HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9133235EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN -
THE CITY OF FORT COLLINS
AND
Architectural Energy Corporation
DATED:
Work Order Number: OP424311
Purchase Order Number:
Project Title: Senior Center Expansion Project
Commencement Date: 5/20/2013
Completion Date: 5/20/2014
Maximum Fee: (time and reimbursable direct costs): $20,000
Project Description: 18,000 SF Expansion to add_Cardio. Weights, Mulit-purpose rooms.
Fitness rooms, Internet Caf6 and additional parking.
Scope of Services: Perform LEED/Sgstainability Consultino for the project to ensure_it'
meets the required energy and performance goals established in the RFP.
Facilities Project Manager: ,[.�
y
Professional agrees to perform the
City of Fort Collins
services identified above and on the
attached forms in accordance with the
By:
terms and conditions contained herein
and in the Professional Services
Date:
Agreement between the parties. In the
event of a conflict between or ambiguity
By:
in the terms of the Professional
Director of Purchasing and Risk Management
Services Agreement and this work
(over $60,000.00)
order (Including the attached forms) the
Date:
Professional Services Agreement shall
control.
AEC Rep:
The attached forms (AEC Statement of
Work dated May 14, 2013) consisting of
Seven (7) pages are hereby accepted
and Incorporated herein, by this
reference, and Notice to Proceed is
hereby given.
✓iu- rioE.c r
Date: 7/3
� 1
FACILITIES REOUISITION FORM
ARCHITECTURAL ENERGY COLO PAD . MISSOU Ri CALIF OR NIA
C 0 1 P 0 I A T 1 0 N VIRGINIA NEW JERSEY NEW YORK
2S40 Frontier Avenue. Suite 100 • Boulder, Colorado 80301. 303.444.4149
STATEMENT OF WORK
Sustainability Consulting for the
Fort Collins Senior Center
Fort Collins, Colorado
PREPARED FOR:
City of Fort Collins
Operations Services
300 Laporte Avenue
Fort Collins, Colorado 80521
ATTN: Brian Hergott, Facilities Project Manager
PREPARED BY:
Architectural Energy Corporation
2540 Frontier Avenue, Suite 100
Boulder, Colorado 80301
Contact: Jim Ptacek, Account Executive
303.459.7412 1 jptacek@archenergy.com
PREPARED ON:
May 14, 2013
A13082
Improving building performance since 1982
www.2tchLnergy.com
LEED• Certification Consulting for the aOPPORTUNITY NAME)) in Fort Collins, Colorado
THIS PROPOSAL CONTAINS PROPRIETARY AND CONFIDENTIAL INFORMATION OF ARCHITECTURAL ENERGY
CORPORATION AND SHALL NOT BE USED, DISCLOSED OR REPRODUCED, IN WHOLE OR IN PART, FOR ANY
PURPOSE OTHER THAN TO EVALUATE THIS PROPOSAL, WITHOUT THE PRIOR WRITTEN CONSENT OF
ARCHITECTURAL ENERGY CORPORATION. TITLE IN AND TO THIS DOCUMENT AND ALL INFORMATION
CONTAINED HEREIN REMAINS AT ALL TIMES WITH ARCHITECTURAL ENERGY CORPORATION. THE PREVIOUS
STATEMENT SHALL NOT APPLY TO THE EXTENT THAT SUCH STATEMENT VIOLATES ANY FEDERAL OR STATE LAWS
REQUIRING SUCH INFORMATION TO BE MADE AVAILABLE TO THE, PUBLIC.
LEED° Certification Consulting for the Fort Collins Senior Center in Fort Collins, Colorado
Introduction
The City of Fort Collins (The City) requires that the Fort Collins Senior Center Expansion project be designed and
built to meet the City's sustainability and performance goals including energy performance, LEED certification,
and holistic sustainable design goals. Additionally, a Net Zero carbon footprint for the facility is identified as a
long term goal to be strived toward.
The City has requested assistance from Architectural Energy Corporation (AEC) to serve as the City's
Sustainability/LEED Consultant, representing the City's interests while working with the Project Team
throughout design and construction to assist the team in striving to achieve project performance and
sustainability goals. The following statement of work presents suggested support activities to be provided on a
time and materials basis. These activities can be supplemented by new activities as required by The City in
support of the integrated design process for the Fort Collins Senior Center Expansion.
Background
The proposed project Is an approximate 12,000 — 15,000 square foot addition to the Fort Collins Senior Center
located on Raintree Drive. The existing Senior Center Is 41,200 square feet, and was built in 1993. The addition
shall include fitness, wellness, multipurpose and meeting rooms, a possible social internet cafe area, various
support spaces, and expanded additional parking. Holistic and wide-ranging design goals have been established
by The City for the project, including accessibility, durability & flexibility, a positive image within the community,
and ease of operation & maintenance. Strong performance and sustainability goals have been identified for the
project. in addition to a goal of LEED Gold certification for the project, energy performance goals include an
energy use Intensity of 40 kBtu/sf/year excluding on -site renewable contributions, earning of at least 10 points
within the LEED Energy & Atmosphere category (including at least 6 points for EA Credit 1), an Energy Star score
of at least 80 for a renovated building, and substantial analysis of deep energy retrofits for the building
renovation. The project team has additionally been challenged by The City to strive for a Net Zero Energy goal,
Including on -site renewables. Additional sustainability goals for the project Include but are not limited to water
conservation, indoor environmental quality & beneficial occupant interaction, public education & engagement,
regionally -appropriate material & system selections, and material reuse & recycling.
The City has awarded the design/build contract for the Fort Collins Senior Center Expansion project to Neenan
Archistruction, based upon a proposed conceptual design. The project is currently in the Conceptual Design
phase. The design phase is anticpated to move rapidly for the project. Groundbreaking is currently slated for
October of 2013, with project completion in May of 2014. The existing building will remain occupied during the
course of the project, and the team is striving to create a construction process which shall have the least
possible impact on the ongoing operations of the Senior Center.
Suggested Activities
Design Phase
The Design Phase activities focus on the integration of the selected sustainable design and construction
strategies into the plans and specifications through an iterative and integrative process with the entire project
team. AEC shall work to represent the City's interests throughout this process alongside City staff, and shall
work closely with the project team to ensure the process is streamlined and successful, and that the project
sustainability goals are being addressed within the design. Project goals to be analyzed at each step of the
design phase Include energy use intensity, LEED Gold or higher certification, deep energy retrofit actions within
the existing building, and a systems -thinking approach to sustainable design.
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LEE DO Certification Consulting for the Fort Collins Senior Center in Fort Coll Ins, Colorado
1. Partnering Session
Participate in team building partnering session with the project team in order to establish project goals,
challenges, team roles & responsibilities, and address conflict resolution.
2. Preliminary Design Review, Research & Analysis
Conduct a review of the project RFP, and the proposed conceptual design, narratives and LEED scorecard.
Perform preliminary research and analysis regarding select design strategies included in the proposal.
Prepare questions, design suggestions, and requests for additional clarification for discussion with .the
project team.
3. Conceptual Design Charrette
Participate in a conceptual design review meeting involving all appropriate Project Team members to
analyze the project team's proposed design, explore design alternatives and assumptions, confirm project
design goals, criteria/requirements, schedule and deliverables, and the desired LEED certification level; to
obtain additional site and architectural program information; and to analyze the preliminary LEED project
scorecard. (The 5/15/13 meeting shall represent this activity).
4. Special Investigations and Analysis
Conduct assigned special investigations and analyses in support of the sustainable design of the emerging
design solution. Work with the energy modeler to ensure that all appropriate systems and strategies are
analyzed & modeled. Work with the commissioning agent to ensure that the OPR and BOD are being
appropriately defined. Work with the design team to ensure that additional investigations and analyses
are being conducted by their respective disciplines in support of the emerging design solution.
S. Ongoing Design Team Engagement
Attend regularly scheduled weekly project meetings as appropriate, throughout all phases of design. Ten
one -hour meetings are assumed In this estimate. Review sustainable design and performance goals
regularly with the team at project meetings in order to ensure that targeted goals shall be achieved as the
design evolves. Work with the team to ensure that an iterative analysis & research process is occurring In
between project meetings so that the design continues to advance toward targeted sustalnabllity and
performance goals.
6. Schematic Design Kickoff Workshop
Conduct a workshop at the kickoff of the schematic design phase involving all appropriate Project Team
members to further refine the design, optimize building & mechanical systems, ensure that all project
systems & strategies are effectively integrated together, and review progress toward achieving project
sustalnability & performance goals. One four-hour workshop Is assumed for this task.
7. Special Investigations and Analysis
Conduct assigned special investigations and analyses in support of the sustainable design of the'emerging
SD solution. Work with the energy modeler to ensure that all appropriate systems and strategies are
analyzed & modeled. Work with the commissioning agent to ensure that the OPR and BOD are being
appropriately defined. Work with the design team to ensure that additional investigations and analyses
are being conducted by their respective disciplines in support of the emerging SD solution.
8. Design Development Kickoff Workshop
Conduct a workshop at the kickoff of the design development phase involving all appropriate Project
Team members to validate that the design solution is meeting performance and sustainabiiity targets,
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LEED' Certification Consulting for the Fort Collins Senior Center in Fort Collins, Cpiorado
commit to building form & system Interrelationships, outline design development activities, and identify
any remaining gaps or issues needing address. One four-hour workshop is assumed for this task.
9. QC Review of Specifications and Drawings
Perform (1) review of project specifications and drawings during the Design Development phase to verify
that sustainable and LEED strategies are incorporated into the contract documents.
10. Construction Documents Kickoff Workshop
Conduct a workshop with the project team at the beginning of the construction documents phase to
verify achievement of performance goals, present and confirm the performance of the building as an
integrated whole, and identify any gaps within the contract documents needing revision in order to
effectively document the building's performance. One four-hour workshop is assumed for this task.
11. Design Phase LEED Online Application QC Review
Perform a review of the Design Phase LEED-online documentation prior to submission to GBCi; advise the
Design/Build firm regarding any documentation revision recommendations.
12. Design Phase Process Quality Assurance
Regularly check in with the City's point of contact to ensure that all sustainability issues and concerns are
addressed.
` Design Pease Dellrerubles �. ` + ,.. ''. "t X<
'�e-�•.r..e•c:a'z-.c--.n.��.r. .w1t�.e�....��,....�., 1. - ...n�r_..�ti.'...
M •Letter reports and/or,emails,summarizing,thei`results,,conclusions;iand recommendatlons iof special,,
investigateons and analyses: n
it Meeting agendas &'minutes forcharrettes &meetings facUdated by AEC
C . Lettenreports,summanzmg:comments and �ecommendatlons on'plans and specificatlons'In;regards;
to LEEp,compliancet"
Letter reports summanzing comments,,and recommendations' -on Design Submittal LEED online'-
- y.
.documentation'ln regards to,LEED.compliance"
• tr
Construction Phase
The Construction Administration Phase activities are concerned with the Design/Build Team's compliance with
the criteria for all targeted LEED credits, including the installation of sustainable materials, systems & finishes,
the creation of an indoor environment of high quality, and the development and implementation of means for
ongoing performance accountability for the project. AEC shall represent the Clty's interests throughout this
process alongside City staff, and shall work closely with the project team to ensure the process is streamlined
and successful.
13. Contractor Kick-off
Conduct a site visit early during the construction process to meet with the on -site Project Team
representative, the general contractor, and appropriate subcontractors to review the project team's
process for complying with and documenting the targeted LEED criteria.
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LEED• Certification Consulting for the Fort Collins Senior Center in Fort Collins, Colorado
14. Ongoing Construction Team Engagement
Attend project team meetings throughout construction as appropriate. Review sustainable construction
and performance goals regularly with the team at project meetings in order to ensure that targeted goals
are achieved as construction continues. Coordinate with the Commissioning Agent and additional
consultants to ensure that commissioning activities and additional performance -related activities are
carried out in compliance with LEED requirements.
15. Construction Administration Phase LEED Online Application QC Review
Perform a review of the Construction Phase LEED-online documentation prior to submission to GBCl;
advise the team regarding any recommended revisions.
16. Construction Phase Process Quality Assurance
Regularly check in with the City's point of contact to ensure that all sustainability issues and concerns are
addressed during the construction phase. Ensure that all questions and concerns regarding certification
are addressed.
'Con"st`ructTon�''AdminJst�ation�P6aseiDeNve�abfes')' "•'.' -... ' ^ � =*
0 Meeting agendas'& miriutes for'charrettes &meetings facihtated"by AEC «.
R;.Letter reports summarizing, review of Design/Buildteam developed LEED-onhne construction
_.
documentation
Schedule
The fee contained in this document is based on a project completion date by the end of 2014.
Fee
The project activities will be completed on a time and materials basis using the labor rate schedule presented
below. This proposal is valid for a period of sixty (60) days from the date that appears on the cover of this
proposal and is conditioned upon mutually acceptable terms and conditions.
Staff
Hourly Rates
($/hr)
Director
175.00
Manager
135.00
Sustainability Consultant /Project Manager
110.00
Associate Sustainability Consultant
90.00
Project Coordinator / Admin
75.00
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LEER• Certification Consulting for the Fort Collins Senior Center in Fort Collins, Colorado
The.maximum fee.currently.allocaied io* ifils project is not to exceed'$20;000r The City of Fort Collins will issue
formal work authorizations. AEC will estimate the likely time required to complete the assigned activity and the
labor categories likely to be used in completing the work. AEC will invoice monthly for activities completed
during the previous month. AEC will not exceed the nnauimum fee currently allocated to this project of.$20,000,-
eunless authorized in writing.:
Key Personnel
AEC has assigned the personnel referenced in this proposal based on availability and experience on similar
projects. We have taken considerable time to propose a team that will provide strong technical and business
experience that is dedicated to your needs. in the event that a named resource becomes unavailable, we will
notify you at the earliest possible convenience. Any replacement personnel will have similar or greater
education and experience to that of original personnel.
• Allison Buckman, LEED AP BD+C
■ Dana Villeneuve, LEED AP BD+C/ND
■ Don Saal, PE, CGD, LEED AP BD+C
Manager, Sustainability Services
Sustainability Consultant II
Program Director
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