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HomeMy WebLinkAboutWORK ORDER - RFP - 7084 CONSULTING ENGINEERING SERVICES (23)PROFESSIONAL SERVICE AGREEMENT WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Anderson Consulting Engineers, Inc. DATED: January 1, 2012 Work Order Number: ACE-Poudre Sewer - 1 Q Purchase Order Number: l t 34 ?S I Project Title: Poudre River Sewer Crossing at Shields Street -7o Commencement Date: August 15, 2013 Completion Date: December 31, 2013 Maximum Fee: (time and reimbursable direct costs): Not to exceed Twenty Five Thousand Nine Hundred Seventy Eight ($25.978) e— ll o r cof Project Description: Final Design Services for Poudre River Sewer Crossing at Shields Street Scope of Services: See Attached Scope of Work Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein an in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional: A-ND6%,)f0,J 4,45'r, y ,e"�Jli.l6Z9i� By: A0410A (h eiy� Title: Date: stdwopsa rev 7/09 City of Fort Collins Submitted By: % /Z,�� Matthew Fater, Projec Manager Date: - -/ Reviewed By: Owen Randall, Senior Utility Engineer Date: Approved By: Jon Haukaas, Water Engineering and Field Services Operations Manager Date: e/l 3 Approved By: Brian Janonis, Utilities General Manager (over $1,000,000) Approved By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management (over$60,000.00) Date: July 31, 2013 ANDERSON CONSULTING ENGINEERS, INC. SCOPE OF WORK for the POUDRE RIVER SEWER CROSSING AT SHIELDS STREET FORT COLLINS, COLORADO The purpose of this scope is to define the work effort by Anderson Consulting Engineers, Inc. (ACE) for the analysis and design of a sanitary sewer crossing of the Cache la Poudre River located approximately 70 feet east of the downstream side of the Shields Street Bridge. The prime consultant for this project will be Anderson Consulting Engineers, Inc. (ACE) who will provide the following: (a) hydraulic modeling and analysis efforts; (b) project permitting services; (c) construction drawing plan sets; (d) project management and coordination; and (e) project outreach services, if required. Surveying services will be provided by King Surveyors, Inc. Wildland Consultants will provide wetland consultation to support the 404 permitting efforts. Centennial Archaeology will provide SHPO consultation and conduct a cultural survey of the project to support the 404 permitting efforts. It is assumed that the geotechnical information collected for the Shields Street Widening and Bridge Replacement Project (Shields Street Project) will be sufficient for the design and construction of the sewer crossing. Therefore, geotechnical engineering services have not been incorporated into this Scope of Work. Brian Smith, P.E., CFM, will serve as the Project Engineer responsible for overseeing and reviewing all work conducted as part of this Scope of Work. Mr. Smith will also be responsible for the day-to-day management of the project. Bradley Anderson, P.E., CFM, President of ACE/Senior Principal Engineer, will provide quality assurance and quality control of the design. Aaron Hansen, P.E., CFM, Project Manager for ACE, will assist with the development and review of the final design plans. It is ACE's understanding that the City would like to construct the sewer line crossing this fall to take advantage of the anticipated low flows in the river and the initiation of construction on the West Vine Outfall Project. Therefore, ACE proposes to complete the work associated with this scope by no later than November 1.2013. Task 1. Data Collection, Field Reconnaissance, and Base Map Preparation It is noted that extensive base map and utility information has already been collected as part of West Vine Outfall Project and the Shields Street Project. It is assumed that the base map developed for the West Vine Outfall Project will be utilized for this scope of work. Effort to incorporate base map information associated with the Shields Street Project into the West Vine Outfall base map has been included in this task. It is anticipated that two site visits will be conducted to familiarize project staff with the specific site conditions and to facilitate project permitting efforts. Page 1 of 4 July 31, 2013 Task 2. Additional Survey Data and Easement Information To facilitate the City of Fort Collin's floodplain use permit and no -rise certification, a detailed ground survey of the sewer alignment will be obtained to document existing and as -built conditions. This task also includes coordination efforts to identify temporary construction easements and develop necessary legal descriptions for agreements with adjacent landowners. All survey information will be horizontally referenced to the City of Fort Collins ground master network and vertically referenced to the National Geodetic Vertical Datum of 1929 (NGVD29). Task 3. Permitting Coordination with representatives from the U.S. Army Corps of Engineers (USACE), U.S. Fish and Wildlife Service, and the State Historical Preservation Office (SHPO) will be conducted to determine the requirements for a 404 permit application. Based on a recent site visit by Mr. Terry McKee (USACE), it is anticipated that the sewer crossing will be covered under a Nationwide 12 Permit — Utility Line Activities. Coordination with Terry McKee and Wildland Consultants will be conducted to determine the documentation requirements associated with a Nationwide 12 permit. Recent coordination with Wildland Consultants indicates that the wetland and open water delineation conducted by Pinyon Environmental, Inc. as part of the Shields Street Project can be utilized for the Nationwide 12 permit submittal for the sewer crossing. Therefore, effort for Wildland Consultants to re -delineate the wetland and open water for the sewer crossing has not been included as part of this Scope of Work. It has also been assumed that the ESA compliance that has been obtained by Natural Areas for the McMurray, West Vine Outfall, and Sterling Property Projects will be sufficient documentation for the sewer crossing and that no further ESA surveys will be required. Due the existence of documented historic properties in the vicinity of the proposed sewer crossing and recent delays in the Shields Street Project due to SHPO requirements, it has been assumed that a proactive cultural survey of the project site will be conducted as part of the 404 permitting. The cultural survey will be conducted by Centennial Archaeology. Based on coordination with the City Stormwater Department, it has been determined that the City will not require a CLOMR submittal for the sewer crossing. However, a floodplain use permit and no - rise certification will be required. Close coordination with the Shields Street Project will be conducted to integrate the sewer crossing design with the Shields Street Project. This task also includes effort to develop a memorandum for the floodplain use permit/no-rise certification that will document any hydraulic analyses, floodplain modeling, and scour/stability analyses conducted for the design. Task 4. Final Design and Preparation of Preliminary Construction Drawings Final design and construction drawings will be prepared for the approximate 270 linear foot sewer line crossing. It is our understanding that COFC wishes to install a 21-inch line underneath the Poudre River to expand their service area to include properties north of the river. The 21-inch sewer line will be connected to the existing 27-inch trunk located on the south side of the river and will be encased in concrete underneath the river. It is also understood that as part of the Shields Street project, the scour Page 2 of 4 July 31, 2013 hole located downstream of the existing Shields Street Bridge will be partially filled in. Coordination will be conducted with the Shields Street Project team with respect to filling in the scour hole, river bank protection, and river scour analyses associated with the proposed project. ACE will prepare preliminary construction drawings including plan, profile, and detail sheets. These drawings will be provided to the City of Fort Collins and Gamey for their review and comment. It is anticipated that the preliminary and final design plan set will include the following sheets: • Cover Sheet • Project Information/General Notes • Survey Control/Geotechnical Information • Sewer Plan and Profile Sheet • Detail Sheets including general details and an encasement detail Task 5. Preparation of Final Construction Drawings, Specifications, and As -built Drawings All comments generated from the review of the preliminary construction drawings will be discussed with the City of Fort Collins and Gamey. These comments will either be addressed verbally and/or incorporated into a revised final set of construction drawings. Standard City of Fort Collins technical specifications will be compiled and utilized for this project. If necessary, non-standard technical specifications will be produced for the project by ACE, in close coordination with the City of Fort Collins and Gamey. For this scope of work, it is assumed that Division 1 (General Requirements) specifications, including the Measurement and Payment section and Bid Schedule, will be developed primarily by the City of Fort Collins and Gamey. ACE will assist in the development of Division I specifications as needed. Once construction is complete and as -built survey information has been obtained, ACE will prepare as -built construction drawings and documentation for the no -rise permit. This task includes the development of one set of full-size mylar as -built construction drawings for the City's records. Task 6. Meetings, Coordination and Public Outreach During the completion of this project, it is anticipated that several specific coordination meetings will be scheduled, along with project status meetings, as necessary. These meetings will include the following: (a) project kickoff meeting; (b) biweekly project status meetings, which will be conducted after the bi-weekly West Vine Outfall Project meetings (6 meetings have been assumed based on an approximate 3- month period for design and permitting); and (c) coordination meetings, as needed, with the City Stormwater Department, City Natural Areas Department, the Shields Street Project team, including Latimer County, the U.S. Army Corps of Engineers, and the private landowner located adjacent to the project (4 meetings have been assumed). Page 3 of 4 July 31, 2013 The project status meetings will provide an opportunity to discuss project related issues, technical results, and coordination efforts conducted outside of the project status meetings. The additional coordination meetings identified above will allow for direct coordination with other departments or agencies in order to focus on specific issues associated with the project. It is noted that no public meetings/open houses have been assumed for this project. Task 6 includes both staff time and materials associated with attendance at the meetings described above including the effort associated with the preparation of the materials for the meetings. The ACE Project Engineer, as a minimum, will attend all meetings. In addition, selected members of the design team will also attend specific meetings depending on the topics of discussion. The ACE Project Engineer will be responsible for conducting all progress status meetings, including the preparation of meeting agendas and compilation of meeting minutes. Task 7. Final Design Summary Report A brief final design summary report will be prepared documenting all hydraulic design and final design efforts outlined in this Scope of Work. The final design report will include the following documentation: (a) hydraulic evaluation and design of the sewer crossing; (b) acquired permits and supporting permit documentation; and (c) copies of the construction documents. Two (2) copies of the final design summary report will be provided. Page 4 of 4 July 31. 2013 BUDGET for the POUDRE RIVER SEWER CROSSING AT SHIELDS STREET PROJECT: Poudre River Sewer Crossing at Shields Street CLIENT: City o/ Fort Collins Utilities Anderson Consulting Engineers, Inc. Direct Labor ODC's Totals ACE PROJECT NO.: C0FC2011.13.4 PREPARED BY: BASIBAA DATE: 0713112013 Senior Principal Engineer $160/hr Senior Engineer $1091hr Project Engineer $97/hr Engineer $80/hr GIS/CADD Technician $74/hr Admin. $651hr Other Direct Costs Task/Description Hours Hours Hours Hours Hours Hours Cost Hours Cost 1. Data Collection, Fleld Reconnaissance, and Base Map Preparation 2 0 8 0 4 0 $0 14 $1,392 2. Additional Survey Data and Easement Information 1 0 8 0 6 0 $0 15 $1,380 3. Permitting 4 0 32 0 8 4 $200 48 $4,796 4. Final Design and Preparation of Preliminary Construction Drawings 4 2 24 0 12 4 $200 46 $4,534 5. Preparation of Final Construction Drawings, As-bullis 2 2 16 0 6 4 $300 30 $3,094 6. Meetings, Coordination and Public Outreach 8 0 24 0 0 2 $100 34 $3,838 7. Final Design Summary Report 0 16 0 8 4 1 $300 1 32 $3,344 Outside Services King Surveyors, Inc. - Surveying $2,000 Wlldland Consultants - Professional Ecologist (Wetlands) $300 Centennial Archaeology- Historian (SHPO) $1,300 TOTAL OUTSIDE SERVICES $3,600 TOTAL PROJECT HOURS 25 4 128 0 44 18 219 TOTAL PROJECT BUDGET $4,000 $436 $12,416 $0 $3,256 $1,170 1 $1,100 .$25,978 COFC2011-134 Poudre River Sower Crossing at SMeltls street Budget - Finalxly