HomeMy WebLinkAbout162706 CIVITAS - CONTRACT - RFP - 7479 SOUTHEAST COMMUNITY PARKPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and CIVITAS, INC., hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of eleven (11) pages, and
incorporated herein by this reference.
2. Contract Period. The services to be performed pursuant to this Agreement shall
be initiated within five (5) days following execution of this Agreement. Services shall be
completed no later than June 30, 2015. Time is of the essence. Any extensions of the time limit
set forth above must be agreed upon in writing by the parties hereto.
3. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
City:
With Copy to:
Civitas, Inc.
City of Fort Collins
City of Fort Collins
Attn: Todd Mead
Attn: Kathleen Benedict
Attn: Purchasing Dept.
1200 Bannock Street
PO Box 580
PO Box 580
Denver, CO 80204
Fort Collins, CO 80522
Fort Collins, CO 80522
Professional Services Agreement
RFP 7479 Southeast Community Park Page 1 of 23
habitat assessment for species listed as threatened or endangered under the Endangered
Species Act. ERO will also note any additional regulated natural resources that may affect the
project, such as raptor or other migratory bird nests protected by the Migratory Bird Treaty Act
and work with the team to identify ways to incorporate native areas and wildlife habitat into the
design, including integrating the stream improvements.
ERO will work with the City to develop a stream channel layout that maximizes the aquatic
functions and services provided by the improved McClelland Creek, while also complementing
park design objectives. During the permitting process, ERO will coordinate with involved agency
representatives to address other permitting requirement for the project, to refine the preferred
alternative, and to identify appropriate mitigation strategies.
Clanton & Associates (Clanton) will provide lighting design and documentation for architectural
elements, hard surface paths, parking and roads within the park, as well as electrical design and
engineering for lighting and minor electrical uses including water feature, convenience outlets,
and small solar installations of less than 3KW without storage. Illuminance criteria will be
developed using generally accepted standards, applicable local codes, and input from City staff.
Delich Associates (Delich) will provide transportation studies and reports necessary for the park
to comply with current City requirements. The work will include transportation impact studies
associated with development of the park.
Hines Irrigation, Inc. (Hines) will provide irrigation design for landscape planting areas and
coordinate the system with existing pumps located in the pump house east of Lady Moon Drive.
Hines will also work collaboratively with Civitas to develop design ideas for the potential
interactive water feature for the park based on City and community desires and budget
considerations. As a component of the base scope of work, Hines will provide preliminary
concept development of the water feature mechanical system, including sizing & provision of
feature water source, a narrative describing water feature mechanical operation, primary pieces
of infrastructure, water quality parameters and preliminary estimate of probable mechanical
system construction costs. Once the complexity of the water feature is determined, Civitas and
the City can determine the best approach to developing the final design of the feature and its
components.
JVA will collaborate with RB+B to develop the structural design for the restroom and pavilions
and mark up details prepared by Civitas to direct the placement and size of footings, structural
reinforcement, etc. required for pedestrian bridges, site walls, stairs and other site elements that
are documented on Civitas drawings.
Abrahamson Engineering (Abrahamson) will provide mechanical and plumbing design for the
park restroom and drinking fountains.
Terracon will provide geotechnical study of the park site to evaluate pertinent geotechnical and
groundwater conditions to develop geotechnical parameters that will assist in the design of
foundation systems. Four (4) borings are included in the base scope of work. Testing during
construction is not included in this scope of work.
POTENTIAL PARK ELEMENTS
Based upon the outline of potential park elements described in the project request for proposal,
the design anticipates the following:
• Access and interior concrete walks and soft surface trails including cross country trails.
• Pedestrian and security lighting.
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• One large and one small picnic pavilion with accessible tables and grills.
• Restroom and drinking fountains.
• One large playground, fully accessible.
• Interactive water feature.
• Multi -use turf area for soccer and general use.
• Potential skate board park (design by others).
• Potential in -line hockey, basketball courts, dog park.
• Potential relocation of BMX track (design by others).
• Potential sledding hill.
• Trail bridges over McClelland Creek.
• Park amenities and furnishings.
• Storm drainage improvements and approvals.
• Utilities for park elements.
• Irrigation to park landscapes.
• Park landscapes, trees, and non -programmed turf areas.
PHASE SCOPE OF SERVICES
I. PRE -DESIGN:
PROJECT KICKOFF I WORK PLAN and SCHEDULE
Civitas will meet with the Project Manager to review this scope of work and to discuss a
detailed work plan. The work plan will describe a master schedule for the design process,
outlining tasks, deliverables, and schedule for team meetings, progress meetings, Park and
Recreation Lead Team meetings, Design Charette, and tentative public and City board
meeting dates. The work plan will also outline participation of design team members so that
their involvement is focused, efficient, and effective at the appropriate intervals in the
process. Following the kick-off meeting, Civitas will refine the Work Plan and Schedule if
needed, and prepare and execute subcontracts with the design team integrating any
revisions to sub -consultants scope and fees.
u ,t: _ 1 M.
The team will begin to collect all available and pertinent information including studies, draft
survey information, environmental reports, storm water and flood conditions, and utility
mapping. This information will be assessed to identify key elements necessary for the design
of the park. A preliminary base map will be prepared from the available information to
organize contextual information. If the final survey information is complete at this time, this
map may serve as the finalized base map.
PRE -DESIGN WORKSHOP
Once the refined work plan is complete and base map is prepared we will conduct a Pre -
Design Workshop with the design team and City staff. The purpose of the Workshop is for the
team and staff to get to know each other and confirm communication protocols. Attendance
will include key design team members, and we hope to meet with City staff who will review
and contribute to the project, including park maintenance, storm water, stream restoration,
etc. We intend to clearly understand City goals for the park, its role in the park system, and
potential programmatic elements, character and potential precedents to which the park
should aspire. We will also identify stakeholders, neighborhood groups and contacts, their
potential concerns, and identify any early agency coordination meetings that should
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RFP 7479 Southeast Community Park Page 11 of 23
immediately. We will begin the Workshop with a site walk and discuss issues pertinent to the
park such as stream restoration process, storm water and flood control, utilities,
transportation, connections to the neighborhood, habitat connections, and others to be
identified. We will discuss the outreach approach, with the intent to establish an open
process in which the design team and City team understand the goals and issues and
appropriate paths of communication.
OUTREACH PLAN
Civitas and Susanne Durkin -Schindler will work with the Project Manager and City staff to
establish a clear outreach plan and process. The plan will identify stakeholders,
neighborhood groups, and others to involve in the process, and will define the purpose and
desired outcome for each public meeting. A menu of public information materials and
methods, and potential venues will be developed. Outreach tasks and responsibilities will be
assigned as appropriate.
Meetings:
• Project Kickoff
• Pre -Design Workshop and Site Walk
• Biweekly Progress Meetings
• Initial Agency Coordination Meetings
PRE -DESIGN DELIVERABLES:
• Work Plan
• Schedule
• Outreach Plan
• Preliminary Base Map
It. DISCOVERY I DATA COLLECTION AND RECONNAISSANCE:
Civitas will study the physical and technical aspects of the site, its history as well as the
social and cultural aspects of the neighborhood. Design team members will investigate
technical concerns specific to their disciplines as appropriate.
SITE ANALYSIS DIAGRAMS
We will prepare an analytical framework that will outline site qualities such as neighborhood
context, history, views, orientation, connections, access, vegetation, drainage, drainage and
storm water, wetlands and stream ecology, upland ecology, existing utilities, parking,
transportation, future development plans and land uses, and establish a baseline of physical
opportunities and constraints. Civitas will gather precedent imagery from other parks and
places that may be inspirational and appropriate to Southeast Community Park.
OPPORTUNITIES and CONSTRAINTS
The analysis of existing physical and cultural conditions will lead us to an initial
understanding of the opportunities inherent in the site and neighborhood, potential obstacles
and conflicts. The team will assemble these observations to frame discussions with the
community in Public Meeting One.
PRELIMINARY GEOTECHNICAL INVESTIGATION
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During the Discovery Phase, Terracon will initiate a preliminary geotechnical study that will
evaluate the pertinent geotechnical and groundwater conditions to develop parameters that
will assist in the design and construction of foundation systems, floor slabs, pavements, and
other building and site development elements. Terracon will work with the project team to
select the general location of four (4) soil borings across the site based on preliminary
understanding of the potential site organization. In addition, groundwater levels will be
recorded and observed during drilling operations.
AGRICULTURAL TESTING
Civitas will collect soil samples from on site to analyze soil texture, chemical and fertility
conditions for suitability for turf grasses, native plants, trees and shrubs and to define
appropriate amendments. Samples will be submitted to Colorado State University Soils
Laboratory for testing.
PRELIMINARY PROGRAM
Building on the Pre -Design Workshop with the City, the team will establish a baseline
program for the park. The program will be considered in the context of the programs of other
parks in the system, nearby schools, and address elements that are not desired in this park.
The team will assemble precedent images and ideas as a topic for discussion with the
community.
WETLAND and HABITAT INVENTORY
ERO will delineate all wetlands, open waters, and channels and conduct a habitat
assessment for species listed as threatened or endangered, and identify any additional
regulated natural resources that may affect the project, such as raptor or other migratory bird
nests.
ARTIST SELECTION
Early in the process, a public artist will be selected to participate in the design process. The
selection may occur as early as the Discovery Phase or following the Design Charette.
Civitas and Ripley Design will participate with the City to select an artist to participate on the
team for the duration of the project. We anticipate that the artist will actively engage with the
design team during refinement of design alternatives. At this stage the design team will have
a solid understanding of City and community interests with adequate flexibility to integrate
artist ideas with the preferred design direction.
PUBLIC MEETING ONE I OPPORTUNITIES AND PROGRAM
Once we have a solid understanding of the park site, of City goals for the park, and an
inspiring sense of what the park can become, we will conduct our first public meeting with the
community. The goals will be to share initial thoughts about the opportunities and to gather
ideas from the community as to their desires of activities and elements to be included in the
park and to listen to their thoughts about impact and benefits of the park to the
neighborhoods.
DISCOVERY MEETINGS:
• Biweekly Progress Meetings
• Agency Coordination Meetings, including Parks Maintenance
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• Artist Selection Board Meeting
• Public Meeting One
DISCOVERY DELIVERABLES:
• Site Analysis Diagrams
• Opportunities and Constraints Assessment
• Preliminary Program Elements
• Discovery Presentation
• Wetland Delineation, Species Inventory and Habitat Analysis
• Final Base Map
• Agricultural Soils Analysis
• Preliminary Geotechnical Report
III. DESIGN DEVELOPMENT AND PROGRAMMING:
The character and form of Southeast Community Park will be defined during Design
Development. Progress will be organized around three key engagements the team Design
Charette with City staff, Public Meeting Two I Alternatives, and Public Meeting Three
Consensus Plan.
DESIGN CHARETTE
With solid base knowledge about the site, community desires, and potential program the core
design team will work collaboratively with the City team in a two to three day design work
session to generate ideas for the park organization, character and design alternatives. In
preparation for the Design Charette, we will use the potential program options, opportunities
and constraints, site analysis, and a set of preliminary design principles and frameworks to
stimulate conversation with City staff. We will explore some initial options of program
distribution throughout the site to test fit and adjacencies prior to further catalyze our
discussions together. Design team leaders from Civitas, Ripley Design, RB+B will lead the
Charette process. We will involve other members of the design team if needed for focused
input during the process. We anticipate that the outcome will define the vision for the park,
confirm the design principles and supporting frameworks, and form the foundation of a set of
design and program alternatives to share with the community. The following outline
describes key topics to be addressed during the process, and may be refined with input from
City staff.
DRAFT CHARETTE OUTLINE
Day One
1. Site Conditions (and Site Walk)
2. What We Heard from the Community
3. Issues, Opportunities and Constraints
4. Confirm Program Elements
5. Precedents Images
6. Park Vision and Design Principles
7. Idea Generation
S. Diagrammatic Alternatives
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Day Two
1. Review Alternatives
2. Breakout Groups to Refine Three Alternatives
Landform
Natural and Domestic Landscape Development
Access
Art
3. Identify Benefits and Constraints of each Alternative
4. Breakout Groups to Focus on Elements
Architecture
Water Feature Precedents and Options
Natural Areas
Recreation Components
5. Reconvene for Discussion and Confirmation of Elements
6. Define Goals for Public Art Component
The design team will organize and refine the graphic and narrative outcome of the charette in
preparation for Public Meeting Two. Integrating all we have heard during the first public
meeting, the Design Charette and team work sessions we will refine develop a set of design
alternatives, program and park feature options, and associated strengths, weaknesses, and
opinions of probable costs. The alternatives will explore park character, organization,
materials, landscape, lighting, and architectural character. Waterline will prepare alternative
interactive water feature concepts, precedents, and costs. Hines will prepare basic concept
mainline plans for the alternatives to identify design efficiencies, issues, and cost
implications.
TRANSPORTATION STUDY
Assuming access issues are clear following the Charette, Delich Associates will begin
preparation of a traffic study based upon the general expectations for the park. Delich will
meet with the City to determine traffic concerns and gathering additional land use and traffic
data for other projects in the vicinity and conduct field investigations and peak hour traffic
counts as necessary. Trip generation analysis will be conducted to determine the additional
park generated traffic, and trip distribution and assignment will be conducted in accordance
with Fort Collins transportation impact study guidelines. Capacity analyses will be studied for
key intersections and street segments for current and projected traffic. Geometric and
control requirements at and near the site will be determined. At the completion of the Design
Development phase Delich will refine data and recommendations based on the Preliminary
Consensus Design and compile a report for review with the City and to present key findings
to the community in a public meeting.
PUBLIC MEETING TWO I ALTERNATIVES
We will present preliminary park vision, design principles, goals, program and feature
options, and plan organization alternatives to the community to gather input. The meeting is
intended to be active and engaging to involve people in the design process and to make
decisions regarding priorities. The outcome will be a clear and refined set of program,
organization, and character preferences so that the team can then develop a preliminary
consensus plan for the park.
PRELIMINARY CONSENSUS PLAN
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The Preliminary Consensus Plan will integrate community comments, refined design
principles, priority program options, and preferred components of the alternatives into a
holistic park design. In this process we will be confirming park character, organization, key
elements and features, landscape, and potential conceptual art ideas that will be integrated
with the park. We anticipate that the selected public artist will participate with the team
during refinement of the alternatives. The Plan will be supported with sketch level illustrative
plan renderings and sketch perspective views to articulate the character and organization of
the park.
PUBLIC MEETING THREE I PRELIMINARY CONSENSUS DESIGN
We will present the Preliminary Consensus Design for the overall park to the community in a
Public Meeting that will again give people an active opportunity to be involved in the design
process. The intended outcome is confirmation that we have heard the community, and have
successfully integrated the best aspects of the alternatives, addressed their concerns and
have a park plan that is exciting and on budget.
Following the successful outcome of Public Meeting Three the design team will move into the
final design of the park.
DESIGN DEVELOPMENT MEETINGS:
Biweekly Progress Meetings
Park and Recreation Lead Team I Preliminary Consensus Plan
Public Meetings Two and Three
DESIGN DEVELOPMENT DELIVERABLES:
• Design Charette Report
• Design Alternatives
• Conceptual Opinions of Probable Costs
• Transportation Plan
• Preliminary Consensus Plan
• Consensus Design Opinion of Probable Costs
• Draft Plan Rendering and Other Graphics
• Design Development Report
IV. FINAL DESIGN AND DOCUMENTATION:
FINAL DESIGN
Prior to preparing construction documents, Civitas will incorporate City and community
comments on the Consensus Design into the Final Design for presentation at the final public
meeting. Following the meeting the team will finalize details and prepare construction
documents and specifications for the project.
PUBLIC MEETING FOUR I FINAL DESIGN
We will present the final plan to the community prior to documentation, addressing response
to community comments and concerns, project implementation process and schedule, and
expectations during construction.
SUPPLEMENTAL GEOTECHNICAL EVALUATION
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Once the general configuration of the park is confirmed we anticipate that addition
geotechnical information will be required in specific locations of anticipated development.
Terracon will complete additional soil borings in areas where shelters, multi -use courts,
restroom facilities, bike/skate structures, pedestrian bridges, pavements, and other site
features are planned and prepare a design level geotechnical report as a basis for pavement
and foundation design.
DESIGN DOCUMENTATION
The design team will initiate documentation for construction following Public Meeting Four.
Supporting engineers will be engaged to design and document mechanical, plumbing,
electrical, and structural elements. As needed, Civitas and various team members will meet
with City agencies to coordinate progress and address issues. Civitas anticipates that the
progress design submittals to the City of Fort Collins for review at 75% and 95%. We
anticipate that the 75% Documents will be the basis for planning review.
The document set will likely include drawings and specifications for:
Cover Sheets
• Civil Utility, Grading, Storm Drainage and Erosion Control Plans and Details
• Coordination City Stream Restoration
• Site Layout Plans and Enlargement Plans
• Site Elevations, Sections and Details
• Site Recreation Area Plans and Details
• Site Playground Plans and Details
• Park Architecture Plans and Details
• Park Architecture Structural Details
• Park Architecture Mechanical/Plumbing Plans and Details
• Park Architecture Electrical Plans and Details
• Site Mechanical/Plumbing Plans and Details
• Site Lighting and Electrical Plans and Details
• Water Feature Plans, Sections, Elevations, and Details
• Site Planting Plans and Details
• Site Irrigation Plans and Details
PDP/FDP PROCESS
A Type 1 planning review without any modifications is assumed. Concurrent with completion
of the 75% progress set, Ripley Design will coordinate the overall process to submit to the
City. Civitas will refine design plan bases required for site plan and landscape plan submittal
to which Ripley Design will incorporate specific City charts and notes. Ripley Design will
prepare required narratives for the project and for comparison with the City Principles and
Policy Plan. Once comments are received from City agencies, Ripley Design will coordinate
revisions and responses with the design team and coordinate one (1) re -submittal including
printing, folding and delivering. Once approved Ripley Design will coordinate printing of
mylars and obtaining required signatures.
DRAINAGE PLAN AND REPORT
Interest will prepare the drainage plan and report required for the project. This will include
the design of water quality facilities, storm drain pipes, channels, and outfall designs.
Interest will prepare the calculations necessary to show that the site is not required to
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provide storm water detention. Interwest will coordinate closely with the City regarding the
floodplain and channel stabilization design for this effort.
EROSION CONTROL PLAN AND STORMWATER MANAGEMENT PLAN (SWMP)
Interwest will prepare the require erosion control plan for the project as well as an erosion
control report meeting City standards. This plan and report will be available to the contractor
for initial utilization as the SWMP.
DESIGN DOCUMENTATION MEETINGS:
• Biweekly Progress Meetings
• Agency Coordination Meetings
• City Board Meeting I Final Design
• Public Meeting Four
FINAL DESIGN DELIVERABLES:
• Final Design Package
• Final Design Presentation
• Design Level Geotechnical Report
• Drainage Plan and Report
• Erosion Control and Stormwater Management Plan
75% Construction Documents Drawings and Specifications (1 set)
• 75% Construction Documents Opinion of Probable Costs
PDP Submittal (1) and Revision (1 set)
FDP Submittal (1) on Mylar
100% Construction Documents Drawings and Specifications (1 set)
100% Construction Documents Opinion of Probable Costs
Bid Set Construction Drawings and Specifications (1 set)
Final Opinion of Probable Costs
Final Rendering of Park Plan
V. BIDDING AND PRELIMINARY CONSTRUCTION OBSERVATION:
Civitas and the design team will support the City during the bidding process, attending a Pre -
Bid Conference to clarify scope and explain significant features to prospective bidders and to
walk the site. As needed Civitas will assist the City in the preparation of addenda, review of
qualifications and of bids.
During construction, Civitas will assist the city in the review of the work in process. We
anticipate that this will include attendance at a Pre -Construction Meeting, review of submittals
and shop drawings, and preparation of drawing clarifications as needed.
The design team anticipates periodic visits to the site beyond those outlined below during
construction to review the work in progress. If requested by the City, the team will prepare a
request for additional services for compensation for such site visits.
BIDDING/CONSTRUCTION DELIVERABLES:
• Attend Pre -Bid Conference
• Prepare Addenda if necessary
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• Review Bids with City
• Prepare Conformed Construction Drawings and Specifications incorporating addenda
(PDF)
• Attend Pre -Construction Meeting and prepare Report
• Pre -Construction Site Visit
CONSTRUCTION OBSERVATION I ADDITIONAL SERVICES:
• Construction Review Coordination and Management
• Submittal, Shop Drawing, and Mock-up Approvals
• Site Visits and Field Reports as noted below
• Tree Review and Tagging
• Issue RFI and ASI Documents via City of Fort Collins shareware program
• Punch list and Final Acceptance Reviews
• CIVITAS will conduct twenty (20) site visits and prepare reports.
• RIPLEY will conduct ten (10) site visits and prepare reports.
• RB+B will conduct up to four (4) site visits during construction.
• INTERWEST will conduct up to four (4) meetings during construction.
• HINES will conduct up to eight (8) site visits during construction.
• WATERLINE will conduct up to eight (8) site visits during construction.
• ERO will conduct up to four (4) site visits during construction.
• CLANTON conduct one (1) site visit and prepare punchlist.
• ABRAHAMSON will conduct up to two (2) site visits during construction.
PRELIMINARY SCHEDULE, TO BE CONFIRMED
We will prepare a detailed schedule for each task based upon the Work Plan to review with
City staff in the Pre -Design Work Shop. At that time we will coordinate with pre-existing
meeting schedules, potential dates for public meetings, agency review periods, and other
refinements. We anticipate the work in each phase to be accomplished generally within the
following time frames:
Pre -Design
Discovery) Data Collection and Reconnaissance:
Design Development and Programming:
Final Design and Documentation:
Bidding & Negotiation:
Construction Observation:
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RFP 7479 Southeast Community Park
4 weeks
8 weeks
22 weeks
20 weeks
3 weeks
52 weeks
Page 19 of 23
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
4. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $1,000,000.
5. Compensation. In consideration of the services to be performed pursuant to
this Agreement, the City agrees to pay Professional a fixed fee in the amount of Three Hundred
Ninety -Six Thousand Nine Hundred Fifty Dollar ($396,950) plus reimbursable direct costs. All
such fees and costs shall not exceed Four Hundred Fourteen Thousand Six Hundred Fifty
Dollars ($414,650) as per Exhibit B, consisting of four (4) pages, attached hereto and
incorporated herein. Monthly partial payments based upon the Professional's billings and
itemized statements are permissible. The amounts of all such partial payments shall be based
upon the Professional's City -verified progress in completing the services to be performed
pursuant hereto and upon the City's approval of the Professional's actual reimbursable
expenses. The parties acknowledge that the sub -contractors are not parties to this agreement.
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RFP 7479 Southeast Community Park Page 2 of 23
EXHIBIT B
COMPENSATION
TOTAL TEAM FEES BY PHASE
The following outlines the fees for the entire team during the course of the work. The Meetinc
category includes all meetings outlined in the phases above, including bi-weekly progress
meetings, agency meetings, city board and park and recreation lead team meetings, and four
public meetings.
PHASE
TOTAL
Meetings
$78,116
Pre -Design
$22,105
DiscoveryMMataCEollection[bnd[1Feconnaissance
$22,756
DesignMevelop ment(bnd[IProgramming
$79,296
Fin aIMesign[bnd[Documentation
$184,562
Bidding[bnd[Pre-Construction
$5,115
Pre liminaryCl[onstruction®bservation
$5,000
Tea mMa borCTota I $ 396, 950
Reim bursable[Txpensesq Q eam $17,700
PROJECTIPIOTAL $414,650
ASSUMPTIONS
The project scope of work is based upon the following assumed conditions:
• Site surveys will be prepared by others and provided to the design team.
• Printing of drawing and specifications is as noted, based up on 24" x 36" sheet size.
• Progress meetings will be a combination of online/conference call meetings and group
meetings in Fort Collins.
• Civitas will attend up to thirty (30) progress meetings; two (2) city board meetings, two (2)
park and recreation lead team meetings, and four (4) public meetings.
• Ripley Design will attend up to thirty (30) progress meetings, two (2) city board meetings,
two (2) lead team meetings, and four (4) public meetings.
• RB+B will attend five (5) progress meetings, two (2) city board meetings, and three (3)
agency meetings and four (4) public meetings.
• Clanton will attend one (1) design team meeting, one (1) progress meeting, one (1) utility
coordination meeting, one (1) public meeting.
• Delich Associates will attend one public meeting, two design team meetings, and two
progress meetings.
• One restroom with six plumbing fixtures and modest custodial storage.
• One large and one small pavilion.
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• Restroom and shelters will be lighted, as will hard surface paths, interior roads and
parking if included in design. Small solar installations of less than 3KW without storage
may be accommodated within this scope.
• 80% of the park area will receive some irrigation.
• Irrigation pump station is adequately sized with capacity for the park and that mainline of
sufficient capacity has been routed to the west side of Lady Moon Drive.
• Water feature design fee assumes only conceptual design, and final design will be
completed for additional services once determined.
• Civil specification information will be included on the civil drawings.
• Grading modifications around the existing pond are not anticipated.
• Four (4) soil borings are included in this scope.
• Geotechnical report will provide all pavement and earthwork requirements and will act as
the earthwork specification for the project.
• Major base changes after 75% Final Design will require additional services.
EXCLUSIONS
Potential work products that are not included in this design team scope:
• Final Design Drawings on mylar.
• Floodplain modeling, floodplain use permits and erosion buffer waivers will be prepared
by others.
• Final design of water feature.
• Geotechnical testing during construction.
• Off -site street or utility improvements.
• Geothermal or ground -source heat pump system, solar hydronic system for heating or
domestic water heating at restroom.
• Building commissioning.
• Re -design of BMX track if relocated (coordination only with city consultant).
• Design of skate park if determined to be a desired park component (coordination only).
• Lighting of playgrounds, sports fields and courts, skateboard park, dog park, cycling
facilities, sledding hill, and soft surface paths.
• Irrigation pump station mechanical design, lake water quality system and electrical
engineering for related systems.
• Presentation models and professional renderings beyond those described above.
Review of contractor pay requests.
• As -built or record drawings.
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TEAM CONTACTS AND BILLING RATES
Prime Consultant and Lead Designer:
CIVITAS
Principal
$225.00/hr
1200 Bannock Street
Project Manager/Designer III
$100.00/hr
Denver, CO 80204
Designer II
$80.00/hr
303.571.0053
Designer I
$70.00/hr
Todd Mead, Principal in Charge
tmead(a)civitasinc. com
Robin Rooney, Project Manager
rroonev(cDcivitasi nc.com
Recreation Landscapes:
RIPLEY DESIGN, INC. Principal $150.00/hr
401 West Mountain Avenue, Suite 100 Landscape Architect $70.00/hr
Fort Collins, CO 80521
970.224.5828
Stephanie Sigler, Landscape Architect
stephanie.sigler(a)ripleydesigninc.com
Linda Ripley, Principal
li nda. rip lev(a)ripleydesig ni nc. com
Park Architecture:
RB+B ARCHITECTS Principal $140.00/hr
315 East Mountain Avenue Project Designer/Manager $120.00/hr
Fort Collins, CO 80524
970.484.0117.
David Kress, Principal
dkress a()rbbarchitects.com
Gopal Shrestha, Architect
gopal(rbbarchitects.com
Civil Engineering
INTERWEST CONSULTING GROUP Project Engineer $106.00/hr
1218 west Ash Street, Suite C Project Manager $93.00/hr
Windsor, CO 80550
970.631.2671
Mike Oberlander, Project Manager
moberla nder(o).i nterwestgrp.com
Public Outreach
INSIGHT I Susanne Durkin Schindler Principal $95.00/hr
Fort Collins, CO
970.412.8786
sd insig ht(cDcomcast. net
Ecology and Habitat:
ERO RESOURCES Principal $134.00/hr
842 Clarkson Street
Denver, CO 80218
303.830.1188
Mary Powell, Vice President
Professional Services Agreement
RFP 7479 Southeast Community Park Page 22 of 23
moowell aneroresources.com
Lighting Design and Electrical Engineering
CLANTON & ASSOCIATES Principal Engineer $200.00/hr
4699 Nautilus Court South, Suite 102 Electrical Designer $100.00/hr
Boulder, CO 80301
303.530.7229
David Roederer
david(a2cla ntonassociates.com
Irrigation Design and Water Feature Concept
HINES, INC. Principal $145.00/hr
Fort Collins, CO Project Manager/Sr Designer $95.00/hr
Nate Hines Irrigation Designer $75.00/hr
nate(a)hinesinc.com
Transportation Planning
DELICH ASSOCIATES Principal Engineer $120.00/hr
Fort Collins, CO Professional Engineer $90.00/hr
970.669.2061 Engineering Technician $70.00/hr
Matt Delich
matt(o7de I ich a ssoc. com
Mechanical and Plumbing Engineering
ABRAHAMSON ENGINEERING Principal Engineer $108.00/hr
Laporte, CO
970.221.2569
Roger Abrahamson
rogeraaabrahamsoneng.com
Structural Engineering:
JVA ENGINEERING Principal Engineer $XX.00/hr
25 Old Town Square, Suite 200 Professional Engineer $XX.00/hr
Fort Collins, CO 80524
970.225.9099
Mike McDonald
mmcdonald(a)ivaiva.com
Geotechnical Engineering:
TERRACON CONSULTANTS, INC. Field Engineer $65.00/hr
Fort Collins, CO Department Manager $110.00/hr
970.484.0359
Eric Bernhardt
e d b e r n h a rd t (aM e r ra co n. c o m
Billing rates will stay the same for 2013 and 2014. Civitas may amend billing rates should the
work of this contract continue past January 1, 2015. All billing rate changes must be
approved by the City.
Professional Services Agreement
RFP 7479 Southeast Community Park Page 23 of 23
However, the rates listed for services to be provided by these subcontractors shall be the rate
paid by the City to the Professional for these services. If the amount charged by these
subcontractors exceed the rates listed in Exhibit "B" the excess amount shall not be paid or
owed by the City. The limitation on increases in prices set forth in section 4 herein shall apply to
all rates listed in Exhibit "B" including subcontractor rates. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
7. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable
Mylar base material using a non -fading process to provide for long storage and high quality
reproduction. "CD" disc of the final drawings shall also be submitted to the City in an AutoCAD
version no older then the established city standard and PDF.
8. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
9. Independent Contractor. The services to be performed by Professional are those
Professional Services Agreement
RFP 7479 Southeast Community Park Page 3 of 23
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
13. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
Professional Services Agreement
RFP 7479 Southeast Community Park Page 4 of 23
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
15. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien who will
perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in Public Law
208, 104th Congress, as amended, and expanded in Public Law 156, 108th
Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor
Professional Services Agreement
RFP 7479 Southeast Community Park Page 5 of 23
that knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
c. Professional is prohibited from using the e-Verify Program or Department Program
procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional has
actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to this section the subcontractor does not cease
employing or contracting with the illegal alien; except that Professional shall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the "Department') made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Professional shall be liable for actual and
Professional Services Agreement
RFP 7479 Southeast Community Park Page 6 of 23
consequential damages to the City arising out of Professional's violation of
Subsection 8-17.5-102. C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
Professional Services Agreement
RFP 7479 Southeast Community Park Page 7 of 23
THE CITY OF COL , 0LORADO
By:
Gerry S. Pau
Director of Purcha ing & Risk Management
DATE: ZY
ATTEST: // FORTS
City Clerk K
APP{iOVPM ASS jO FORM: SEAL
CIVITAS, INC
By:
Title: SC1L .
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: 41,11413
ATTEST:
(Corporate Seal)
Corporate Secretary
Professional Services Agreement
RFP 7479 Southeast Community Park Page 8 of 23
EXHIBIT A
SCOPE OF WORK
GENERAL TEAM ROLES and SCOPE OF SERVICES
Civitas will lead the complete team to design and oversee construction of an approximately 50-
acre park for the City of Fort Collins (City) known as Southeast Community Park near Fossil
Creek High School. Civitas will be the prime consultant and landscape architect for the entire
project. The site is defined by Ziegler Road, Kechter Road, Saber Cat Drive and includes a
partial area of the pond east of Lady Moon Drive, including the pump house. The Civitas Team
will prepare an analysis of the site, lead the design charette and community meetings, prepare
design alternatives, a preliminary consensus design, final design, and construction documents
and specifications. Civitas will lead the site grading concept and work closely with Interest to
coordinate with channel stabilization and site storm drainage requirements. Civitas will
document design of the park landscape, grading, hardscape, site lighting locations, detail park
elements, coordinate and issue all drawing packages. Civitas will support the City in the bidding
process and to review construction of the park in progress.
Ripley Design, Inc. (RD) will collaborate with Civitas in the park design with a focus on active
recreation components. RD will participate in design charettes, team work sessions and public
meetings and assist in identification of appropriate recreation program elements. RD will
coordinate and assemble Project Development Plan (PDP) and Final Development Plan (FDP)
planning submittals as required by the City of Fort Collins. One resubmittal of the PDP is
included prior to submitting the Final Development Plan. RD will document design of site active
recreation and playground components and support the City and Civitas during construction.
RB+B will collaborate with Civitas in the design of park architectural elements, including a
restroom, large and small picnic shelters. The architecture will be developed in coordination with
the overall park character, materials and design vocabulary. RB+B will participate in design
charettes, team work sessions, and public meetings and assist in identification of architectural
aspects of program elements. One restroom and two park shelters are anticipated. RB+B will
prepare construction documents and specifications for park architecture and support the City and
Civitas during construction.
Interest Consulting Group (Interest) will provide site civil engineering, including drainage,
utilities, vehicular access if any, and coordinate with site grading and layout. Interest will
document final contours, spot elevations, and finish floors for the park and street improvements
based upon the grading designed by Civitas. Interest will provide detail design and final
documentation of site utilities including sanitary sewer, storm drainage, and storm water
management plan. Interest will coordinate with appropriate agencies within the City of Fort
Collins regarding utilities, meters and vaults as necessary. Interest will prepare the project
Drainage Plan and Report, Erosion Control Plan and Storm Water Management Plan (SWMP),
construction documents and support the City and Civitas during construction.
Susanne Durkin -Schindler (Insight) will develop a project outreach plan and support Civitas and
the City to communicate with neighbors and preparation for Community Meetings.
ERO Resources (ERO) The park and stream projects will likely involve placing dredged and fill
material into McClelland Creek and associated wetlands, which would require Clean Water Act
Section 404 authorization from the U.S. Army Corps of Engineers (Corps). We anticipate that this
will require authorization in the form of an Individual Permit (IP). If the Corps determines the
project can be authorized under a General Permit, ERO scope of services will be revised. ERO
will delineate all wetlands, open waters, and channels within the project area and conduct a
Professional Services Agreement
RFP 7479 Southeast Community Park Page 9 of 23