HomeMy WebLinkAboutCORRESPONDENCE - RFP - 7470 SALES TAX SOFTWARE (4)F6rt
City of
Collins
Purchasing
March 8, 2013
MS Govern
Attn: Richard Beaini
424 South Woods Mill Road, Suite 310
St. Louis, MO 63017
RE: 7470 Sales Tax Software
Dear Mr. Beaini:
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov, com/purchasing
As you have been informed by email, your firm has been selected for an oral interview
and product demonstration for our Request for Proposal 7470 Sales Tax Software.
Your interview / demonstration will occur on Thursday, March 28, 2013 at 9:OOAM -
1:00 PM in Conference Room 2D located at 215 N Mason Street in Fort Collins.
For the interview, please let us know if you will require internet access for your
computer, as our IT department has specific requirements that will need to be
addressed in advance.
During the timeframe allotted for your product demonstration, you will need to address
the following:
1. Data Entry
a)
Sales and Use tax return
b)
Amending return
c)
Penalty/Interest calculation
d)
Ability to override P&I
e)
Batch processing - overview
2. Delinquency Processing
3. Licensing
a. Overview
b. Process for creating new license
c. License termination
4. Reports
a) Daily balancing/Batch reports
b) Monthly balancing
c) General reporting capabilities
c) General reporting capabilities
d) Query capabilities
e) Stock reports
5. Audit Capabilities
6. Online Processing — Vendor: step by step process for vendor including:
a) How a profile is created
b) Return Entry
c) How payments are posted
d) How multiple accounts are accessed
e) How historical information is accessed
f) Reporting functions for vendor
g) How account changes are made
7. Online Processing — Internal Process
a. How online payments are posted to system
b. How online batches are balanced and settled
c. Configuration of web pages
8. Configuration -
a. Overview
b. Adding tax types
c. Adding fields
d. Yearend process
9. System Security -
a. Overview
b. Audit trail — how changes are documented
10. Interface Capabilities — brief overview of proposed method
11.Technical — how system operates and exists in City's environment
12. Miscellaneous — any additional capabilities vendor wants to demo
For your information, the other firm selected for an oral interview is:
Harris ERP
We appreciate the time expended by your firm in preparing your written response, and
look forward to your oral presentation.
Sincerely,
Jame B. Neill II, CPPO, FNIGP
Dii dtor of Purchasing and Risk Management
City of
F6rt Collins
Purchasing
March 8, 2013
Harris ERP
Attn: Kevin Campbell
520 Zang Street, Suite 200
Broomfield, CO 80021
RE: 7470 Sales Tax Software
Dear Mr. Campbell:
Financial Services
Purchasing Division
215 N. Mason St. 2n° Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov. com/purchasin g
As you have been informed by email, your firm has been selected for an oral interview
and product demonstration for our Request for Proposal 7470 Sales Tax Software.
Your interview / demonstration will occur on Wednesday, March 27, 2013 at 9:OOAM -
1:00 PM in the Training Room (Conference Room 2E) located at 215 N Mason Street in
Fort Collins.
For the interview, please let us know if you will require a projector and/or internet
access for your computer, as our IT department has specific requirements that
will need to be addressed in advance.
During the timeframe allotted for your product demonstration, you will need to address
the following:
1. Data Entry
a)
Sales and Use tax return
b)
Amending return
c)
Penalty/Interest calculation
d)
Ability to override P&I
e)
Batch processing - overview
2. Delinquency Processing
3. Licensing
a. Overview
b. Process for creating new license
c. License termination
4. Reports
a) Daily balancing/Batch reports
b) Monthly balancing
d) Query capabilities
e) Stock reports
5. Audit Capabilities
6. Online Processing — Vendor: step by step process for vendor including:
a) How a profile is created
b) Return Entry
c) How payments are posted
d) How multiple accounts are accessed
e) How historical information is accessed
f) Reporting functions for vendor
g) How account changes are made
7. Online Processing — Internal Process
a. How online payments are posted to system
b. How online batches are balanced and settled
c. Configuration of web pages
8. Configuration -
a. Overview
b. Adding tax types
c. Adding fields
d. Yearend process
9. System Security -
a. Overview
b. Audit trail — how changes are documented
10. Interface Capabilities — brief overview of proposed method
11.Technical — how system operates and exists in City's environment
12. Miscellaneous — any additional capabilities vendor wants to demo
For your information, the other firm selected for an oral interview is:
Harris ERP
We appreciate the time expended by your firm in preparing your written response, and
look forward to your oral presentation.
Sincerely
James B./O'Neill II, CPPO, FNIGP
Director f Purchasing and Risk Management
City of
F6rt Collins
Purchasing
March 8, 2013
MUNIRevs LLC
Attn: Erin Neer
27696 Highway 145
Dolores, CO 81323
RE: 7470 Sales Tax Software
Dear Ms. Neer:
Financial Services
Purchasing Division
215 N. Mason St. 2n" Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
fcgov. comp urchasing
The City of Fort Collins Purchasing Division would like to thank you for your written
response to our Request for Proposal 7470 Sales Tax Software.
Proposals were received from four (4) firms. The two (2) top ranked firms are listed as
follows:
Harris ERP
MS Govern
We appreciate the time expended by your firm in preparing your written response. We
hope you continue your interest in City of Fort Collins' projects and wish your firm much
success in the future.
Sincerely,
L.
J m B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
City of
ort Collins
Purchasing
March 8, 2013
Fast Enterprises LLC
Attn: James Harrison
6400 S Fiddler's Green Circle, Suite 1500
Greenwood Village, CO 80111
RE: 7470 Sales Tax Software
Dear Mr. Harrison:
Financial Services
Purchasing Division
215 N. Mason St. 2"" Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707- fax
rcgov. com/purchasing
The City of Fort Collins Purchasing Division would like to thank you for your written
response to our Request for Proposal 7470 Sales Tax Software.
Proposals were received from four (4) firms. The two (2) top ranked firms are listed as
follows:
Harris ERP
MS Govern
We appreciate the time expended by your firm in preparing your written response. We
hopeyou continue your interest in City of Fort Collins' projects and wish your firm much
success in the future.
Sincerely,
Ja es B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management