1.0 LS 0.0 0.00 0 0 0 0 10,000.00 10,000 10,000 Trucking 1.0 LS 0.0 0.00 0 0 0 0 20,000.00 20,000 20,000 Misc Concrete repair, Landscape, ETC 1.0 LS 0.0 0.00 0 0 0 0 15,000.00 15,000 15,000 Utility Locates and Potholing 1.0 LS 0.0 0.00 0 0 0 0 20,000.00 20,000 20,000 Utility Relocation 1.0 LS 0.0 0.00 0 0 0 0 30,000.00 30,000 30,000 OPEN CUT AND COVER Cut and Remove Asphalt 8,715.0 SF 827.9 0.095 1.68 14,654 0 0 0.11 1,000 2.20 19,173 34,827 Excavate, Remove and Reinstall Pipe 1,743.0 LF 784.4 0.450 7.97 13,883 54.44 94,889 0 0 0 108,772 Flow?Backfill (@ 50% of trench) 1,500.0 CY 0.0 0.00 0 88.00 132,000 0 0 0 132,000 Asphalt repair 1,100.0 TN 0.0 0.00 0 0 0 0 116.00 127,600 127,600 Asphalt base 1,300.0 TN 0.0 0.00 0 0 0 0 22.00 28,600 28,600 Bypass Pumping 2.0 MN 0.0 0.00 0 0 0 2,200.00 4,400 1,500.00 3,000 7,400 0.0 LS 0.0 #DIV/0! 0 0 0 0 0 0 ESTIMATED RAW COST 1,612.3 28,537 226,889 0 21,900 283,373 560,699 Labor Burden 7,990 7,990 GC’s (@ 15% of Raw Cost) 84,105 84,105 Margin @ 12% 78,335 78,335 Contingency 0 0 TOTAL ESTIMATED COST 731,130 18 CONSTRUCTION COST ESTIMATE 19 PHASE/TASK DESCRIPTION KEITH MEYER $115/hr JILL BURRELL/ BILL RENZ $92/hr BEAU JAVERNICK $98/hr RHONDA BUNNER $65/hr LINDSAY REICHEL $55/hr SUBCON- TRACTOR (CTL, King or other) TASK TOTAL TASK: PROFESSIONAL ENGINEERING 1.1 Design - Potholing Sub Effort (if not provided by APDS contractor) 8 4 $4,000 $4,996 - Geotechnical Investigation 2 2 $4,500 $4,814 - Survey 4 2 $5,000 $5,498 - CCTV Video Review 2 4 $0 $598 - Hydraulic Analysis 2 8 2 $0 $1,162 - Alternatives Analysis 16 16 8 4 $0 $4,356 - Plan Design 2 9 12 $0 $1,838 - Profile Design 2 12 12 $0 $2,114 - Specifications 4 14 4 2 $0 $2,250 - Plan Set production Cover 2 $0 $130 General Notes 2 $0 $130 Plan/Profile (allowance for 6 sheets) 48 $0 $3,120 Details 4 $0 $260 1.2 Meetings/Correspondence - Assume weekly progress meetings (1 month project design) 8 8 2 8 $0 $2,375 1.3 Review Plans, Specs, Cost Estimating, Scheduling 4 8 20 $0 $3,156 TASK: PROJECT MANAGEMENT 1.1 Contract Management - Support for work order creation, contracting 12 4 $0 $1,748 TASK: CONSTRUCTION MANAGEMENT 1.10- Progress Meetings (1 per week for 2 Months) 10 17 17 $0 $3,620 1.14- Resident Engineering 50 $0 $4,637 1.3- Create and Compile Job Files 4 4 $0 $588 1.4- Set-up SharePoint 1 1 $0 $147 1.6- Preconstruction Photos 8 $0 $736 1.7- Preconstruction Meeting 3 3 3 $0 $786 1.8- Schedule Review 4 $0 $392 1.9- Submittal or Shop Drawing Review 4 4 $0 $828 2.1- Start Up and Testing 2 $0 $184 3.1- Punch List Walk Through 2 2 $0 $414 3.2- Record Drawings 4 20 $0 $1,668 3.3- Close Out Paperwork 4 $0 $368 3.4- Project Close Out 2 $0 $184 20 Tracey Abel, Project Manager 491.0306, tracey.abel@colostate.edu CSU Facilities Management Fort Collins, CO 80523 Cass Beitler, Project Manager 491.0158, Cass.Beitler@ColoState.EDU CSU Facilities Management Fort Collins, CO 80523 Roger Berg, Senior Civil Engineer 962.3711, Roger.Berg@cityofloveland.org City of Loveland Water and Power 200 North Wilson Avenue Loveland, CO 80537 Doug Bigge 484.4881, wfcwd@frii.com 2711 North Overland Trail LaPorte, Colorado 80535 West Fort Collins Water District Gene Ellis 491.0047, Gene.Ellis@ColoState.edu CSU Facilities Management Fort Collins, CO 80523 Tom Greene 962.3706, Tom.Greene@cityofloveland.org City of Loveland Water and Power 200 North Wilson Avenue Loveland, CO 80537 Erika Keeton, Project Engineer 221.6521, ekeeton@fcgov.com City of Fort Collins 281 N. College Ave. Fort Collins, CO 80524 Chris Matkins, Water Department Manager 962.3712, Chris.Matkins@cityofloveland.org City of Loveland Water and Power 200 North Wilson Avenue Loveland, CO 80537 Link Mueller, Utilities Project Manager 222.0465, lmueller@fcgov.com City of Fort Collins 700 Wood St. Fort Collins, 80524 Bob Polich 668-5500 ext. 12, bob@mtn-sys.com Dillon Valley District PO Box 3428 Dillon, CO 80435-3428 REFERENCES 21 The following projects provide a sample of our experience with water, wastewater, and storm- water utility projects. These projects are directly comparable in design and construction to the scope of work provided in the on-call contract. MARIANA BUTTE WATERLINE $370,000 – Completed in 2007 Services Provided: Project management and resident engineering Location: Loveland, CO Description: Ditesco improved the pipeline by sliplining it with a new 12” C900 PVC waterline. The team provided project oversight during pre-construction, administered contracts and coordinated inspections. COLLEGE LAKE WATERLINE (CSU) $89,000 – Completed in 2010 Services Provided: Civil design, resident engineering Location: Fort Collins, CO Description: Relocated approximately 1,200 feet of waterline at the Foothills campus as part of the construction of a new Xcel Energy Substation. Ditesco provided civil design and generated horizontal alignment alternatives to optimize the alignment relative to the pro- posed substation creation. The team also compiled as-built infor- mation and created record drawings for CSU Facilities use. CSU SANITARY SEWER IMPROVEMENTS $1.4 Million – Phase 1 completed 2008; Phase 2 completed 2010 Services Provided: Project management, engineering Location: Fort Collins, CO Description: The project required an analysis of all collection system infrastructure elements with a final design report as well as hydraulic performance and construction strategies to address failing/aged infrastructure throughout Basin C of the Main Cam- pus. The work included CIPP, burst and line, boring and manhole replacement strategies. Ditesco managed all design and construc- tion phases over a three-year period from 2007 to 2010. PROJECT EXPERIENCE 22 PROJECT EXPERIENCE PITKIN WATERLINE STUDY Completed in 2013 Services Provided: Schematic design, alternatives analysis Location: Fort Collins, CO Description: The Pitkin Waterline study represented an effort to evaluate alternatives to a waterline that has exhibited multiple failures over the recent term. Ditesco staff worked collabora- tively with CSU personnel to develop replacement strategies based on H2O Net hydraulic model scenarios considering future demand. Our work included evaluating CIPP, pipe bursting, par- allel pipe installation and boring/pulling alternatives. The work culminated with a final design report containing detailed recom- mendations and cost estimates. CSU FOOTHILLS COLLECTION SYSTEM Completed in 2013 Services Provided: Schematic design and analysis Location: Fort Collins, CO Description: Ditesco prepared the Foothills Hydraulic Model and sanitary sewer rehabilitation review in anticipation of future development at the Foothills Campus. Our team investigated ex- isting conditions, calculated forecasted flow additions (including off site flow), and developed prioritized plan to upgrade system. More than 8,000 linear feet of 8” to 12” diameter sanitary sewer pipe and 22 manholes were studied. EAST LARIMER COUNTY WATER DISTRICT (ELCO) CLEARVIEW WATERLINE REPLACEMENT Completed in 2013 Services Provided: Engineering and construction management Location: Larimer County, CO Description: The project is comprised of two phases. This second phase includes replacement of aged water pipelines and installation of approximately 1,900 linear feet of 8” C900 waterline into the Crestview and Dellwood Heights subdivisions. It also includes new 1” HDPE water services, meters and necessary appurtenances to each impacted property. Other project elements include collecting existing utility data, completing a GPS survey, preparing design drawings and plans, preparing and finalizing CSI technical specs and assisting with bidding, preconstruction and construction phases management. 23 PROJECT EXPERIENCE WEST FORT COLLINS WATER DISTRICT WATERLINE (WFCWD) RIST CANYON WATERLINE IMPROVEMENTS PHASE I&II $324,000 – Completed 2009 Services Provided: Design, management, construction administration Location: Larimer County, CO Description: Phased improvements included 5,600 feet of a new potable water distribution system to serve the Rist Canyon tank. This required coordination with the WFCWD on 50,000-gallon tank operational patterns, controlled rock blasting, crossing of the Hansen Canal and Larimer County road rights of way. DILLON VALLEY COLLECTION SYSTEM IMPROVEMENTS (I&I REDUCTION) Completed in 2013 Services Provided: Design, project management Location: Dillon, CO Description: Performed detailed evaluation and recommenda- tions for sewer line updates to reduce inflow and infiltration in the Dillon Valley collection system. The project includes design of new sewer installation, study of groundwater hydraulic grade line, preparation of contract documents and management of construc- tion procurement. ARAPAHOE BASIN SANITARY SEWER $ 384,490 – Completed in 2012 Services Provided: Design and construction management Location: Arapahoe Basin Ski Area, Keystone, CO Description: Ditesco managed the repairs of a 3,000 lineal feet of HDPE gravity sewer main. The team investigated sewer collection operational problems and designed a recommended solution. Other project elements included identifying repair strategies and improve- ments to the current system, and developing innovative design solutions for grease separator issues, venting issues, operational cleaning and inspection and frost depth issues. Staff also prepared technical memorandums and CSI technical specs. 24 Our team has been involved in numerous projects using the APDS delivery model. Most recently, we completed both the 2008 MWRF Improvements and the North Process Train Improvements with the City and Hydro Construction using this model. APDS delivery requires close attention to teamwork and understanding of the team’s goals, needs and outcomes. This delivery is designed to identify and remove or mitigate design and construction risk – a focus of our firm since inception. In addition to APDS delivery, our firm has managed traditional design/build, design/bid/build, CM/GC and CM at Risk delivery for a variety of clients. Currently, we are managing a CM at Risk delivery for the Dillon Valley Water Treatment Plant Improvements and a design/bid/build delivery for the MAX Bus Rapid Transit project, in addition to other projects. We bring not only engineering expertise to the Fort Collins Utilities team; we bring delivery ex- pertise beyond other competitors in our field. An understanding of project delivery models, their advantages and disadvantages and how they affect the project team is critical for project success. Projects are successful because of the people involved. Delivery models only provide the basis for establishing roles and relationships to each project. No one working in the engineering and construction industry in Northern Colorado understands this better than us. Many of our past projects have been formally partnered with the construction team. Recently, this includes the MAX BRT project in which partnering has been facilitated by Jerry Pitzrick who also facilitates most, if not all, Utility partnering efforts. We welcome the use of partnering as a way of doing business. It allows each party to understand roles, chain of command and issue resolution. It helps identify project challenges and goals and simply establishes a way of working together successfully. Ditesco has adopted many partnering practices into its everyday operations. We do so because it makes all projects successful regardless of the delivery model used. SAMPLE PARTNERING PROJECTS a. Mulberry Water Reclamation Facility (Keith) – formal partnering, APDS b. North Process Train Improvements (Keith, Jill) – APDS c. MAX BRT (Keith, Jill) – formal partnering d. City of Fort Collins Water Treatment Plant Improvements (Keith) – APDS, formal partnering e. Dillon Valley Water Treatment Plant (Keith, Beau) – CM at Risk f. Kamualii Highway Project (HDOT) (Bill) – Formal Partnering g. Foothills Water Treatment Plant Expansion, Denver Water (Beau) – CM at Risk FORMAL PARTNERING EXPERIENCE 3.5- Warranty Walk Through 2 $0 $184 Work Effort Subtotal 71 201 40 112 35 $53,280 Subtotal Reimbursable Items $0 Contract Total $53,280 Cost Per Labor Category $8,211 $18,455 $3,920 $7,280 $1,914 Effort (days) 8.9 25.1 5.0 14.0 4.4 Effort (weeks) 1.8 5.0 1.0 2.8 0.9 ENGINEERING COST ESTIMATE FULL PIPE (GPM) PLAN % OF CAPACITY AT PEAK FLOW LINE SEGMENT NOTES M15287 M11306 5027.78 5027.56 5027.69 5026.81 220 0.10 0.40 N 200 80 39,000 81 8 0.519 2.4 1.7 371 22% Pipe Changes size during run from 10” to 8”, Pipe pressurized, Several cracks M11306 M18021 5027.55 5027.55 5026.71 5025.73 246 0.00 0.40 N 316 206 61,620 128 8 0.819 2.4 1.7 371 35% Pipe pressurized in spots, Several Tap Locations, M18021 M11307 5027.44 5025.53 5025.63 5024.65 246 0.78 0.40 N 356 349 69,420 145 10 0.591 2.8 1.9 673 21% Inconsistent pipe size callouts on camera, 10”/8”, Several taps/heavy root locations M11307 M13909 5025.53 5023.76 5024.55 5024.17 93 1.90 0.40 N 396 507 77,220 161 10 0.657 2.8 1.9 673 24% One Crack, Multiple tap locations, Roots at several joints M13909 M15298 5023.76 5023.33 5024.07 5023.45 156 0.28 0.40 N 436 682 85,020 177 10 0.724 2.8 1.9 673 26% Multiple tap locations, Root instrusions at joints, Heavy grease settlement M15298 M15300 5023.29 5023.11 5023.35 5023.05 76 0.24 0.40 N 476 872 92,820 193 10 0.790 2.8 1.9 673 29% Heavy roots at tap M15300 M15295 5023.05 5022.60 5022.95 5022.31 174 0.26 0.37 N 528 1083 102,960 215 10 0.876 2.6 1.8 643 33% Medium to light roots at joints, One tap location NOTE: Second Basin entry at MH15295 M15295 M15299 5022.57 5021.92 5022.21 5021.29 252 0.26 0.36 N 724 1373 141,180 294 10 1.202 2.6 1.8 643 46% Heavy Grease M15299 M11309 5021.87 5020.17 5021.19 5020.17 280 0.61 0.36 N 784 1686 152,880 319 12 0.904 3.0 2.1 1094 30% Light to medium roots at joints, Several taps, Very heavy grease deposits, 110 LF low spot M11309 M11287 5019.96 5018.55 5019.96 5018.55 353 0.40 0.40 N 812 2011 158,340 330 12 0.936 3.1 2.1 1094 30% Assumed pipe length and slope to com- plete model run 970-419-4381 ________________________________________ From: Kathy Cardona Sent: Tuesday, September 27, 2011 4:58 PM To: Matthew Robenalt; Derf Green; 'Keith Meyer' Subject: Alley Cost Control Worksheet Great job TEAM! Keith, Briefly mentioned to Matt about the wrap-up for the Board – probably schedule for November 10th meeting. Would you please pencil that in on your calendar and we will keep you in the loop. K