HomeMy WebLinkAbout113589 XEROX CORPORATION - PURCHASE ORDER - 9130297 (2)City O'f/�
PO
PURCHASE ORDER 913029er Page
9130297 1 of 3
Flirt Collins
This number must appear
,�—J`_' ` `
on all invoices, packing
slips and labels.
Date: 05/20/2013
Vendor: 113589
Ship To: POLICE DEPARTMENT
XEROX CORPORATION
POLICE SERVICES
PO BOX 660502
2221 SOUTH TIMBERLINE ROAD
DALLAS Texas 75266-0501
FORT COLLINS Colorado 80525
Delivery Date: 01/10/2013
Buyer: DAVID CAREY
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS
AND/OR SERVICES, AS NEEDED, DURING THE CURRENT CALENDAR
YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A
PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS
AND/OR SERVICES.
Line Description Quantity UOM
Ordered
Unit Price Extended
Price
2 Addendum to PO# 9130297 1 LOT EA
10,000.00
Replacement Xerox Copiers
for six (6) Xerox Work Centre Copier/Printer Systems, Serial Vs: TBD
Location: City Of Fort Collins -Police Services @ 2221 Timberline Road,
Fort Collins, CO 80525
Lease Term: Sixy (60) months.
Base Monthly Lease Charge: Per list below
Includes: -0- B&W and -0- Color prints per month.
Print Rate: All B&W prints @ $0.0051 each and all Color prints @ $0.0496 each,
which includes all consumable supplies, service and parts. Print Rate fixed for term of Lease.
Pricing per Cherry Creek School District Contract # 072505700
and PDS Proposal dated 04/25/13. Accessories per PDS Proposal dated 04/25/13.
Line 3 dollar amount for approx. six (6) months total Base Monthly Lease and Print Charges for below six (6) new
machines.
Authorized per Requisition # 44469.
Includes trade-in of six (6) existing machines as outlined below:
-30 New Model Serial # Base Excess B/W Excess Colorl-ocationTrade-InSerial #
-30 WC7775P TBD $247.13 0.0051 0.0496Evidence WC5665PT WTM770279
-30 WC7775P TBD $249.70 0.00510.0496RecordsWC5665PWTM769369
WC7835PTTBD$153.76 0.0051 0.0496DispatchWC5638PTWRT034456
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins
PURCHASE ORDER
PO Number Page
9130297 2of3
This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
-30 5865APTTBD $174.11 0.0051 NA Patrol ReportWC5665PTWTM001 458
-30 WC7835PTTBD $221.86 0.0051 0.0496Admin.WC7435PPBB001638
-30 WC7835PT TBD $241.12 0.0051 0.0496 Info. Srvs. WC7425P PBB002974
3 Addendum to PO# 9130297 1 LOT EA 487.74
Mobil Print 2 License Charges
Moble Print Single License Mfps for above six (6) new copiers.
Lease Term: Sixy (60) months.
Base Monthly License Charge: $81.29 Total
Pricing per PDS Proposal dated 04/25/13.
Line 4 dollar amount for approx. six (6) months total Base Monthly License Charges.
Authorized per Requisition # 44469.
Total $10,487.74
I
Invoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by Gerry S. Paul
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order'I'erms and Conditions
Page 3 of 3
I. COMMLRCIALrlETA11S.
Tax exrmpliam. By sold, the City of Pon Collins is exempt from slate and ducal taxes. Oar Exemption Number is 11. NON WAIVER.
98-81502, Federal Excise Tax Exemption Cenificate of Registry 94-6000587 is registered with tie Collector of Failure of the Purchaser to initial upon strict performance of the 11. and conditions hereof, failure fir delay to
Inormal Revenue, Denver, Colorado (Ref Colorado Revised Supplies 1973, Chapter 39-26, 114 (3). exeroise any rights or rtmcelics provided herein or bylaw, failure to promptly notify the Sella in de event of a
breach, the acceptance of., payment for goods hereunder or apgravel of the design, shall not releeu the Sella of
Good Rejected. GOODS REJECTED due to failure to .,in specifications, either when shipped or due to defects of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in tmtnh, may br, retumM to you for credit and are not to be replaced except upon receipt of written Purchaser to insist upon stria performance Leveler any of its rights or remedies as to any such goad, regardless
instrvctions from the City of Fort Collins. of when shipped, received or accepted, as to any prior or subsequent default hereuMer, nor shall any purposed
oral mwlificauon or rescission of this purchase, order by the Purchaser operate m a waiver of any of the from
Inspection. GOODS are subject to the City carbon Collins inspection on arbal, hereoL
Final Acceptance. Receipt of the merchandise, se or equipment in response to this order canresult in 12. ASSIGNMENT OF AN I IFRUSI' CLAIMS.
amhorized payment on the pan of the City of Foe Collins. However, it is to be understood thatFINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from national
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures, violations arc a hat home by the Prcer. uhas. Theretofore, nfor ngood cause and as consideration for executing this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Tenn. Shipments must be p.O.B., City of Fort Collins, 700 Wood St, Fort Collins, CO 80522, ualea irrigated under fderul or slue antimrst laws for such overcharges relating to the particular good or services
alherwim specified on this ardor Ifpermission is given to prepay (eight and thrift, separately, the original freight parchmed or acquired by the Purchaser pursuant to this purchase order.
bilI must accompany invoice. AJdidonal charges for packing will not be accepted.
Shipment Disonce. Where reanutocturers have dot bating points in an ors puns of the eagntry, shipment is
expected from the nearest amine,distribution point to destination, and excess freight will he deducted ed froInvoice when
shipmasrs arc m;Wc from grca¢r distance.
Permits. Seller shall procure rat sellers sole cost all necessary penni , renifcami and licenses required by all
applicable laws, regulations, enormous and mdcs of the stem, municipality, ter of ry or political subdivision where
the week is performed, or r quired by any other duty computed public authority becingjurisdiction over the work
of vendor, Seller further agrees to hold the Ciry of Fort Collins hormless from and against all liability and loss
neural by them by reason of. averted or established G.Immis of any such lax,, regulations, ordinances, to,
and requirearricam.
Authoritarian. All parties to this contract agree that the represcnmtives are, in fact, bona fide and possess full and
complete amheriry to bind said ponies.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated
herein act forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by
reference. Any additiomal or different terns and conditions proposed by seller are objaued to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immchowely if you cannot make complete shipment ill arrive on your
promised delivery, Ante as rater. Time is of the essence. Delivery and perforntnnce must be eflerted within the time
,cued no the purchase order and the documents attached here,,,. No acts of the Purchasers including, without
I imi luima, avor,of or al partial late deliveries, shall operate as a waiver of this provision. In the event ofany delay,
fie Purchoscr shall have, in addition to other legal and equitable mmalies, the opting of placing this order elsewhere
and holding the Seller liable Fir damages-Ilowev ,the Seller shallour be liable for damages as e rural, of delays
due to causes nor reasonably foreseeable which are beyond its camomile conical and without ins fault of negligence.
such acts of Got, acts cf civil or military uuthemies, governmental prionlia, lines, strikes, flood, epidemics, wars or
rams provided that notice of the conditions coming such delay is given to the Purchaser within five (5) days of the
time when the Seller first reserved knowledge thereof In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason of fc decay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable
draxings, spttifiwtiona, samples cracker other descriptions given, will be fat for the purperes managed, and
Performed with the highest degree of cam and competence in accordance with accepted smndrd for work of a
mile naum. The Sella agrees to gold the pumhaar hamlless from any loss damage or exlacmc which the
Purchaser may sufferer incur on account of the Sellers breach informality. The Seiler shall replace, mpair or make
good, without cost In the punka , any defects or faults arising within one (1) year or within such longer period of
time is may be betterment by law or by the terms ageny, applicable warranty provided by the Seller after rise dote of
acceptance of the goods fumishcl hereunder (acceptance not to be unnaronably decayed), resulting from imperfect
or defective work Jane or mammals famished by tic Seller. Acceptance or use of good by the Purchaser shall not
osculate a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers
liabil cry berunlee shall extend to all damages proximately cased by the breach of any of the foregoing 'wnmies
or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY
OR MERCH AN'I ABII,11 Y OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other rban legal ¢rots, including aJdam. to or delegates from
the quantities originally ordered in the specifications or dwings, by verbal or written change order. If any such
change.Iftabs the amount doe or the time ofperformance hereunder, an equitable adjustment shall W made.
6. TERMINATIONS.
The Purchaser may at any time by xdnen change ceder, terminate this agreement as to any or all portions of the
good then sat shipped, subject many equitable adjustment berxec l the p vies ss to any work or mmeno6 than in
progress provided that the Puahsser shall not be liable for any claims for anticipated pro(ns on the uncampleral
portion of the good exi work, for incidental or consequential damages, and fruit no such adjmament be made in
favor of the Seller with respect to any good which ore the Sellers standard stock. No such lermi,ution shall reline
the PaNt am, or the Seller repay of their obligations as to any grad delivered hereunder.
]. CLAIMS FOR ADJUSTMENT.
Anr claim for adjustment must be msmed within thins (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hereunder shall have been produced, sold delivered and famished in strict
compliance with all applicable laws and regulators to which the goods are subject The Seller shall execute and
deloo, soul, doamarn, it, may be required to effect or evidence compliance. All laws and regulations required to be
inIca ground in agree or, of his character are hereby incorporated nerds by this reference. The Seller agrees to
demnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the
Sellers failure fu comply with such law.
9. ASSIGNMENT.
Neither parry shall assign, brother, or convey this order, or any monies due or to become due hereunder without the
prior written cement often interparty.
10. TITLE.
The Seller wmrams full, clear and wumtrlmed Jde to the Pmchnser fie all ryuipmrnt..,coal,, and if. fi,mished
in performance of this agreement, free and clear of any and of diem, restrictions, reservations, security interest
enaunbranca and claims ofothers.
13, PURCHASERS N'RFORMANCE OF SELLERS OBLIGATIONS.
If fie Purchaser directs the Seiler to correct nonconforming or defective goods by a dote m be agreed upon by the
Purchaser and Om Seller, and the Seller thereafter indicates its inability or unwillingamss to comply, the Purchaser
may case the work to he performed by the most expeditious meats, available to it, rand the Seller shall pay all
costs mcodmcd wit such work.
The Seller shall mleme the Purchaser and its contractors of any tier from all liability and claims of any nature
resulting from the Performance of such work.
This release shall apply men in the sent of fault of negligence of the party mlcmed and shall extend to the
dlreenors, cafcers and employees o'such parry.
The Seller's conrracmal obligations, including..a, hall not be deemed on b, enlaced, in any may, tun one
such work is inflamed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall normal fy and save homeless the Purchaser fmm any and all claims far inGngement
by reason of the use of such accounted design, device, material or process in connection with the contract, and
shall indemnity the Purchaser for any cost, expense or damage which it may be obliged to pay by aason of srrh
infringement at any linty during the prosecution or after the completion of the work. In care said equipment, or
any part thereof or the intended aso of the good, is in such .if held to excedome infringement and the use of
said egnipmmn nr pun is enjoinni, the Seller shall, at its own expense and at its option, either procure for the
parchg,er the rigbl 1. vnntinue using said equipment or pans, replace [he same with suhsumtially equal but
noninfl-inging equipment, m parch y it of it becomes noninGlantri
15. INSOLVENCY.
If the Seller shall beenme insolvent or haeJrapr, make as assignment for the benefit of creditors, appoint a
trustee for any of the Sellers property or business, this order may forthwith he canceled by the
No",, without liability.
16. GOVERNING LAW,
The dcfeitions of team used or the intergrem6on of the agreement and the rights ofall panic Ircrtnnda shall be
comtmed under and governed by the law, of the Stare ofColomJo, USA.
The following Additional Conditions apply only in cases where the Seller is to perform work hereunder,
inruding the sm'ices of Salton Representarive(s), an tie premises of others.
17. SELLERS RESPONSIBILITY.
The Seller shall carry on laid work at Seller's own risk one the same is fully completed and accepted, and shal],
in use of any accident, desrmction or injury to the work ardor materials before Seller's final completion and
acceptance, complete the work at Seller's own expense and to the mrisfuctiun of the Purchaser. When materials
and equipment arc Famished by others fur instillation or erection by the Seller, the Seller shall receive, unload,
store and handle same at the site and become responsible therefor as though such materials andor equipment
were being furnished by the Seller under the order.
IS. INSURANCE:.
The Seller shall, at his on expense, provide for the payment of workers compensation, including occupational
disease benefits, to its employee, employed an or in ccometran with the .,,,it covered by this purchase code,,
and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller
shall alw carry mmei prchave 6uncorl liability including, bur or limited to, contractor) and amomobile public
liability insurance with bodily injury and death limits of at lent $300,000 for any one Person, 5500,000 for any
one accident and property damage limit per accident of 5400(Ryd. the Seller shall likewise require his
contractor, if any, to Provide for such compensation and insurance. Before any of the Sellers or his commetors
employees shall do any walk upon the premises of others, the Sella shall fumish the Purchaser with a cenificace
thin such compensation and insurance have been provided. Such cerrifmtes shall specify, the date when such
compensation and insurance have been provided. Such certificates shall specify the date when such compettwnon
=it ansureence exports. The Seller agrees that such compensation and imumme shall he mainuimd until offer the
major work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby.frsume5 the -If, msponsibiliry and liability for my and all damage, lass or injury ofnny kind
or nature whatsoever to persons at property caused by or resulting from the execution of the work provided for is
this purchase order or in connection herewith, The Seller will indemnify and hold ham,less the Purchaser and any
r all of the Purchasers officers, agents and employees from and against any and all claims, lasses, damages,
charges or expertswhether direct or indirect. and whether to personserty ill propwhich the Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the pan of the Seiler, any of his
umrators, or any of the Sellers or contractors officer, agents or employees In cis. any suit or other
proceedings shill be bnn..In aguinsf the Purchaser, or its officers, agents or employees at any time an account or
by reason of any act, action, neglect, omission or deficit of the Seller of any of his contractors or any of its or
their officers, egcnts or employees as aforesaid, the Seller hereby agree, to resume, the defense thereof and to
defend Oe same ;it the Sellers onto expense, to pay any and all costs, charges, nommys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property of the Parclame,, or said ponies in or as a result of such suits or other proceedings,
fie Seller will at once came the same to be dissolved and discharged by giving band or othlebow. The Seller and
his contractors shall coke all lafcry precautions, fumish and recall all guards necessary, for the prevention of
ecidents, comply wifh all Iaws rand regulations with regard In safety including, but without limitation, the
Occup oksoul Safety and Heald Act of 1970 and all pales and regulations issued pursuant thertto.
Revised 032010