HomeMy WebLinkAboutCHANGE ORDER - PURCHASE ORDER - 9133052SECTION 00950
CHANGE ORDER NO. 1
PROJECT TITLE: FC Bike Library Operations
CONTRACTOR: Bike Fort Collins
PROJECT NUMBER: N/A
DESCRIPTION:
1. Reason for change: Omitted the 10% Administrative Fee that was included in previous
Service Agreements.
2. Description of Change: Bike Fort Collins may include a 10% Administrative Fee on each line
item submitted to the City of Fort Collins for reimbursement.
3. Change in Contract Cost: $0: This Change Order does not affect the contract cost. The FC
Bike Library will operate and manage the bike share service
within the $80,000 budget in 2013.
4. Change in Contract Time: 0
ORIGINAL CONTRACT COST $ 80,000.00
TOTAL APPROVED CHANGE ORDER
TOTAL PENDING CHANGE ORDER
TOTAL THIS CHANGE ORDER
TOTAL % OF THIS CHANGE ORDER 0%
TOTAL C.O.% OF ORIGINAL CONTRACT 0%
ADJUSTED CONTRACT COST $ 80,000.00
(Assuming all change orders approved) / /
ACCEPTED BY: _ J DATE: 6` -7 3
Contra is Re esen tive�Q
REVIEWED BY:LfflAd v` DATE: VL I✓
Project an er
APPROVED BY:
Title:
APPROVED BY:
Director of Purchasing & Risk Management
(over $60,000)
cc: City Clerk Contractor Engineer
Project File Architect Purchasing
DA
DATE:
Ed Bonnette
From:
Christie White
Sent:
Tuesday, June 11, 2013 10:11 AM
To:
Ed Bonnette
Subject:
FW: FC Bike Library Invoices
Good Morning Ed,
Yesterday I entered in a req. for $45k to Bike Ft. Collins so that I can pay the invoices for these invoices & future
invoices. It appears that's what's been done in the past. Just an FYI - I've taken over some of Sandy O'Brien's financial
duties in FC Moves and that's why I have my fingers in this pie.
Christie 14"hite
FinanciaCCoordinator
City of Fort Coffins, Engineering Dept.
(970) 221-66o6
cwhite@fcAov.com
From: Molly North
Sent: Friday, June 07, 2013 1:50 PM
To: Sandy O'Brien; Christie White; Tessa Greegor; 'Dot Dickerson (Dot.Dickerson @BikeFortCollins.Org)
(Dot. Dickerson @Bi keFortCol lins.Org)'; 'Stacy Sebeczek (stacy(&fcbikelibrary.org)'; 'jeff.morrell@bikefortcollins.org'
Subject: RE: FC Bike Library Invoices
Friends —
I can't believe it's my last day!!!! And I'm happy to report that we got this all sorted!!
I'completed a Change Order for the Service Agreement, Jeff and I signed it, and I sent it to Ed Bonnette in Purchasing! All
2013 Invoices will NOT include payroll tax and WILL include a 10%Admin fee on each line item. I have submitted
invoices #320, 324, 326, 330, and 333 for payment. Invoices #325, 328 and 331 are with Tessa and she will submit them
after Jeff provides supporting documents.
Happy trails! And hope to see you soon!
Molly
From: Molly North
Sent: Monday, June 03, 2013 5:19 PM
To: Sandy O'Brien; Christie White; Tessa Greegor; Dot Dickerson (Dot. Dickerson(a)BikeFortCollins.Oro)
(Dot.Dickerson @BikeFortCollins.Org); Stacy Sebeczek (stacy@fcbikelibrary.org)
Subject: FC Bike Library Invoices
Team —
It seems like there is some discrepancy/confusion between FC Bikes and Bike Fort Collins so I am starting an email
thread including everyone. I want to get this sorted quickly; the FC Bike Library is one of my top priorities before my last
day on Friday!!
This is my understanding about the current situation:
1) Bike Fort Collins has submitted three invoices with payroll tax listed as a line item to be reimbursed.
2) The City CANNOT pay payroll tax.
3) The City CAN pay a 10% admin fee (this is different than my previous understanding when we were finalizing the
2013 Service Agreement).
4) We MAY need to formally amend the Service Agreement to articulate that BFC can include a 10% admin fee on
invoices before any invoices can list it as a line item.
5) 1 have contacted Purchasing to determine if we need amend the Service Agreement or not. Ed will not be back it
the office until Thursday morning.
6) 1 will contact this group on Thursday morning with next steps. I anticipate that it will go something like this:
a. Ed will amend the Service Agreement.
b. Dot and Tessa will sign the SA.
c. BFC can resubmit the three invoices WITHOUT payroll tax, WITH a 10% admin fee.
d. Future invoices can include the 10% admin fee.
If Bike Fort Collins is comfortable accepting payment of the first three invoices, less the payroll taxes, we can get those
processed ASAP. If BFC would prefer to have a 10% admin fee added to those invoices, the process above will work best.
Please chime in if you have clarification or questions!
Molly
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