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HomeMy WebLinkAboutRESPONSE - RFQ - REQUEST FOR QUALIFICATION - 7482 VINE & SHIELDS INTERSECTION IMPROVEMENTS PROJECTProposal No. 7482 March 7, 2013 Alaska Arizona California Colorado Florida Kansas Missouri Nebraska New Mexico Oklahoma Texas Utah 999 18 th Street, Ste. 2600 Denver, CO 80202 303-297-2976 phone 303-297-2693 fax    Page 2 Introduction 1 The City of Fort Collins is requesting a proposal from qualified engineering consultants to provide preliminary engineering design, final engineering design and design support during construction for the Vine and Shields Intersection Improvements Project. Wilson & Company, Inc., Engineers & Architects (Wilson & Company) is pleased to provide this proposal to illustrate our ability to meet project goals of the City. The Vine Drive and Shields Street intersection was ranked in the top ten for intersections that needed enhancement in the City of Fort Collins Arterial Intersection Priority Study. Poor horizontal geometry, defi cient and/or non-existent bicycle and pedestrian facilities, higher than average vehicle accident rates and elevated levels of vehicle delay (congestion) were the primary reasons cited in the study. In the alternatives analysis report a single-lane roundabout intersection was determined to outperform a signalized intersection with respect to safety, right-of-way impacts to local businesses, costs and operations and would have a positive impact on short and long term air quality, improve storm drainage facilities, enhance landscape elements and provide accessible crosswalks for bicycle and pedestrian users. Wilson & Company has been investigating this project for nearly a year and we have a thorough understanding of the project’s needs and goals. Wilson & Company believes the success of this project is driven by two very key and related elements: provide the expertise to satisfy the technical aspects of the project; and satisfy the technical aspects of the project through a deliberate project approach within the schedule and budget identifi ed by the City of Fort Collins. We will meet the project goals by following a “Project First” approach throughout the design development and decision making process. “Project First” means making the needs of the Project and the community the priority. COMPANY BACKGROUND For more than 80 years, Wilson & Company has specialized in the planning and design of transportation solutions, and currently has 425 employees located in 18 offi ces throughout the West, Midwest, and Southwest. Wilson & Company is a multi-disciplinary engineering fi rm with primary emphasis on highway, street, and structural design; transportation planning; traffi c engineering; design-build; right-of- way acquisition; public involvement; and environmental clearances. This expertise across multi-disciplines provides highly Qualifying Experience 2 Wilson & Company Team has completed several projects that include roundabout intersections on low to high volume roads, through rural and urban interchanges. Given our experience with municipal clients and the Colorado Department of Transportation (CDOT), we are very familiar with government procedures and the processes necessary to complete a project on time and within the budget. We provide design methods with eff ective communication for corridors, intersections, and roundabout projects. Our successful planning and design of the Vine & Shields Intersection Improvements will meet the goals and needs of the City while providing clearances as required by CDOT’s Local Agency Manual. The Wilson & Company Team has successfully delivered innovative roundabout designs as well as roundabout designs that are similar or have similar elements to the Vine & Shields roundabout. In addition, the Wilson & Company Team has developed retrofi t roundabout designs to correct existing intersection design defi ciencies that produced safety, congestion and operational problems. We also lead and/ or provide assistance in roundabout educational public involvement for presentations to neighborhoods, business owners and elected offi cials. The Wilson & Company Team has demonstrated experience in preparing preliminary and fi nal level roundabout design plans, most that have involved challenging physical and environmental constraints and local agency coordination. Our related project experience are highlighted below: I-25 & CROSSROADS BLVD. INTERCHANGE INTERIM SAFETY IMPROVEMENTS; LOVELAND, COLORADO Reference: David Klockeman, City of Loveland (970) 962-2514 The roundabouts constructed in fall 2010 consist of modern two-lane roundabouts at each ramp intersection with Crossroads Boulevard. Unique to the design is the two- lane roundabouts merge to one lane in each direction under the I-25 bridges to avoid replacement of the bridges. The roundabout geometry is also compatible with a future condition that expands Crossroads Boulevard to two lanes in each direction passing under I-25; thus, minimizing throw-away costs. Similar elements to the Vine & Shields roundabout included providing eight-foot-wide sidewalks along each edge of Crossroads Boulevard to provide a vital east-west pedestrian and bicycle connection needed with the Larimer County Fairgrounds and Budweiser Events Center located in the immediate vicinity. As a Local Agency project cleared through CDOT Region 4, the project also required signifi cant local agency coordination and approvals. I e p o p L C A t c QUALIFYING EXPERIENCE VINE & SHIELDS INTERSECTION IMPROVEMENTS 3 PECOS STREET OVER I-70 BRIDGE REPLACEMENT, DENVER, COLORADO Reference: Tammy Hunter-Mauer, CDOT Region 6 (303) 757-9329 These constrained multi lane urban roundabouts, currently under construction, posed signifi cant design challenges with horizontal constraints on all corners of the interchange and vertical profi le challenges. Unique elements existed at the north ramp terminal that consisted of six legs, signifi cant large truck movements and signifi cantly imbalanced entry lane volumes. In addition Accelerated Bridge Construction (ABC) will be utilized to replace the existing structure over a 50 hour weekend closure of I-70 to minimize impacts to the traveling public. Similar design elements consist of providing pedestrian movements across the west side of the roundabouts and the maintaining of access to adjacent businesses by relocating and or redesign of the access. This project also required signifi cant local agency coordination and approvals through City and County of Denver, CDOT and FHWA. KEARNEY EAST BYPASS, KEARNEY, NEBRASKA Reference: Melissa Egelhoff , Nebraska Department of Roads; (402) 479-4449 This project included a new roundabout on the west end of the corridor. The roundabout had to be shifted northeast of the existing 4-way intersection because right-of-way could not be acquired from the two western properties without acquiring the entire properties. Unique to this design is the ability to convert the single lane roundabout to accommodate a future 2-lane roundabout within the same footprint as requested by NDOR. Similar design elements consist of maintaining access for existing properties immediately adjacent to the intersection through relocation and/or redesign. STRUTHERS ROAD AT GLENEAGLE DRIVE EVALUATION OF INTERSECTION IMPROVEMENT ALTERNATIVES, EL PASO COUNTY, COLORADO Reference: Kevin Diekelman, El Paso County Public Services DOT (719) 520-6863 Struthers Road at Gleneagle Drive Intersection currently is a multi-way stop controlled intersection comprised of three approach legs. Wilson & Company evaluated several intersection options at this location that would improve traffi c operations and delay. The analysis showed the roundabout option was the most favorable alternative upon which Wilson & Company prepared a detailing conceptual design. A conceptual design was completed for the roundabout to determine ROW and drainage and utility impacts as part of the study. Similar design elements consist of providing pedestrian movements across all legs of the roundabout and the maintaining of access to adjacent properties in the immediate vicinity of the roundabout. Our success on design projects can be attributed to our “Project First” approach. The Vine and Shields Intersection Improvement involves coordination and collaboration, innovation and sustainability, and quality controls, which are key elements of our company’s guiding principles, and how we do business. a c r in O F in s c T u h VINE & SHIELDS INTERSECTION IMPROVEMENTS 4 HORSETOOTH AND ZIEGLER ROUNDABOUT, FORT COLLINS , COLORADO Reference: Craig Farver, City of Fort Collins Engineering Inspection (970) 221-6605 Interwest assisted with the layout design and prepared the construction drawings for the fi rst multi-lane roundabout in Fort Collins. The project had signifi cant drainage issues with a stormwater overtopping condition that could not be exacerbated with the project’s construction. Also, the roundabout was designed to minimize right of way from the private property at the southeast corner of the road while not disturbing a $200,000 electric vault on the opposite corner. The project went from conception to approval in approximately six months so that the construction could be completed prior to the opening of Front Range Village. KECHTER AND ZIEGLER ROUNDABOUT, FORT COLLINS, COLORADO Reference: Matt Baker, City of Fort Collins Engineering (970) 224-6108 Mike Oberlander was the project designer responsible for preparing the construction documents for the fi rst Arterial/Arterial Modern Roundabout in Fort Collins. Design included full drainage study, profi les and grading, as well as the relocation of existing irrigation facilities for the New Mercer Canal. Modeling and geometrics of the Roundabout was prepared by City of Fort Collins Staff . COLLEGE AVENUE (US 287) / WILLOX LANE INTERSECTION, FORT COLLINS, COLORADO Reference: Eric Holsapple, Loveland Commercial LLC (970) 667-7000 Interwest was responsible for the design of roadway widening and intersection improvements necessitated by proposed development adjacent to the intersection. Design included installation of a roundabout at the entry to the commercial development off of the cross street, modifying the CDOT Access Control Plan to provide continued access to existing properties, signifi cant frontage and cross access improvements to these properties, and the design of a raised, landscape median that was built completely above the original concrete road (which remained). I d h t r a v a t Project Team 5 PROJECT TEAM The Wilson & Company project team offers technical staff with directly applicable experience including extensive experience with intersection improvement designs and roundabout designs. Our core team’s vast preliminary and final design engineering experience will provide the City with a reliable and knowledgeable staff committed to the successful delivery of the work to achieve the City’s goals for the intersection improvements. To respond to all of the project requirements, Wilson & Company has teamed with Interwest Consulting Group, Anderson Consulting Engineering, Kumar & Associates, Entitlement & Engineering Solutions (EES), Communication Infrastructure Group (CIG), Dill Historians, Britina Design Group, and Clanton & Associates. FIGURE 1: The organization chart illustrates the key team members and their direct lines of communication. Professional summaries for our project team are on the following pages. PRINCIPAL-IN-CHARGE Jim Brady, PE PROJECT MANAGER Scott Waterman, PE GEOTECHNICAL Wade Gilbert, PE Kumar & Associates ENVIRONMENTAL/HISTORICAL Larry Sly, AICP Robert Belford Dianna Litvak Dill Historians ROADWAY/ROUNDABOUT DESIGN Scott Waterman, PE Brian Hearn, PE INDEPENDENT DESIGN CHECK Mike Oberlander PE, LEED AP Interwest Consulting Group PUBLIC INVOLVEMENT ASSISTANCE Laurie Meza CIG LANDSCAPE/URBAN DESIGN Bob Couri, PLA, ASLA Britina Design Group LIGHTING Dane Saunders Clanton & Associates CONSTRUCTION SERVICES Ted Tjerandsen Jr. Ray Cundiff , EI FLOODPLAIN COORDINATION Anderson Consulting Engineering SIGNING/STRIPING Steve Gomez, PE, PTOE Marcus Kochis, PE DRAINAGE Erika Schneider, PE Interwest Consulting Group VINE & SHIELDS INTERSECTION IMPROVEMENTS 6 PROJECT MANAGER: SCOTT WATERMAN, PE 23 years experience; 11 with Wilson Scott Waterman has served as project manager and design manager for numerous transportation projects, including major interchange improvements, urban and rural highways, and local roadways. Scott will be the primary contact for the City of Fort Collins and be responsible for assembling and directing the eff orts of the team to meet schedule, budget, and quality requirements. Scott has extensive experience in the planning and designing of modern roundabouts and roadway corridors. He has successfully managed and/ or designed all of the roundabout projects conducted by Wilson & Company, including the roundabouts for the I-25 & Crossroads Boulevard Interchange Interim Safety Improvements. Scott’s additional experience includes serving as project manager for the US85/C-470 Interchange Phase I Design, a $26M improvement for CDOT Region 6, where fi nal design was completed in less than six months; Pecos Street over I-70 Bridge Replacement with for CDOT Region 6; Preliminary Design of US 6 over the BNSF for CDOT Region 6; and Federal Boulevard Improvements from Alameda Ave. to 5th Ave. for CDOT Region 6. PRINCIPAL-IN-CHARGE: JIM BRADY, PE 23 years experience; 13 with Wilson As Principal-in-Charge, Jim Brady’s role and level of involvement will be to commit full support to the City of Fort Collins to ensure the successful completion of the intersection improvements. Jim served as project principal on US 85/C-470 Interchange Phase I Design, and as project manager on the Pecos Street over I-70 Bridge Replacement Project, where an Alternative Analysis Report was developed to determine the best alternative for the intersection. His experience in transportation planning and design, project management, and value engineering provides a broad understanding of the varied requirements in serving the engineering needs of the City. ROADWAY/ROUNDABOUT DESIGN: BRIAN HEARN, PE 8 years experience; 6 with Wilson Brian Hearn has designed, developed, and detailed VINE & SHIELDS INTERSECTION IMPROVEMENTS 7 TRAFFIC SUPPORT: MARCUS KOCHIS, PE 15 years experience; 12 with Wilson Marcus Kochis has 15 years of experience in civil engineering that includes signing, stripping and maintenance of traffi c (MOT) design. He has been actively involved in the signing, striping for roundabouts that have included the I-25 & Crossroads Boulevard Interchange Interim Safety Improvements and Pecos Street over I-70 Bridge Replacement. Marcus has lead four large MOT design projects including Fountain Interchange, Woodmen/Academy Interchange, Central Park Boulevard Interchange, and Pecos Street over I-70 Bridge Replacement. Marcus has also completed MOT work on numerous smaller projects as part of the full-design eff ort. ENVIRONMENTAL LEAD: LARRY SLY, AICP 20 years experience; 5 with Wilson Larry Sly will provide the environmental services for the project. He is well versed in obtaining Categorical Exclusions for federally funded local agency projects and will coordinate directly with the CDOT Region 6 environmental manager to obtain the necessary clearances. Larry has 20 years of experience in environmental compliance and delivery of a wide range of infrastructure projects. His expertise includes NEPA studies; environmental clearance and compliance; project scheduling and controls; feasibility and prioritization studies; cost/benefi t analysis; traffi c noise and operations; and the facilitation of public and agency involvement. ENVIRONMENTAL SUPPORT: ROBERT BELFORD 24 years experience; 4 with Wilson Robert Belford has 24 years of environmental planning and science experience throughout the Great Plains and Rocky Mountains. His experience includes services to states agencies, local municipalities, private industry, and federal clients such as the Bureau of Land Management, US Forest Service, Bureau of Indian Aff airs, and US Army Corps of Engineers. Robert specializes in studies and analyses related to the National Environmental Policy Act (NEPA), conducting wetland and water quality studies, preparing and coordinating NPDES and Section 404 permits, Section 7 coordination with US Fish and Wildlife Service, and preparing habitat conservation plans as well as the preparation of third- party NEPA projects occurring on federal lands. CONSTRUCTION SERVICES: TED TJERANDSEN 28 years experience; 14 with Wilson VINE & SHIELDS INTERSECTION IMPROVEMENTS 8 as a construction inspector and on-site engineer for the installation of a box culvert pedestrian underpass, and was responsible for ensuring quality construction, proper traffi c control procedures, and adherence to project plans and specifi cations. MIKE OBERLANDER, PE, LEED AP, INTERWEST CONSULTING GROUP 17 years experience Mike Oberlander has 17 years of experience in a variety of civil engineering areas for both public and private sector projects including several roundabouts, site and subdivision design, street and highway improvement, recreation trail design, parks, water and wastewater projects, and surveying. Mike has overseen and been a principal engineer/ designer on four roundabouts constructed in recent years, three in Fort Collins and one in Windsor. All have been successful projects, achieving the goals of improved traffi c fl ow and increased safety. Mike also has extensive experience working with the City of Fort Collins and Larimer County, on multiple roadway and intersection projects. Mike is currently leading the design of the corridor improvements project on North Shield Street from the Arthur Ditch north to Willox Lane. As a design engineer and project manager, Mike has a reputation for being innovative and accurate, and being especially successful working within tight time frames and limited budgets. DRAINAGE: ERIKA SCHNEIDER, PE, INTERWEST CONSULTING GROUP 13 years experience Erika Schneider has 13 years of experience in civil engineering in land development, drainage, and water and wastewater treatment plant design. Her experience includes transportation projects, residential and commercial site developments, watershed analyses, grading and drainage plans, stormwater management plans, erosion and sedimentation control plans, sanitary and water main system design, and fl ood plain studies. Erika leads the drainage design on the majority of Interwest projects. Her experience includes numerous storm water detention and conveyance system designs and reports. Erika was responsible for the drainage design of the Horsetooth/ Ziegler Roundabout in Fort Collins and the Eastman Park/3rd Street Roundabout in Windsor, CO. GEOTECHNICAL: WADE GILBERT, PE, KUMAR & ASSOCIATES 27 years experience VINE & SHIELDS INTERSECTION IMPROVEMENTS 9 underground methane, fault lines and brown fi eld sites. LANDSCAPE/URBAN DESIGN: BOB COURI, PLA, ASLA, BRITINA DESIGN GROUP 37 years experience Bob founded Britina Design Group with the belief that responsive service and excellent products create successful business relationships and successful places. With over thirty years of experience in the design and management of award-winning landscape architecture and planning projects, Bob excels in successfully taking a concept through design and construction. Britina is currently the Landscape Architect for the Midtown Urban Design Plan in Fort Collins and are part of the design team for the I-25 corridor from SH 392 to SH 14. Britina’s roundabout experience includes the Eagle-I70 Interchange with fi ve roundabouts. PUBLIC INVOLVEMENT ASSISTANCE: LAURIE MEZA, CIG 15 years experience Laurie Meza brings 15 years of experience in stakeholder outreach on construction and transportation projects. She has the background to ensure stakeholder groups understand the construction process and knows how to provide the information necessary for them to make informed decisions. As a native of Fort Collins, graduate of Colorado State University and current northern Colorado resident, Laurie has a unique understanding of the community and how to provide strategic communications for businesses, residents, motorists and special audiences impacted by these projects. Laurie currently is responsible for strategic planning and implementation of various public information eff orts for the $500 million South Terminal Redevelopment Program. She has also served as Public Information Manager on the T-REX team and Communications Specialist for the FasTracks Public Information team and provided strategic communications consulting on the US 285 Design-Build project team. LIGHTING: DANE SAUNDERS, LEED CLANTON & ASSOCIATES 12 years experience Dane Saunders has worked as a lighting designer for 12 years after receiving his degree from the University of Colorado- Boulder. His project experience includes exhibits, museum and display lighting, visitor centers, schools, and hospitality as well as exterior including roadway, site, and Project Understanding and Approach 10 PROJECT UNDERSTANDING AND APPROACH PROJECT GOALS We have reviewed the information provided by the City of Fort Collins, including “City of Fort Collins Arterial Intersection Study Shields St. and Vine Dr. Summary Report” (January 2012), the RFP documents and information provided at the pre-proposal meeting. Wilson & Company understands the project goals include:  Design a single lane roundabout at the Vine Drive and Shields Street intersection that will serve existing and future traffi c conditions safely, including pedestrians, cyclists and vehicles.  Design the roundabout with minimal impact to private properties, existing access, utilities, the environment and the traveling public.  Incorporate innovative and sustainable elements that provide benefi t to the City and surrounding communities  Proceeding through the design/LACA clearance process as swiftly as possible to arrive at construction on-schedule PROJECT APPROACH Wilson & Company’s “Project First” approach to the Vine & Shields Intersection is based on a focus of early project planning and coordination. One of the fi rst elements that we complete is a Project Management Plan (PMP). This document is developed in conjunction with City’s staff to defi ne elements that are needed to control the project and ensure that it is completed in conformance with project expectations for scope of work, quality, schedule and budget. The keys to success in project controls are planning, executing, and monitoring. The elements below are incorporated into our PMP and distributed to all team members to ensure full understanding of the requirements and goals of the project. PROJECT COORDINATION PLAN The development of the Project Coordination Plan (PCP) is a key element to the PMP to manage the project schedule. We meet with the City’s project manager to discuss the overall goals of the project and to complete a risk assessment that defi nes the risks compared to the potential success of the project. Using the fi ndings of this assessment, we will develop a process for coordinating with agencies or entities to resolve the risks as early as possible. This VINE & SHIELDS INTERSECTION IMPROVEMENTS 11 By understanding the project’s critical path issues, it becomes easier to develop a cohesive strategy to accomplish the project goals. In accordance with our “Project First” approach, we will meet with the City’s staff to understand the specifi c issues that were raised at the initial design phase, performed in 2012, and determine a course of action to mitigate those issues. The design will be evaluated for suitability to meeting current City design standards. We will look at including innovative and creative elements that respond to the context of the project. In addition, sustainable solutions that can extend the project’s life will be explored and include implementing environmental and community sensitive solutions. Another key to a successful “Project First” approach is a well thought out process for accomplishing the design and its associated tasks. This process, along with a detailed project schedule captures the tasks and milestones needed to complete the project within the schedule and on budget. A detailed schedule that meets the February 2015 Construction Ad Date including work tasks and durations, critical tasks, and milestones is provided in the Exhibit section of this proposal. The Wilson & Company team will employ “Real Time Reviews,” submittals prior to the formal reviews, that will make the overall process more effi cient. As with many projects, the right-of-way acquisition schedule becomes the critical path. Our schedule shows a cooperative acquisition schedule of 6 months, with authorization to advertise by the end of August 2014. With a more diffi cult acquisition schedule of 12 months, the February 2015 advertisement is still feasible. Also, we believe the design schedule is very comfortable as presented and potentially could be compressed to some degree. Our comprehensive quality control plan is another key element in our “Project First” approach. We will execute a detailed Quality Control Program (QCP) that will integrate the City, Larimer County, CDOT and our project team to ensure that a high-quality design and bid package is developed. Wilson & Company has its own internal QCP that is required to be implemented on every project. PROJECT CONTROLS Control of all aspects of the project is the responsibility of our project manager, Scott Waterman. He will monitor the project phases to ensure that costs are controlled, VINE & SHIELDS INTERSECTION IMPROVEMENTS 12 and assures the City that we will do our best to control costs. Constructability Reviews will be performed as a part of the design process on all signifi cant projects. We will utilize our highly experienced construction management personnel to review design projects at the preliminary and fi nal stages to validate constructability and to identify opportunities for construction cost savings. QUALITY CONTROL QUALITY CONTROL/QUALITY ASSURANCE The Wilson & Company team has well defi ned procedures for design and production of plans, specifi cations and estimates. As part of our Project Management Plan, Scott Waterman will develop a task-specifi c QA/QC Plan; focusing on our core management philosophy of planning, communication, and monitoring. For this project our team will conduct the design in accordance with the Larimer County Urban Area Street Standards (LCUASS). Additionally, we follow American Association of State Highway and Transportation Offi cials (AASHTO), CDOT and the Manual on Uniform Traffi c Control Devices (MUTCD) to guide our design processes. By analyzing and designing in accordance with the LCUASS and other accepted standards we will provide the City of Fort Collins with designs that are consistent. Wilson & Company has a formal quality assurance process that requires documentation of all reviews. We are very proud of the way our projects are handled. We also believe that construction documents and specifi cations should be clear, concise, accurate, coordinated, organized, and easily interpreted. This benefi ts the reviewing agencies and ultimately, the contractor, its subcontractors, and its suppliers. Quality assurance includes auditing functions to ensure quality processes are being followed and adhered to. CRITICAL ISSUES The research we have performed to date, combined with our experience designing roundabouts and successfully executing project designs with Local Agencies and CDOT provides us the understanding to identify the critical issues for the project. Exhibit 1 provides context for the intersection and following identifi ed issues. LOCAL AGENCY PROJECT CLEARANCES The design and construction of the Vine/ Shields roundabout will be performed with Federal Funds requiring the City of VINE & SHIELDS INTERSECTION IMPROVEMENTS 13 f. Force Account Estimate; Findings in the Public Interest; Design Exceptions g. Right-of-Way acquisition 2. Section 7 - Advertise, Bid and Award a. Provide Advertisement Documents – Plans and specifi cations; bid schedules b. Job-site showings c. Open bids and determine bid condition compliance d. Assist City with CDOT award concurrence e. Record sets of plans and specifi cations. 3. Section 8 - Construction Management a. Notice to Proceed b. Meetings – Pre-construction, progress, pre-survey, safety, pre-pour, pre-pave c. Public notifi cations for progress, lane closures, etc. d. Material and shop drawing review e. Progress reports and invoice approval, claim review, change order review and approval Additionally, Wilson & Company construction staff has signifi cant experience assisting Local Agencies and CDOT with materials testing and compliance, all documentation required for Civil Rights and Labor Compliance, and Finals Documentation to close out the project. ROUNDABOUT AND ROADWAY DESIGN WITHIN CONSTRAINTS Wilson & Company has signifi cant experience designing complex roundabouts in very constrained environments. Our designs are always a balance of the competing elements: operational performance, safety, right-of-way impact, and environmental impacts. The Vine/ Shields roundabout will need to be designed with the same balance in mind. That being said, the concept design already completed for the City of Fort Collins will provide a basis to fi nalize the design. We have provided an enhanced alternative that builds on the previous concept. Enhancements and considerations in the alternative presented as Exhibit 2 are an example of the design decisions we will make collectively with the City as we fi nalize the design footprint. Enhancements and other design elements include: 1. The alternative has introduced slight chicane geometry prior to entry into the circulating roundabout, providing additional speed control by providing a VINE & SHIELDS INTERSECTION IMPROVEMENTS 14 on-street bicycle lanes. West Vine Drive west of the intersection currently includes on-street lanes. DRAINAGE COORDINATION AND DESIGN FLOODPLAIN COORDINATION The current design for the West Vine Floodplain will install a large detention and water quality pond directly to the west of the intersection. The best location to drain the new roundabout will be to this new drainage facility. The Team will coordinate with the City to implement a scheme to use this facility for local drainage. Additionally, we believe the fl oodplain improvements will be implemented prior to the roundabout construction. Our discussions with Anderson Consulting Engineers indicate the West Vine Floodplain will be improved and therefore no longer a potential design confl ict for the roundabout. COORDINATION WITH WEST VINE FLOODPLAIN WORK The current design for the West Vine Floodplain will install a large detention and water quality pond directly to the west of the intersection. The best location to drain the new roundabout will be to this new drainage facility. The team will coordinate with the city to implement a scheme to use this facility for local drainage. STORM PIPE ROUTING AND UTILITY CONFLICTS The ideal roundabout grading design is conic with drainage spilling away from the center at all locations. This also requires that all legs of the roundabout have adequate drainage facilities including storm inlets and pipes. The team will work through the conceptual layout, grading and drainage design to fi nd the best storm pipe locations for the raw design and then pothole all routes to determine what utility confl icts exist. With this “targeted” pothole method, we have found that the potholing operation is less costly and provides better information. STORMWATER QUALITY The City’s “Green Streets Initiative” will play into the drainage design of this project, specifi cally water quality. A variety of very localized treatment methods may be available to the project. The roundabout will likely reduce the imperviousness of this area and there may be some areas in the existing right of way available for porous landscape detention, or other low impact development techniques prior to discharging fl ows to the storm pipes. Because of the adjacent City water quality facility, additional treatment Scope of Work 15 SCOPE OF WORK PROJECT KICK-OFF PHASE Upon notice to proceed, our team will setup a kick-off meeting with the City, CDOT and other agencies, as appropriate, to discuss the scope and protocol for performing the design. Initial items to discuss will be the process for contacting utility agencies to discuss their facilities and potential impacts on them. Our team has found that early coordination with utility companies is critical to ensure that there are no delays associated with utility approvals that will impact the construction schedule. Group and individual utility meetings will be scheduled as soon as practical. A survey request form will be submitted to the City survey department at this time. The parameters for the geotechnical investigations for the pavement design and subsurface investigations will also be discussed. The Wilson & Company team will provide assistance with the identifi cation and assessment of historic properties. The Wilson & Company team will coordinate with the Larimer County Shields Street project. Due to the timing and proximity of this project it is important that the design and streetscape elements are consistent and coordinated to ensure a consistent message from both project teams. PRELIMINARY ENGINEERING PHASE ROUNDABOUT/ROADWAY The Wilson & Company team will develop the most cost eff ective and effi cient roundabout and roadway design that will accommodate the future travel demands and incorporate community and safety needs. The preliminary design will be developed to an FIR level of design which will be used with the project team and stakeholders for initial feedback and assessment and identify property and right- of-way impacts, utility impacts, drainage considerations, and access control. The Wilson & Company team will use RODEL in tandem with the preliminary design to refi ne the design and maximize the capacity of the roundabout since the traffi c analysis and design of roundabouts are uniquely tied by geometry. Wilson & Company has used this technique with great success in evaluating and designing roundabouts in Loveland, Colorado Springs, and Denver. Because the adjacent driveway intersections are critical to this project, the queuing analysis from the roundabout analysis will be used to assess any impacts to these driveways. URBAN DESIGN/LANDSCAPE VINE & SHIELDS INTERSECTION IMPROVEMENTS 16  Landscape Design which will take into account the location and consideration of site distance triangles, regional plant material that is appropriate for the site conditions with an understanding and agreement to the maintenance considerations.  Irrigation Design that will use state of the art drip irrigation and a water monitoring system in accordance to City standards.  Urban treatment of bicycle and pedestrian facilities that is appropriate with bicycle and pedestrian safety at the forefront.  Coordination with Art in Public Places that fi t within the context of the improvements and are not a distraction but a complement to the overall identity of the area. RIGHT OF WAY Since right-of-way acquisition is critical to a project’s schedule, our project team will work with the City to develop an ownership map showing existing property lines, easements, monuments recovered, streets, and apparent rights-of-way within the project limits. Once the ownership map has been completed, it will become a part of the base map. The Wilson & Company Team will work with the City to identify temporary and permanent easements needed, and develop site mitigation plans for impacted parcels. UTILITIES COORDINATION There are several utilities that have been identifi ed within the intersection. Prior to and as part of the roundabout design the Wilson & Company team will:  Obtain utility location map information of the existing services from the City (water, wastewater, stormwater, etc.), Providers, or other Agencies (if not currently available).  Request copies of any as-built information available (electronic and hard copy) from Provider, City, or other Agencies (if not currently available).  Assist in determination of critical confl ict areas and coordination of potholing or locates (if required).  Meet with utility providers on site to discuss location of existing utilities, potential confl icts, possible rerouting options, and any near-future plans of provider’s that would potentially impact the project. Subsequent meetings as necessary to determine fi nal resolution. Draft meeting minutes, VINE & SHIELDS INTERSECTION IMPROVEMENTS 17 Accordingly, we have included, as an option, a supplemental study for preparation of the fi nal pavement design, including drilling four additional borings in areas of new utility backfi ll. Based on information provided in the RFP and the Wilson & Company’s team experience on similar projects, we propose the following for the Preliminary Pavement Design Study: 1. Drill fi ve exploratory borings to depths of about 10 feet in accordance with the Standards. The fi nal depths of the borings will be determined in the fi eld as drilling progresses and as the subsurface profi le becomes evident. The borings will be made to obtain information on the subsurface profi le, to obtain samples for laboratory testing, and to evaluate ground-water levels and depths to bedrock, where encountered within the planned depths of drilling. In general, California drive samples will be taken at 1-foot and 5-foot depth intervals. Sampling with the California drive sampler is similar to the standard penetration test (SPT) procedure described by ASTM D 1586. In addition, bulk samples will be obtained of the representative pavement subgrade soils for running an R-value test. We will coordinate with the Utility Notifi cation Center of Colorado to locate buried utilities prior to drilling. Utilities cleared through this service may not include all City- or otherwise publically-owned utility lines. The City should review the proposed boring locations once they are staked in the fi eld and verify that borings are clear of City- or otherwise publically-owned underground utilities and all publically- owned utility lines. 2. For public safety considerations, we generally do not leave borings within paved streets open for measuring stabilized groundwater levels. However, we may leave some or all of the borings open, or install temporary piezometers where caving soils are present, in places where groundwater data would be considered critical, particularly where conditions encountered during drilling indicate that ground water levels may be within the planned depth of excavation. At those locations, we will install fl ush-mounted temporary covers. Our services will include one round of groundwater level measurements a VINE & SHIELDS INTERSECTION IMPROVEMENTS 18 PRELIMINARY ENGINEERING PHASE DELIVERABLES FINAL ENGINEERING PHASE Once all FIR plan comments are received and resolved to the satisfaction of the City, we will prepare fi nal construction documents for the Vine & Shields Intersection Improvement Project Intersection Project. The documents will fi nalize the preliminary design, provide clear direction, and include all information required for the successful construction of the project. Final engineering will be accomplished in two phases: Final Offi ce Review (FOR) documents and fi nal construction document package. The FOR document package will address all relevant comments received during the preliminary engineering phase and allow a fi nal review before the construction documents are completed. Key tasks to be completed during the fi nal engineering phase include the following:  Phased Construction Documents  Pavement Design Report  Final Drainage Report  Stormwater Management Plan  Roundabout/Roadway Design and Urban Design and Landscape Plan  Construction Phasing/Traffi c Control/ Striping/Detour Plans  Contract Specifi cations  Final Cost Estimate  Final Utility Coordination FINAL ENGINEERING PHASE DELIVERABLES  Roadway Plans, Drainage Plans, Traffi c Plans  Final Engineering Project Schedule  Meeting minutes of all project meetings  Final Drainage Report  Storm Water Management Plan  Final Urban Design and Landscape Plan  All CAT-EX Memos necessary for ROW Appraisal Clearance  ROW Plan Set (Assistance and plan development as directed by the City)  Four Half Size Final plan sets (Black and White, 11x17)  One PDF fi le of the Final plan set  One electronic copy of the Final Project Specifi cation Book Project Bid Tab and Opinion of Probable Cost  FOR Meeting Minutes and comment responses The key component for ensuring timely completion of the FOR and fi nal construction documents is close coordination with the aff ected project stakeholders. Open and VINE & SHIELDS INTERSECTION IMPROVEMENTS 19 BIDDING AND CONSTRUCTION PHASES The Wilson & Company team, as requested, will provide bidding assistance to the City including the plan production requirements per the RFP, attend the pre-bid meeting, assist in answering pre-bid questions, and evaluate the contractors’ bids. Wilson & Company currently has seven construction management personnel located in Colorado with a combined total of more than 130 years of construction quality inspection experience. All of our senior- level construction management personnel are highly experienced with the CDOT documentation requirements for federally funded projects. Our team also includes staff that has prior construction management experience with roundabout construction and projects for and within CDOT Region 4. Wilson & Company will provide any level of construction management at the City’s request, from full management to only providing inspectors. “FOR BIDDING” SUBMITTAL AND DELIVERABLES NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) SPECIAL REQUIREMENTS The Wilson & Company team will prepare all required NEPA documents for the project for each of the design phases, preliminary and fi nal. At the start of the project the Wilson & Company team will coordinate an environmental kick-off meeting with the City and CDOT Region 4 environmental staff to review the project and any changes to the project area since the April 6, 2011 environmental scoping meeting. At this meeting the team will revisit the required clearance actions for the top of the CDOT Form 128, defi ne the historic resources study area and conduct a fi eld review if necessary. Following this meeting the Wilson & Company team will initiate the cultural resource survey, air quality analysis, biological existing conditions (i.e. noxious weeds, migratory birds, raptors, etc), and other evaluations as identifi ed during the meeting. As these resource evaluations progress, we will keep the City apprised of any key fi ndings prior to the submittal of the draft memorandums for review. Additional environmental coordination meetings will be held to fi nalize the Area of Potential Eff ects and as needed based on the initial resource study results. The Wilson & Company team will deliver all documentation consistent with the City and VINE & SHIELDS INTERSECTION IMPROVEMENTS 20 directories. If recorded land title records and/or environmental lien records are provided, a review of the documentation will be included in the report.  Review reasonably obtainable records from federal, state, and local agencies concerning generation, storage, treatment, and disposal of hazardous substances or petroleum products at the site and on adjoining and nearby properties. Contact applicable government offi cials and others to inquire about records of possible spills, permit violations, or other activities that may have resulted in recognized environmental conditions (RECs) at the site.  Conduct a site visit to observe the property, on-site structures, and adjacent land for current uses and indications of storage or spills of hazardous materials or petroleum products.  Prepare a written report documenting the fi ndings of the Phase I MESA and identifying any RECs. Discuss with the client recommendations that can be provided in the report if RECs are identifi ed HISTORY The work the Wilson & Company team will assist CDOT in completing the Section 106 survey work will be performed by a historian who qualifi es under the Secretary of the Interior’s standards (as defi ned in the Code of Federal Regulations, 36 CFR Part 61) and will conform to the standards of the Colorado Cultural Resource Survey Manual at the Offi ce of Archaeology and Historic Preservation (OAHP). The work to be completed will be done in the following steps:  Defi ne APE: Determine and document the project Area of Potential Eff ect (APE), defi ned as the “geographic area or areas within which an undertaking may directly or indirectly cause alterations in the character or use of historic properties, if any such properties exist.” Provide a narrative description with linear measurements of length and width of APE and justifi cation for selecting those boundaries along with a graphic representation of the APE on a map or aerial photograph. Review engineering drawings to VINE & SHIELDS INTERSECTION IMPROVEMENTS 21 properties, or linear resources such as irrigation ditches or railroad grades, if present. Prepare attachments for site forms (quad maps, sketch maps, and photographs).  Determine eff ects to eligible or listed historic properties, if present: Assess eff ects of the project to eligible or listed resources by applying 36 CFR 800.5 as determined by post FIR level (50-60 percent complete) plans. Eff ects to be considered may include right-of-way acquisitions, including temporary construction easements and permanent easements; physical damage or destruction of all or part of a property; physical alterations; moving or realigning a historic property; isolating a property from its setting; change in the visual or audible setting; vibrations; and change in access or use.  Submit report and site forms: Prepare a summary historic resources report, in draft form, for the CDOT Region 4 historian review and approval. Include a summary of the project corridor’s commercial and social development as required in RFP. Revise and resubmit report and site forms based on comments. Prepare at least three fi nal reports and fi nal site forms to submit for concurrence on determinations of eligibility and eff ects (one for SHPO, one for each consulting party, i.e., the local historical society, and one for the CDOT historian). The report for SHPO will have the site forms detached from the rest of the report and the site forms will include all of the attachments (sketch map, USGS Quad map, photographs). The other reports will have site forms attached to the main report.  Submit draft letter from CDOT to SHPO and consulting parties: Draft a letter summarizing the results of the survey including arguments for eligibility and eff ect determinations and submit to the CDOT historian. Prepare revisions as requested by historian and resubmit fi nal letter.  Avoidance/Mitigation: Assist CDOT Region 4 in avoiding or mitigating adverse eff ects if the project will have adverse eff ects to historic properties PUBLIC AND STAKEHOLDER INVOLVEMENT Eff ective public and stakeholder Exhibits VINE & SHIELDS INTERSECTION IMPROVEMENTS 22 EXHIBIT 1: ISSUES AND CONTEXT MAP LEGEND H-Date = Potential Historic Property HZ = Potential Hazardous Materials Utilities as labeled VINE & SHIELDS INTERSECTION IMPROVEMENTS 23 EXHIBIT 2: REVISED CONCEPT DESIGN 23 EXHIBIT 3: PROJECT SCHEDULE ID Task Name Duration Start 1 Contract Execution / NTP 1 day Mon 4/29/13 2 A. Project Kickoff, Management and Meetings 336 days Tue 4/30/13 3 Kickoff Meeting 1 day Tue 5/7/13 4 Coordination Meetings (every 4 weeks) 321 days Tue 5/21/13 22 Preliminary Design Public Meeting 1 day Thu 10/31/13 23 Risk Assessment and Project Coordination Plan 20 days Tue 4/30/13 24 Update this Project Schedule 5 days Tue 5/28/13 25 Develop Design Criteria 15 days Tue 4/30/13 26 B. Preliminary Engineering Phase 132 days Wed 5/8/13 27 Field Survey 30 days Wed 5/8/13 28 Develop Ownership Map 10 days Wed 6/19/13 29 Traffic Engineering 50 days Wed 5/8/13 30 Traffic Projections and Analysis 15 days Wed 5/8/13 31 Initial Concept Design and Geometric Recommendations 20 days Wed 6/19/13 32 Geotechnical Engineering 31 days Wed 7/17/13 33 Field Investigations, Testing, and Pavement Design 20 days Wed 7/17/13 34 Preliminary Geotechnical Report 1 day Wed 8/28/13 35 Preliminary Roadway Design 20 days Wed 7/17/13 36 Identify Initial Propery Impacts 10 days Wed 8/14/13 37 Drainage and Water Quality Design 41 days Wed 7/17/13 38 Drainage Analysis and Design 30 days Wed 7/17/13 39 Preliminary Drainage Report 1 day Wed 9/11/13 40 Preliminary Utility Coordination 100 days Wed 6/5/13 41 Utility Markings, Survey, and Research 20 days Wed 6/5/13 42 Preliminary Utility Plans 15 days Wed 8/14/13 43 Preliminary Utility Relocation Recommendations 15 days Wed 9/4/13 44 Utility Potholing 10 days Wed 9/25/13 45 Confirm Utility Relocation Design 10 days Wed 10/9/13 46 Preliminary Environmental Studies 110 days Wed 5/8/13 47 ISA and likely MESA 30 days Wed 5/8/13 48 Biological Resource Report 30 days Wed 5/8/13 49 Historic Resource Research and Elligibility 60 days Wed 5/8/13 50 Complete Top of Form 128 20 days Wed 8/28/13 51 Initiate Phase II ESA (if required) 30 days Wed 8/28/13 52 Compile Preliminary Design Review Plans & Report 10 days Wed 9/25/13 53 Preliminary Design Quality Control 10 days Wed 10/9/13 54 Preliminary Design Submittal 1 dayWed 10/23/13 55 Preliminary Design Review Meeting (FIR) 1 day Thu 11/7/13 56 C. Final Engineering Phase 204 days Fri 11/8/13 57 Comment Resolution and Final Design Refinements 15 days Fri 11/8/13 58 Right of Way Plans 52 days Fri 11/29/13 59 Develop Right-of-Way Plans 20 days Fri 11/29/13 60 ROW Plan Submittal 1 day Fri 12/27/13 61 Right of Way Plan Review 1 day Mon 1/13/14 62 Revise ROW Plans and Authorize ROW 20 days Tue 1/14/14 63 Final Utility Coordination 144 days Fri 11/8/13 64 Final Utility Relocation Design and Plans (note easements) 30 days Fri 11/8/13 65 Utility Coordination Meeting 1 day Fri 1/3/14 66 Develop Utility Agreements 90 days Mon 1/6/14 67 Submit Utility Clearance Request to CDOT 1 day Wed 5/28/14 68 Historical Determination of Effects 20 days Fri 11/29/13 69 CDOT and SHPO Review and Concurrence 60 days Fri 12/27/13 70 Other Environmental Mitigation 60 days Fri 11/29/13 71 Complete and Compile Final Design Plans, Specs, Estimate, Reports 60 days Mon 1/6/14 72 Final Plan and Document QC 10 days Mon 3/31/14 73 Final Design Submittal 1 day Mon 4/14/14 74 Final Design Review Meeting (FOR) 1 day Tue 4/29/14 75 Post FOR Comment Resolution and Plan Approval 20 days Wed 4/30/14 999 18th Street, Suite 2600 Denver, CO 80202 phone: 303-297-2976 fax: 303-297-2693 www.wilsonco.com 76 Complete Bottom of Form 128 15 days Wed 4/30/14 77 Right of Way Acquisition (Shortest Duration, could be longer) 120 days Tue 2/11/14 78 Submit ROW Clearance Request to CDOT 1 day Tue 7/29/14 79 Final Authorization to Advertise 1 day Wed 8/20/14 5 days 5/7 Kickoff Meeting 209 days 317 days 327 days 30 days 15 days 19 days 19 days 9 days 9 days 30 days 30 days 216 days 20 days 50 days 50 days 20 days 226 days 44 days 44 days 44 days 51 days 44 days 109 days 109 days 129 days 44 days 44 days 44 days 44 days 44 days 50 days 8/20 Final Authorization to Advertise Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 Critical Critical Split Task Split Progress Milestone Slack Slippage Summary Project Summary Rolled Up Critical Rolled Up Critical External Tasks External Milestone Project: Preliminary Design Phase Sch Deadline Date: Thu 3/7/13 24 coordination is crucial to the overall success in the implementation of the roundabout. The Wilson & Company team works on numerous projects involving local agency coordination, and Context Sensitive Design and Solutions, and can help the City implement a successful Communication Plan needed to achieve project consent from the multiple stakeholders that may involve a broad spectrum of techniques. determine which parcels and structures that are 50 years or older will require a historic survey. Based on a preliminary review, the following parcels or resources in the intersection vicinity are within the 50 year age range:  Database search: Perform a Compass database search and fi le search at the OAHP and also review local landmark lists for Larimer County and Fort Collins to determine the presence of properties that have been determined to be eligible for, or are listed on, the National Register of Historic Places or the local register.  Historic resource survey to determine eligibility of properties: Survey the potential historic properties in the APE and record all properties on site forms according to the guidelines of OAHP. These properties may include previously documented and new PROPERTY ADDRESS/OWNER YEAR BUILT 1108 W. Vine Drive; Animal House 1962 723 N. Shields; Adams Family Trust 1958, 1964 Arthur Ditch (Fort Collins Irrigation Ditch) Abandoned railroad grade (crosses Shields n. of Vine) 1045 W. Vine; Jensen 1956 1041 W. Vine; Dyrenforth 1957 1038 W. Vine; Rein 1899 1030 W. Vine; Giunta 1950 1033 W. Vine; Atwood 1925 1027 W. Vine; Nichols 1925 910 W. Vine; Holtorf 1899 CDOT Region 4 requirements to complete the top of the Form 128 and be prepared for the permitting phase (bottom of the Form 128). Our team is experienced and fully prepared to develop any and all clearance and permitting, including mitigation needed to ensure the project is cleared for construction and meets the project schedule. If in the initial site assessment (ISA) hazardous waste issues are identifi ed a Phase I modifi ed environmental site assessment (MESA) will be conducted consistent with the procedures of ASTM E 1527-05, Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process, as modifi ed by the Colorado Department of Transportation (CDOT). Based on the information provided and the Wilson & Company’s team experience in the area, we propose the following tasks for the assessment:  Review the history of site usage, including readily available property records, historical property maps, aerial photographs, and local street “FOR BIDDING” SUBMITTAL AND DELIVERABLES Four Half Size “For Bidding” plan sets (Black and White, 11x17), stamped by PE One PDF fi le of the Final plan set, stamped by PE One electronic copy of the Final Project Specifi cation Book, stamped by PE clear lines of communication between the design team and the aff ected parties will allow for quick resolution of comments or concerns regarding the proposed improvements, utility relocations, and permitting. PRELIMINARY ENGINEERING PHASE DELIVERABLES Preliminary Engineering Project Schedule One Digital copy of the design drawings (AutoCAD format) Meeting minutes of all project meetings One PDF fi le of the plan set Preliminary Drainage Report One Electronic copy of Preliminary Project Specifi cation Book Pavement Design and Geotechnical Engineering Report Project Bid Tab and Opinion of Probable Cost Two Urban Design and Landscape Concept Alternatives FIR Review Meeting Minutes and comment responses Four Half Size Preliminary plan sets (Black and White, 11x17) Environmental Resource Reports and CDOT Form 128 (Categorical Exclusion) few days after drilling is completed, at which time the piezometers, if installed, will be removed, the boreholes will be backfi lled, and the pavement patched. 3. Obtain core samples of the existing pavement at the boring locations in the event an overlay approach is to be considered. 4. Conduct a laboratory testing program on selected samples obtained from the borings to determine:  Moisture content  Density of undisturbed samples  Gradation characteristics  Atterberg limits  Consolidation and/or swell potential (of fi ne-grained soil samples)  R-value Test (Hveem stabilometer)  Water soluble sulfates in soils 5. Analyze the data obtained from the fi eld and laboratory portions of the study to provide engineering recommendations for:  Preliminary roadway pavement thickness design using AASHTO guidelines  Pavement subgrade preparation and utility trench backfi ll considerations. 6. Prepare a report summarizing the site exploration data and laboratory test results and providing our conclusions and preliminary pavement design recommendations. A registered professional engineer will supervise the fi eldwork and report preparation. and attach meeting materials and research maps.  Assist in plan and application submittals, or other design or loading information required for providers to complete fi nal design. Assist in obtaining fi nal design from provider and complete plan check for potential confl icts with other utilities.  Provide maps to and coordinate with surveyor to incorporate existing utility locations into base CAD fi les and to verify location in base fi les with available mapping and information.  Complete relocation recommendations and coordinate with utility providers on suggested alignments and fi nal design. GEOTECHNICAL/PAVEMENT For this project the Wilson & Company team assumes that grade changes will be minor and that all existing pavement will be replaced with new asphalt or concrete pavement. Per the request for proposal (RFP), pavement thickness design is to be in accordance with the guidelines outlined in the Larimer County Urban Area Street Standards (Standards). It appears the Standards allow use of the data from the preliminary design borings in preparing a fi nal pavement design. However, it is unclear from the RFP if reconstruction will include new buried utility lines beneath the pavement structure. If reconstruction does include new buried utility lines, supplemental borings are required where the fi nal subgrade conditions include new utility backfi ll. The Wilson & Company team will work with the City Staff , Larimer County, CDOT and Neighborhood Groups to develop the Design Intent for the Vine & Shields Intersection Improvements Project. By using the input from these groups along with the Summary Report by Muller Engineering and the City of Fort Collins Streetscape Design Standards and Guidelines, we will develop two (2) Urban Design/Landscape Conceptual Plans. These plans with then be developed into the Preliminary and Final Construction Documents. This design will embody the spirit of the City’s Design Standards with the overall goal of contributing to making the City of Fort Collins a world class community. The Urban/Landscape design will consist of the following:  Design of corners and central island aesthetics that respond to the local character is aesthetically pleasing and fi ts within the context of the surrounding area by drawing from the western regional character design intent established at the start of the project. in the intersection may not be necessary. This will be one of the fi rst new intersections with the Green Streets initiative and may be an opportunity to test some treatment techniques. MAINTENANCE OF TRAFFIC The construction of the Vine and Shields roundabout will require a creative approach to maintenance of traffi c (MOT) that minimizes the disruption to traffi c and businesses, maximizes safety in the project area, and accelerates the construction of the project. The MOT will also require an approach that maximizes the use of space within the limited right-of-way. UTILITY ADJUSTMENTS Utilities are an element that more often than any other can impact the project schedules, both the design and construction. There are large amounts of underground utilities within the intersection area with overhead utilities along the north, west, and east legs of the intersection. As the preliminary design is developed it will be critical to identify all utilities and determine which are impacted by this project. more visual cue to the driver of a slower speed condition. This will provide additional safety not only for the driver, but also for pedestrians utilizing the crossings. 2. The alternative has extended the raised medians for several reasons: a. In combination with the chicanes, curb on both sides of a narrower travel lane will provide additional speed control prior to entry into the circulating roundabout. b. The raised medians will provide additional opportunity for urban design and landscape treatments. c. The extended median can be utilized as access control if our team decides it is necessary as a safety enhancement. The beauty of a roundabout with proximate access control is that U-turns are readily available, legal, and safe. 3. Although the alternative does not provide bicycle enhancements to the existing concept design, design treatment for bicyclists is critical to this area. North Shields Street is currently a bicycle route where cyclists share the lane with vehicles. The 2008 Bicycle Plan includes North Shields Street on the Hot List II Projects to add formal Fort Collins to execute the project with CDOT oversight, according to CDOT’s Local Agency Manual. Wilson & Company has completed numerous projects for Local Agencies with CDOT oversight and directly for CDOT, several within CDOT Region 4. The simplifi ed basis for the Local Agency process is CDOT’s form 1243, the Local Agency Contract Administration Checklist. Virtually all of the process we will assist the City with is contained in Section 5 – Project development; Section 7 – Advertise, Bid and Award; and Section 8 – Construction Management. Critical items required under each of these sections that involve the Design Consultant are as follows: 1. Section 5 – Project Development a. CDOT Coordination Meetings – Design Scope Review Meeting; FIR Meeting; FOR Meeting; Right-of-Way Plan Review Meeting b. Design Approval – Plans, Specifi cations, and Cost Estimates c. Public Involvement d. Environmental Clearances – Categorical Exclusion, CDOT Form 128 e. Utility Agreements with all aff ected utilities quality objectives are met, and the schedule is maintained. COST CONTROL CONTROLLING CONSULTANTS COSTS Our approach to managing consultant costs coincides with our philosophy of planning, communicating, and monitoring. Using the well defi ned scope generated in the Design Scoping Review process, the project manager will develop accurate and detailed work hour estimates and associated project costs to perform the work. Our project manager will track the progress of key project deliverables and activities in line with the budget. When progress falls behind budget, our project manager will develop a recovery plan to bring the task back within budget. CONTROLLING CONSTRUCTION COSTS Wilson & Company recognizes that in a time of limited fi scal resources it is important to make budgets go as far as possible and to complete projects within budget. Our team will employ three key strategies to ensure that project construction costs are monitored to fi t within budgets. Accurate estimating is a critical component to understanding the magnitude of project cost. Using our experience on municipal and roundabout projects we will coordinate with the City to develop cost estimates at the beginning of the project and at each key milestone. Adjustments to the scope may be necessary to keep the project within budget. Value Engineering is a conscious eff ort we ask our staff s to make throughout the design process. This philosophy gives our personnel an ownership in the process process will be integrated into the project schedule. The PCP is a living document that formalizes and tracks action items, critical outside agency coordination items, critical project clearances and deliverable status. The plan will be updated and reviewed on a regular basis, both internally with Wilson & Company and with the City’s project manager, to target coordination meetings for the upcoming weeks, ensure that action items are being completed, and keep the City’s staff up-to-date on project status. PROJECT MANAGEMENT PLAN Quality Assurance/Quality Control  Document Control Plan  QC Protocol Technical Approaches  Scope of Work  Project Schedule  Budget Breakdowns  Project Deliverables  Design Criteria  CAD Standards Project Coordination Plan MANAGEMENT PHILOSOPHY P L A N N I N G M O N I T O R I N G C O M M U N I C A T I N G landscape. Several of his projects are seeking LEED certifi cation. Dane is profi cient in using lighting calculation software including AGI. Dane was responsible for the lighting design of the I-25/Crossroads Boulevard and the Pecos Street over I-70 projects utilizing the Illuminating Engineering Design DG-19- 08 Design Guide for Roundabout Lighting guidelines. DBE PARTICIPATION AND USAGE Wilson & Company is not a DBE fi rm, however we commit to using DBE fi rms for meaningful work for 9% of the project value as shown in the following table. SUBCONSULTANT DBE % Kumar & Associates 4.0 Entitlement and Engineering Solutions 2.0 Communication Infrastructure Group 2.0 Clanton & Associates 1.0 TOTAL DBE PERCENTAGE COMMITMENT 9.0% Wade Gilbert has over 27 years of geotechnical engineering experience related to design and construction of a wide variety of commercial, port, utility, and transportation facilities. He has been the project manager and lead geotechnical engineer for routine and complex geotechnical investigations and construction monitoring services related to highway and railroad bridges and embankments, deep and shallow foundations, large-mat foundations, fl exible and rigid pavements, earth retaining structures, slope stabilization, and surface- and subsurface-drainage systems. Wade’s background includes earth-work related design and construction services, including permitting and contract management, and geo-environmental services related to soil and groundwater contamination, containment and disposal facilities, and sediment characterization and disposal. UTILITY DESIGN & COORDINATION: JON ANDRESEN JR., PE, LEED AP, EES 17 years experience Jon Andresen has 17 years of civil engineering experience on a large variety of projects. His experience includes management of corporate design teams, quality assurance of engineering design, and project management of small and large scale commercial projects. Jon has been involved in all project development phases, from entitlements to construction closeout, with emphasis on engineering design and interacting with various disciplines to support project completion. Jon has extensive site civil design, drainage analysis, and has strengths in providing site solutions at complex sites, such as naturally occurring Ted Tjerandsen has over 28 years of experience working on structural and roadway projects with an emphasis on construction services. He is highly regarded for his extensive knowledge of various agency codes and regulations, and for his problem-solving skills on the job which have resulted in cost or time savings. Ted provides construction management- related services including the following: interim and fi nal pay estimates; daily diaries of project occurrences; daily inspector progress reports; weekly project status meetings; oversight of certifi ed payrolls; and review and approval of MHTs and TCPs as well as project form 205 (Sublet Permit Applications). CONSTRUCTION SERVICES: RAY CUNDIFF, EI 2 years experience; 2 with Wilson Ray Cundiff is experienced in the design of rural and urban roadway design using MicroStation, InRoads, Geopak, AutoCad, and Civil3D. Ray also has experience in supervision and inspection of roadway and transportation related construction operations. He has served clients such as: Federal Highway Administration Central Federal Lands Division (FHWA/CFL), Colorado Department of Transportation (CDOT), Larimer County, Arapahoe County, Town of Castle Rock, and the City and County of Denver (CCD). Ray has served plans for roundabouts, roadway corridors, and single point urban interchanges, traditional, tight diamond, and center-exit interchanges; interstate widening and reconstruction; and urban intersection relocations. He works on roundabout projects that involve a wide range of traffi c fl ows, site conditions, and constraints. He works with transportation planning staff to develop cost eff ective roadway corridor and roundabout designs. Brian served as the roadway design engineer for two roundabouts at Pecos Street over I-70 Bridge Replacement for CDOT Region 6, to replace the existing signalized intersection. TRAFFIC LEAD: STEVE GOMEZ, PE, PTOE 28 years experience; 10 with Wilson Steve Gomez is experienced in corridor planning, and the planning and operational analysis of roundabouts. He served as the lead traffi c engineer on several roundabout projects throughout Colorado in the planning and design stages. He evaluates roundabout operations, including those recommended in the I-25 & Crossroads Boulevard Interchange Interim Safety Improvements. He utilizes various roundabout analysis tools such as RODEL, HCS 2010, and SIDRA; and prepares roundabout concept approval reports and feasibility studies. Steve is an eff ective communicator of technical information that is comprehensive and critical in the successful implementation of roundabouts. UTILITY DESIGN & COORDINATION Jon Andresen Jr., PE, LEED AP EES ADJACENT PROJECT COORDINATION Mike Oberlander PE, LEED AP Interwest Consulting Group DBE DBE DBE DBE v n la la ( 5 successful projects from planning to conceptual design through construction. We value Higher Relationships: Shared Ownership; Collaboration; Intensity, Discipline and Solutions. The City will enjoy working with a qualifi ed team specifi cally created for this project. The City will benefi t from our effi ciencies, experience and lessons learned built from the many roundabout design projects we have worked on throughout Colorado and the Midwest. o d w b C m f a d INTRODUCTION