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RESPONSE - RFP - 7479 SOUTHEAST COMMUNITY PARK
Irl IF Li F PARK CITY OF FORT COLLINS 3.11.2013 1 N0.7479 M PR�IE V.A.^J"JT HOURLY RATES We have developed a solid project management CIVITAS approach that enables us to meet tight schedules Principal in Charge with large complex teams. Project Manager Consulting Principal Comprehensive project management, quality review, and knowledge of construction materials, methods RIPLEY DESIGN and processes are fundamental to a successful Principal project. Civitas will lead the management of the Landscape Architect and project and team. Todd will be the principal in Certified PIaygroundSafety Inspector charge of design and Robin will be the project manager and primary contact leading the overall RB+B ARCHITECTS coordination of the team. Civitas emphasizes Principal In Charge the highest quality in design, documentation Project Designer/Manager and delivery in every aspect of our work. We begin by preparing a Project Management Plan DELICH ASSOCIATES that outlines all steps of the project following an Principal Engineer agreed upon schedule. The Plan will describe team Professions Engineer responsibilities, project goals and expectations, flow Engineering Technician of communication and other elements critical to the success of the project. The Plan will outline meeting HINES, INC. dates throughout the process, building around key Principal fixed dates for approvals and public presentations. Project Manager/Senior Designer Irrigation Designer ERO RESOURCES Principal INSIGHT Principal INTERWEST CONSULTING GROUP Project Engineer Project Manager ABRAHAMSON ENGINEERING Principal CLANTON Er ASSOCIATES Principal Engineer Electrical Designer WATERLINE FOUNTAINS Principal Sr. Designer/Project manager TERRACON Field Engineer Department Manager $2z5/hr $iio/hr $z25/hr $iSo/hr $7o/hour $14o/hr $1zo/hr $12o/hour $9o/hour $7o/hour $ 14S/hr S 9S/hr $ 7S/hr $134/hr $95/hour $lob/hr $93/hr $lo8/hr $zoo/hr $loo/hr $175/ hr Sioo/ hr $6S/hr Silo/hr 61 team members CIVITAS CIVITAS CENTRAL PLATTE VALLEY + COMMONS PARK Denver, Colorado The revitalization of the blighted Central Platte Valley in Downtown Denver into a vibrant extension of the downtown core hinged upon a civic vision to provide recreational amenities that linked the river to the city. Former Mayor Wellington Webb commissioned Civitas to design three interconnected parks along the South Platte River in downtown Denver as the catalysts. The team's and the city's expectations of economic growth and enrichment of an urban lifestyle were far surpassed. After more than a ten-year process involving a large constituency of government, neighborhood and special interest groups, the creation of this green necklace along the river has spurred extraordinary development of more than 3,000 for sale and for rent units to date as well as commercial venues. Commons Park has been credited for inspiring the redevelopment of Lower Downtown Denver with more than 2,000 new high -end for sale and for rent residential units, retail, restaurants, cafes and common urban amenities so lacking previously. In addition, the surrounding areas have become home to Coors Field baseball field, a new NFL Broncos football stadium, Six Flags Amusement Park, Colorado Ocean Journey Aquarium, the Children's Museum, CIVITAS team experience 17 v J16. I 'Mom, kop',drAir • CIVITAS ST. PATRICK'S ISLAND Calgary, Canada ® © 0 ®'®, ® ® I® Ej 10 ® J i © \ 9 A 03n ex.Nui aee.r. jx��T} I 72 14 J. (a 061Mnm �m. wv Mount 11 rr caw e, ® - caI n.. Forr>I �4 TM1. irw•.✓n .�m{M1llftr.Ver Civitas won an international competition00 to redesign St Patricks Island in Calgary. „ u, w One hundred and twenty five years ago St. Patrick's Island and Fort Calgary were the center of the region. But in the intervening years railroads, highways and industry began to take over and isolate the island from its surroundings. Fifty years ago the island was at the edge, or even the back of the downtown. This Park will re-establish St. Patrick's Island as the new center to a thriving mixed -use Rivers District and East Village, and forge a new ecology for a living island. As urban connections increase and programmatic partnerships grow on the island, it will become more and more the center and connector of diverse communities to the river ecology. In collaboration with W-Architecture. CIVITAS NORTH STAPLETON TRUNK PARKS Denver, Colorado The North Stapleton Parks are a synthesis of aesthetic, programmatic and technical requirements of zoo -acres of future Denver City Parks located within the Stapleton Redevelopment. A component of the park system is a 33-acre park space that will frequently have a small amount of water tracing through the lower areas and will flood briefly during larger rain events. The park experience is expressive of a patterned riverbed that become home to a diversity of wildlife and native plants. Visitors can experience this landscape by walking or biking the perimeter along the west side regional trail connection or by following the promenade along the eastern edge where there are benches and lookouts into the pond. A viewing area overlooks the park and small winding trails trace through the patterned landscape. The 19-acre outdoor living room of the community concentrates activities that are intended to entice neighbors out of their homes to engage with their neighbors. Opportunities to play table tennis, bocce and croquet are embedded amongst native grass areas, the open lawns and tree groves. CIVITAS team experience 19 CIVITAS MUSEUM PARK -THE CHILDREN'S ADVENTURE GARDEN Miami �f c : The Children's Adventure Garden is designed to r capture the imagination and sense of wonderment fthat children of all ages share. Through its careful ' integration into the native plant communities that ` define the park's character, the garden promotes health, learning and fun through wide range of activities and experiences. The garden features multiple destinations that partner with both the Miami Science Museum and the Miami Art ' Museum, to offer park visitors a memorable learning experience that immerses them in nature, the natural wonders of the South Florida landscape, climate and culture. The play and learning environments are designed to hold the interest of all ages and encourage adults to directly participate with children while learning and having fun. CIVITAS NORTH RIVER PARK Denver, Colorado 77 - r i The vision for the River North Park was created through a dynamic public process and has resulted in a design expression that is truly unique to the Denver Park system. Rooted in the 'post Industrial wild' character that defines the adjacent neighborhoods, Light industry, Artist studios and mixed used residential uses create a distinct district within the City. The park forms are designed to reflect this quality and capture the free and creative spirit of the Rino Neighborhood while respecting the attention to detail that is the hallmark of the Denver park system. A long cantilevered sky walk captures the distant mountain and City views while an adaptive reuse of a light industrial building is designed to support a wide range of performing arts and festival events. A grand stair will allow park visitors to directly access the water and enjoy the reintroduction of our native riparian ecosystem. 10 1 team experience CIVITAS [PLEY DESIGN INC. *Bicentennial Park, Southlake, Texas (Texas ASLA Merit Award winner) At nearly 100 acres this is the "crown jewel" of Southlake's park system. An existing park was renovated and added to with an all American theme. Ms. Sigler was involved with all phases of design. She started the project by creating a presentation booklet for schematic design including various 3-D renderings and a fully animated flash presentation for city council. She r-)ICLN-1 r-NNIAL f AKK, 1, _- worked closely with her colleagues to complete the construction documents for the 3S acres of phase one. Included were four new baseball fields for various age groups, tennis courts, new parking lots, concession buildings, restroom buildings and an irrigation pond. Mr. Sigler also assisted with construction administration for phase one. In collaboration with Susan Goltsman of MIG, Ms, Sigler began working on a multi -million dollar custom playground which will be constructed with phase two. *Forney Community Park, Forney, Texas (Texas ASLA Merit Award winner) to •� t ;=,�. This small town with big dreams hired Schrickel, Rollins and Associates to create a master plan forthe 127 acre parcel. Ms. Sigler assisted with the master plan and construction documents for phase one. The first 70 acres included a soccer complex, softball complex, basketball courts, horseshoe pits, tennis courts, spray park, family recreation area, and lit trail system. Ms. Sigler was responsible for detailing out the active recreation components as well as designing the spray park. The park also included a federal wetland that had to be preserved and showcased. Trails traversed the wetlands and grades were designed to avoid chemicals from the sports fields entering the natural system. The softball complex includes four lighted fast pitch fields. The soccer field sizes range from US to U10 and include covered bleachers for home and away spectators. *Projects completed by Ms. Sigler prior to joining Ripley Design, Inc. Tree Point Park details, Arlington, Texas . CIVITAS team experience 111 FAIRGROUNDS PARK, LOVELAND, CO This one year, $10 million project features new park amenities and pavilions in Loveland, Colorado. The pavilions provide shelter, benches and grills.Their purpose is to accomodate larger community gatherings and events. The park also includes baseball and soccer fi elds, a spray part, skate park and basketball courts. Size: 85-acre park Cost: $10 Million Completion Date: 2008 Client: City of Loveland FOSSIL CREEK PARK PAVILION, FORT COLLINS, CO Oval Pavilion is one of the many architectural structures at Fossil Creek Park. It provides roughly 3,200 square feet of sheltered space for picnic or any other activities that require shelter at the park. The pavilion is sited on a strong axis created at the park. This axis begins at the starting point of 'Time Walk', a themed pedestrian walk, and ends at an art piece adjacent to the lake. This axis is emphasized at the pavilion by creating a continuous opening at the roof. This opening is the spine of the pavilion and is the essence of the design. Natural light penetrates through this opening allowing greenery at the center of the pavilion thereby creating two distinct sheltered spaces each side of the garden. The roof opening at the pavilion is a window that frames the view of the sky above and the landscape beyond. The pavilion is an architectural mediator between earth and sky. Scope: New Construction Size: 3,200 Square Feet Cost: $1.2 Million Completion Date: 2004 Client: City of Fort Collins WESTFIELD PAVILION, FORT COLLINS, CO The design of the pavilion evolved from its location on the park site. The undulating grades swirling around the site of the pavilion suggest a center and a sense of movement. The heart of the design lies at the circular space formed atthe center of the pavilion. This space is defi ned bythe wall, made of a series of tall columns, and the ceiling, made of open sky. It is an introverted space created to evoke a feeling of calmness while communing with nature. The design of the pavilion is the union of stillness and movement that marks the site. Size: 1,200 SF Cost: $62,000 Completion Date:1998 Client: City of Fort Collins Shelter/Pavilion t Fs 12 1 team experience CINITAS ABRAHAMSOM ENGINEERING Registry Ridge Park, Spring Canyon Park, Fossil Creek Park CLANTON IS ASSOCIATES American the Beautiful Park, Colorado Springs; Three Springs Community Park, Colorado Springs, CO; Confluence Park Masterplan, Denver; Anthem Community Park, Broomfield DELICH ASSOCIATES Fossil Ridge High School and Kinnard Core Knowledge School; The Overall Development Plan for the Harmony Technology Center and various specific developments within the Harmony Technology Park; Spring Canyon Park, Center for Advanced Technology Horticulture Center, Fossil Creek Park, and Northside Aztlan Center in Fort Collins; Mehaffey Park, Fairgrounds Park, and Sports Park in Loveland ERO RESOURCES Babi Yar Park Drainage Channel Improvements, Denver, and Stanton Creek Channel Stabilization, Fort Collins HINES INC. Spring Canyon Park, Fort Collins (see below) ; Denver Historic Fountains; Chandler City Hall, Arizona; Centennial Civic Park, Denver; Snake River Landing, Idaho Springs; North Poudre Design Work for Canal Revitalization Er Site Water Management INSIGHT Mason Street Transportation Corridor, (As employee of The City of Fort Collins) Poudre River Floodplain Regulations Working Committee, City of Fort Collins Stakeholder facilitator for the Green Building Code Design, City of Fort Collins CIVITAS team experience 113 INTERWEST CONSULTING GROUP, INC. Radiant Park, Fort Collins (currently under construction) BMX Track, Southeast Community Park, Fort Collins, Colorado TERRACON On -Call Geotechnical Engineering and Materials Testing Services, Larimer County, Colorado Boardwalk Park Restroom Facility, Windsor, CO; Spring Canyon Community Park; Fossil Creek Trail Extension Transfort Facility Expansion; Discovery Museum; Power Trail Pedestrian Bridge; Police Services Building Mason Street Corridor WATERLINE FOUNTAINS Westminster Center Park and Red Tail Hawk Park A v r M a & r ! REFERENCES CIVITAS Project: Stapleton Projects Client: Forest City Stapleton, Inc. Contact: Charlie Nicola, Senior VP Tel: (303) 382-1800 Email: CharlieNicola@forestcity.net Project: North River Parks Client: City and County of Denver Contact: David Marquardt, Planning Tel: 720-913.0629 Email: David.Marquardt@denvergov.org Project: Central Platte Valley Client: City and County of Denver Contact: Bar Chadwick Tel: 720-913.0646 Email: Bar.Chadwick@denvergov.org RIPLEY DESIGN Project: Treepoint Park Client: City of Arlington, Texas Contact: Jason Landrem, Park Project Manager Tel: 817-459-5489 Email: jason.landrem@arlingtontx.gov RB+B ARCHITECTS Project: Fossil Creek Park & Pavilions AND Westfield Park Client: City of Fort Collins Contact: Craig Foreman Tel: 970-221-6618 Email: cforeman@fcgov.com 14 1 references CIVITAS PROJECT UNDERSTANDING Southeast Community Park will serve rapidly emerging neighborhoods in southeastern Fort Collins. As the newest and most significant active park in this part of the city, it will likely have a long wish list of activities and intentions for the immediate neighborhood and the city as a whole. As land development continues in the vicinity the park will become even more valuable as a link in the public open space system and to preserve habitat continuity between areas west of Ziegler Road to Fossil Creek Reservoir Natural Area. How do we make this place unique and memorable and ensure that the activities it offers meet the needs of the community? The park site already has great bones. McClelland Creek is a unique asset and is certainly the logical place to start. It can be both a visual and functional ecological spine of the park, providing wildlife habitat and a teaching tool for students from Fossil Ridge High School and nearby Zach Elementary School, and Preston and Kinard Middle Schools. The presence of the high school and the BMX course will influence activities and suggest other uses. In the design process we will build upon these bones. By working with the neighbors and the City we will define the role of the park in the neighborhood, its role in the park system, and the kinds of every day elements and activities people want to see and do. Our role as designers is to take this mix of social, cultural, land and place and guide the creation of a thriving, maintainable and sustainable park with its own identity and significant contribution to the neighborhood and the park system. APPROACH Our approach begins with a search to discover and reveal the story that is authentic and special to the community of Fort Collins. This process is iterative and inclusive, because those who know a place best are those who live nearby and will care for it. We will find links between ideas and human nature, seeking a common understanding to create clear design principles. By listening, learning, and thinking together we can create a vision that is grounded in the hopes and wishes of the community, inspired by creativity and the desire to create a truly great place. We will bring a spirit of discovery and collaboration as tools to generate design ideas, sort and organize program components, and to create an overarching vision for the park as a whole. The basis for this vision is simple -this is your park. The success of the park design will require strong leadership, but also visionary thinking and an integrated approach through which the team, the City, the neighborhood and other stakeholders work together in an open and engaged process. Civitas and Susanne Durkin -Schindler are highly experienced in involving the community in the design of public places and are skilled in executing relevant, adaptive and innovative community involvement. We will work closelywith city staff to develop the best outreach program for this neighborhood to publicize the park and the design process. Valuable feedback comes from the belief that if we ask people for their time, we should be prepared to listen to their ideas in meaningful ways. The process will be inclusive and transparent, with the park design emerging from a participatory process. We will develop a variety of activities to make the process fun and engaging to discover ideas about park character, potential activities, neighborhood connections, landscape types, and desired amenities. We will begin by organizing the work tasks to establish a clear framework through which the team will efficiently and effectively explore possibilities, generate ideas and test them with the stakeholders and the public. The first step will be a Pre -Design period to organize the process with you, followed by Discovery (Data Collection and Reconnaissance), Design Development and Programming, Final Design and Documentation, and Construction Administration. We anticipate a focused and inclusive process, but also one that is creative and fun, after all we are building the foundation for a wonderful new green space for the people of Fort Collins and especially the neighbors to enjoy. The Pre -Design Workshop will involve the design team and Park and Recreation staff. During the Workshop we will collectively define the objectives and outcome of the design effort, identify the keys to success and potential obstacles that must be resolved. We encourage that the Park and Recreation Lead Team (Lead Team) be formed early so that we have a clear and consistent group of collaborators throughout the process. In preparation for the workshop we will establish a detailed work plan that describes a master schedule of the work phases and associated deliverables and CIVITAS approach115 u CIVITAS • March 11, 2013 >Urban nesiti;ncr. • >Phnners Kathleen Benedict, Senior Landscape Architect • City of Fort Collins Park Planning and Development 215 North Mason Street, 2nd Floor Fort Collins, Colorado 80524 Re: RFP 7479 Southeast Community Park Dear Kathleen, Fort Collins is a special place; it is a unique Colorado city that combines the intellectual foundation of Colorado State University and a rich history in agriculture • with a contemporary dedication to an active outdoor oriented lifestyle - all set in a diverse environment where the foothills meet the plains. Southeast Community Park • offers the opportunity to integrate this special environment with a socially and recreationally active place that as a new center for the neighborhood. The Park site is already an interesting place and the task at hand is to create a healthy, active and loved place for the neighborhood and community. The presence of McClelland Creek passing through the center of the site is a clear opportunity to establish the identity and fundamental character of the park around which a diversity of activities and experiences can be imagined. The gently meandering creek immediately suggests a natural order to the Park that begins with a natural landscape following the creek offering opportunities to picnic by the stream, a shady path, and habitat for birds and other wildlife. But as an important community park for a growing neighborhood, with a lively BMX track adjacent to Fossil Ridge High School, Southeast Community Park can be much more. It demands a rich mix of • active and passive play for all ages necessary to satisfy the hopes and needs of the neighborhood. Together with the City, we must get to know the neighbors and • discover the pieces that comprise the best park for them and create a design that knits these elements together in a seamless and cohesive manner. It is with great pleasure that we submit our team qualifications for the design of • Southeast Community Park for the City of Fort Collins. We are excited by the potential to collaborate with the City and the community to develop a vision for this exceptional site. We have assembled a collaborative team of the best local and regional knowledge in Fort Collins to support our experience in creating parks in a variety of communities across the country. Civitas will lead the team, manage the process and guide the overall design and landscape architecture for the Park. We will work closely with Fort Collins based Ripley Design as our local liaison and active recreation designer, and with RB+B for park architecture. Together our three firms will be the creative core team that 11 tasks, and meeting schedule for the duration of the project. We will confirm key tasks, critical decision points, and the timely collection of information to ensure that information is flowing to the right groups at the right time. We propose we begin the Workshop with a site tour. We will collect and review all available information including any previous studies, survey information, environmental reports, storm water and flood conditions and utility mapping. We will begin to collect some history about the site and the neighborhood to identify any additional information will be required for a successful outcome. We recommend that we follow the Pre -Design Workshop with a brief session with key stakeholders and neighborhood representatives so that we get to know the people, understand the goals and of these groups, and hear their initial concerns, but also generate some excitement about the possibilities that this park will offer to the community. The overall meeting schedule is a key component of the work plan. Key fixed dates such as city board meetings will establish fundamental target dates for completion of various phases of the work. The work plan will identify a proposed organization of meetings integrated with the project phases for discussion and refinement at the Pre -Design work session. We anticipate that there will be a team/client work session generally once a month throughout the project. At these sessions everyone will share findings and progress, to be debated by the design team, as a way of finding the key issues and ideas quickly. At some work sessions we may find it beneficial to invite key stakeholders or even the public to share our progress and hear ideas. This outline of the design process will be our guide for the next twelve to fifteen months of collaboration. At a minimum, we anticipate the following meetings: Pre -Design Kick -Off Meeting: To establish communication protocols, review a draft schedule for the entire process, identify key meeting dates and important milestones. Progress Meetings: Every other week, more frequently at key phases Design Charette: Two-day session involving design team and city staff early in the design process. We encourage that the participants regroup again later in the design process. Park and Recreation Lead Team: Minimum of four, with emphasis on design thinking. We encourage additional sessions with the Lead Team to maintain active engagement in the process. Agency Coordination Meetings: As needed, a minimum of four. Public Meetings: Working with the neighborhood is essential to build consensus and for the design team to understand and address community issues, beginning early in the design process. We anticipate a minimum of four, to discover concerns, test ideas, confirm proposed activities and their organization, and to explore design alternatives. Suggested timing of the public meetings is outlined below. City Board Meetings: Minimum of six, including Conceptual Review and Administrative review. Following the Pre -Design period of investigation and base mapping, we will focus on listening, learning, mapping and exploration. We will further study the physical and technical concerns and the social and cultural realm of the surrounding neighborhoods. We will get to know the people, the place and the issues from the very beginning of the process by walking the terrain, touring the adjacent neighborhoods, finding destinations and potential connections by foot, bicycle and vehicle. It is essential that we speak fluently about the neighborhood and community values, the nooks, nodes and other special places in the area, and identify issues and concerns that make up the perceptual and the physical context. We will document our exploration through photographs, maps and expressive character sketches. We will also collect a series of relevant precedents applicable to Southeast Community Park to share what has been accomplished in other cities and parks of similar scale and circumstance. We will focus our collective energies toward the development of an analytical framework that establishes the physical opportunities/constraints of the site, identifying all of the site's qualities including but not limited to; vegetation, drainage, views, wetlands, ecology, soils, land uses, traffic 16 1 approach CIVITAS r� and transportation systems, and contextual relationships. This part of our process focuses on establishing the real constraints and opportunities of the site. These will be mapped and used as a resource for idea generation and concept evaluation. We anticipate meeting with the Lead Team to share ideas prior to meeting with the community. Public Meeting 11 Site Analysis and Program With a solid knowledge of the site, its potential and its limitations, we will then meet with the neighbors before we actually begin design of the park. Of course we will have ideas in mind, but we want to hear from the local community, to understand their thinking and their concerns. We will share precedent images of other places to discover what they like and dislike, and the kinds of activities that are desired in the park. It is important that this is a listening session with the community to gather interest and ideas for the types of activities, spaces and elements desired and not desired for the Park. Discovery Deliverables: • Site analysis diagrams • Opportunities and constraints • Precedent imagery The design process will begin with an engaging 2-day design charette involving City staff, the core design team and key consultants to discuss ideas suggested by the community, debate the park organization and fit of program activities with opportunities inherent in the site. Vision Critical analysis of the information gathered during Discovery and the ideas we hear during the first Public Meeting will inform the foundation of the vision for the Park, articulating its uses and design character. We will develop a set of design principles and physical frameworks that will guide the design of the Park. These principles will articulate the factors inherent in the community, the culture and the physiography that are essential to the success of the design. The frameworks are the physical manifestation of the principles as applied to relationships and design, typcially expressed diagrammatically. Together they form the fundamental guiding ideas against which we will test options and concepts. Through this iterative process we will find synergies between activities and their placement within the Park to achieve the greatest benefit. As we establish design principles, frameworks and conceptual ideasforthe Parkwe recommend a second working session with the Parks and Recreation Lead Team to gain valuable input and to confirm direction prior to fully developing alternatives to share with the community. Design Alternatives We will develop three alternative design concepts based upon the vision, program, and principles exploring park character, activities, organization, identity, materials, landscape, lighting ideas and other amenities. We will test each with the goals of the community, and identify benefits, constraints, and conceptual opinions of probable costs. We will then conduct a second public meeting and invite the neighbors to respond to the alternatives. Public Meeting 3 1 Design Alternatives At the second public meeting we will discuss design principles and alternative approaches to organizing the various elements and activities on the wish list developed by the community at Public Meeting 1. We will seek clear comments and reaction to each alternative to establish a framework to move toward a consensus plan. Preliminary Consensus Design A comprehensive yet preliminary consensus park design will be developed that integrates the best elements of each alternative cohesively and incorporates the vision and ideas heard during the public meetings. Implementation schedule, cost, feasibility, permitting, and maintenance strategies will be refined as part of the package, and final illustrative renderings of the overall park design and selected perspective views will be prepared to articulate the character of the site. Public Meeting 3 1 Preliminary Consensus Design We will conduct a third community work session to present the proposed consensus plan and gather comments. Design Development Deliverables: • Design Development Drawings and Specifications • Design Development Opinion of Probable Costs • Refined rendered plan and other graphics to clearly and expressively communicate the design • Design Development Narrative Report CIV ITAS approach117 Based on the review and comments received from the community and city, the design team will make final revisions to the park design and prepare construction documents. We will prepare final graphic renderings and narrative components ready for publication and present the final plan to staff and City Board. Public Meeting 4 1 Final Design Prior to beginning design documentation, we will present the final plan to the community to indicate how their comments have been integrated into the design, to celebrate the Plan's completion and to build momentum toward implementation. Construction Documents Thoughtful, comprehensive and clear documentation is as important to the character of the park as the big conceptual ideas. Our design thinking will continue during documentation to refine the essence of the conceptual ideas and authenticity of this place. The design will be expressed in the careful craftsmanship of the details during documentation to balance materials, construction efficiency, and expectations. As needed, work sessions will be conducted with city agencies to review progress and resolve any issues that have arisen during design documentation, Construction Document Deliverables: • Final Design Drawings and Specifications • Final Opinion of Probable Costs • Documentation of review comments • Final Design Report Once funding for construction is secured, the Design Team will support the City in the bidding process for the work. We will participate with the City in a pre -bid conference and job walk with potential contractors. Bidding Period Deliverables: • Approved construction documents with permit ready drawings and specifications, sealed and signed by appropriate responsible parties • Responses to questions and addenda • Review of proposals and qualifications Construction Administration Review of the construction work in progress is essential for a successful outcome. It is critical that the selected contractor be a true collaborator in this process; understand the vision forthe park, the intent of the design of each element and the expectation for high quality construction. A collaborative approach of client, designer and contractor ensures open lines of communication, timely problem solving, and even some joy in the process of creating this great new park for Fort Collins. Construction Administration Deliverables: • Pre -construction meeting report • Field observation reports • Submittal, shop drawing and mock up approvals • Issue RFI and ASI documents as needed • Pre -Final and Final Inspection Report • Record drawings based upon contractor prepared as -built plans 18 1 approach CIVITNS SCHEDULE MONTH 1 2 3 4 S 6 7 8 9 10 11 12 13 14 2016 Bi-Weekly Progress Meetings Park and Recreation Lead Team City Board Meetings PRE -DESIGN Project Kick -Off Meet Agencies I Stakeholders Collect Existing Mapping Project Management Plan DATA COLLECTION I RECON Gather Existing Data Er Survey Site and Context Tour Precedent Study Prepare Base Map Site Analysis Report Public Meeting 11 Site Analysis 5 Program DESIGN DEVELOPMENT Design Charette Vision and Design Principles Design Options/Alternatives Public Meeting z 1 Alternatives Consensus Preliminary Design Public Meeting 3 1 Consensus Design FINAL DESIGN DOCUMENTATION Refine Design Public Meeting 41 Final Design Construction Drawings & Specifications Final Design Report BIDDING Addenda Review Proposals CONSTRUCTION ADMINISTRATION Site Visits Shop Drawing and Submittal Review Punchlists Record Drawings The schedule outlined in the request for proposal suggests a design period of about 15 months. We agree that this is a reasonable timeframe and recognize that there may be achievable efficiencies that can streamline this to about one year, depending on review for approval periods and coordination with City Board meeting schedules. This schedule is intended as an outline to begin discussion and coordination. • Public Meeting • Deliverable 2016 40 FEES In our experience, we have found that the cost of designing parks similar to the Southeast Community Park typically runs in the range of 8 -10% of the construction budget. Therefore we believe the available funding of $400,000 including City management costs is reasonable. We welcome the opportunity to work with you to refine our approach and fees to ensure alignment with your expectations and to deliver an extraordinary park for Fort Collins. We anticipate fees to be roughly distributed by phase as follows, including allowances for bidding and construction administration as indicated in the request for proposals. Pre -Design: $1S,000 Data Collection and Reconnaissance: $31,000 Design Development: $103,000 Final Design and Documentation: $106,000 Bidding: $S,000 Construction Administration: $100,000 Total: $360,000 Estimated Reimburable Expenses (Team): $19,000 CIVITAS schedule + fees 119 establishes the character and identity of the park. We will be supported by the C IV ITAS following disciplines: Civil Engineering: Lighting Design and Electrical Engineering Mechanical and Plumbing Engineering: Water Feature: Irrigation Design: Public Outreach: Geotechnical Engineering: Transportation Planning: Wildlife/Habitat/Ecology: Interwest Consulting Group Clanton 5 Associates Abrahamson Engineering Waterline Fountains Hines Inc. Insight ISusanne Durkin -Schindler Terracon Delich Associates ERO Resources Our philosophy is anchored in making great places that are loved by the people who will use them day in and day out. Since the founding of Civitas, our work incorporates three touchstone ideas: That the answer is in the problem; that design must create a genuine sense of place; and that it is about you, the ultimate user and owner of the place. We begin with the land and the people to create thriving natural environments that encourage healthy and happy lifestyles. Through design excellence, innovative thinking, green design practices, the right program, and a collaborative process with the City and the community we will make Southeast Community Park a success and another outstanding park in the Fort Collins system. We have had the honor of working in some of the most iconic cultural parks in the country, including Balboa Park in San Diego and Museum Park in Miami. The knowledge gained designing these landscapes applies to the design of Southeast Community Park. For the past year we have been designing over 200 acres of parks for the City of Denver in the Stapleton community that will serve as neighborhood parks, natural open space, water quality and conveyance, and pedestrian connectors between several new neighborhoods in north Stapleton. Stemming from this effort we are now working with the City to define the range of landscape types in its parks so that appropriate maintenance and irrigation strategies can be confirmed and consistently applied throughout the Denver park system. I will be the Principal in Charge and primary point of contact for the proposal and for the design process, leading the design and participating in all public meetings throughout the process. Please note that we have received and acknowledged Addendum #1, dated March 4, 2013. The entire team is thrilled by the chance to create a spectacular park design for Fort Collins, and I look forward to the opportunity to meet with you personally. Please feel free to contact me directly on my cell 720.272.2267 or by email at tmead@civitasinc.com with any questions. Sincerely, Todd Mead, RLA, LEED AP Principal TABLE OF CONTENTS letter of transmittal team members 1 team experience 7 references 14 understanding I approach 15 fees 19 CIVITAS r� u TEAM MEMBERS The team is simply organized, lead by a core design team of Civitas, Ripley Design and RB+B Architects, a group with a shared design philosophy, and a deep commitment to building great parks. The core design team is supported by a group of design and engineering firms who bring brilliant specialized talent to bear on the key components of the park. We carefully crafted this group to combine extensive national experience with Fort Collins based expertise to achieve the goals of The City and the community. Civitas will be the prime consultant and lead landscape architect, Todd Mead will lead the project as Principal in Charge and Lead Designer, with Robin Rooney as Project Manager and Craig Vickers as Consulting Principal. Ripley Design and RB+B will work essentially as a seamless extension of Civitas, with an emphasis on active recreation programming and structures. CIVITAS Civitas is a creative collaborative of 16 landscape architects and urban designers. In the past 29 years, we have designed and built extraordinary landscapes and public spaces in a variety of cities and climates across the country. Our projects have won ULI, AIA, APA and ASLA design awards and are published frequently across the country. We are based in Denver. We design for the people who will use the parks, plazas, streets, roofs, gardens and promenades in their neighborhoods and their cities. We build places that thrive and endure. We understand the complexities of working in communities both large and small, and are familiar with the means and methods for achieving project support, approvals, permits, bidding, built completion and resilience. Todd Mead Todd is the Lead Designer and Principal in Charge, who for the past twenty years has lead the design of Civitas' most transformative and complex projects, including urban parks, greenways and river regeneration as well as brownfield redevelopment and campuses across the country. Todd's work involves the rehabilitation and reinterpretation of natural landscapes as a means of making places that are fundamentally urban and celebrate the social, economic and ecological context. His design rigor and steadfast commitment has lead to enduring client relationships with The City of San Diego and the San Diego River Park Foundation for the past ten years, The City of Greenville, South Carolina, the University of Colorado and Beloit College in Wisconsin. Todd has a Bachelor of Science -Natural Resources from the University of Wisconsin and a Masters of Landscape Architecture from the University of Colorado Denver. He is currently leading the San Diego River Park Master Plan and the plaza and public realm design in downtown Greenville, SC. In addition to his landscape architecture practice, Todd is a frequent studio critic at the University of Colorado Denver and Boulder, and Colorado State University. Todd has spoken at the USGBC, AGC and ASLA national conferences and is a LEED Accredited Professional. Todd will devote 20% of his time to the project. CIVITAS team members 11 Craig Vickers Craig is a Consulting Design Principal on this project and has been with Civitas for almost 20 years. He brings a breadth of park design experience from across the country, ranging from dry Colorado climates to humid natural environments in Miami. Craig and Todd have been design partners for over 20 years and will work closely on the design vision. Craig will devote 3% of his time to this project. Robin Rooney Robin Rooney will manage the team and be the client contact. In her S years at Civitas, Robin brings national experience with complex urban park design. Beginning her career in residential design/ build Robin brings a strong understanding of the use of site details to connect people to place. She works to integrate her knowledge of detail design with her belief that landscape architecture builds relationships between people and place. From a 40-acre park on Biscayne Boulevard in Miami to the River North Master Plan project in Denver, Robin has the proven ability to manage and shine as a key collaborator. Robin is a Registered Landscape Architect in CO, CA and NE and will devote 30% of her time on this project. Todd and Robin have worked together continuously during the past S years, on both planning and design projects. Their collaboration includes the San Jose International Airport landscape, the Byron Rogers Federal Office Building landscape restoration, and most recently the Health and Wellness Center at the Colorado School of Mines and the University of Colorado- Boulder Student Recreation Center, now under construction. RIPLEY DESIGN Ripley Design Inc. is an established local landscape architectural firm that has provided planning and design services to both public and private sector clients in Northern Colorado for over twenty-five years. Ripley offers a wide range of services aimed at helping clients achieve their visions and goals. Services include land planning, urban design, landscape architecture, and entitlement. Ripley Design will serve as the active recreation designer, facilitate local coordination and City approval processes. Ms. Ripley has over 30 years of experience with local public facilitation and planning. Ms. Sigler will lead the active recreation component with her extensive knowledge in parks and recreation design. Currently, there are six full time employees and one intern available to work on the Southeast Community Park. Linda Ripley Ms. Linda Ripley will lead any local facilitation efforts required for the Southeast Community Park. Ms. Ripley has worked in both the public and private sectors during her 30+ year career. Prior to establishing her own landscape architecture/ planning firm in 1991, she served as Senior Planner/ Urban Designer for the City of Fort Collins. Linda has completed planning, design, and contract documents for a variety of projects including industrial, office, commercial, recreational, and residential projects. She has extensive experience working with City development review staff in many Front Range cities and is particularly familiar with Fort Collins. Linda facilitates community meetings, and provides site planning and landscape design expertise for the project. Ms. Ripley will allocate 20% of her time specifically to the Southeast Community Park. Stephanie Sigler Stephanie will lead the active recreation components required for the Southeast Community Park. Ms. Sigler spent two years working for the Park Planning Department of the City of Fort Collins while attending Colorado State University. During that time, she learned valuable skills regarding the management of public process and the importance of civic projects. As project manager, she constructed several trails through dedicated natural areas. She also designed and acted as general contractor for a neighborhood park. Upon graduation, Ms. Sigler spent six years designing parks and recreation facilities. Successful projects range from neighborhood playgrounds to over one hundred acre community parks, from conceptual design through construction administration. Stephanie has designed a variety of recreational activities including disk golf, splash pads, soccer fields, bocce ball and was also involved in a bike trials course. Ms. Sigler will devote i00% of her time to this project. DELICH ASSOCIATES Delich Associates is an engineering firm specializing in traffic and transportation services. Delich Associates possesses an intimate knowledge of the many transportation guidelines and procedures of Fort Collins, including the Larimer County Urban 21 team members CIVITAS Area Standards (LCUASS) and their experience with a traffic studies in Fort Collins dates back to 1983 including: Fossil Ridge High School and Kinnard Core Knowledge School; The Overall Development Plan for the Harmony Technology Center and various specific developments within the Harmony Technology Park; Spring Canyon Park, Center for Advanced Technology Horticulture Center, Fossil Creek Park, and Northside Aztlan Center in Fort Collins and Mehaffey Park, Fairgrounds Park, and Sports Park in Loveland. Matt Delich Matt Delich is the owner of Delich Associates. He has over 45 years of experience as a traffic engineer He is a Life Fellow Member of the Institute of Transportation Engineers and has presented technical research papers at meetings that organization, Matt will devote 4S% of his time to this project. HINES, INC. Hines was formed in the State of Colorado to provide professional irrigation consulting and design services and has extensive experience working with many types of water sources including potable, rainwater, condensate and blowdown, raw (ditch), and re-claimed (treated sewage effluent), necessitating extensive knowledge of soil types, water quality issues, and various regulatory considerations, Jim Hines (President) & Nate Hines (Vice -President) manage a current staff of six (6) engineers and designers. Hines has extensive experience in the planning B design of community parks and currently holds two on -call contracts with the City of Fort Collins, one with the Department of Parks Er Recreation, the other with Engineering. The City has been a valued client for twenty years, and during this time Hines has worked closely with the City Stormwater, Parks, Natural Areas, Utilities, Er Engineering departments on various projects. Nate Hines Nate will be responsible for the overall management and administration of the project, and Edward Price will lead the design IGr engineering team for Hines Irrigation Consultants. Ed will be the lead engineer for project design strategies and will follow projects through Construction Documentation and Administration. Nate will devote 25% of his time to this project and Ed will devote 5o% to this project. RB+B ARCHITECTS, INC. RB+B and its predecessor firms, Robb and Brenner, Inc. and William B. Robb, Architects, has provided 6o years of continuous architectural services in the State of Colorado. Our current staff of 20 includes 11 registered Architects, an Interior Design Department, and production personnel. In the last four years, RB+B has focused on the creation of environmentally responsive or sustainable architecture. Recent projects have incorporated extensive natural daylighting, reduced electrical and mechanical loads, as well as low-cost, environmentally friendly materials. Some local projects include Bacon Elementary School, Westfield Park Pavilion; Fossil Ridge High School; Northern Colorado Water Conservancy District Headquarters and Fossil Creek Park Pavilion. David Kress Over the past 21 years,David has enjoyed facilitating design advisory group meetings and the programming process that engages clients and the community to become involved in the design of their facilities. David's most recent project is the new Summit Elementary in Casper, Wyoming. His past projects include CY Middle School, Resurrection Fellowship Youth Activity Center and Wayne Carle Middle School in Westminster. Several of David's design efforts have received recognition from professional organizations, including Resurrection Fellowship (AIA North Chapter Design Merit Award), Rocky Mountain High School (AIA North Chapter Deign Merit Award). David will devote 7% of his time to this project and his associate Gopal Shrestha will devote 25% to this project. ERO RESOURCES Since 1981, ERO is a recognized leader in providing services related to the assessment, mitigation, and management of natural resources. Their knowledge of natural resource systems and the associated regulatory processes results in reliable, creative and successful solutions to environmental management and mitigation issues. Their natural resource services include wetland delineation, permitting, and mitigation; threatened and endangered species surveys, consultations, and mitigation; habitat conservation planning; resource inventory, assessment and management; restoration, revegetation, and wildlife studies. Mary Powell CIVITAS team members 13 Mary is a natural resource specialist with 19 years of experience in ecological consulting and research involving riparian and wetland issues. She is experienced in wetland delineations, Clean Water Act Section 404 permitting, wetland mitigation, mitigation monitoring, and other wetland issues. Assisting with open lands and park planning, Mary has inventoried open space resources and developed management plans that balance recreation with the need for conserving natural resources. Mary will be responsible for natural resource, habitat and environmental permitting issues. She will allocate up to lo% of her time to this project. INSIGHT I SUSANNE DURKIN-SCHINDLER Susanne is a Facilitator Er Stakeholder Relations Specialist, having spent the past 20 years in Public Administration with The City of Fort Collins. Areas of specialty include Government processes for community development; public involvement and outreach programs; advisory boards and citizen groups; stakeholder relations strategies; facilitation of contentious public meetings; mediation among stakeholders and program managers and policy/ program design charrettes. Susanne will be the outreach consultant on this project and dedicate 20 hours per week of her time. INTERWEST CONSULTING GROUP Interwest Consulting Group, Inc., founded in 2002, specializes in providing public and private civil engineering consulting services. Their experienced professional staff of 7, provides services on a wide range of site development projects as well as a variety of public park and transportation projects. Their role for the Southeast Community Park will be providing the grading and utility plans, and the drainage design and report. Mike Oberlander Mr. Oberlander has 17 years of experience in a variety of civil engineering areas including site and subdivision design, recreation trail design, parks, street and highway improvement, water and wastewater projects, and surveying. Mike is extremely knowledgeable of the SE Community Park project area, having designed the roundabout at the adjacent Kechter and Ziegler intersection, and managed the civil engineering design for the existing on -site BMX track as well as for nearby Radiant Park currently under construction. Mike has managed dozens of recreational trail, park, natural area, and stormwater management projects for the City of Fort Collins over the past decade. Mike will commit 30% of his time and Erika Schneider will commit 4o% as project engineer. ABRAHAMSON ENGINEERING Abrahamson Engineering is a Mechanical Engineering firm with 3 staff, located near Fort Collins, Colorado and is a member of BBB, NFIB, and ASHRAE. Abramhamson worked on the City of Fort Collins Council Tree Library and the Human Performance Lab at Colorado State University, both LEED projects as well as hundreds of projects for CSU and the City of Fort Collins. Their role on this project will be design of heating, ventilating and plumbing systems for the park toilets and drinking fountains, and any other buildings which might be added. Roger Abrahamson Founder and President, Roger is a Mechanical Engineer with over 40 years experience in Heating, Ventilating and Air Conditioning, and is a Registered Professional Engineer in Co, WY and NE. Roger will serve as the project design manager, plan checker, and primary contact person. He will devote about lo% of his time to this project. CLANTON Er ASSOCIATES Clanton and Associates, Inc. (C&A) is an award - winning design firm that specializes in sustainable lighting design. The firm has successfully designed exterior lighting systems to illuminate parks, roadways, parking areas, bridges, pedestrian malls, architecture, landscape features and art. C&A employs nine full time and two part time people including three registered engineers, four senior designers. Clanton Er Associates will provide lighting and electrical design. Nancy Clanton Nancy E. Clanton is founder and President of Clanton rz Associates and obtained her Bachelor of Science degree (Architectural Engineering, Illumination Emphasis) in 1975 from the University of Colorado, Boulder. Nancy speaks throughout the nation on topics relating to sustainable and energy efficient design and light pollution and has been an instructor at the University of Colorado -Boulder. Nancy will allocate about 3o% of her time. WATERLINE FOUNTAINS 41 team members CIVITAS Waterline Studios is a full-sevice fountain consultant providing owners and designers well - executed and functional water features that will perform to expectations and provide for maintenance requirements of both the mechanics and architecture. A team of 2, Waterline has offices in Fort Collins and Austin, TX. Dominic Shaw Dominic has been involved in the fountain industry for 33 years and has been responsible for all aspects of water feature design for projects worldwide, from conceptual design to construction documentation and commissioning. His role on this project will be concept design, hydraulic and electrical design and his time allocation for this projectwill be 20% and Tom San Filippo, Project Manager, 70%. TERRACON Terracon Consultants, Inc. is a consulting engineering firm specializing in geotechnical, environmental, construction materials Z CITY OF •• J STAKEHOLDE _ FORT COLLINS u • • • • • • • engineering and testing, pavements, and facilities services. Terracon has a staff of more than 2,800 professionals. Design and construction of functional, cost-effective structures require a thorough understanding of local soil, rock, and groundwater conditions. For this project, Terracon will provide geotechnical soils testing to be incorporated into design documents and specifications. Eric Bernhardt Mr. Bernhardt is the Geotechnical and Construction Materials Department Manager in Terracon's Fort Collins office. He has more than 12 years of experience in geotechnical engineering, construction materials engineering, and project managementand has provided engineering services for numerous parks throughout Colorado including Larimer County's Pinewood Reservoir Campground, Chimney Park Reconstruction and Boardwalk Park both located in Windsor. Eric will allocate 20 percent of his time to this project. OUR TEAM HAS THE TALENT, NEIGHBORS EXPERTISE AND LOCAL AND COMMUNITY I RELATIONSHIPS TO BE AN EFFICIENT AND CREATIVE LANDSCAPE ARCHITECTURE ACTIVE ARCHITECTURE PRIME CONSULTANT RECREATION DESIGN David Kress, Design Principal Civitas Todd Mead, Principal -In -Charge Linda Ripley, Design Principal �• Civitas I Robin Rooney, Project Manager Copal Shrestha. Associate A Civitas I Craig Vickers, Consulting Principal Stephanie Sigler Landscape Arch: ......... ................................. .......... ............. Z' o Z u Z Z Vm ` u Q in ° C w; w .a Ou u Z N LU W cn d Z d �„ = C O Zt t%t u ,� Z C zt Z— ULLJE Z L Z_ V G ZZ w� ut Qv w_ vt'c z �; wE F—_ Qo Jam m �a Z w Wm O F- c Z o w= �' ~a' LUc u Q W a Z 2 Ow J Jw Q— Q— Z 2 ~ H Z J- +� O CL — U_ C s Li J �u J mr'n + ., LL U 10 W o LL d' Q aL Q "' U c W ~ u� d� Q' LL ¢ w; U A Jo ~ �= Zo Q 0 w w— OJW �3 _J = c UE l7 u c O J O U W CIVITAS PARTNER TO THE CITY OF FORT COLLINS AND ACHIEVE A HEALTHY, SOCIALLY AND ECONOMICALLY SUSTAINABLE COMMUNITY PARK. AS OUR SCOPE IS FINALIZED WITH THE CITY, WE CAN JOINTLY DETERMINE IF WE NEED TO ADD A SIGNAGE AND WAYFINDING SUB -CONSULTANT TO THE TEAM, WE RECOMMEND ARTHOUSE. team members 15