HomeMy WebLinkAboutRFP - 7455 FORT COLLINS SENIOR CENTER EXPANSION (2)ADDENDUM No. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7455: Fort Collins Senior Center Expansion
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
1. Written proposals are due by 3:00 PM (our clock) on Monday, March 25,
2013.
2. Additional Information:
Exhibit 1 – Questions & Answers
Exhibit 2 – Senior Center Room Use Statistics
Exhibit 3 – Draft of LID Stormwater Revisions Ordinance
Please contact John Stephen, CPPO, LEED AP, Senior Buyer at (970) 221-6777 with
any questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
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EXHIBIT 1 - QUESTIONS & ANSWERS
1. Will the planning/entitlement approval for the Senior Center addition be processed
as a Type 1 Administrative Review per the current Land Use Code (LUC), or as a
Major Amendment of its original approval under the LDGS?
If the additions or new building being proposed are within the original
boundaries of the approved Development Plan and is still compatible with
neighborhood then it can be processed through Minor Amendment. If the
development goes outside the original boundaries or is deemed not compatible
then it would be processed by a Type 1 review.
2. Will the existing Senior Center site improvements and landscaping have to be
brought up to current LUC standards as part of the addition project?
Yes
3. Will there be a requirement for an Ecological Characterization Study for the project,
given the adjacent irrigation ditch location to the north?
“Yes a ECS will be necessary.
4. May we have a copy of the new stormwater LID standards that are going to City
Council for approval on February 19?
See Attachment – Draft LID Stormwater Revisions
5. Are there other pending changes to city development standards that may affect the
design or development approval process?
There have been some recent changes, the D/B Firms will need to verify with
the most recent Green Building Codes along with Design and Construction
Standards.
http://www.fcgov.com/opserv/design-standards.php.
6. May we have a list of scheduled events at the Senior Center during 2012? This will
better allow us to understand the types of uses in the meeting rooms, etc.
A. Attached is a report from RecTrac, our scheduling software with the
schedule for 2012 pulled for AC1, AC2, AC3 and the stage (classrooms). We
also pulled MU1, 2 and 3 (multipurpose) and the various combinations of them.
For example - The report shows when MU 1 & 2 were used together for a
program or when all three were used. The Description column will give an idea
of the programs in that space. Any descriptions with the number preceding the
name are Recreation classes run by the department. R'Cnt is the number of
times that space was reserved for that program. Please disregard the last four
columns; we do not use this system to tract the H'Cnt, Net Fees, Discount and
Amt Paid.
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7. Please confirm the extent to which the Material Red list will be enforced?
The Addition does not need to meet Living Building Challenge requirements, so
the “Materials Red List” will not be enforced. There are Green Building Code
Amendments and LEED Gold credits that address low VOC requirements. Here
is the amended code section that applies:
3603.2 Low-volatile organic compound (VOC) materials. Construction
materials, floor coverings and site-applied finishes, including sealants and
adhesives, resilient flooring, carpeting and pad, site-applied paints, stains and
varnishes, structural wood panels, hardwood veneer plywood, particle board
and fiber board building products, and insulation shall meet specified volatile
organic compound (VOC) emissions limits in accordance with relevant standards
California Department of Public Health (CDPH) 01350; GREENGUARD
Environmental Institute GGPS.001 standard for building materials and
finishes; and Green Seal® standards. Documentation demonstrating compliance
shall be required with delivery of such materials and shall be available for
inspection.
Exception: For alterations to existing buildings, carpeting and pad, structural
wood panels, hardwood, veneer plywood, particle board and fiber board building
products and insulation are not subject to this requirement.
8. Please confirm the possibility of the City entering into a solar power purchase
agreement.
The Fort Collins Solar Power Purchase Program will likely begin accepting
application in Quarter-3 2013. Commercial systems ranging from 10 to 1000kW
are candidates to enter into 20 year PPAs with the total program target of
roughly 5 MW of new PV. Preliminary program details and stakeholder
meetings will occur in Quarter-2 2013. To receive notification and updates
contact utilities@fcgov.com and ask to be put on the distribution list for the Fort
Collins Solar Program.
9. What will be the basis for determining maximum parking that can be provided on-
site? Will it be the proposed building square footage, or a combination of
proposed and existing square footage, with existing parking factored in?
The allowed parking total will be based on the square footage of the existing
and proposed new building square footage. Yes the existing parking will limit
the number of additional spaces. In addition bicycle parking spaces will be
required. The RFP requires a minimum of 90 additional parking stalls.
10. Will the City's independent commissioning consultant provide the required
envelope testing for the addition?
If the addition exceeds 15,000 SF a Building Commissioning Authority will need
to be retained and the City of Fort Collins will pick up this added cost. In ANY
case, an air barrier inspection during construction and an air leakage test
conforming to the City’ new Green Building Code amendments, is required to
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be done on every commercial building shell and this will be a requirement of
the D/B firm.
11. Can the City provide existing building energy use information and utility use data
preferably for the last three years of operation?
EMPLOYEES BUILT TOTAL BLDG. SQ.FT. KWH/YR. CCF/YR. KBTU/SQ.FT./YR.
SENIOR CENTER 1994 Current SqFt
2010 100 41,220 982,246 43,648 187.2
2011 100 41,220 1,001,334 36,377 171.1
2012 100 41,220 998,826 35,926 169.8
3 YR TARGET
AVERAGE 994,135 38,650 176
12. If the building’s electrical, natural gas, telephone or other primary utility service
needs to be upgraded or increased in size, will the City pay for these costs directly
or are they to be included in the GMP?
Utility upgrades are to be Included as part of D/B GMP
1. Electrical service to existing building is 1600 Amp and the largest 3 Year
average is 227 KW.
2. Additional wiring will be necessary to expand the wireless internet system
in the existing building.
13. Clarify that the stated LEED energy points and 40 kBtuh/SF/year listed on page 9-
10 of RFP ‘Energy Efficiency’ are in reference to the addition only.
New construction will require both the LEED points and 40 KBtuh/SF/yr, but we
have an overall goal of Net Zero which will require improvements to the existing
building.
14. Is there an intention of addressing existing HVAC system temperature control
issues that were expressed by the City as part of this expansion project? If yes,
further define level of scope:
Address entire building?
Address specific areas? Please define areas.
Address only areas in which existing HVAC equipment may be modified as
part of this expansion project?
Address the entire building
15. The existing DDC control system was described as being Johnson Controls. Is
there an existing building front-end that can be expanded onto for the addition?
Yes it can handle the additional 15,000 SF expansion.
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16. Is there an intention of modifying existing building plumbing fixtures as required to
meet the current City Green Code flow standards as part of this expansion project?
Yes
17. Can the design/build firms visit the building to investigate the existing
infrastructure, particularly mechanical, plumbing, fire protection, electrical services,
controls and equipment?
Yes, the City will provide a one-time site visit for all four D/B firms to have
access. The building will be made available Tuesday March 5, 2013 from 3:00
– 5:00 PM with no more than 4 persons per D/B firm. We will first meet in
Activities Room AC1 at 3:00 PM.
18. What is the manufacture of the fire alarm system in the existing building? Does the
City have a fire alarm vendor that we should use?
Existing System - Silent Knight
Fire system to be used with expansion (see Division 13 of Design
Standards):
1. Notifier NFS-320 Intelligent Addressable Fire Alarm System.
Link: http://www.notifier.com/products/datasheets/DN_7112.pdf
2. All Remote Displays, Devices, Control Points, Cabinets and misc. Alarm
System options shall be compatible with the Notifier NFS-320 panel
19. Is there an audio/visual system vendor that the City of Fort Collins typically uses? If
not, what are the requirements for audio and visual systems in the new addition?
No specific vendor for this equipment, but it must have a proven track record
and products with a long serviceable life. Overhead systems will need to be
hidden when not used and drop down out of ceilings when in use.
20. Will the City furnish all of the cardio and weight room equipment? If so, is there a
vendor that the City typically uses that we may talk to for electrical and raceway
requirements?
The City of Fort Collins will purchase and supply the cardio and weight room
equipment, but the D/B team will provide the room design and layout to meet
codes. The City is currently in the process of determining the equipment to be
used for this facility and will provide this information to the D/B firm selected for
this project.
Options: 1. www.rerev.com
2. http://green.sportsartamerica.com
3. http://studio26nyc.com/
21. Does the information in Section 4, Qualifications need to be submitted again with
the design/build package?
A. No, we already have your qualifications.
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22. Are we to submit our written proposal on the same day as our interview (March
28th)?
No, written proposals are due by 3:00 pm Monday March 25, 2013.
23. Who are the voting members of the City's interviewing team for presentations on
March 28?
We do not provide this information.
24. How many design/build team members can attend the presentations on March 28?
Due to space, no more than ten (10) from the D/B team.
25. Where will the presentations be held, and what accommodations for Power Point
or other presentation methods does the room provide?
215 N Mason, Training Room 2E, Yes there is an overhead projector which can
be hooked up to a computer.
26. What is the baseline for determining if the project has meant Net Zero?
We will take a three average for years 2010, 2011 and 2012 and that will
determine the baseline. See question #11 above where this information is
provided. After the building has been operating for a year we will compare the
new quantities with the three year average.
27. What is the Toxicity Report for the existing building?
City has tested areas where new updates have been completed and nothing
has turned up positive for hazardous materials. The City will perform more
extensive test for areas determined to be disturbed by expansion once we have
a Design-Build firm on board and know what areas are going to be impacted.
28. In the RFP the City has requested that we “plan for a future expansion of 15-
20,000sf for Theater, wet/dry crafts rooms, additional multipurpose rooms and
other amenities…”
A. Please provide better information on the approximate number of people the
Theater should hold?
Theatre space will be projected (Audio/Video) not performance. We hope to
seat 80 – 100. Complete with sound and projection for audio-visual
presentation. Also include hearing loop application and the possibility to add
microphones for audience discussion. Open to flat flooring or inclined. Staff is
split on preference.
B. How many wet/dry craft rooms, how many additional multipurpose rooms?
Appropriate facilities for the arts (moving art programs to future expanded
facility)
Facilities to house a variety of the arts, approximately 6200 square feet
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Wood and repair shop (1280 square feet)
Painting, ceramics and china (1200 square feet)
Sewing and fibers (600 square feet)
General arts and crafts (paper arts and baskets) (700 square feet)
Jewelry, lapidary, metal-working, glass (1000 square feet)
Soldering/annealing/casting room (660 square feet)
Printmaking (560 square feet)
Office for art coordinator
Storage space for work in progress, tools, and equipment (approximately 4600
SF)
5,000 SF multi-use room with wood flooring, audio-visual application, raised
platform at one end, catering kitchen (or instructional kitchen attached), ability
to divide in to three separate areas.
Lobby for drop-in non-organized gatherings and activities.
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Exhibit 2 - Senior Center Room Use Statistics
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ORDINANCE NO. 152, 2012
OF THE COUNCIL OF THE CITY OF FORT COLLINS
AMENDING CHAPTER 26 OF THE CODE OF THE CITY OF FORT COLLINS
AND THE FORT COLLINS STORMWATER CRITERIA MANUAL
TO INCORPORATE PROVISIONS IMPLEMENTING
LOW IMPACT DEVELOPMENT PRINCIPLES
WHEREAS, on April 6, 2010, the City Council adopted on second reading Ordinance
No. 030, 2010, amending Section 26-492 of the City Code so as to declare that the purpose of the
City Stormwater Utility is to provide an integrated, sustainable stormwater management program
that reflects the community’s values of protecting and restoring the City’s watersheds, including
the Cache la Poudre River and its tributaries; and
WHEREAS, one element of such an integrated, sustainable stormwater management
program is the use of low impact development (“LID”) criteria to require and encourage more
distributed and landscaping-based stormwater runoff management and control that relies mainly
on filtration and infiltration to treat and manage stormwater runoff; and
WHEREAS, staff has worked extensively in recent years to research and evaluate LID
approaches and policies in other jurisdictions, as the basis for developing a recommended
approach to be used in Fort Collins; and
WHEREAS, based on staff’s research and review, staff has recommended that LID
criteria be incorporated into the Fort Collins Stormwater Criteria Manual; and
WHEREAS, in addition, staff has recommended that the use of LID techniques and
technologies be recognized in the calculation of stormwater fees; and
WHEREAS, the Water Board considered staff’s recommendations at its regular meeting
on November 15, 2012, and voted unanimously to recommend that the Council adopt them; and
WHEREAS, the Natural Resources Advisory Board considered staff’s recommendations
at its regular meeting on November 26, 2012, and voted unanimously to recommend that the
Council adopt them; and
WHEREAS, the Council has determined that the adoption and implementation of the
Ordinance will promote the purposes of the Stormwater Utility and advance the holistic and
integrated management of stormwater in Fort Collins by implementing desired LID technologies
and principles.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
FORT COLLINS as follows:
Exhibit 3 - Draft of LID Stormwater Revisions Ordinance
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Section 1. That Section 26-512(1) of the City Code of the City of Fort Collins be
amended to read as follows:
Sec. 26-512. Stormwater plant investment fees established.
There is hereby imposed on each and every lot or parcel of land within the City
with respect to which any improvement creates an impervious surface covering
more than three hundred fifty (350) square feet of the lot or parcel, and the owners
thereof, a stormwater plant investment fee. The fee is deemed reasonable and
necessary to pay for a new development's share of the existing equity in the
capital stormwater facilities that have been installed for the protection of the
health, safety and welfare of the inhabitants of the City. The stormwater plant
investment fee established herein shall be determined using the base rate, the area
of each parcel of land, and the runoff coefficient of the parcel. The Utilities
Executive Director shall determine the stormwater plant investment fee that
applies to each parcel of land as follows:
(1) Runoff coefficient. The runoff coefficient of each parcel of land shall be
that used in the engineering formula known as the rational method. The Utilities
Executive Director shall determine the runoff coefficient for each parcel of land
based on the following formula:
Runoff coefficient = [(percent effective impervious area) x 0.95] +
[(percent pervious area) x 0.20] + [(percent semipervious area) x 0.50)].
The following definitions shall apply for the purpose of
such formula:
a. Percent effective impervious area shall mean the percentage of the
total parcel area determined to constitute the equivalent impervious
area on a parcel as calculated for the one-hundred-year, two-hour
Fort Collins Design Storm as defined in Volume 1, Chapter 4, of
the Fort Collins Stormwater Criteria Manual. The determination
shall be made using the procedures and methodology described in
Volume 3, Sections 4 and 5 of the Stormwater Criteria Manual.
b. Percent pervious area shall mean the percentage of the total parcel
area that is pervious, such as lawn, open space or planted areas.
c. Percent semipervious area shall mean the percentage of the total
parcel area that is semipervious, such as gravel areas.
Section 2 That Section (K) of the Fort Collins Stormwater Criteria Manual is hereby
amended to add a new subsection (3) after subsection (2), to read as follows:
(3) A new Section 3.1 is added, to read as follows:
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3.1 Low Impact Development Criteria
Once the WQCV has been calculated in accordance with the specifications of Section 3.0
of this chapter, the total WQCV must be treated by one or more of the methods outlined
in Volume 3, Chapter 4, Treatment BMPs. In addition, the requirements set forth
below in this Section, referred to as Low Impact Development (LID) Criteria, of this
Section must be met. For the purposes of this Section, the LID methods and techniques
described in Volume 3, Chapter 1, Section 4.1, Runoff Reduction Practices, together with
any methods or techniques determined by the Executive Director to be functionally
equivalent, shall be considered LID techniques for the purpose of this Section.
(a) The LID Criteria are as follows:
(1a) No less than fifty percent (50%) of any newly added
impervious area must be treated using one or a combination
of LID techniques; and.
(2b) In addition, no No less than twenty five percent (25%) of
any newly added pavement areas must be treated using a
permeable pavement technology that is considered an LID
technique.
(b) If, in the judgment of the Executive Director, one or more requirements of
this Section cannot be met due to site engineering constraints, then a
design alternative will be allowed, provided that the design results in equal
or better stormwater quality than would compliance with the otherwise
applicable requirement.
Section 3. That all subsections of Section (K) of the Fort Collins Stormwater Criteria
Manual after new subsection (3) be renumbered accordingly.
Introduced, considered favorably on first reading, and ordered published this 18th day of
December, A.D. 2012, and to be presented for final passage on the 5th day of February, A.D.
2013.
_________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Passed and adopted on final reading on the 5th day of February, A.D. 2013.
_________________________________
Mayor
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ATTEST:
_____________________________
City Clerk
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