HomeMy WebLinkAboutCHANGE ORDER - BID - 7426 TRANSFORT MAINTENANCE FACILITY EXPANSION (4)9�
Change Order No. 3
PROJECT TITLE Tranfed Melnieneae Fecllity Erpana on
CONTRACTOR: Heath Construction
BID NUMBER: 7420
DESCRIPTION:
1. Reason for change: Incorporation of Pricing Change Request (PCR) #8 Into the Contract.
2. Description of change: PCRXI - Provide a Continental Systems access control system for the entire handing
3. Change In contract costa: $25,106.10
4. Change In contract time: 0 Days
ORIGINAL CONTRACT COST $2.150.000.00
TOTAL APPROVED CHANGE ORDERS $1 D,044.07
TOTAL PENDING CHANGE ORDERS $24,268.07
TOTAL THIS CHANGE ORDER 425,100.10
TOTAL % OF THIS CHANGE ORDER
TOTAL C.O. % OF ORIGINAL CONTRACT Z76%
ADJUSTED CONTRACT COST $2,215,410.24
REVIEWED BY: QQ�v� e �(�_ = DATE: b / Z D/ 3
FbccfliiUsa Project Manager
ACCEPTED BY:L±%-,'<=- DATE:
Contractor's RepAsentatm
REVIEWED BY: 1LDATE: / 3
Constnxllon Manager
APPROVED BY.
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System for Award Management
Page 1 of 1
R. C. HEATH CONSTRUCTION CO.
DUNS: 086341062 CAGE Code: 4LGA6
Status: Active
Entity Information
Entity Overview
Name: R. C. HEATH CONSTRUCTION CO.
Doing Business As: HEATH CONSTRUCTION CO
Business Type: Business or Organization
POC Name: None Specified
Registration Status: Active
Expiration Date:03/28/2014
Exclusions
Active Exclusion Records? No
SAM I System for Award Management 1.0
Note to all Users: This is a Federal Government computer system. Use of this
system constitutes consent to monitoring at all times.
141 RACQUETTE DR
FORT COLLINS, CO, 80524-3244 ,
UNITED STATES
IBM v1.1016.20130614-1637
WWW3
https://www.sam.gov/portal/public/SAM/?portal:componentId=8db50911-803 7-43 be-8794-... 7/9/2013
�of
t� Collins
Independent Cost Estimate
Date of Estimate: 27-Jun-13
Contract Type: Fixed Price
Existing Contract or PO (Y/N): Yes
Description Services (B): Provide a complete Continental Systems access control system
complete with conduits, Superterms, server, cabling, card readers & rim
cylinders for 2 storefront doors, card readers and electric strikes for 9
doors and one card reader for the main entrance gate and 6 latch
protectors.
I have obtained the following estimate from:
Engineering or Techincal Estimate (performed by) - Ron Kechter/Dave Grice
B Transfort Maintenance Facility Expansion
Materials or Work Description
Quantity
Unit
Unit
Cost ***
TOTAL
Change Order #3 - PCR No. 8
Superterm & Associated Equipment
1
LS
7 8,000.00
8,000.00
HID Thinline II Card Readers
10
EA
$ 425.00
$ 4,250.00
Electric Strikes
9
EA
$ 600.00
$ 5,400.00
CIC Proximity Card Readers
2
EA
$ 425.00
$ 850.00
Rim Cylinders for Storefront Doors
2
EA
1$1,690.00
$ 3,380.00
Latch Protectors
6
EA
$ 50.00
$ 300.00
CaBle and Installation
Subtotal
24,180.00
Bond @ 1%
$ 241.80
ver ea Protit °
ota
*** Unit Cost Based on Recent Experience &
Pricing from Lock Depot
Signature of Preparersa—".`' ' '`'
may:
MAX Field Construction Office
3000 South College Ave., Suite 201
Fort Collins, CO 80526
fcgov.com/maxconstruction
Delivery by hand
June 28, 2013
Ms. Erika Keeton, PE
MAX Project Manager
City of Fort Collins — Engineering Dept
281 N. College Ave.
Fort Collins, CO 80524
RE: MAX Bus Rapid Transit Project —Transfort Maintenance Facility Expansion 7426
Independent Cost Analysis — Change Order No. 3
Heath Construction Proposed Change Request #8
Heath Construction was requested to provide Proposed Change Request #8 in order to provide access
control for the building. This was originally going to be an Owner furnished item, but in view of the need
for placement of conduit and integration of this work with the Electrical Subcontractor it was decided to
incorporate this work within this contract. Proposed Change Request #8 provides a complete Continental
Systems access control system, which is the City's standard. This system will provide access control for
2 storefront entry doors, 9 hollow metal exterior doors and one entry gate, thereby providing security for
the perimeter of the entire facility.
The labor, materials and equipment costs proposed by Heath Construction were evaluated against an
Independent Cost Estimate and are consistent with pricing for similar work. As such, I find the cost of this
Proposed Change Request from Heath Construction converted into Change Order No. 3 in the amount of
$25,106.10 to be reasonable for the required increase in scope. As such, I recommend acceptance of
this additional cost to the contract.
Ron Kechter
Project Engineer
City of Fort Collins
Operational Services - Facilities
Cc: job file
Change Management Checklist
...
�.te
Reviewed
Reference
Initials
Safety and Security EA Re-Eval
Reviewed for compliance with
6/28/13
18 — This change enhances the
RK
Environmental Assessment
overall security of the Transfort
facility
Reviewed for construction/safety impacts
6/28113
This work will follow all standard
construction and safety practices
RK
Costs were determined to be in
Independent cost estimate prepared
6/28/13
keeping with recent costs on
RK
similar work
Reviewed for PCGA grant compliance
6/28113
Part Build Alternative Scope
RK
inncc luded in SCC 20.04
Reviewed for real estate impacts/needs
6/28/13
Construction is not in the right -of-
way; City owned facility
RK
Reviewed for compliance with design
criteria/ADA
htta:lhwvw.access-board.00v/ada-aba/ada-
6/28/13
N/A
RK
standards-dot.cf n
Heath
construction
Job: Project No. 12BOS31 -
- " Pricing Change Request
No. 8
Title: Card Reader Access
- Back up tMem,erwn
Project: Transfort
To: Attn: Ron Kechter -
..
City of Fort Collins - Facilities Management
Originating Document: Oww Asquea
281 N. CollegeAve..
Originating Document Date: 6/1/2013
Fort Collins, CO 80524
- PCO Date: 6/20I2013
j
DFSCRIPnON OF PROPOSAL
ProAde card access and security for facility
- .. .
Rem
Description
Tvoo
Oty
Unit
nit
Labor
Material
I Equip
Subcontractor
Other
Total
1
Colorado Doorways
S..
1.00
LS
0.00
0.00
0.00
23,685.
0.00
$ 23 685.00
2
S
1.00
Ea
0.00
0.00
0.00
0.00
0.00
$
3
S
1.00 -
LF
-
0.00
0.00
0.00
0.00
-. 0.00
$
4
- -
S
1.00
EA
-
0.00
0.00
0.00
0.00
_ 0.00
$ -
5
_. _.
S
1.00.
Ea
-
0.00
0.00
0.00
0.00
0.00
$
15-
a
7
- -
-
0.00
0.00
0.00
0.00
0.00
$
8
_ _
0.00
.. 0.00
0.00
0.00
-... 0.00
$ -
9
0.00
0.00
0.00
0.00
- 0.00
$
10
0.00
0.00
0.00
0.00
O.00
S
11
..:.
0.00
0.00
0.00
0.00
0.00
S .. ..
12
0.00
.0.00
0.00
0.00
0.00
$
13
-
0.00
0.00
0.00
0.00
- 0.00
$
14
0.00
0.00
0.000.00
_ 0.00
$
15
Additional General Condillons
O
0.00
Days
0.00
0.00
0.00
- - - - 0.00
- - 0.00
$ - - -
16
GC Carpenter Labor
L
0.00
hr
35.00
0.00
0.00
0.00
0.00
0.
$
17
GC Supervision -
L
0.00
hr
- 72.47
0.001
0.00
0.00
- 0.00
0.
$
18
GC ProactMana ment
L
1 0.00
1 hr
1-- -- - -
- 0.00
- 0.00
- 0.00
0.00
_ 0.00
-0.
$ -
19
- -
0.00
0.00
,..0.00
o.
-
21
subtotal
0.00
0.00
0.00
23 605.00
0.00
s 23,685.00
23
Sales Tax
NA
%
0.00%
0.00
$
24
Bond Premium
O
23 685.D0
%
1.00%
$ 236.85
25
Liability Insurance -
O
23 685.00
%
- 0.63%
-
-
$. -
26
Builders Risk
1 O
1 23,685.00
%
1 0.39%
-
$.... -
28
Subtotal
-
0.00
S 236.85
30
Labor Burden 1 0 1- _ -1 1 .0-06%1
0.00
$ -
32 -
Subtotal. - - - -
- 0.00
S -
34
Overhead
O
1 23 685.00 "
$
1 3.00%
-
- -
. 710.55
S 710.55.
Profit
O
1 23 685.00
- 2.00%
-
- -
473.70
$ 473.70
36 iSubtotal
- -
0.00
0.001
0.00
0.00
0.00
3 1,184.25
Note: 0 Addteroi days of dine are requesled me result of thischange. . .
Total Cost $ 25,tos.10
Issued By Reviewed ay: Approved Bin
Paul L Ehrlich Jr., Project Manager Ron Kechter Project Architect
Heath Construction City of Fort Collins Alter Ungle Massey.
- oats Data Date -
Title: 7428 Transfort Maintenance Facility
Date: 7-9-13
CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE)
Checklist Item
Contract File
Comments
Location
7) Independent Cost Estimate
The City made and documented an
YES
independent cost estimate before receipt of
proposals.
10) Unnecessary Experience and
Excessive Bonding
Unnecessary experience and excessive
NO
bonding requirements were not included in
this solicitation or contract documents.
11) Organizational Conflict of
Interest (OCI)
If there is an apparent or potential OCI the
solicitation contains provisions to eliminate or
mitigate the conflict (e.g. by inserting a clause
NO
that prohibits the contractor from competing
for the follow-on contract to the current design
or research contact) and OCI Certification is
submitted by the contractor.
12) Arbitrary Action
There was no arbitrary action in the
procurement process. (An example of
arbitrary action is when award is made to
NO
other than the contractor who most satisfied
all the City requirements as specified in the
solicitation and as evaluated by staff.
13) Brand Name Restrictions
Brand Name or Equal. When it is impractical
or uneconomical to provide a clear and
accurate description of the technical
requirements of the property to be acquired, a
"brand name or equal" description may be
used to define the performance or other
salient characteristics of a specific type of
property. The City must identify the salient
characteristics of the named brand that
NO
offerors must provide. When using a "brand
name" specification, the City does not need to
reverse -engineer a complicated part to
identify precise measurements or
specifications in order to describe its salient
characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains
additional information on preparation of
specifications including examples with
specific language.
14) Geographic Preferences
The solicitation contains no in -State or local
NO
geographic preference except where Federal
statutes mandate or encourage them.
15) Contract Term Limitation
The contract period of performance for rolling
stock and replacement parts does not exceed
five (5) years inclusive of options without prior
NA
written FTA approval. For all other types of
contracts, the procurement file contains
evidence that the contract term is based on
sound business judgment.
18) Award to Responsible
Contractor
The City made a determination that it was
awarding to a responsible contractor
considering such matters as contractor
integrity, compliance with public policy, record
of past performance, and financial and
1. Y
technical resources.
2. Y
1. Appropriate Financial, equipment, facility
3. Y
and personnel. (Y/N)
4.Y
2. Ability to meet delivery schedule. (Y/N)
5. Y
3. Satisfactory period of performance. (Y/N)
4. Satisfactory record of integrity, not on
declined or suspended listings. (Y/N)
5. Receipt of all necessary data from
vendor. (Y/N)
19) Sound and Complete Agreement
This contract is a sound and complete
agreement. In addition, it includes remedies
YES CHANGE ORDER
for breach of contract and provisions covering
termination for cause and convenience.
24) Clear, Accurate, and Complete
Specification
A complete, adequate, and realistic
specification or purchased description was
YES
available and included any specifications and
pertinent attachments which define the items
or services sought in order for the bidder to
properly respond.
38) Sole Source if other Award is
Infeasible
The contract file contains documentation that
award of a contract was infeasible under
small purchase procedures, sealed bids, or
competitive proposals and at least one
of the following circumstances applies:
(1) The item was available only from a single
source. (Verify prices are no higher than price
for such item by likely customers.)
CHANGE ORDER
(2) Public exigency for the requirement did
CONTRACTOR IS Heath
not permit a delay resulting from a
competitive solicitation.
(3) An emergency for the requirement did not
permit a delay resulting from a competitive
solicitation.
(4) The FT A authorized noncompetitive
negotiations.
(5) Competition was determined inadequate
after solicitation of a number of sources.
39) Cost Analysis Required
Cost analysis and profit negations were
performed (initial award and modifications)
And documented for price reasonableness
YES
was established on the basis of a catalog or
market price of a commercial product sold in
substantial quantities to the general public or
on the basis of prices set by law or regulation.
40) Evaluation of Options
The option quantities or periods contained in
the contractor's bid or offer were evaluated in
order to determine contract award. (To be
NA
eligible for Federal funding, options must be
evaluated as part of the price evaluation of
offers, or must be treated as sole source
awards.
42) Written Record of Procurement
History
The file contains records detailing the history
YES ORIGINALLY SELECTED
of this procurement. At a minimum, these
BY BID PROCESS
records include:
CONTRACTOR HAS BEEN
(1) the rationale for the method of
RESPONSIVE AND PRICES
procurement,
(2) Selection of contract type,
ARE FROM EXISTING LINE
(3) reasons for contractor selection or
ITEM PRICING FROM BID
rejection, and
4 the basis for the contract price.
43) Exercise of Options
The grantee exercised an option on this
contract adhering to the terms and conditions
of the option stated in the contract and
determined that the option price was better
NO
than prices available in the market or that the
option was a more advantageous offer at the
time the option was exercised.
If an option was not exercised under this
contract, check NA.
44) Out of Scope Changes
The grantee amended this contract outside
the scope of the original contract. The
YES, THE WORK IS OUTSIDE
amendment was treated as a sole source
THE ORIGINAL AGREEMENT
procurement (complying with the FTA
requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
The contractor did not receive an advance
payment utilizing FTA funds and the contract
NO
does not contain advance payment provisions
or, if it did, prior written concurrence was
obtained from FTA.
46) Progress Payment Provisions
The contract contains progress payments
based on costs incurred (as opposed to
percent of completion) and the contract
contains a provision giving the grantee title to
YES
property (materials, work in progress, and
finished goods) for which progress payments
are made. The contract may contain other
security in lieu of obtaining title.
47) Time and Materials Contracts
This is a time and materials contract; the
grantee determined that no other type of
NO
contract is suitable; and the contract specifies
a ceiling rice.
48) Cost Plus Percentage of Cost
This is not a cost plus a percentage of cost
NO
type contract.
49) Liquidated Damages Provisions
This contract contains liquidated damages
provisions and the assessment for damages
NO
is specified in the contract at a specific rate
per day for each day of overrun in contract
time.
50) Piggybacking
1) The file contains: Assignability provisions.
NO
2) The procurement file contains: Price
reasonableness determination.
56) Clauses
This contract contains the appropriate FTA
YES
required clauses.
Excluded Parties Search
YES
EPS run and include in the file.