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Home My WebLink AboutCORRESPONDENCE - PURCHASE ORDER - 9133095Fort Collins Memo To: Kurt Ravenschlag, General Manager From: Craig Dubin CC: Karl Gannon Date: 5/6/2013 Re: No. 501A -MAX BRT Purchase of Facility Video Security DVRs MAX BRT Purchase of Facility Video DVRs The Facility Video Security DVRs are to be used for storage of the Facility Video Security for the following facilities; MAX BRT Platforms and Stops, South Transit Center, Transfort Maintenance Facility, Downtown Transit Center and CSU Transit Center. The budget from the MAX ITS costs summary sheet for DVRs is $206,591.00. This is the second purchase of six DVR's bringing the total of servers purchased to twelve. Estimated Cost for 6 x DVRs: $46,708.39 Estimated Cost for Associated Software: $3,699.23 Estimated Total Cost: $50,407.62 Enclosed is the request for approval and the ICE. The ICE is based on the previous purchase of six servers in 2012. Please sign this Memo as approval of this purchase for the MAX BRT project. Transfort General Manager 9 Kurt Ravenschlag Date SAM Search Results List of.records matching your search for Search Term : Record Status: Active ENTITY HEWLETT-PACKARD COMPANY Status:Active Ibill i,6�!D ElILitl: y: 3 Has Active Exclusion?: No Address: 1030 NE Circle Blvd City: Corvallis ZIP Code: 97330-4241 CAGE Code: 3QPG7 DoDAAC: Delinquent Federal Debt?: No State/Province: OREGON Country: UNITED STATES ENTITY HEWLETT-PACKARD COMPANY Status:Active DUNS: 071453880 +4: CAGE Code: OCNJ6 DoDAAC: Has Active Exclusion?: No Address: 8000 Foothills Blvd City: Roseville ZIP Code: 95747-6553 Delinquent Federal Debt?: No State/Province: CALIFORNIA Country: UNITED STATES ENTITY_ _ _ HEWLETT-PACKARD COMPANY Status:Active DUNS: 943796011 +4: CAGE Code: 1LY15 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 1501 Page Mill Rd, MS-1145 City: Palo Alto State/Province: CALIFORNIA ZIP Code: 94304-1126 Country: UNITED STATES ENTITY Hewlett-packard Federal, LLC Status:Active DUNS: 965232189 +4: CAGE Code: 66AP1 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 6600 Rockledge Dr Ste 150 City: Bethesda State/Province: MARYLAND ZIP Code: 20817-1806 Country: UNITED STATES ENTITY HEWLETT-PACKARD COMPANY Status:Active DUNS: 055189732 +4: CAGE Code: 513962 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 8890 MCGAW RD STE 100 City: COLUMBIA State/Province: MARYLAND ZIP Code: 21045-4778 Country: UNITED STATES June 14, 2013 3:35 PM Page 1 of 3 ENTITY_ -I HEWLETT-PACKARD COMPANY Status:Active DUNS: 055189732 +4: 5555 CAGE Code: 3FX88 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 8890 MCGAW RD STE 100 City: COLUMBIA State/Province: MARYLAND ZIP Code: 21045-4778 Country: UNITED STATES ENTITY HEWLETT-PACKARD FINANCIAL SERVICES COMPANY Status:Active DUNS: 090754292 +4: CAGE Code: 3UDZ9 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 200 CONNELL DR STE 5000 City: BERKELEY HEIGHTS State/Province: NEW JERSEY ZIP Code: 07922-2816 Country: UNITED STATES ENTITY HEWLETT-PACKARD COMPANY Status:Active DUNS: 134303192 +4: CAGE Code: 1 HQN9 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?:.No Address: 13600 EDS DR STE 102 City: HERNDON State/Province: VIRGINIA ZIP Code: 20171-3299 Country: UNITED STATES ENTITY HEWLETT-PACKARD COMPANY Status:Active DUNS: 081182180 +4: CAGE Code: 63D03 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 1000 NE CIRCLE BLVD City: CORVALLIS State/Province: OREGON ZIP Code: 97330-4241 Country: UNITED STATES ENTITY HEWLETT-PACKARD COMPANY Status:Active DUNS: 113511187 +4: CAGE Code: 1TPG3 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 8123 S HARDY DR City: TEMPE State/Province: ARIZONA ZIP Code: 85284-1106 Country: UNITED STATES June 14, 2013 3:35 PM Page 2 of 3 ENTITY-HEWLETT-PACKARD COMPANY Status:Active DUNS: 049705585 +4: CAGE Code: 1GNV5 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 20 PERIMETER SUMMIT BLVD City: ATLANTA State/Province: GEORGIA ZIP Code: 30319-1417 Country: UNITED STATES ENTITY . • " HEWLETT-PACKARD COMPANY Status:Active DUNS: 078698917 +4: CAGE Code: 5E368 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 45 EISENHOWER DR STE 1 City: PARAMUS State/Province: NEW JERSEY ZIP Code: 07652-0000 Country: UNITED STATES II ENTITY: ']Hewlett-Packard Company Status:Active II DUNS:009122532 +4: Has Active Exclusion?: No Address: 3000 Hanover St City: Palo Alto ZIP Code: 94304-1112 CAGE Code: 3FFX3 DoDAAC: Delinquent Federal Debt?: No State/Province: CALIFORNIA Country: UNITED STATES ENTITY . I HEWLETT-PACKARD COMPANY Status:Active I DUNS:090481867 +4: Has Active Exclusion?: No Address: 11307 CHINDEN BLVD City: BOISE ZIP Code: 83714-1021 CAGE Code: 56284 DoDAAC: Delinquent Federal Debt?: No State/Province: I DAH O Country: UNITED STATES June 14, 2013 3:35 PM Page 3 of 3 SAM Search Results List of records matching your search for Search Term: Lewan* Record Status: Active No Search Results June 14, 2013 3:42 PM Page 1 of 1 SAM Search Results List of records matching your search for Search Term : insight* Record Status: Active ENTITY Insight Public Sector, Inc. Status:Active DUNS: 159776806 +4: CAGE Code: 06ZC1 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 14520 Avion Pkwy Ste 310 City: Chantilly State/Province: VIRGINIA ZIP Code: 20151-1114 Country: UNITED STATES ENTITY INSIGHT PUBLIC SECTOR, INC. Status:Active DUNS: 884347568 +4: CAGE Code: OZY83 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 444 SCOTT DR City: BLOOMINGDALE State/Provirce: ILLINOIS ZIP Code: 60108-3111 Country: UNITED STATES ENTITY INSIGHT PUBLIC SECTOR, INC. Status:Active DUNS: 114719003 +4: CAGE Code: 3DLL3 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 6820 S HARL AVE City: TEMPE State/Province: ARIZONA ZIP Code: 85284-1026 Country: UNITED STATES ENTITY INSIGHT PUBLIC SECTOR, INC. Status:Active DUNS: 827968483 +4: CAGE Code: 5751-16 DoDAAC: Has Active Exclusion?: No Delinquent Federal Debt?: No Address: 22721 EMISSION City: LIBERTY LAKE State/Province: WASHINGTON ZIP Code: 99019-7504 Country: UNITED STATES June 14, 2013 3:44 PM Page 1 of 1 ort Collins Data of Estimate: 4/W/3013 Contract Type: Existing ConbactorPO(YIN): N Desenation of Goods (A) or Se Icsa IS): HP Server to be used as Di91WI Video Recorders for Facility Video Security System I have obtained the following estimate from; Prior Purchase tlaletl 10-25.2012 Published Price List I Past Pricing (date) 413013013 Engineering or Tedtlneal Estimate (performed by) Independent Third Party Estimate (performed by) Craig Dubin Other (speci0y) Independent Cost Estimate Coat Estimate Detsibb (ESV=0 calculated in US Dallas) Veneer. Hewlett-Packard ItemslDescnbon, 1partNo luntpnce I CPIA'ustrnem Adjusted PriceO ExterMaci Price Purchase Order it. 9125650 HP PmU.mt OL380P G.8 Server -CTO Base S7.63209 2% $7785 S467MM He ProLiant DL380o Gang Sere (Ene-py Star) U-1 InleK1,Xeor&E 2630(230GHz(6-m /95W1 662248L21 HP 609(2x405)Shgle Rank x4 PC3L1,0600(DDR3-1333) Regatered CAS-9 Low Power Memory 647893-BGB InteK9Xem-Q) E5-2630 (230GHzlo-com195W 66224S.821 He 8GB (2x4GB) Single Rank x4 PUL-10600 (DDPU.1333) Registered CA$-9 Low Power Memory 647893.8GD ENERGY STAR® oueifed model Included Inleamted Llahts Out 411.0 41 hlimacement Included HP Smart Anav P420UZem Memo. Cor ller Included HP 3WGB 6G SAS 10K rem SFF 28inch) SC Enterprise Syr Warranty Hand Drive 652 64-62t 4P 30OGB 6G SAS 1OK rom SFF (2.8inch) SC Emarense 3w Warranty Hard Drive 6 1821 HP IT86G SAS 7.2K mm SFF !2Sinch) SC Kill l yr Wananly Hard Drive 6W749-B21 HP IM 6G SAS T2K rem SFF 28inch SC Midline 1 W Warranty Hard Drive BW49-B21 HP 1T8 6G SAS 7.2K rem SFF (2.binch) SC Mkalne 1w Warmmv Hard Drive 6MNSB2l HP 1TB 6G SAS 7.2K mm SFF 2. inch SC hildine, 1 v, Warranty Hard Drtv 749-1321 HP 1TB 6G SAS 7.2K min SFF (25-inch) SC hlWline 1w Warawtv Hard Drive (l HP 1 TB 6G SAS 7.2K rom SFF (2.54nch) SC hf-idllne I Warranty Hard Dnva 652749-821 HP Smart Array P42111 GB FBWC 6Gb 2-ports Eat SAS Controller (Supports 0 internal devices 631673.821 HP 512MB FBWC for P-Series Smart Array 66106"21 HIP Ethernet 1 GbE sport 331 FLR Adopter 684208-M 2 HP 46OW Com man Slot Platinum Plus Hat Plus Pewee S uoolles 62-2P5 FIP Minl Stmiaht to Straicht 371n Coble Assembly 897-821 HP 2U SFF Gene Rall Wt 1 HP Stancard Limited Warranty- 3 Years Parts and on-aile Labor. Next business; Day Included SubTotal: $46.708.39 imal Coat Servers S7784.73 6 $46.708.39 Windows Software S6t8.% fi $ 699.23 $50,407.62 CPI Adjuser em used: 2% baaeel on 7 month offset from original purchase price SATrarefoMtdmIMFInanGldl Coordinator- KarrFurchasln9 - Generall - DVRs tar Mason - Purchase 0 2xlsxShceH SI612013 Insight PUBLIC SECTOR SOLD -TO PARTY CITY OF FORT COLLINS 215 N MASON ST FORT COLLINS CO 80524-4402 USA SHIP -TO ADDRESS CITY OF FORT COLLINS 215 N MASON ST FORT COLLINS CO 80524-4402 USA Insight Public Sector SLED 6820 S HARL AVE TEMPE AZ 85283-4318 Tel: 800-467-4448 Quotation Number 214675792 PO Number PO Release Customer No. Sales Rep Email Telephone We deliver according to the following terms: Payment Terms Net 30 days Ship Via Electronic Delivery / Electronic Delivery Terms of Delivery FOB DESTINATION Currency USD Quotation 1 Creation Date 30-MAY-2013 10626236 Tone Tuskan ttuskan@insight.com 509-742-2283 X 2283 Material Description Quantity Unit Price Extended Price P73-05876-SLP Microsoft Windows Server 2012 Standard - License - 2 processors - Select, Select Plus - Single Language Coverage Dates: 30-MAY-2013 - 31-DEC-9999 STATE OF COLORADO WSCA SOFTWARE VAR CONTRACT(# ADSP011-00000358-2 / 20556YYY11 M/WSCA) LICENSE: 6370469 6 575.70 3,454.20 Product Subtotal Tax Total 3,454.20 0.00 3,454.20 Pagel of 2 Insight Quotation Number/ Creation Date 214675792 / 30-MAY-2013 PUBLIC SECTOR Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Tone Tuskan 509-742-2283 Ex 2283 ttuskan@insight.com Fax: 480.760.6128 Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. Subject to IPS Terms 8 Conditions online unless purchase is being made pursuant to a separate written agreement in which case the terms and conditions of the separate written agreement shall govern. httos:/hw .ips.insichtconJus/en/terms-conditions/terms-of-sale-products.html Page 2 of 2 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax: 312.752.3865 Chicago, IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at hftp://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. FEDERALLY REQUIRED AND OTHER MODEL CLAUSES APPLICABILITY OF THIRD PARTY CONTRACT CLAUSES (excluding micro -purchases, except for construction contracts over $2,000) Facility Video Security DVRs, Phase 2: June 14, 2013 � ram• r• 4S "rF,.."F- u.,:r tx rr�r^ ra yna is w` P'^n yyf�v T�i l'*"f6 .� �.� ;:�� tr^�a>` x--a rac ,�aaa'c�a "MYa`4•a.•-stgvw "7F.�'"1 � - �' � � k 'i, aM t 4'd€b^� ,.,d r' a£ �`++ '=iK � t" +a' ✓ ,� � �' ",K" n, S h. � -.`� a:} di,�a � t� i s .�'r> e >� � •5' � .. t k 's q , 5T t t �" f. ✓ ,d 4 a 'i1 ' Y �f -'S � '^i"�"t'rr y3s ✓ wi' T} ° ✓rt, R � v' . r is -t bn Y a r e'- . � 4 3 � �! ¢ n•�' r S 6 s u.a"..T .��.L.ia rea. .",a rt _e_i._�A ��.__L4�1:�+aX. _a. �.A.fd'+, "K.urS�%. e .:I'.�(x .a v_u 3:v4 Y,#.. wJ.-§•-""ki�._�:S'"d. a` �.:� i- �*4n�x. e° k..3.i Rolling Stock, �=rs Construction 7 � Materials& �t} ram -=;ems •H Supplied% e ,•r;-. ;4 1:t 3 1 No Federal Government Obligation To Third Pa ties X All All All All All (by Use of a Disclaimer) False Statements or Claims X All All All All All Civil and Criminal Fraud Access To Third Party X All All All All All Contract Records Changes to Federal X All All All All All Requirements Termination X All All All All All Civil Rights (Title VI, EEO, ADA) X >$10,000 >$10,000 >$10,000 >$10,000 >$10,000 Disadvantaged Business X All All All All All Enterprises (DBEs) Incorporation of (FTA) Terms X All All -All All All Suspension and Debarment X >$25,000 >$25,000 >$25,000 >$25,000- >$2.51000 Buy America_ NA _- >$100,000 >$100,000 >$100,000 Resolution of Disputes, NA >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Breaches, or Other Litigation Lobbying NA >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Air NA >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Clean Water NA >$100,000 >$100,000 >$100,000 >$100,000 >$100,000 Cargo Preference X All All All Fly America Involves foreign Involves foreign air Involves foreign transport Involves foreign transport Involves foreign air X transport t travel transport or travel air or air or transport or travel by air travel travel Davis -Bacon And Copeland Anti- NA >$2,000 (including Kickback Acts ferry vessels Contract Work Hours And Safety NA >$2,500 (except >$2,000 (including Standards Act transportation >$2,500 ferry vessels) services Bonding NA $100,000 Seismic Safety NA A & E for New Buildings & New Buildings & Additions Transit Employee Protective NA Transit Operations Agreements Charter Bus NA All School Bus NA All Drug Use - Testing and Alcohol NA Transit Operations Misuse - Testing Patent Rights and Rights in Data NA Research & and Copyright Requirements Development Energy Conservation X All All All All All Recycled Products Contracts for items Contracts for items Contracts for items designated by designated by designated by X EPA, when EPA, when EPA, when procuring $10,000 procuring $10,000 procuring $10,000 or more per year or more per year or more per year Conformance With ITS National X 1 ITS Projects ITS Projects ITS Projects ITS Projects ITS Projects Architecture ADA Access X A & E All All All All Bus Testing NA All Pre -Award And Post Delivery NA All Audits FTA Small Purchase: Facility Security Video DVRs, Phase 2, June 14, 2013 Rev 6/14/13 ecb Cost for 6 x DVRs: $44,846.46 CDW-G Dom Daidone quote 8669437 dated 5/31/2013 $44,671.26 Lewan Cindy Jacquot quote 8667936 dated 5/30/2013 Lewan quote chosen as low responsible & responsive Bidder. Cost for Associated Software: $3,626.70 CDW-G Adam Ryan quote DMFS923 dated 5/31/2013 $3,454.20 Insight Tone Tuskan quote 214675792 dated 30-MAY-2013 Insight quote chosen as low responsible & responsive Bidder. Small Purchase of: Facility Video Security DVRs, Phase 2 , June 14, 2013 CONTRACT CHECKLIST FOR SMALL PURCHASES Checklist Item Contract File Comments Location 7) Independent Cost Estimate 7254 Bid file Completed 4/30/2013 The City made and documented an independent cost estimate before receipt of proposals. 9) Unreasonable Qualification No Requirements This solicitation did not contain unreasonable requirements placed on firms in order for them to qualify to do business. 11) Organizational Conflict of No Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action No There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to other than the contractor who most satisfied all the City Requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions NA Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 14) Geographic Preferences No The solicitation contains no in -State or local geographic preference except where Federal statutes mandate or encourage them. 15) Contract Term Limitation No The contract period of performance for rolling stock and replacement parts does not exceed five (5) years inclusive of options without prior written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 23) Price Quotations Two quotes were obtained for Price or rate quotations were obtained from each item 5/30-5/31 /2013 an adequate number of qualified sources. 24) Clear, Accurate, and Complete Yes Specification A complete, adequate, and realistic specification or purchased description was available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 41 ) Cost or Price Analysis Price Analysis based on two Either a cost analysis or a price analysis was quotes received for each item. performed and documented. The price was determined to be fair and reasonable. Price reasonableness based on: Price quotations. Previous purchase. Current price list or advertisement. Value Analysis — copy in file. 42) Written Record of Procurement 1. Yes; two quotes obtained History on each item. The file contains records detailing the history 2. Purchase Order used as of this procurement. At a minimum, these contract. records include: (1) the rationale for the method of 3. Contract awarded to low procurement, responsible & responsive (2) Selection of contract type, bidder. (3) reasons for contractor selection or 4. Contract awarded to low rejection, and responsible & responsive (4) the basis for the contract price. bidder. 56) Clauses Yes This contract contains the appropriate FTA required clauses. System for Award Management SAM reports run for Hewlett- (SAM) SAM run and include in the file. Packard, Lewan & Associates, and Insight Public Sector 6/14/13