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HomeMy WebLinkAbout121752 UNITED REPROGRAPHIC SUPPLY INC - PURCHASE ORDER - 9134507PURCHASE ORDER PO Number Page .City Of 9134507 1 of 3 ' `t Collins This number must appear on all invoices, packing slips and labels. Date: 08/16/2013 Vendor: 121752 Ship To: ELECTRIC UTILITIES UNITED REPROGRAPHIC SUPPLY INC CITY OF FORT COLLINS PO BOX 5143 700 WOOD ST ENGLEWOOD CO 80155 FORT COLLINS CO 80521 Delivery Date: 08/16/2013 Buyer: DAVID CAREY N ote: Line Description Quantity Ordered UOM Unit Price Extended Price HP Designjet T790ps 44" 1 LOT LS 4,880.00 Plotter less Trade In Quantity: One (1) Location: City of Fort Collins Utilities @ 700 Wood Street, Fort Collins, CO 80521 Price less discount and trade-in: $4,880.00 Trade -In: One (1)Xerox model 6304 Wide Format Printer/Copier/Scanner (Leased) Per Vendor Proposal dated 06/06/13. Please send copy of Purchase Order to the attention of: DiAnn Marker diann@unitedreprographic.com United Reprographic Supply 303-680-1100/Fax 303-680-5052 2 3-Years of Extended Warranty 1 LOT LS 849.00 for above HP Plotter Per Vendor Proposal dated 06/06/13. 3 C9403A Black Ink Cartridge 1 LOT LS 414.00 for above HP Plotter -Six (6) City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by John Stephen, CPPO, CPPB City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins PURCHASE ORDER PO Number Page 9134507 2o13 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price Quantity: Six (6) Price: $69.00 each Per Vendor Proposal dated 06/06/13. 4 4 C9371A Cyan Ink Cartridge 1 LOT LS 276.00 for above HP Plotter-Four(4) Quantity: Four (4) Price: $69.00 each Per Vendor Proposal dated 06/06/13. s 4 C9372A Magenta Ink Cartridge 1 LOT LS 276.00 for above HP Plotter-Four(4) Quantity: Four (4) Price: $69.00 each Per Vendor Proposal dated 06/06/13. 6 4 C9373A Yellow Ink Cartridge for above HP Platter-Four(4) 1 LOT LS 276.00 Quantity: Four (4) Price: $69.00 each Per Vendor Proposal dated 06/06/13. 7 Delivery,lnstallation&Training 1 LOT EA 249.00 for above HP Plotter Per Vendor Proposal dated 06/06/13. Total Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by John Stephen, CPPO, CPPB City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 3 of 3 1. COMMERCIAL DETAILS. Tax exemptions. By statute the City ofFnCollins exempt from store and local taxes OExemption Number II. NONWAIVER. 98-04502. Federal Exerso T. Eaftfirmoura Coal f Roger, 84 6000597 is registered with the C.11oder of Fail.. offle Producer to insist upon strict performance of the reams and conditions hereof, failure or delay to Internal Revenue, Denver, Colorado (Ref Colomda Revised Sr times 1993, Chapter 39 26, 114 (a). a is, any rights or comedies pro okod herein or by law, fiime m diurnally notify the Seller in the even of a breach, the acceptance of or payment for goods hereunder or approval of the design, shall and relcue the Seller of Goods Rejected. GOODS REJECTED due to failure to meet specificndons, either when shipped or due to defects of any or the wurmnties or obligations of his purchase order and shall not be deemed a waiver of any right of the damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written purchaser to insist upon strict performance hereofor any ofits rights or remedies as to any such goods, regardless m.lmduct, from the City o f Fort Collins. of when shipped, rved or accepted, as rr any prior subsequent default hereunder, nor shall any purponed nl modification or scission of this purchase order bythe Purchaser operate as a waiver of any of the terns Inspedibn. GOODS arc subject to the City of Fort Collins inspection on conal, hereof. First l Acceptance. Receipt of the merchandise, wasters or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the pan of the City of Fort Collins. However, it is 1.be understood thatFINAL Seller and the Purchaser recognize that in actual economic practice, o ercM1arges resulting from antitrust ACCEPTANCE is dependent upon completion of all applicable requited inspection procedures, ibinions are in fact borne by the Purchase,. Theretofore nfor good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter F}eight Trans. Shipments must be F.0 D., City of Fen Collins, 700 Woad St, Fart Collins, CO 80522, unless acquired under federal or state antitrust laws for such overcharges slating to the particular goods no services ol6envhse ...dried on this order if permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice Additional charges far parking will not be accepted 13. PURCHASERS PERFORMANCE OF SELL ERS OBLIGATIONS. Shipment Distance. Where manufacturers have distributing points in various pans of the country, shipment is Ifthe Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller. and the Seller thereafter indicates its inability or unwillingness In comply, the Purchaser shipments are made from greater distance may cause the work to be performed by the most expeditious morns available Ira it, and the Seller shall pay all busts vsmcomed with ... b work Permits Seller shall procure an sellers sole msl all necessary permits, rertifiwrw and licenses required by all applicable laws, rcgularmal, ordinances and rules of the store, municipality, teriery or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller fuller agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by room by reason or an asserted or established violation of any such laws, regulations, ordinances, rules and requirements Authorization All parties to this contract agree that the representatives are, in fact, bona fide and possess full and complete authority to bind said ponies. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any aupplememery ar additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2_ DELIVERY_ PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noled. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision . In he event of any delay, the Purchaser shell have in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damage. However, he Seller shall not be liable for damages res a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of God, acts or civil or no litary, authrmi, gov eenrol priors, ies,firestrikes, flood, epidemic, wars or riots provided that notice of the conditions causing such delay is given as the Purchaser within five (5) days of the tame when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lust by reason of the delay. 3. WARRANTY. The Seller warrants that all Goods, anodes, material and work m curd by this order will confirm with applicable drawing, specifications, samples and/or oher descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a molar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer rmofthe Sellers nowchufwaanly. The Selluiliali replace, repair make good, without cost m the purchaser, any defects brlvults arming wihrin one (1) year or within such longer period of time as maybe prescribed bylaw city the terms of any applicable wmrdnty pmvidedby the Seller after the date of acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seiler. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Seller liability hereunder shot[ extend to all damages proximately caused by the breach of any ofthe foregoing vocomfic, or guarantees, but such liability shall in no event include loss ofmcp s or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Pu¢haser may make any changes in the terms, other than legal terms, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written ehunge order, If any such change areas the amount due or the time of,oafuemance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to a all portions orthe cis then not shi d, subject to an equitable adjustment between the hies as to any any or goo ape jec ybail vpa ywvek or the ncothen in progress provided that the Purchaser snail not be liable for any claims for anticipated profits on the uncompleted face,o of the glade and/or work fur incidental s h or consequential damages, and that no such adjustment be made in them rc the Seller with respect m any goods whion are the Sellers srenJ.rd slack No such lermivmibn shall relieve LM1e Purchaser or the Seller of any of their obligations as 10 any goods delivered hereunder. Z CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be asserted within thirty (30) days front the date he change oe anon tion is ordered. 8_ COMPLIANCE WITH LAW. The Seller varr all that all gends sold hereunder And have been produced, sold delivered and famished in strict compliance with all applicable laws and regulations to which the goads are subject The Seller shall execute and deliver such documents as may be required to effect or evidence compliance All laws and regulations required to be incorporated in agreements of his character are hereby incorporated herein by this readable. no Seller agrees to indemnify and hold he Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither pony shall as ally Vamf r, m rwavey his order, tar any monies due Our became due hereunder without the prior wrlen consenl of the mou porty 10. TITLE. The Seller warrants full, clear and unresGcled title to the Purchaser for all equipment, materials, and items monitored in performance of this agreement, free and dear of any and all liens, reerinions, new- atienh, security interest encumbrances and claims bf ohers. The Seller shall relcu- the Purchaser end its contractors of any tier from all liability and claims crony nature resulting from the performance ofsuch work. This release shall apply even to the even) of fault of begligence of the may mimed and shall extend 1. the dtredos, officers and employees of such pony. The Seller'a contractual obligations, including warranty, shall not be deemed a be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. When -the Seller ormuedmuseeny design, device, material or process covered by letter, patent, trademark or cegurght, the Seller shall indemnify and save harmless the Purchaser from any and at I claims per infringement by reasen of the use of such patented design, device, material or process in connection with the contract, and shall indemnify he Purchaserloll for any case, expense m damage millet i1 maybe obliged m pay said equip ofsuch any part Cher at any time during had Prosecutiong on s, after the completion of the work fir case said equipment, or any pan thereof r the intended Comm use he the gouda, is in such snit held m constitute infringement and the use he said equipment or pan is enjoined, the Seller shall, nt its own expense and at Its capon, either amain for the Purchaser the right a t, or using said equipment in parts, replace the some with substantially equal but noninGinging equipment, or modify it so it becomes nuninfringing. 15. INSOLVENCY. If he Seller shall became insolvent or bankrupt, make an assignment for the benefit of creditor, appoint a finceiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability_ 16. GOVERNING LAW. The di fmttions ofterns used or the interpretation bribe agreement and the rights of all parties hereunder shall be construed under and governed by the laws of the Stare of Colorado, USA. no following Additional Conditions apply only i perform awhere the Seller is to perfowork hereunder, including the services u[Sellers Repro evtative(ak oo the premises of others. 17. SELLERS RESPONSIBILITY. s The Seller shall carry on said work at Sellers own task until the same is fully completed and accepted, quit shall, in e of any accident, destruction or injury to the work and/or materials before Seller's final completion and acceptance, complete the work in Settees own expense and to the satisfaction of the Pu¢M1aser. When materials and equipment are famished by others for installation or erection by the Seller, the Seller shall receive, unloa4 store and handle same at he site and become responsible therefor as though such materials and/or equipment were being Famished by the Seller under the order 18. INSURANCE. The Seller shall, at his In expense, provide fur the payment of workers compensation, including occupational in.... benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is 1. be done. The Seller shall also carry wmpshensive genenl holiday including, but nor limited to, contractual and automobile public liability insurance wilh bodily injury and death limits of at least S300,ODO for any one person, $500,000 for any one cadent and property damage limit per accident of $400,000_ The Seller shall likewise require his contractors, Troy, to provide Or such compensation and an insurance. Before y of the Sellers or his contactors employees shall do any work upon the premises blathers, the Sell,, shall famish the Producer with a certificate that such compensation and insurance have been provided, Such certifcates shall specify the date when such compensation and insurance have been provided Such certificates shall specify the date when such compensation and insureace expires. The Seller agrees that such compensation and insurance shall be mxrmined until alter the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby... mane. the entire responsibility and liability for any and all damage, loss or injury of any kind at accure whatsoever to persons or property caused by or resulting from the execution or the work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless he Purchaser and any r all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether m persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on he pan of toe Seller, any of his contractor, or any of the Sellers or contractors officer,, spends or employees. In case any .it or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any dime on account or by reason of any act, action, neglect, .mission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend rho same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expert any and all judgment that may be incurred by or obtained against the Purchaser at any of its or their officers, agents or employees such suits b other proceedings, and in se judgment b other Into be placed upon obtained against the property of the Purchaser, or said parties in or as a result of such salts or other proceedings[ he Seller will at once cause the same to be doods ed and discharged by giving bond or otherwise. The Seller and his conlmcmrs shall lake all safely precaution, famish and install all guards necessary for the prevention of uidents, comply with all lass cad regulations with regard to safety including but without limitation, the Occupational Safety and Health Actor 1970 and all bales and regulations issued pursuant harem. Revised 03/2010