HomeMy WebLinkAboutWORK ORDER - RFP - 7436 ENVIRONMENTAL SERVICESFACILITIES REQUISITION FORM
VENDOR Walsh Environmental Scientist and Engineers, LLC DATE 5/2/13
REQ BY: Brian Hergott
CHARGE# 400703000.521160.1
Work Order # OP424311
Billable? Yry Yes
TOTAL COST: $9,260.00 - BUYER: John Stephen
OTY DESCRIPTION COST
Perform a comprehensive semi -destructive asbestos inspection and quantification of building materials
1 suspected to contain asbestos for entire existing Senior Center facility. Included Above
Perform a screening; for lead -based
Included Above
1 Compile and inventory of typical regulated nuterials associated with the construction ofcommercinl buildings. Included Above
1 Prepare a final building inspection report following receipt of anolytical results and interpretation of data. Included Above
ADDITIONAL INFO
COMPUTER INPUT INFORMATION:
VENDOR# REQUISITION # DATE ENTERE
-Walsh
Environmental Scientists and Engineers, LLC
Appendix A
Cost Spreadsheets
Proposal - Building hupection Sen•ices - COFC Senior Center 5-1-2013.docs
~Walsh
Environmental Scientists and Engineers, LLC
an ecology and environment company
ESTIMATED DIRECT HOURS AND COSTS TasksTask 1 Planning/Project Management
Task 2Inspection
Client: City of Fort Collins
Task 3 Reporting
Project: Senior Center - Renovation Specific Building inspection - Option A
Rate/Hr
WALSH TEAM
Title Project Assignment
Name
Total
Task 1
Task 2
Task
$150.00
Engineer Vll - 1 Final Report Review
Norman. Tom
1
1130.00
Scientist VI - 1 Planning/Draft Report Review
Sanders, Troy
2
0.5
1
1.5
$95.00
Scientist IV - 1 Project MgmilSr. Inspector/Rplg. Castel], Michael
17.5
3.5
10
4
$75.00
Field Tech tV - 1 Inspection/Reporting
OcKrey, Josh
16
10
6
$75.00
Scientist II - 1 Drafting/CAD
Tasayco, Angelo
5
1
4
$60.00
Word Processing Report Production
Hernandez, Bernadette
15
1.5
TOTAL HOURS
43
5
20
18
la)
tb)
Total Labor Cost
Total Subconsultant Cost
$3,738
$473
$1.700
$1,565
SO
2a)
Total Other Direct Costs: Details below
$55
Fed Ex -Small or Modium Package (each) -Unit Cost: $15
$40
$15
Fed Ex - Largo Package (each) - Unit Cost: $25
$15
$15
$25 .
2b)
Markup on Other Direct Costs
10%
$6
$4
$2
3)
Subtotal ODCs (Lines 2a 8 2b)
$61
$44
$17
4a)
Subcontractors: Details below
$752
$752
Courier- - Unit Cost: S45
Reservoirs Environmental - PLM 5-day - Unit Cost: $7
$90
Reservoirs Environmental - PC 24-hour- Unit Cost: $20
$490
DCM Science Lab - PLM 5-day- Unit Cost: $B
$140
4b) Markup on Subcontractors
5) Subtotal Subcontractors (Lines 4a & 4b)
6) Equipment Usage: details below
field Supplies Kit (per kit) - Unit Cost: $25
Niton Portable %RF (per day) - Unit Cost: $150
Personal Mileage (per mile) - Unit Cost: $0.555
Report Fee - Unit Cost: $40
7) Subtotal All Expenses (Lines 3, 5, & 6)
8) Total Labor & Expenses (Lines 1 & 7)
CONFIDENTIAL
$32
10% $75 $75
$827
$827
$261
$181
$80
$25
$150
$6
$80
$1,148
$1.052
$97
$4,886
$473 $2,752
$1.662
FtNrotectmcity of Fort Co111ns1Asba den Rolech4Senbr gen1eh4anlor Center Building Inspection SprepdsMat Option A frl.13.vh
-Walsh
Environmental Scienlius and Engineers, LLC
an ecology and environment company
ESTIMATED DIRECT HOURS AND COSTS
Client: City of Fort Collins
Project; Senior Center- Building Inspection and Reporting -Option B
Tasks
Task 1 Planning/Project Management
Task 2 Inspection
Task 3 Reporting
Rate/Hr Title
WA44MTEAM
pro ect Assignment
Name
Total
Task 1
Task 2 Task 3
$150.00 Engineer VII - 1
Final Report Review
Norman, Tom
1.5
$130.00 Scientist VI - 1
Planning/Draft Report Review
Sanders, Troy
2.5
0.5
1.5
$95.00 Scientist IV - 1
Project Mgmt./Sr. InspectodRpig.
Castell, Michael
36
4
2
$75.00 Field Tech IV - 1
InspectiorvReparling
OaKrey. Josh
32
22 10
$75.00 Scientist 11-1
DraBing/CAD
Tasayco, Angelo
8.5
2
22 10
$60.00 Word Processing
Report Production
Hernandez.
6.5
Bernadette2
2
la) Total Labor Cost
lb) Total Subconsullant Cost
2a) Total Other Direct Costs: Details below
Fed Ex - Small or Medium Package (each) - Unit Cost: $15
Fed Ex - Large Package (each) - Unit Cost: $25,
Man Lift - Unit Cost: $300
26) Markup on Other Direct Costs
3) Subtotal ODCs (Llnes.2a & 2b)
43) Subcgntmclors: Details below
Courier - - Unit Cost: $45
Reservoirs Environmental - PLM 5-day - Unit Cost: $7
Reservoirs Environmental - PC 24-hour- Unit Cost: $20
DCM Science Lab - PLM 5-day - Unit Cost: $8
4b) Markup on Subcontractors
5) Subtotal Subcontractors (Lines 43 8.4b)
6) Equipment Usage: details below
Field Supplies Kit (per kit)- Unit Cost: $25
Niton Portable XRF (per day) - Unit Cost: $1 SO
Personal Mileage (per mile) - Unit Cost: $0.555
Report Fee - Unit Cost: $55 .
7) Subtotal All Expenses (Lines 3, 5, & 6)
8) Total Labor & Expenses (Linos 1 S 7)
CONFIDENTIAL
57,128
5595 $3.740
52,793
$0
$355
$340
$15
$15
$15
$25
$300
10% $36
$34
$2
$391
$374
$17
51,128.
$1.128
$90
$770
$220
$48
10% $113
$113
$1,241
$1,241
$502
$392
$110
$75
$300
$17
$110
$2,133
$2,006
$127
$9,260
S595 $5.746
$2,919
FtProjoctnQ,yol Fad COI5rn V,eae9ee Pmk,cta\Servw CW&c36niw Cmhx SOMitq inspection Spreadsheet Option It 5.1.13 x1s
Brian Her ott
From: Troy Sanders <tsanders@walshenv.com>
Sent: Wednesday, May 01, 2013 9:59 AM
To: Brian Hergott
Cc. Matt Zoccali
Subject: Proposal - Building Inspection Services - City of Fort Collins Senior Center
Attachments: Proposal - Building Inspection Services - COFC Senior Center 5-1-2013.pdf
Hi Brian,
Attached is the proposal for building inspection activities (asbestos/lead-based paint/regulated building materials) at the
Senior Center. At your request we broke out the costs into two options, Option A is for a renovation -specific inspection,
Option B is for inspecting the entire building. If you have any questions regarding the information included in the
proposal please contact me. If you would like us to proceed with the stated activities please forward a work order form
to my attention, thank you.
Troy Sanders, PG, CHMM
Senior Project Manager/Senior Geoscientist
Walsh Environmental Scientists and Engineers, LLC
2629 Redwing Road, Suite 280, Fort Collins, Colorado 80526
Phone: (970) 223-S655 X 406
Fax (970) 223.8577
Cell: (970)215-3004
Email: tsandersPwalshenv.com
EXHIBIT "A'
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Walsh Environmental Scientists and Engineers, LLC
DATED: May 2, 2013
Work Order Number: OP-424311
Purchase Order Number:
Project Title: Senior Center Expansion Project
Commencement Date: May 7, 2013
Completion Date: June 3, 2013
Maximum Fee: (time and reimbursable direct costs): 9,260.00
Project Description:
Building inspection for Lead Paint. Asbestos and other regulated materials.
Scope of Services:
See Attached Scope of Work Proposal Dated May 1 2013
Facilities Project Manager:
Professional agrees to perform the
services identified above and on the
attached forms in accordance with the
terms and conditions contained herein
and in the Professional Services
Agreement between the parties. In the
event of a conflict between or ambiguity
in the terms of the Professional
Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall
control.
The attached forms consisting of nine
(9) pages are hereby accepted and
incorporated herein, by this reference,
and Notice to Proceed is hereby given.
nan Hergott
City of Fort Collins
Date:
By:
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
Services Provided By: Walsh Environmental
/
Walsh Project Manager: h�
Tro Sanders
Date:
1
ad)7;
I
Proposal for
Building Inspection Services:
Asbestos -Containing Materials,
Lead -Based Paint, and Regulated
Building Materials
City of Fort Collins
Senior Center
1200 Raintree Drive
Fort Collins, Colorado 80526
May 1, 2013
Prepared for: Brian Hergott, LEED AP
Facilities Project Manager
City of Fort Collins
Operations Services Department
300 LaPorte Avenue
P.O. Box 580
Fort Collins, Colorado 80522-0580
Prepared by: Michael Castell
Environmental Scientist
Troy Sanders, PG, CHMM
Senior Project Manager
aLsn
kit�i!vu;nvntd scienli is and
TABLE OF CONTENTS
1. INTRODUCTION...............................................................................................1
2. SCOPE OF WORK.............................................................................................1
2.1 Asbestos -Containing Material Inspection........................................................1
2.2 Lead -Based Paint Screening.............................................................................3
2.2 Regulated Building Material Inventory ............................................................3
2.3 Reporting ............................ ................................ ......................................... ..... 4
3. PROJECT SCHEDULE......................................................................................4
4. COSTING............................................................................................................4
5. ASSUMPTIONS/LIMITATIONS ......................................................................5
6. CONCLUSION'...................................................................................................5
Appendices
APPENDIX A COST SPREADSHEETS
Proposal - Building Inspection Sen•ices - COFC Senior Center 5-1-2013.docs Page ii
1. INTRODUCTION
Walsh Environmental Scientists and Engineers, LLC (WALSH) is pleased to present this
proposal to City of Fort Collins to perform building inspection services at the City of Fort
Collins Senior Center, located at 1200 Raintree Drive in Fort Collins, Colorado. Mr. Brian
Ilergott, LEED AP of City of Fort Collins, Operations Services Department, requested these
consulting services in anticipation of a planned renovation of portions of the building.
At the request of Mr. Hergott, WALSH has prepared costs to perform a renovation specific
inspection of the building (Option A) and to perform an inspection of the entire building
(Option B). The purpose of the inspection will be to evaluate the structure as to what
regulated materials (asbestos, lead, mercury, PCBs, etc.) must be abated and/or removed
prior to the initiation of renovation and or demolition activities. It is assumed that both
interior and exterior portions of the building will be inspected. In general, WALSH
proposes to inspect the building for materials suspected to contain asbestos, preform a lead-
based- paint screen, compile a regulated building material inventory, and prepare a summary
report.
2. SCOPE OF WORK
WALSH personnel will initially perform a review of all available information and drawings
which outlines the buildings' history, including, but not limited to, existing floor plans or
blueprints, current renovation plans, plans from previous renovations or partial demolitions,
previous environmental inspection and sampling reports, etc.
It is WALSHs understanding that the building consists of approximately 40,000 square feet
of finished space. The proposed renovation activities will impact approximately 8,000
square feet of the existing building. WALSH personnel will perform the following activities
either on the portion of the building affected by the renovation (Option A) or on the entire
building (Option B):
• Perform a comprehensive semi -destructive asbestos inspection and quantification of
all accessible building materials suspected to contain asbestos found to be present in
the affected portions of the building.
• Perform a screening for lead -based paint.
• Compile an inventory of typical regulated materials associated with the construction
of commercial buildings.
• Prepare a final building inspection report following receipt of analytical results and
interpretation of the data.
2.1 Asbestos -Containing Material Inspection
WALSH will develop an asbestos inspection and sampling plan. The asbestos inspection
will include collecting a sufficient number of samples of homogenous suspect building
materials to identify materials which may need to be addressed based on planned renovation
activities. The inspection will include the sampling and quantification of the suspect
materials in the following systems:
Proposal - Building Inspection Services - COPC Senior Cenler 5-/-10I3.doc.r Page I
Walsh
Engineers, LLC
• Ceiling
• Electrical
• Flooring
• Structural
• Thermal/mechanical
• Wall/partition
• Miscellaneous
Since some materials may be concealed (e.g., carpet over floor tile or linoleum, plenum
spaces above ceiling grids, etc.), semi -destructive investigation techniques will be employed
during this inspection. Appropriate sealants will be used at locations where samples are
collected to prevent potential fiber releases. WALSH will coordinate with Operations
Services personnel to and identify all sample locations so City maintenance personnel can
repair/replace any finishes which tire damaged during the inspection (e.g., ceramic floor or
wall tiles, concrete masonry units, roofing materials, etc.).
All fi able materials and certain non -friable materials will be sampled according to Colorado
Department of Public Health and Environment (CDPHE) and U.S. Environmental Protection
Agency (USEPA) minimum sampling requirements for renovation/demolition projects (40
CFR Part 61), including the following protocols:
• Minimum of 3, 5, or 7 samples (depending on quantity) for friable surfacing materials
• Minimum of 3 samples for thermal system insulation
• Minimum of one sample for miscellaneous materials
Laboratory Analysis of Asbestos Bulk samples of suspect building materials will be
submitted analysis to a National Voluntary Laboratory Accredited Program (NVLAP)
certified laboratory. The bulk samples will be analyzed using polarized light microscopy
(PLM) techniques in compliance with the guidelines established by the USEPA (USEPA-
600/M4-82-020, Dec. 1982) to determine asbestos type and content. Tire PLM samples will
be reported as percent asbestos by weight. Each result will also report percent asbestos for
separate layers and total for the sample. Unused portions of samples will be archived for six
months unless City of Fort Collins requests special handling. Select samples may be
designated for special analysis utilizing progressive analytical techniques. Progressive
analysis, also called "positive stop," allows the lab to stop analysis on a set once the material
is classified as asbestos -containing, thereby reducing unnecessary analytical costs.
All samples will be delivered to the analytical laboratory with completed chain -of -custody
documents. Final completed chain -of -custody forms will be provided with laboratory
reports for evidentiary purposes. Confirmatory point -count (PC) analysis will be performed
on those materials containing trace-1% asbestos, as required by USEPA and CDPHE
regulations. At this time a 5-day analytical turnaround time for PLM samples and a 1-day
turnaround time for PC samples will be requested.
Relevant Regulations for Asbestos -Containing iaterials (ACbf) - USEPA, OSHA, and
State Programs Asbestos -containing material (ACM) is subject to the USEPA National
Emission Standards for Hazardous Air Pollutants (NESHAP) Regulations for Asbestos (40
CFR Part 61) and the CDPHE Regulation Number 8 "The Control of Hazardous Air
Pollutants." The CDPHE is presently responsible for administering the USEPA NESHAP
program for Colorado. ACM is also subject to U.S. Department of Labor Occupational
Proposal - Building laspection Services - COFC Senior Center 5-1-2013.doex Page 2
«aNi
Environmental Scientists and Engineers, LLC
Safety and Health Administration (OSHA) Standards for Asbestos (29 CFR Parts
1910.1001, 1910.134, and 1926.58). Materials containing 1% or less asbestos may be
subject to OSHA regulations if air concentrations are at or above the personal exposure limit
(PEL) of 0. I fiber per cubic centimeter (f/cc)'or the excursion limit of 1.0 f/cc.
All asbestos inspection activities will be conducted in accordance with applicable USEPA,
State, and OSHA regulations by USEPA and State accredited personnel.
2.2 Lead -Based Paint Screening
The lead -based paint screening task will include collecting a sufficient number of readings
using a field portable x-ray fluorescence (XRF) analyzer to test painted building components
for the presence or absence of lead -based paint. The task will include screening of select
testing combination (e.g., cabinets, doors, moldings, walls, window frames, etc.).
The lead screening will be generally based on U.S. Department of Housing and Urban
Development (HUD) guidelines for conducting lead -based paint surveys. Lead screening
activities will be conducted by or under the supervision of trained lead inspectors/instrument
operators.
Relevant Regulations for Lead - USEPA, OSHA, and State Programs Renovation
activities involving lead -based paint are covered under the OSHA Construction Industry
Standard for Lead (29 CFR Part 1926.62). This standard addresses such issues as worker
training, medical evaluations, personnel protective equipment, exposure assessment, air
monitoring, hygiene facilities and practices, and health and safety plans. OSHA regulations
do not define a minimum concentration of lead as a threshold for action. Thus, even
concentrations below HUD levels are covered under OSHA regulations. The CDPHE
Regulation Number 19 has adopted the HUD Guidelines. The regulation however, does not
apply to this specific renovation/demolition project, and in general applies to lead -based
paint abatement for child occupied facilities.
2.2 Regulated Building Material Inventory
The regulated building materials inventory will include an inspection and compilation of an
inventory of presumed common materials where proper disposition is customary prior to
renovation/demolition to comply with applicable regulations and general industry standards.
The inventory will include the identification and quantification of the following types of
common hazardous materials associated with building components:
• Containerized Chemicals (miscellaneous compounds)
• Cooling/Refrigeration Equipment [chlorofluorocarbons (CFCs)]
• Cylinders/Tanks (miscellaneous compounds)
• Electronic Equipment (fixed building components only) (lead, mercury)
• Fluids Elevator Hydraulic Fluids [poly -chlorinated biphenyl (PBC) containing]
• Fluorescent Lamps (mercury)
• Fire Suppression Systems (Halon, chemical. systems)
• Light Ballasts (PCB containing)
• Mechanical Equipment (fluids)
Proposal - Building Ltspeciion Services - COFC Senior Center 5-1-2013.docr Page 3
tngn]eCM, LLU
• Mercury Gauges/Phermometers
• Mercury Thermostats
• Mercury Vapor Lamps, High Pressure Sodium, and Metal Halide Lamps
• Oil Sand Traps
• Rechargeable Batteries
• Smoke Alarms (radioactive materials)
• Storage TankfVessel (fluids)
• Transformers (PCB containing)
2.3 Reporting
WALSH will provide a total of two hard copies and one electronic (Adobe Acrobat format)
version of the final inspection report.
The inspection report will include:
• Written statements summarizing the findings
• Summary or table documenting type, friability, quantity, and location of all confirmed
ACMs
• Drawings or figures indicating location of confirmed ACMs
• Table documenting location of all painted materials screened for lead -based paint and
screening results
• Detailed inventory identifying type, quantity, and location of regulated materials
• Database summary reports. chain -of -custody records, and laboratory sample results
3. PROJECT SCHEDULE
WALSH can initiate the building inspection activities at City's convenience. The final
inspection report can then be provided in approximately three weeks from the completion of
field activities.
To meet the above schedule deadlines, WALSH assumes the inspector(s) will have readily
available access to all relevant functional spaces within the building. In addition, it is
assumed that electronic (AutoCAD format) versions of the building floor plans are available
at this time. If Option A is selected, it is assumed that the City will provide WALSH
detailed drawings indicating all areas which will be impacted during the renovation.
4. COSTING
This proposal estimate all costs for equipment, labor, materials, travel, and miscellaneous
expenses required to complete the field inspection(s), perform analytical testing, and provide
the deliverable documents described above for the project.
Estimated costs for the building inspection activities are summarized below:
Option A - Renovation -Specific Building Inspection and Reporting: S4,886
Option B - Building Inspection and Reporting: $9,260
Proposal- Building Inspection Services - COFCSenior Center 5-1-2019.doer Page 4
Environmental
The actual project costs may be less or more depending on actual materials encountered.
The estimated cost for the inspection services for Option A is based on the collection and
analysis of 70 PLM, 4 quality assurance (QA) samples, and 7 confirmatory PC samples.
The estimated cost for the inspection services for Option B is based on the collection and
analysis of I10 PLM, 6 quality assurance (QA) samples, and I I confirmatory PC samples.
If additional labor or samples are required time or sample fees will be invoiced at standard
unit rates. The estimated cost for the building inspection services will not be exceeded
without your authorization.
WALSH proposes to complete the project on a time and materials basis. Details of specific
cost for Option A and Option B are provided on spreadsheets, located in Appendix A.
5. ASSUMPTIONSAIMITATIONS
To meet the above schedule deadlines WALSH assumes that inspection personnel will have
readily available access to all functional spaces within the building and key personnel will
be available for consultation or repairs. The inspections are limited to the building listed
above, with subsurface conditions excluded. In addition:
Inspection activities for renovation or demolition require destructive investigation to
access sealed or closed areas (e.g., mechanical interiors, enclosed walls, chases, etc.).
Destructive investigation is not within the scope of this inspection. Destructive
investigation is typically performed just prior to renovation and/or demolition activities,
for previously inaccessible areas.
Other materials may be assumed where material or aesthetic integrity issues preclude
sampling. In addition, other materials may be assumed due to operational and safety
hazards (e.g., mechanical, electrical, etc.). Any sample locations will be repaired by
City of Fort Collins's maintenance personnel and/or a roofing contractor.
6. CONCLUSION
WALSH is pleased to present this proposal to City of Fort Collins for building inspection
services at the City of Fort Collins Senior Center in Fort Collins, Colorado. WALSH has
significant experience in asbestos, lead -based paint, and regulated building material
inspection, abatement specification/design development, disposal coordination, and
abatement oversi=ht functions. If you have any questions regarding this proposal, please
contact us at (970) 22,-5655. We look forward to working with you on this project in the
near future.
Proposol - Building fiapection Services - COFC Senior Center 5-1-20/3.doex Page 5