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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9133402EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND Architecture[ Energy Corporation DATED: 6-12-13 Work Order Number: OP-454092 Purchase Order Number: Project Title: Fort Collins Green Building Roadmap Update Project Commencement Date: 6/20/2013 Completion Date: 10/25/2014 Maximum Fee: (time and reimbursable direct costs): $15,000 Project Description: Assist the City of Fort Collins with updating the Green Building Roadmap. Scope of Services: Perform LEED/Sustainability Consulting for the proiect noted to update the Citv's goals established in the RFP. Facilities Project Manager: Professional agrees to perform the services Identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity In the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Five (5) pages are hereby accepted and Incorporated herein, by this reference, and Notice to Proceed Is hereby given. City of Fort Collins By: Date: By: Director of Purchasing and Risk Management (over $60,000.00) Date: AEC Rep: �✓ Troy W Iters, tl Ilrl► Qtre5tdt rlP - Date:. �J aas(13 FACILITIES REQUISITION FORM VENDOR Architecural Energy Corporation DATE 6/21/13 REQ BY: Brian Hergott Work Order # OP-454092 Billable? Y/N Yes CIIARGE# 505202 5211MK 5"2 kZ.W TOTAL COST: $15,000.00 - BUYER: John Stephen CITY DESCRIPTION COST Assist Environmental Services with updating the Fort Collins Green Building Roadmap as per quote attached with cost not to exceed $15,000. $15,000.00 ADDITIONAL INFO COMPUTER INPUT INFORMATION: kyj 991�19161i�cl REQUISITION # %1'A 7 ff 43 Order # Vendor/Suppller # py g Batch # Aoct DATE ENTERED: COLORAD ARCHITECTURALRENERGY H VIIRGINIANEWJERSEYNEW O•• S SOURI• •CALIFORNIA IOYORK 2540 Frontier Averam, Shca 100 • Bmddar, Colorado 8=1. 303A44.4149 STATEMENT OF WORK Sustainobility Consulting for the Fort Collins Green Building Roadmap Fort Collins, Colorado PREPARED FOR: City of Fort Collins Purchasing Division 215 North Mason Street, 2nd Floor Fort Collins, Colorado 80524 ATTN: Brien Hergott, Facilities Project Manager PREPARED BY: Architectural Energy Corporation 2540 Frontier Avenue, Suite 100 Boulder, Colorado 80301 Contact: Hm Ptacek, Account Executive 303.459.7412 I jptacek@archenergy.com PREPARED ON: June 1% 2013 A13119 Improving building performance since 1982 wwrvarcwargy.com Sustainabillty Consulting for the Fort Collins Green Building Roadmap In Fort Collins, Colorado THIS PROPOSAL CONTAINS PROPRIETARY AND CONFIDENTIAL INFORMATION OF ARCHITECTURAL ENERGY CORPORATION AND SMALL NOT BE USED, DISCLOSED OR REPRODUCED, IN WHOLE OR IN PART, FOR ANY PURPOSE OTI4ER THAN TO EVALUATE THIS PROPOSAL, WITHOUT TIIC PIt10(t WRITTEN CONSENT OF ARCHITECTURAL. ENERGY CORPORATION. TITLE IN AND TO THIS DOCUMENT AND ALI. INFORMATION CONTAINED HEREIN REMAINS AT ALI. TIMES WITH ARCHITECTURAL ENERGY CORPORATION. Air. PREVIOUS STATEMENT SHALL NOT APPLY TO THE EXTENT THAT SUCH STATEMENT VIOLATES ANY FEDERAL OR STATE LAWS REQUIRING SUCK INFORMATION TO BE MADE AVAILABLE TO THE PUBLIC. Sustainability Consulting for the Fort Collins Green Building Roadmap In Fort Collins, Colorado Introduction The City of Fort Collins (the City) Is requesting a proposal from Architectural Energy Corporation (AEC) to perform specific services outlined in this scope of work under the Professional Services Agreement for LEER/Sustalnabllity Consulting Services issued by the City on May 7, 2013. Background In 2007, the City of Fort Collins worked closely with community stakeholders to develop the Roadmap for Coordinated and Enhanced Green Building Services to unify green building efforts into a coordinated program and enhance green building in Fort Collins. The City of Fort Collins' Green Building Program strives to Increasingly align Fort Collins' built environment with community goals of reduced carbon emissions, reduced energy use and reduced water use through a mix of foundational work, regulatory efforts, and voluntary, market -driven approaches. In 2013 and 2014, the City will focus on other elements of the green building program, including voluntary approaches to Intent green building above code requirements and expand the GBP beyond the building into other aspects of the built environment. Several City departments support green building efforts In a variety of programs and initiatives. Utilities and Community Development and Neighborhood Services worked collaboratively on the creation of green building requirements that were adopted into the building code In 2011. Utilities provides a range of programs, assessments, training, and Incentives for both commercial and residential customers that encourage green building principles. Community Development and Neighborhood Services leads periodic updates to the building code that continues to raise the bar of performance for new construction in Fort Collins. Planning, Development and Transportation administers a progressive landuse code that Incorporates numerous green building principles. Operations Services manages the greening of new and existing City facilities. Sustalnability Services strives to Incorporate "triple bottom line" analyses that take Into account the economic, social, and environmental Impacts Into the City's decision making. More remains to be done to effectively coordinate these efforts. The Sustainability Services Area (SSA) will take on the role of convening departments involved In green building. This collaborative Initiative will bring together and support coordination of the wide range of City Initiatives related to the built environment, such as land use planning, access to transit, green streets, etc. In addition, the SSA will also update the 2007 Roadmap for Green Building Services to prioritize next steps, especially In areas of above -code market -driven approaches and to benchmark Fort Collins against national and international best practices. Suggested Activities Under this work order, the consultant will assist City staff with multiple tasks involved In updating the 2007 Roadmap for Coordinated and Enhanced Green Building Services. The consultant will be asked to provide assistance as needed and as determined during the progression of the project which may Include the following tasks or similar tasks: 1. Assist staff with consolidating Information and data gathered on existing City programs related to green building. 2. Assist staff with developing a "report card" on progress made in accomplishing the tasks and goals outlined In the 2007 Roadmap. 3. Collect Information and data on other "green building" programs In similar cities to be used for benchmarking. Proprietary and Confidential Page 1 Sustainablilty Consulting for the Fort Collins Green Building Roadmap in Fort Collins, Colorado 4. Collect information and data on successful Incentive programs and approaches used in other communities to encourage sustainable building and planning including tax incentives, rebates, and market based approaches. 5. Facilitate Inter -departmental stakeholder group meetings to prioritize next steps for enhancing green building and planning practices within the City (the fee assumes two 3-hour meetings). 6. Assist staff with constructing a proposed Internal structure necessary to Implement a coordinated, collaborative, and Integrated program for enhanced green building and planning. 7. Attend presentations to Air Quality and Energy Boards, and City Council (fee assumes three 2-hour meetings). Rd Memo reports as required to support activities Schedule The period of performance for this work order Is June 17 — September 30, 2013. Key project milestones to date Include (other milestones will be added as project progresses): 1. Initial data and information gathering June 17—July S 2, Draft document for Internal review July 5 S. First Inter -departmental stakeholder mtg. week of July 8 4. Presentations to Air quality and Energy boards August s. Presentation to City Council Sept. 24 Fee The project activities will be completed on a time and materials basis using the labor rate schedule presented below. This proposal Is valid for a period of sixty (60) days from the date that appears on the cover of this proposal and is conditioned upon mutually acceptable terms and conditions. Ata/j �fouNy Raf@ (,3�hrJ { Proprietary and Confldentlal Page 2 Sustalnabflity Consulting for the Fort Collins Green Building Roadmap In Fort Collins, Colorado 9 The maximum fee currently allocated to this project is not to exceed $15,000. The City of Fort Collins will Issue formal work authorizations. AEC will estimate the likely time required to complete the assigned activity and the labor categories likely to be used In completing the work. AEC will Invoice monthly for activities completed during the previous month. AEC will not exceed the maximum fee currently allocated to this project of $15,000, unless authorized In writing. Key Personnel AEC has assigned the personnel referenced In this proposal based on availability and experience on similar projects: We have taken considerable time to propose a team that will provide strong technical and business experience that Is dedicated to your needs. in the event that a named resource becomes unavailable, we will notify you at the earliest possible convenience. Any replacement personnel will have similar or greater education and experience to that of original personnel. * Allison Buckman, LEED AP BD+C * Dana Villeneuve, LEED AP BD+C/ND Manager, Sustainabiiity Servlces SustainabllIty Consultant II Estimate of Hours As requested, below please find our.estimated breakdown of hours by task & personnel. gathered Assist tievebp1 g "report card" on progress •• Coilect information and data on other "green data on suetesiful ' YI W.1 :. '. 1�.!Y. �!"y�! :': .M!!".`�!11.!..Y..I�!T .: .1 •+y�Y,�� corsaltahc. 8 14 8 16 rccertiveprograins ... :. - ... ' Facilitate inter -departmental stakeholder group 4 12 incetings A;s151 staff Wlth cGnstrtiGkfnB ti} proPoS�d 4 10 i�5f�rn�l struc'tura:..:. : .:. . 4 12 Proprietary and Confidential Page 3 0