The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - RFP - 7455 FORT COLLINS SENIOR CENTER EXPANSION (5)City Of Fort Collins Purchasing January 30, 2013 Sauders Attn: Dave Hoffman 6950 S Jordan Road Centennial, CO 80112 RE: 7455 Fort Collins Senior Center Expansion Dear Mr. Hoffman: Financial Services Purchasing Division 215 N. Mason St. 2no Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.coMpurchasing Your firm has been selected to advance to Step II in the selection process for the 7455 Fort Collins Senior Center Expansion The other firms selected to advance in the selection process are: Dohn Construction Sink Combs Dethlefs / Adofson & Peterson Construction The Neenan Company You are scheduled for a Mini-Charrette on February 5, 2013 from 1:30-4:30 PM in the Training Room located on the second floor of the Operation Services building, 300 Laporte Ave. Please provide your team's charrette agenda to John Stephen, Istephen(oD_fcgov.com, by February 4, 2013 at noon. Following is the proposed schedule for the STEP II selection process: STEPII DATE Submit Information to Four Design/Build Teams Week of January 28, 2013 Pre -Proposal Meeting/Mini Design Charrette (1/2 Day) with Four Design/Build Teams February 5 and/or 6; 2013 Interviews with Four Design/Build Teams March 28, 2013 Select Final Design/Build Team Week of April 1, 2013 Notice to Proceed D/B Team Week of April 8, 2013 • Include with the proposal the Construction cost factors. o Establish in detail the factors which will be used in determining the final prices of work on time and material projects OR on negotiated guaranteed maximum price construction contracts. These factors shall be comprehensive in establishing all costs to be applied to direct project labor and materials in determining the construction cost. Commitments shall include: Overhead and profit (combined) margin for general office activities on the base bid cost. • Overhead and profit (combined) margin for field office activities on the base bid cost. • Markup on subcontractor work by the General Contractor. • Markup on materials and equipment on the base bid cost. • Markup on project labor or materials to determine the final contract price. • Change order markup, including supervision allowance, labor and material markups, and overhead and profit percentages, as a percent of labor and materials cost for any changes in the work following contract award. • You MUST submit the above requested information. The selection team will consider other methods of contract negotiations that the firm may have experience with. Firms are encouraged to submit basis for contract negotiation. • Your firm is expected and required to have a completely open book policy on all pricing of work. Your firm must follow Chapter 6, Proposal Evaluation Criteria, #3, Step II instructions from the original proposal. Included in the body of the email to which this letter was attached is a link to the secure download of the files noted below. Please note that this file is approximately 150 MB. a. Conceptual Site Plan (CSP1), prepared by Aller-Lingle Architects, P.C., dated 8/10/08. This plan provides pertinent information concerning the site, including: Possible expansion and parking lot locations, but other options would be appreciated and considered. b. Existing Senior Center Auto Cad Drawings for Civil, Architectural, Mechanical, Electrical to provide layout and utilities. C. Existing Senior Center project specifications volume one and volume two. d. Information on the security system that is to be installed for existing building which will need to be included with the new expansion project. e. Information on Hearing loop which is to be incorporated into this expansion project for both existing and new addition. We appreciate the time you expended in preparing your proposal presentation and look forward to your oral presentation. Sincerely, me O'NeiII 11, CP NIGP re or of Purchasing and Risk Management F6rt Cityof Collins Purchasing January 30, 2013 Dohn Construction Inc Attn: Doug Dohn 2642 Midpoint Drive Fort Collins. CO 80525 RE: 7455 Fort Collins Senior Center Expansion Dear Mr. Dohn: Financial Services Purchasing Division 215 N. Mason St. 2n" Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov. com/purchasing Your firm has been selected to advance to Step II in the selection process for the 7455 Fort Collins Senior Center Expansion The other firms selected to advance in the selection process are: Aller Lingle Massey Architects / Saunders Sink Combs Dethlefs / Adofson & Peterson Construction The Neenan Company You are scheduled for a Mini-Charrette on February 5, 2013 from 8:00-11:00 AM in the Training Room located on the second floor of the Operation Services building, 300 Laporte Ave. Please provide your team's charrette agenda to John Stephen, istephen(a),fcgov.com, by February 4, 2013 at noon. Following is the proposed schedule for the STEP II selection process: STEPII DATE Submit Information to Four Design/Build Teams Week of January 28, 2013 Pre -Proposal Meeting/Mini Design Charrette (112 Day) with Four Design/Build Teams February 5 and/or 6, 2013 Interviews with Four Design/Build Teams March 28, 2013 Select Final Design/Build Team Week of April 1, 2013 Notice to Proceed D/B Team Week of April 8, 2013 • Include with the proposal the Construction cost factors. o Establish in detail the factors which will be used in determining the final prices of work on time and material projects OR on negotiated guaranteed maximum price construction contracts. These factors shall be comprehensive in establishing all costs to be applied to direct project labor and materials in determining the construction cost. Commitments shall include: • Overhead and profit (combined) margin for general office activities on the base bid cost. • Overhead and profit (combined) margin for field office activities on the base bid cost. • Markup on subcontractor work by the General Contractor. • Markup on materials and equipment on the base bid cost. • Markup on project labor or materials to determine the final contract price. • Change order markup, including supervision allowance, labor and material markups, and overhead and profit percentages, as a percent of labor and materials cost for any changes in the work following contract award. • You MUST submit the above requested information. The selection team will consider other methods of contract negotiations that the firm may have experience with. Firms are encouraged to submit basis for contract negotiation. • Your firm is expected and required to have a completely open book policy on all pricing of work. • Your firm must follow Chapter 6, Proposal Evaluation Criteria, #3, Step II instructions from the original proposal. Included in the body of the email to which this letter was attached is a link to the secure download of the files noted below. Please note that this file is approximately 150 MB. a. Conceptual Site Plan (CSP1), prepared by Aller-Lingle Architects, P.C., dated 8/10/08. This plan provides pertinent information concerning the site, including: Possible expansion and parking lot locations, but other options would be appreciated and considered. b. Existing Senior Center Auto Cad Drawings for Civil, Architectural, Mechanical, Electrical to provide layout and utilities. C. Existing Senior Center project specifications volume one and volume two. d. Information on the security system that is to be installed for existing building which will need to be included with the new expansion project. e. Information on Hearing loop which is to be incorporated into this expansion project for both existing and new addition. We appreciate the time you expended in preparing your proposal presentation and look forward to your oral presentation. Sincerely, VsAB. ONeill IICPPO, FNIGP r of Purchasing and Risk Management :• •• City of F6rt Coltins Purchasing January 30, 2013 Sink Combs Dethlefs Architects Atnn: Christopher Kastelic 475 Lincoln Street, Suite 100 Denver, CO 80203 RE: 7455 Fort Collins Senior Center Expansion Dear Mr. Kastelic: Financial Services Purchasing Division 215 N. Mason St. 2n° Floor Po Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax /cgov. corn/purchasing Your firm has been selected to advance to Step II in the selection process for the 7455 Fort Collins Senior Center Expansion The other firms selected to advance in the selection process are: Aller Lingle Massey Architects / Saunders Dohn Construction The Neenan Company You are scheduled for a Mini-Charrette on February 6, 2013 from 1:00-4:00 PM in the Training Room located on the second floor of the Operation Services building, 300 Laporte Ave. Please provide your team's charrette agenda to John Stephen, istephenCa.fcgov.com, by February 4, 2013 at noon. Following is the proposed schedule for the STEP II selection process: STEPII DATE Submit Information to Four Design/Build Teams Week of January 28, 2013 Pre -Proposal Meeting/Mini Design Charrette (112 Day) with Four Design/Build Teams February 5 and/or 6, 2013 Interviews with Four Design/Build Teams March 28, 2013 Select Final Design/Build Team Week of April 1, 2013 Notice to Proceed D/B Team Week of April 8, 2013 • Include with the proposal the Construction cost factors. Establish in detail the factors which will be used in determining the final prices of work on time and material projects OR on negotiated guaranteed maximum price construction contracts. These factors shall be comprehensive in establishing all costs to be applied to direct project labor and materials in determining the construction cost. Commitments shall include: • Overhead and profit (combined) margin for general office activities on the base bid cost. • Overhead and profit (combined) margin for field office activities on the base bid cost. • Markup on subcontractor work by the General Contractor. • Markup on materials and equipment on the base bid cost. • Markup on project labor or materials to determine the final contract price. • Change order markup, including supervision allowance, labor and material markups, and overhead and profit percentages, as a percent of labor and materials cost for any changes in the work following contract award. • You MUST submit the above requested information. The selection team will consider other methods of contract negotiations that the firm may have experience with. Firms are encouraged to submit basis for contract negotiation. • Your firm is expected and required to have a completely open book policy on all pricing of work. • Your firm must follow Chapter 6, Proposal Evaluation Criteria, #3, Step II instructions from the original proposal. Included in the body of the email to which this letter was attached is a link to the secure download of the files noted below. Please note that this file folder is approximately 150 MB. a. Conceptual Site Plan (CSP1), prepared by Aller-Lingle Architects, P.C., dated 8/10/08. This plan provides pertinent information concerning the site, including: Possible expansion and parking lot locations, but other options would be appreciated and considered. b. Existing Senior Center Auto Cad Drawings for Civil, Architectural, Mechanical, Electrical to provide layout and utilities. C. Existing Senior Center project specifications volume one and volume two. d. Information on the security system that is to be installed for existing building which will need to be included with the new expansion project. e. Information on Hearing loop which is to be incorporated into this expansion project for both existing and new addition. We appreciate the time you expended in preparing your proposal presentation and look forward to your oral presentation. Sincerely, p`f,[,�//� C)(6 _-j J me B. O'Neill II, CPPO, FNIGP D or of Purchasino and Risk Manaoement F6rt City of Collins Purchasing January 30, 2013 The Neenan Company Attn: Ms. Donna Smith 2620 E. Prospect Road, Suite 100 Fort Collins, CO 80525 RE: 7455 Fort Collins Senior Center Expansion Dear Ms. Smith: Financial Services Purchasing Division 216 N. Mason St. 2nO Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax rcgov. com/purchasing Your firm has been selected to advance to Step II in the selection process for the 7455 Fort Collins Senior Center Expansion The other firms selected to advance in the selection process are: Aller Lingle Massey Architects / Saunders Sink Combs Dethlefs / Adofson & Peterson Construction Dohn Construction You are scheduled for a Mini-Charrette on February 6, 2013 from 9:00 AM to 12:00 PM in the Training Room located on the second floor of the Operation Services building, 300 Laporte Ave. Please provide your team's charrette agenda to John Stephen, jstephen(c),fcpov.com, by February 4, 2013 at noon. Following is the proposed schedule for the STEP II selection process: STEPII DATE Submit Information to Four Design/Build Teams Week of January 28, 2013 Pre -Proposal Meeting/Mini Design Charrette (1/2 Day) with Four Design/Build Teams February 5 and/or 6, 2013 Interviews with Four Design/Build Teams March 28, 2013 Select Final Design/Build Team Week of April 1, 2013 Notice to Proceed D/B Team Week of April 8, 2013 • Include with the proposal the Construction cost factors. o Establish in detail the factors which will be used in determining the final prices of work on time and material projects OR on negotiated guaranteed maximum price construction contracts. These factors shall be comprehensive in establishing all costs to be applied to direct project labor and materials in determining the construction cost. Commitments shall include: • Overhead and profit (combined) margin for general office activities on the base bid cost. • Overhead and profit (combined) margin for field office activities on the base bid cost. • Markup on subcontractor work by the General Contractor. • Markup on materials and equipment on the base bid cost. • Markup on project labor or materials to determine the final contract price. • Change order markup, including supervision allowance, labor and material markups, and overhead and profit percentages, as a percent of labor and materials cost for any changes in the work following contract award. • You MUST submit the above requested information. The selection team will consider other methods of contract negotiations that the firm may have experience with. Firms are encouraged to submit basis for contract negotiation. • Your firm is expected and required to have a completely open book policy on all pricing of work. • Your firm must follow Chapter 6, Proposal Evaluation Criteria, #3, Step II instructions from the original proposal. Included in the body of the email to which this letter was attached is a link to the secure download of the files noted below. Please note that this file is approximately 150 MB. a. Conceptual Site Plan (CSP1), prepared by Aller-Lingle Architects, P.C., dated 8/10/08. This plan provides pertinent information concerning the site, including: Possible expansion and parking lot locations, but other options would be appreciated and considered. b. Existing Senior Center Auto Cad Drawings for Civil, Architectural, Mechanical, Electrical to provide layout and utilities. C. Existing Senior Center project specifications volume one and volume two. d. Information on the security system that is to be installed for existing building which will need to be included with the new expansion project. e. Information on Hearing loop which is to be incorporated into this expansion project for both existing and new addition. We appreciate the time you expended in preparing your proposal presentation and look forward to your oral presentation. Sincerely, J me B. O'Neill II, CPPO, FNIGP D for of Purchasing and Risk Management