HomeMy WebLinkAbout466669 BISHOP-BROGDEN ASSOC INC - CONTRACT - PURCHASE ORDER - 9133376PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Bishop, Brogden Associates, Inc.
DATED: June 26, 2013
Work Order Number:
Purchase Order Number:
Project Title: Cache la Poudre River Operations Study
Commencement Date: July 1, 2013
Completion Date: December 31, 2013
Maximum Fee: (time and reimbursable direct costs):$80,000
Project Description: The purpose of this project is to evaluate the current streaniflow conditions on
the Cache la Poudre (Poudre) River and identify opportunities to modify current water operations
to improve or sustain flows to maintain and protect the aquatic health of the river corridor. The
project area is generally the reach of the Poudre River between the Overland Trails reservoir
complex and the bridge at I-25. The following Scope of Work (SOW) is proposed to meet the
project objectives.
Scope of Services: Task 1 Kick -Off Meeting
The River Operations Project will be initiated with a `kick-off' meeting to review and discuss
project goals, environmental goals, needs, timing, available resources and other assets, available
related reports and other information, potential partners/supporters, points of contact, protocol,
etc. This meeting will help to define any streamflow conditions necessary to meet the project
objectives, clarify roles and responsibilities between City staff and BBA, discuss any
confidentiality or sensitivity issues and identify primary contacts and information resources
available.
Task 2 Review Existing Information
This effort will include the research, collection and review of available information related to the
project. Such information may include water rights tabulations, decrees, historic streamgage
data, historic diversion data, previous engineering and other reports, maps, aerial photographs,
water accounting, etc. This will also include a review of viable proposed projects by others that
may affect river operations. Such projects may include changes of water rights by others, NISP,
Thornton's Northern Project, future projects by others, etc. This review will include potential
related information developed by the Colorado Water Trust, the CWCB, CPW and local
stakeholder initiatives. We will investigate and review of any other potential non -consumptive
water needs and a discussion with CWCB staff regarding potential instream flow water right
considerations.
Task 3 Define Current Conditions
The goal of this task will be to develop a tangible and comprehensive understanding of the
current river conditions throughout the project reach. This portrait of current conditions is
necessary to define river reaches that would benefit from the goals of this project and will
establish the baseline for comparison of future potential modifications. This effort will include
the following sub -tasks. Note that the implementation of these tasks may require that some of
these tasks be completed iteratively or may not be completed in the order described.
a) Review and Analyze Current Hydrology and Water Diversion Data
This task will include the development of a database of existing streamflow and diversion
data that will be used to evaluate potential changes. It is anticipated that this data will be
obtained for representative years and apportioned into hydrologic year types; wet, typical
and dry. Based on the streamflow needs and conditions, smaller diversion systems may
be screened to simplify the analysis.
b) Conduct a Site Visit(s)
A Site visit or visits will be necessary to thoroughly understand the location and
operation of many of the water diversion and return flow locations.
c) Interview Local Expertise
In order to develop a comprehensive understanding of system operations, various
individuals with detailed knowledge will be interviewed. These interviews will likely
include the existing and former Water Commissioners, city staff, NCWCD staff,
personnel from the larger diversions and municipal systems and others. The goal of these
interviews will be to confirm our understanding of the operation of the primary river
systems and discuss variations in operations. To maximize efficiencies, these interviews
may be combined with a discussion of topics described under Task 5 below. This task
will likely be sequenced by first completing the work tasks described above, including
the site visit, then interviewing the Water Commissioner and then interviewing others as
needed:
d) Develop Current Conditions Summary
The completion of the above sub -tasks will allow for the development of a tangible
portrait of current conditions. This will include a thorough understanding of facilities,
hydrology, diversions, inflows, places of return flows and water uses throughout the
project reach.
e) Determine No/Low Flow Reaches
The Current Conditions Summary will identify reaches within the project area of low
flow, functional dry -up points and structural impediments to aquatic continuity.
f) Prepare Summary Memorandum and Detailed Mapping
The results of this task will be summarized into a technical memorandum. This
memorandum will include a detailed description of the current conditions and facilities.
It may also include a tabular and/or graphical reach -by -reach depiction of the project
area.
Task 4 Evaluate No/Low Flow Reaches
The goal of this task will be to evaluate each of the dominant low flow reaches or dry -up
points within the project area identified in Task 3. The determination of which no/low flow
reaches to evaluate will be based on discussions with the City. The evaluation of the selected
reaches will include a thorough review of the hydrologic, administrative and structural
conditions at each site. This will allow for a detailed understanding of why each site results
in a low/no flow condition, which will allow for the identification of potential improvements
to meet project objectives. This will also allow for the identification of potential
impediments to continuous streamflow from potential upstream streamflow enhancements or
other river modification. Any evaluations of these reaches by others may also be used.
Based on this information, potential means of improving streamflow through each low flow
reach will be identified. The improvements for each reach or at each structure may include
changes in administration, changes in water user operations, structural or physical changes to
improve streamflow continuity, etc. This task will also categorize or prioritize the potential
modifications based on probable viability of implementation.
This will include the following sub -tasks:
a) Interview Owner/Operator of Reach Structures
b) Identify and Evaluate Potential Improvements for Each Stricture
The low or no flow condition at each structure will be evaluated for potential
improvements. Such evaluation will include the identification of operational, structural
or other changes at each location that may be possible to improve streamflow conditions.
The evaluation will include any improvements necessary to allow streamflow
enhancements to bypass such structures if provided.
c) The results of this task will be summarized into a technical memorandum. This
memorandum will include a site -specific summary of each reach or dry -up point, the
water operations at each point and the structural conditions at each point. This
memorandum will also present a short summary of the potential improvements identified
for each site. This memorandum will also categorize or prioritize both the importance of
the low flow/dry-up points for the river corridor and the probable viability of
implementation of potential improvements.
Task 5 Evaluate Holistic Opportunities
Completion of the previous tasks allows for a reach -by -reach understanding of current river
conditions and potential improvements. Within this task, potential solutions that would
benefit larger reaches or the entire project area will be identified, researched and evaluated.
This would allow for the potential creation of regional or combined improvements that would
benefit longer portions of the river corridor. This task may include the following sub -tasks:
a) Consider Current and Potential Future Conditions
b) Identify and Evaluate Regional Options
c) Interview. Water Commissioner, NCWCD staff, etc.
The identification and evaluation of potential ideas. will require interviews with
various stakeholders to discuss site -specific and more. regional changes to current
operations; sensitivities regarding potential changes, develop ideas, identify problems
or limitations, identify other information or resources available for further
consideration, etc.
d) Prepare Summary Memorandum of Potential Options
The results of this task will be summarized into a technical memorandum. This
memorandum will include a presentation and discussion of each viable option,
identification of problems or limitations, identify the parties that may need to
cooperate with such a solution, an outline of the steps necessary to implement each
option, as well as recommendations for additional research. This memorandum will
also categorize or prioritize the potential solutions based on probable viability of
implementation.
Task 6 Vet Options - with City staff, CWCB, CPW, TU, DU, SEO, NCWCD
This task will involve the review of the results of Tasks 3, 4 and 5 with City staff and with
various stakeholders to evaluate potential solutions to meet project goals. The completion of this
task may involve a workshop of all interested stakeholder or individual meetings with certain
stakeholders. The goal of this task would be to seek input and feedback from others regarding
the viability of potential options. This task may also generate other potential discrete or holistic
solutions.
Task 7 Prepare Final Report
A summary of all of the key information obtained and the results of the above tasks will be
summarized in a draft and final report. The draft report will be provided to city staff for review
and comment. A final report will be provided for potential use by city staff for future project
planning and potential implementation of any river corridor improvements.
Task 8 Meetings, Interviews and Site Visits
The completion of the above tasks will require interviews of the current and former Water
Commissioners or other administrative staff, city staff, other agency staff; water users, ditch -
riders, system superintendents, etc. This SOW anticipates a total of 20 telephone interviews,
each approximately I hour in length. If possible, the current Water Commissioner will be
invited to participate on a site visit, rather than various phone interviews.
The performance of the above tasks may require meetings with staff and other representatives
related to this project for the purpose of reviewing and discussing the options identified to meet
the needs of this project. Additionally, status meetings with city staff throughout the project may
be necessary, as well as a meeting to present and discuss the results of this analysis. For this
SOW, a total of six (6) meetings with city staff, four (4) meetings with other water entities and
one (1) workshop have been included.
As described in Task 4, site visits will be necessary to each reach or structure identified as a low
flow or dry -up point. To minimize travel expenses, these site visits will likely be combined with
interviews of water users or system operators and/or the Water Commissioner. For this SOW, it
is anticipated that two (2) full -day site visits will be required.
Projected Timeline
The following is a projected timeline for completing the above tasks following initiation of the
project from the City:
River Operations Study - Approximate Task Timeline
Task — ` July AugSept Oct Nov Dec
1 Kick Off Meeting
771 y
2 E2ewew'E>asUng Iriformahon ' y
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3 -•Dbfine Cufrent Conditions_.'
4 E'valuate,No/l_ow Fbw Readies ¢ r } V' , , �""""` + ,1 :� "•
5 ,E'GaluateHolisUcOpPorturnTtes:
6 Vef%tfons-
_� _
7:.. F.mal Rert 3
Professional agrees to perform the services City of Fort Collins
identified above and on the attached forms in
accordance with the terms and conditions By: ` .
contained herein and in the Professional Services Project Maner v O
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the Date: 'l 2c-P,.
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control. By:
�pF_Gerry Paul
The attached forms consisting of _ (_) pag s _ Director of Purchasing and Risk Management
are hereby accepted and incorporated herein, T(over $60,000.00)
this reference, and Notice to Proceed is her by
given. Date:
Professional
Clark, Principal -Hydrologist
iso -13 gden Associates, Inc.
Date: Jw 2a. RC212